Apply Cash Advance to Expense Report in Microsoft Dynamics 365 Finance and Operation

[@abdur531]

Thank you!

[@Molton11]

Hi sir, 17:06 the vendor balance account is the summary account from the default vendor posting profile, right?. This is because you selected Worker in the Methods of payment. However, we would like the liability to be posted to a different posting profile. Is there a way to change it? Like you can change posting profile in a journal from STD to Prepayment for example. I could not find the posting profile field anywhere in the expense report. Thank you :)

[@DynamicsClass]

@@Molton11 hi you can not change posting profile of the vendor during transaction. If you want to have your employee different control account you can create employee group and define posting profile

[@oizamsiokuo5892]

Hello sir, At 4:29 you mentioned that the employee will be debited while cash will be credited, which would've made sense. But in your demo at 10:34, the Employee is being credited while the Petty Cash is being debited. The way I understand Cash Advance should work is this: The business gives money to the Employee, so the accounting entry will Credit the Business' Bank and debit the Employee (as a debtor/customer) This means that he owes the company the amount debited into his account. When he comes back to give a report, he is retiring all the expenses he has made. The accounting entry will now credit the Employee (as a debtor/customer) and debit the various expenses. I am confused about your demo.

[@DynamicsClass]

@@oizamsiokuo5892 I think I should have mapped a different account on cash advance account setup. So here is the things, jus consider that account as cash advance tracking account not actual cash or bank account from where money is going out. Now once cash advance is posted it creates liability for employee telling now we have to transfer the amount so there should be next vendor payment entry Debit vendor credit Bank ( Actual cash ) So now finally you have cash advance debit to bank credit Now this cash advance debit gets tracked or knocked of when actual expense report is submitted

[@tavynskyklapynsky]

I don't understand why the account payable is created on behalf of the employee when the cash advance is posted. I mean, if I gave some money to this person, why do I still have an liabilty with her?

[@DynamicsClass]

I think I should have mapped a different account on cash advance account setup. So here is the things, jus consider that account as cash advance tracking account not actual cash or bank account from where money is going out. Now once cash advance is posted it creates liability for employee telling now we have to transfer the amount so there should be next vendor payment entry Debit vendor credit Bank ( Actual cash ) So now finally you have cash advance debit to bank credit Now this cash advance debit gets tracked or knocked of when actual expense report is submitted

[@tavynskyklapynsky]

@@DynamicsClass I got it, thank you for your reply!