Beginner’s Guide to GTD (Getting Things Done)

[@altruologist]

Excellent presentation - I would like to see an actual demo of Todoist set up as you describe each of the elements of the GTD methodology. It really helps to view it implemented in the app.

[@bennnnnnnnnn18]

Agreed!!! Would LOVE that!

[@celiagallegos]

I 100% agree!!!

[@MezzeINC]

Dunno if you have seen it already, Todoist has an actual copyable GTD-setup on their homepage.

[@MezzeINC]

@@celiagallegosTodoist has an copyable template for GTD on their homepage. You can import it with a click.

[@khanclarise1076]

This was quite helpful. A video on Todoist for beginners could be quite helpful. Because looking around I don't quite understand yet

[@gemgh420]

Would love to have people talking through their Todoist set ups - either those who work at TD or anyone at all who wants to share, I always learn something from seeing set ups

[@davidskeith]

I agree. I came to this video with some demo of set ups. You did that a little in the beginning. With the usefulness of this program I’d love to see it in action with ToDoists functions.

[@thomas_431]

Hi Naomi, thanks for yet another great video. Here are some ideas for future video topics: * Case studies of people using Todoist (not necessarily staff or celebrity-like); so sample setups for specific professions or use cases. * How to tackle 1000+ open tasks. * How to use team workspaces for delegating. * A regular feature which features Todoist hacks, maybe niche tricks. Similar to lifehacks for Todoist. * Spotlights of integrations. * Spotlights of the very most productive Todoist users (highest completed tasks count, longest task streaks,...). * Spotlights of how people use templates and checklists. * A comparison of organizational methods with advantages and disadvantages for specific use cases. * Special projects that occur for many people with tips on how to manage them better - e. g. moving into a new home, organizing a large party,... * Tasks that are to be done periodically by a lot of people, such as specific setups for maintaining health. * Guides on how to create daily routines and habits; could be an implementation of Atomic Habits or something similar.

[@green-forest-23]

I've never been diagnosed with adhd, I'm psychologist and near friends thinks that I have adhd... Since a couple a years ago, after suffer lots of scolds from some bosses (I usually forgot a lot stuff, trying to trust in my memory...) I started to organize my life with Todoist, and my quality of life improve, I think that I've try to take a lil' bit of each productivity system that I've heard of... The thing about the calendar view is something that I would like to try, is something that I was waiting since time ago.

[@jackk8996]

Thanks Naomi, I would like to see some discussion on Tiago Fortes PARA method and how it might be adapted into todoist.

[@Sub0x-x40]

I tried it, couldn't make it work for me in todoist as para is more like holistic knowledge management. I think gtd is perfect for todoist

[@MaartenDeBlock]

"Rebooting your Todoist" after you fell of the wagon for a while would be a great video.

[@crowdsalad6814]

THIS RIGHT HERE. I need something like this for sure 😅

[@Ditispeter]

I would like to know how you handle a lot of open tasks. How to tackle procrastination and what's the best way to do a Weekly Review in Todoist.

[@melodybarnes5527]

I'd like to see samples of how other people set up their Todoist system, based around different occupations or primary uses.

[@christinalarocca1939]

How to get back on track when you're mid-complete chaos/overwhelm. And, tips on determining, anticipating, organizing subtasks for a project with multiple parts to it - particularly when the initial subtasks are research related and research culminates into numerous potential rabbit holes to go down.

[@elenarush6218]

Loved your video. I've used GTD for many years and have looked high and wide for a tool that will make it work. Todoist is the one! I set it up when I started TODOISt but your video added many other quick ways that will help. Thank you.

[@natalieahlstrom4045]

tried todoist a few years ago and now going back to Getting things done! thanks so much for your videos

[@Alex.Varvashenko]

Naomi, thanks for the educational videos! I would like a video about procrastination and techniques for breaking down large tasks.

