Asana Team Management: How to Use Asana as a Team

[@louisehenry]

What questions do you have for more on working as a team? 👯‍♀

[@pennys.3359]

How do I manage my employees? Do I see all there projects they add or do they have to include me in order for me to see it?

[@wantgreatskinmwrfconsultan1878]

We use messages within the project so each person can weight in on the project. How do I set it up that if someone adds a message to the project that the team member is notified?

[@livetravelmore]

I’ve been adding videos to task descriptions via Loom. Didn’t even pay attention to the native video option in Asana until now. Thanks for saving me a step!

[@louisehenry]

Woohoo! I'm so glad to hear that it was helpful 🙌 You're so welcome!

[@nathanberry40]

Just what I needed - I started a new job recently that uses Asana and I want to get ahead of project management for them. Thank you so much!

[@louisehenry]

Woohoo! That's a great idea! I have a few more Asana tutorials and a free workshop + roadmap on my website (louisehenry.com) that may also be helpful for this 🙂 I would check it out!

[@lcdesires3344]

Thank you so much for this. Every other video I've found really didn't articulate the key points and just left me frustrated. This was a perfect balance of everything. Thank you, so grateful for your time and energy. Have a great day 😁❤

[@louisehenry]

Yay!! I'm sooo glad it was helpful 💕

[@traciealexander3470]

Just what I need Louise! I just sat down today to learn Asana for a team project I am managing. I recently figured out how to add a workspace. Is there a way to move or copy a project from one workspace to another if I created the project? Thank you so much for these videos...life-saving!!!💛

[@louisehenry]

Hey Tracie! Yay! I'm so glad to hear this was just what you needed 🙌 Also, unfortunately, it's not possible to copy it quickly from one workspace to another! What you could do though is download the project as a CSV file and then import the CSV file to your other workspace! I hope that helps!

[@dccacorrea]

I was struggling to organize My teammates tasks and the final tip of this video is amazing!!! Thank you very much!!!

[@louisehenry]

Yay!! I'm so glad to hear that this tip was helpful 🥰 You're so welcome!

[@themdm_pod]

Great video! My question is more specific to the left panel on the side, how do you group projects like for example you have "Demo Asana" with a plus sign next to it and under you have two projects. How do you create THAT?

[@louisehenry]

Hi! This is using Teams in Asana 🙂 You can have teams once you have an organization, which is free as long as you sign up for Asana with a business email! I hope this helps clarify how to do that! It's a great feature 🙌

[@reddemnikhil9213]

It was really helpful Louise. Thanks a lot!

[@louisehenry]

Yay! So happy to hear that! You're very welcome 🥰

[@AnnetteHeaton]

Thank you for great videos. Question: can you see all the tasks assigned to team members on the calendar view?

[@louisehenry]

Hey Annette! Yes, you can! You can see these for each individual team member by clicking on that team member's profile picture 🙂 This will pop their dashboard, but if you select "view all tasks" this will bring up all of their tasks, and then just like you can in a project you can select list view or calendar view to view them on!

[@PejuAyinde]

Do you have the premium or business upgrade? You mention both in the video. Thanks

[@louisehenry]

I have the premium account 🙂

[@zahraahmadi2234]

I want to schedule the shifts of the operating room personnel by applying restrictions with the software automatically? What software do you recommend? Can Asana create this feature?

[@louisehenry]

Unfortunately Asana cannot do this specifically 🥺 I would look into more of a scheduler tool for that instead!

[@zahraahmadi2234]

@@louisehenry thank you for your answer

[@MathimatikametonGiorgo]

Great content! Greetings from a math-youtuber from Greece!Keep up uploading good videos!

[@louisehenry]

Hey! So happy to have you here, and very happy to hear you're enjoying the content 🙌 Woohoo!

[@mdbvs1]

you are amazing Louise! Great video - thanks for sharing :)

[@louisehenry]

I'm so happy it was helpful! 💛

[@rafaegea2942]

Very helpful, thank you!

[@louisehenry]

You're very welcome!!

[@jhannuzs]

Looks friendly, I will check. The cats don't want to be organized 🤣🤣

[@louisehenry]

Haha, they really don't! But yes, Asana is fab 🙌

[@kevinleesmith]

I have repeatable projects (e.g. build kitchen) that has a standard set of tasks assigned to roles. With those tasks li ked rogether over time. How do inset that up so when I get a new project in, it automatically creates all of the tasks, subtasks and assignments?

[@louisehenry]

Hey Kevin! I believe you're looking for workflows - or rules and automations! You can template tasks if needed, too, and add those into projects. This is all available on the premium plan 🙂 I hope this helps!