[@LucasCreated]

Thanks for the video! I would personally love to see what recurring tasks people have set up in their Todoists. From on a daily basis, like meditating and going outside, to weekly and monthly routines such as cleaning the house and taking out the rubbish, all the way to tasks you do on a yearly basis such as paying taxes. I feel like this can be a great system for reminders, and would love some inspiration on how else you can apply this method to get tasks simple and out of your head.

[@MrRiccardodante]

in the calendar view: being able to assign a color to different projects so as to have a more intuitive view of the calendar.

[@JennyJTaylor]

I have been a huge fan of Todoist for several years now and I'd love to see a video about how to take it to another level as a daily user for personal and work tasks.

[@JoelCarbonellGonell]

Thanks for the amazing content! I would enjoy a lot a video about priorities on the tasks! I feel that the "next:" system feels really suited on how to prioritize the right things!

[@Josetta]

This is great! I'm reading GTD and have the basics, but your succinct explanation may actually get my Todoist GTD-ready much faster. Thank you!!

[@todoist]

Hey @Josetta ! You're this video's winner of a year of free Todoist Pro. Just shoot me an email to [e-mail] and we'll get you set up. 🥳

[@GalvanicFantasyYT]

I'd love to see a demo of how you would set up the GTD system in todoist where the walkthrough of what that would look like in action.

[@starwork715]

Thank you for this video! I've recently discovered GTD and having just finished the book, have been looking for resources to get the system into action. The way you summarize the process here is SO helpful. I've watched the video several times to help get it nailed into my head.

[@user-tv8hf8ce7g]

Great summary of GTD. It would be great to see a Todoist template with all the components of GTD, build in a way that can be modified for specific needs.

[@314limon]

For me the option to quickly capture the thoughts is the most important thing. I use the global option of add a task for that.

[@breelinton87]

Excellent! Can you please do a video on how to set up the Fair Play method of delegating household chores and mental load between partners

[@AndrewS-v8e]

What would be very helpful for me is a video on moving from another app (eg Things or Reminders) to Todoist. Not so much the export/import process, but more some advice about what to consider when first re-organising your (say) 200+ tasks in a way that will work best for the user in Todoist. Thank you!

[@kathyhernandez8026]

I’ve used GTD on and off for quite some time, but you’ve provided a wonderful and short explanation of how to use it in Todoist!

[@ginamarieagosta]

This was a great overview of GTD. I've been using a modified version of this with Todoist for years now. I agree with some of the other comments that it would be great to see a tour(s) of how others set up and use Todoist.

[@jenni86753]

Very helpful. I'm trying to process through all of these "methods."

[@janinemoreira7634]

Muchas gracias, empezaré a aplicar esto, aún no lo hago

[@kelly_sroka_life]

I used to use GTD many years ago. I'm getting back to it and Todoist again.

[@yayawendt]

Would love how to deal with the unexpected that require major changes for everything. Possible for moving calendar dates up or back etc

[@RubyBlueCreative]

Great overview of GTD. I've read the book and had previously implemented a paper-based system. Only recently signed up to try a digital system and am loving what Todoist can do in this space. I'd like to see a comparison of different people's GTD Todoist setups and have them explain how they use it, like a walk through, but all in the one concise, straight to the point video. I love seeing how other people integrate GTD into Todoist. Thanks for sharing your knowledge.

[@sakeyan]

I was able to understand the key points of implementing GTD with Todoist. I'm increasingly looking forward to boosting my productivity using Todoist.

[@pennyj7694]

I would love to see a hands on version of this. And, love to see a recommended hierarchy of ToDoist (Projects -> Tasks -> Labels?? Or??) Thanks.

[@carolannrupeka2338]

Weekly review lead me this video--. I just started with this system and hope to have it be my last stop in searching for one clear system. Fingers crossed I am getting started now

[@BigSaaSsolutions]

I love this video. Thank you. I am now going to rewatch this.

[@kellynes4047]

Thank you! I'd like to see something on setting up daily routines.

[@leahlund2920]

Thank you for this video! Just finished the GTD audiobook and needed a clear recap. I'd love to know how people use todoist to help with exectutive function and staying motivated to complete tasks outside of checking off lists. I need all the reinforcement systems!

[@delicat79]

The productivity quiz recommended GTD to me so I might as well give it a shot! I'd love to see real life examples of how other people use todoist - especially people that need to balance multiple facets of their life - work, personal, volunteer, side hustle, etc.

[@michaelpostell4053]

Appreciate your monthly videos. I'd like to see more about calendar integration.

[@Shadhinota_2.0]

🎯 Key Takeaways for quick navigation: 00:00 *📚 GTD, or Getting Things Done, is a productivity system by David Allen aimed at decluttering your mind and helping prioritize tasks.* 01:29 *📝 GTD consists of five practices: capture, clarify, organize, review, and engage, providing a clear roadmap for task management.* 02:30 *🧠 "Capture" involves getting thoughts out of your mind immediately into an inbox, aiding in mental decluttering.* 03:34 *🗃️ "Clarify" requires turning thoughts into actionable items, either completing, deleting, delegating, or organizing them.* 04:33 *🗂️ "Organize" involves categorizing tasks into areas of focus, next actions, agendas, reference materials, waiting for, and someday/maybe.* 07:31 *🔄 "Review" is essential, requiring weekly check-ins to ensure the system runs smoothly.* 08:00 *🤔 "Engage" means having a system in place to determine what task to tackle next, streamlining productivity.*

[@alexiawagner2514]

Thank you so much. I am currently indeed overwhelmed...and I would like to kindly ask if you could do an absolute beginner presentation and demo? Thank you

[@masterp69]

Love this video! Curious though - where is your accent from? It almost sounds like a cross between American and Irish English.

[@DavidStephens0]

Thanks for the video. I've been using GTD for more than 10 years and even I picked up some tips from you that I'm going to try to implement. Keep up the good work! :)

[@kylenepuckett7056]

I have been using the app and I love it. I would be interested in knowing if teens and college kids benefit from using this app. It would be great to have someone explain it to that age group via video and to show an example/case study of how a high schooler or college student utilizes it. Thanks again! 8:52

[@tedgale6011]

A good summary of GTD (I was using GTD for years, and acquired Todoist to manage GTD as my "next actions" were outpacing my paper and pen based system). i would like to see (1) a discussion of how (and why) to limit "due dates," (2) a discussion of using Todoist in conjuction with note taking systems (e.g. OneNote or Evernote); and (3) (as others have) examples of how various people (in various professions) appy the principles of GTD in using Todoist.

[@ValérieAbella-b8u]

This was a great video. I've had GTD on my reader for a year, and did not manage to pass the first pages, it seemed so complex a method. I really appreciate your breaking it down to simpler points. I've used the Bullet journal method for several years, and this year I've combined it with Todoist and it worked beautifully. Your tips will help me take my practice a level up. I would so love an access to premium. I'm using it for work mainly but my boss is not ready to pay yet. I'll tell her about the monthly calendar and maybe that'll bring some results ! I would love some content on procrastination.

[@raycheshire5581]

I’d like you to go through how you use todoist on your watch. Thanks!

[@celineclemi]

I would love to see this method applied with specific examples how you could organise this in todoist. This video sparked my interest but I couldn't quite tell what to do next to implement that. I would definitely prefer to watch longer videos with more details.

[@mark7youtube]

GTD is a great book.I incorporate it in my Todoist workflow. A video on a friendly debate between different productivity systems, or someone who has tried a few different productivity systems and can really go into the pros and cons of each one relative to one another.

[@wendyhendricks5561]

I love this program. My collegue sent it to me. I would like to know about deadlines and how to meet them or challenges faced. Especially formatting documents in a short period and when given a deadline that sometimes seems unreasonable. How do you measure a deadline formatting docs

[@ShawnreyNotto]

I’d like to know, as someone who is very new at trying to organize, is a solo-creative type, a basic, step by step format for organizing and segmenting projects

[@MadsNyboJorgensen_madsvid]

Very enjoyable, thank you. I am a great fan of GTD. But I am also one of those that David Allen gave a chapter to: "Why Bright People Procrastinate the Most". I procrastinate a lot, although not very bright. But as I am often spending more time in-putting than outputting. I would love the To-Doist A.I. help me not inputting duplicate To-Do items (in multiples) - can you please provide a video on how to do that? Thank you very much!