[@kevinleesmith]

@louisehenry oh great. So one of the most simple things is premium!!!

[@ajayshah437]

. Thanks for sharing this informative video. I like your lot of smile

[@louisehenry]

Happy my videos can help! 🙌

[@mujeebahmed5108]

Good job! You have explained well.

[@louisehenry]

Happy I could help! 😊

[@jenescalera4690]

This is so helpful. Thank you Louise. How do I get a gmail notification for an assigned task that has a due date? I'm on the free version and I've been testing it and I'm not getting notified when the task is due. Is this a feature and I don't see it? Thanks in advance!!

[@louisehenry]

Hey Jen! Do you have the Google Calendar and Asana integration? 🙂 I would use this! Then, you can set the reminders in Google. Unfortunately, Asana itself doesn't have a reminder for each individual task and instead can send you an email in the morning with all tasks for that day!

[@jenescalera4690]

@@louisehenry thanks for your reply. I will look into the integration. For now, I used the shareable link and it pops up on my Google Calendar. When you have a chance, how do I set up an email for the task for the day?

[@amandaroberts9051]

@@louisehenry does the microsoft outlook calender integrate with asana?

[@techgaming150]

Thanks for this amazing video😇❤️❤️

[@louisehenry]

You're so welcome! I'm so glad you enjoyed it! 🙌

[@techgaming150]

@@louisehenry welcome 😇❤️

[@josevelasquez2838]

Do you know how many projects can i create at the same moment and do they dissapear after they are marked as completed?

[@louisehenry]

Hi! You can only make one project at a time, but you can have unlimited projects in your Asana at once! You can mark your tasks complete and have them disappear after marked as completed, or you can have them remain in your project. Once you're complete with a project, then you can archive it or leave it under your team. There are so many options and it really just depends on your preference! 🙂

[@josevelasquez2838]

@@louisehenry thank you very much. We are interested in using asana for our project management office.

[@johnstewartvet]

Thanks

[@louisehenry]

You're very welcome Dr. John!!

[@castironrecipes]

How do you create headings in subtasks? I can't for the life of me find any video that shows how.

[@louisehenry]

Hey! You can do this by going into your task and then hitting "tab" + "N" 🎉 This will create a heading for you! Enjoy!!

[@diegomejorada3054]

To do that every team member must have signed on Asana individually, right?

[@louisehenry]

Hey there! Yes, exactly! If you're wanting to be on the paid/premium plan, only your account needs to be on this and then anyone you invite will have those privileges (so they can just set up free accounts) 🙂

[@TJabs08]

Do you need a vimeo account to be able to access vimeo video recording on Asana?

[@louisehenry]

Hey Thomas! Yes, you would! This is helpful though so that you can always access your videos and have a "back-up" of your videos 🙂

[@sajjadbhatti9732]

Lovely Video

[@louisehenry]

Yay!! I'm glad you enjoyed it ☺️

[@allbyolydesign]

how would you describe in simple words what is Asana?

[@louisehenry]

My favourite project-management tool 😍

[@dccacorrea]

How does this new feature of templates work?

[@louisehenry]

Hey! You can create a template for projects or for tasks so that when you go to create a project or task for particular activities, you aren't starting from scratch! Instead, you're starting with a map of the tasks you've already laid out for that project! This means saving so much time ⚡️ If you want to access a more in-depth training for this, including templates, I do have a course called Uplevel With Asana that you may enjoy! You can learn more here: www.uplevelwithasana.com/website 🙂

[@nassaugustavo]

How do I add “To Do” on 07:57?

[@louisehenry]

Hey Gustavo! To do this, you would add a section into the subtask area 🙂 You can do this by hitting "command" (on a mac) + N and then writing in "To Do"!

[@nassaugustavo]

@@louisehenry Thanks!

[@benefitbooklet]

I'm surprised you don't have the Premium version with how many videos you do about Asana!

[@louisehenry]

Hehe, I do have the premium version too! I just think there are still so many amazing features on the free version so I enjoy teaching about that one! 🙌

[@dccacorrea]

How do I track time in asana?

[@louisehenry]

Hey! You can integrate a time tracking app to your Asana to help with this! 🙂

[@mechanicalmonkey7777]

How many more apps and programs can people take! This is absolutely dystopia .. who can keep up with this new nearly full digital life. Apps for apps for apps and programs for apps for programs to track other apps and programs in one place .. it’s to much

[@louisehenry]

Hey! Great insight! One of the reasons I use Asana is to cut down on the different apps that I use - it really helps me amalgamate all of my to-dos, my calendar, and my team communication into one helpful tool 🙂

[@Kozette007]

Lol