[@Lynnee92]

I am so excited to try this! I would like to see a Pomodoro timer in the app.

[@amad3u5]

Great introduction to GTD for the todoist users and everybody! Thanks!

[@SohamJambhekar]

Regarding quick add -- I use the double tap on the back gesture on my Google Pixel device and that has been a life changer. I don't have to worry about forgetting to-dos anymore. I also had a IFTTT action to "Add a task" using Google Assistant. Not sure if there's a native way to do this with Google assistant. Thanks for the tip about using a smartwatch to quick add tasks. Will try that out. I would love to see example GTD boards/workspaces to compare with my existing Kanban workflow

[@madpancake9891]

Yup, Todoist has an app for WearOS too, which is pretty cool.

[@joebeone]

I guess in terms of what topics for the future, maybe tips for ongoing maintenance of a GTD workflow? Is there a spring cleaning equivalent that refreshes both what and how you do?

[@carolinecooreman7726]

Nice refresh video on GTD. Would love to see also a review of connecting the use of Todoist with the book Deep Work, or better how todoist can help you to focus.

[@kerrypatrick7702]

Great presentation. I would like to see a deep dive into the Capture step, particularly how you can use integrations to capture on the go. I lost my voice assistant integration with Google a couple years back and have never found a good voice replacement.

[@feefee8ify]

I’d like to see ways to integrate Todoist with other systems to capture tasks. I’ve set my own up but would love to see how others do this or what Todoist recommend.

[@zimmerhr]

Excellent video/presentation, I now have a clear picture on how to setup GTD.

[@dougconely1331]

Hi Naomi, thanks for this. Around 3:39, on sorting the inbox, you said something like "attach it to the comments of the relevant task." I often find myself trying to do this but end up copying and pasting. Were you saying there is a drag and drop way to do this? You don't show in the video and I can't find anything in the help files. Can you point me in the right direction?

[@Lapwing52]

Hi Naomi, great video again! I would like to see more about tasks in combination with subtasks and maybe some explanation why a main task is not automatically completed is all the subtasks are completed.

[@larsonstudios]

I don't know if this helps, but I can tell you why I like that main tasks are not completed when all sub-tasks are completed. For me, a lot of times when I've completed all the sub-tasks of a main task, it doesn't necessarily mean that I'm completely done with the main task, only that I've completed all the CURRENT sub-tasks. There may be more sub-tasks, and I just don't know them yet, or haven't had time to think it all through. I often also have notes in the comments or links that I might need to save someplace else before I actually complete the task, even though all the sub-tasks are done.

[@CGCraigie]

I'd love to see how you'd suggest using todoist to track progress toward a larger goal. I'm thinking something like writing the first draft of a book where you may have a recurring task like "Write 1000 words" but would like to use todoist to also track overall progress (so you can log your overall word count and daily progress for days you go over or under your target).

[@therese327]

Great video! My brain is happy that it is being allowed to think for a change and not just a cluttered mess. I just bought the book: Automating your busywork by Aytekin Tank. I am working on 'saving my brain for the big stuff'. I am new to todoist. Have you already addressed this book? Thanks!

[@jkanvik]

Thanks for this overview. Been wondering about the technique and this really helps. Especially how ToDoist can be used with the method.

[@spencerrevely1195]

Great videos! My biggest challenge comes with prioritizing my tasks. I prioritize my tasks with a modified Eisenhower grid: 1) Important and Urgent 2) Important and Non-Urgent 3) Non-Important and Urgent. My problem is that category 2 piles up and I begin to not put anything in there because it's so full, so then I being to put (what should really be) category 2 items into category 1 items so that I make sure I get to them in a reasonable amount of time. So, of course, my category 1 fills up as well and the system ceases to function well. Any recommendations on how to handle this better?

[@kaceyc3322]

Thanks for the video :-) I would like to hear about how Todoist can connect with Outlook.

[@vitaliy.karpets]

Could you elaborate on how using Todoist alongside the GTD approach has aided you in managing stress and anxiety?

[@SuzyTaylorOakley]

I just found you after deciding to give Todoist another try. I look forward to more of your content!

[@MrSteviep01]

Hi Naomi loved ❤the video very informative. I would love to see you cover the topic of the high productivity mindset

[@xavis8295]

Thanks! Excellent intro to GTD. I'd love to see examples on how to handle recurrent tracks and "strikes". I've seen some unofficial extensions to support this, but they mess with the description or have some sort of cons

[@doughall6045]

Hi Naomi, thanks for the video. I'd love to see actual setups of the methods that people are using to get beyond theory along with pros/cons of each. Or maybe synergistic uses of multiple methods. Whatever the case, keep the bloopers!

[@monsopcollado3078]

I want to find a video that explains how to use Todoist to implement the PARA System and Tiago Forte's Second Brain method. Additionally, I'm looking for a video that covers the same topic but for Craig Ballantyne's Perfect Day Formula and Perfect Week Formula.

[@KasBuchholtz]

Hi thanks for a great presentation. I would really like to see how to create time blocks. Create tasks for specific blocks of time dedicated to particular projects or activities. If that is possible 🤷‍♀️

[@arahadiy]

I'd love for you to cover, what's the best tips, or maybe simple setups, to make new teams / colleagues using Todoist easier? Especially for people more used to traditional methods such as post-it notes, write on paper, or verbally coordinate work. I plan to use Todoist to make everything centralized so each of my team members can regularly update what they are doing. If you can recommend simple setups for teams, but still can easily keep track of all the tasks, it would be great!

[@yonatanbram]

Clear and well presented. will look up the book, thanks

[@diogenesbatista]

Excelente vídeo! Eu adoraria poder experimentar a versão pro do Todoist e colocar em prática o meu novo sistema GTD. Seria muito bom se você pudesse apresentar alguns exemplos da implementação do GTD no Todoist também.

[@halfSpinDoctor]

Suggestion for a future topic: - The Todoist team have lots of great examples for comprehensive systems for using their tool to create productivity systems -- the GTD method being one of the most popular and most common. However, in addition to walkthroughs and tutorials for how to create complex systems, I would love to see tips for how to *simplify* your todoist setup. For example, you pointed out that you prefer to use sub-tasks rather than projects for next steps. Other tips like these for how to keep the system simple but still effective would be really helpful. I am trying to keep my Todoist as simple as possible so that I can always look at my main Home and Work lists and see the "10-thousand foot view" of everything I have going on.

[@tanmeetsethi8831]

I really appreciated this video and being a new Todoist user, this gave me a great frame to expand on how I use it!

[@yuli3873]

Todoist changed my life.

[@mmaxime]

Todoist is a game changer, more and more after years :)

[@Jjewelsea]

Thanks for this! Any recommendations from GTD on how routine tasks fit into this system?

[@georgeEdube]

It would be excellent to show how to set up templates incorporating the GTD method (or other methods).

[@MrBobbylurve]

Would be great to see suggestions on daily routines and habit trackers that doesn’t mean the task list becomes overwhelming Each day. Or how best to manage personal (for example) morning routines versus critical priorities at work

[@bhav9229]

Thanks for a brilliant video! For us first-time GTD'ers, would love to get a case study of how someone has set up their system. For example, labels, categories, sections and colours. Ideally a 1 slide summary of the system, so that I can go copy/paste it. I'd also love more Todoist integrations - e.g. if I click on the icon on my Chrome, it will autograb the hyperlink I'm on (rather like a bookmark). Easy add to the my inbox. Thanks

[@Nati0000000]

This video was sooo helpful, thank you very much! It woild be great to discuss how to specifically implement Todoist with a family as a teamspace. I think this would be very helpful to manage family life in a digital environment. 😊

[@karensmith7385]

Would love to see a deeper dive into GTD!!🎉

[@BartWauman-d2k]

🎯 Key Takeaways for quick navigation: 00:00 *GTD Introduction* 00:27 *Basic GTD Concepts* 00:58 *Organize Mental Clutter* 01:29 *GTD Methodology* 01:58 *GTD in Todoist* 02:30 *Capture Method* 03:02 *Clarify Process* 03:34 *Actionable Items* 04:02 *Task Organization* 04:33 *Areas of Focus* 05:04 *Labeling Tasks* 05:35 *Storing References* 06:03 *Delegation Process* 06:30 *Someday/Maybe List* 07:01 *Task Contexts* 07:31 *Label Customization* 08:00 *System Review* 08:31 *Viewer Engagement* 09:03 *Outro Remarks* Made with HARPA AI

[@danielakersting520]

Amazing breakdown! I'd love to see how you use Todoist in context with other tools. Meaning: where do content creators create their content, and how do they organize their tasks; how can a team of developers use Todoist, for example. I guess what I am asking for is more of a case study type breakdown by team type. Keep being awesome!

[@samiamaan8023]

Hello, I've tried using the GTD method in my Todoist. The biggest problem that I face is that even after full capture and kinda clarifying, I'm unable to get my arms around the task list. Projects, next actions etc are all feeling a bit too overwhelming still. Do you have any recommendations as to how I can actually start to implement I've spent hours trying to set up the system, even referring to the book many times, yet still unable to take action on the system?

[@sakinasalem2759]

Loving these videos. I would love to see how we can use todoist to plan events that need to be done multiple times a day.. and how to set up todoist when tasks have multiple labels as well.

[@paulogamer4644]

Aqui sou do Brazil...Amo o Todoist, uso a anos, junto com a metodologia GTD, onde mais gosto é a "próxima ação". Abraço ..bye

[@jplutchok]

Thank you for that great cogent summary of GTD. I've been using my own lazified version of GTD with Todoist and a few other tools for many years, but still benefit from a reminder of the main principles from time to time to prevent me from straying too far. :-)

[@darinelgomez1]

I would like to see a video combining GTD and the Eisenhower matrix. More specifically on how to address the "urgent"/ "important" things that come up during the day, that are not necessarily Next Actions for your projects.

[@kitkatbhar8246]

Would love to see a deep dive of your system that you are referencing to get some insights.

[@vanessanoahubi6875]

I would love to see a more detailed overview of the actual GTD program, cost, etc. Great overview!

[@Raroh24]

Gr8 video. I would like to know how to best use filters in GTD. Thks

[@Girish.Karnad]

Thanks Naomi for an excellent overview of the GTD system. I would like to see a few examples of how some expert Todoist users have set up their system. For instance, when to use projects and when to use labels. Or when to use just tasks and sub-tasks. I have not used labels so far in my Todoist setup. Most of my Todoist setup is based on my own understanding and convenience.

[@Booboochacha666]

This is a user's review and question from Taiwan.😍 This is an excellent video that has taught me how to maximize the benefits of using Todoist through a systematic mindset. I'm curious to learn more about the physiological and psychological aspects. After organizing tasks using GTD concepts, how can one achieve the most sustainable state of "focus" management on a personal level? We all want to accomplish as many tasks as possible, but as humans, our mental energy is limited. How can I maintain vitality for my loved ones and friends after work?

[@mickeylinskens1596]

Nice video! I would also love to learn some tricks to define good tasks, or how to split unclear tasks up into smaller tasks. For example, how can you recognise an unclear or oversized task, that should be broken up into pieces?

[@adrianmarti6286]

Hi Naomi. I am a Big GTD fan. GTD in its pure version does rarely apply due dates but is more based on priorities and context. Your advice on applying the new time oriented Todoist features as e. g. calendar view, google calendar Integration with the GTD methodology would be highly appreciated.