Common Asana mistakes to avoid (NEW VERSION OF THIS VIDEO NOW AVAILABLE)

[@minor-co]

UPDATE: A new version of this video is now available here: kzbin.info/www/bejne/jabLaWVpirObj68

[@nicholasrios68]

I'm confused on the terminology. I setup project workflow board, I know I can add a task. That’s fine. What I’m looking to do is add a project template to the workflow board.

[@minor-co]

I'm afraid you can't add a project template to a board. The board IS a project already.

[@tanaygupta5224]

So tactical and detailed. Awesome video! Helping team at a transit agency implement Asana as go-to PM software, so lessons learnt will be huge to successful adoption.

[@minor-co]

Thanks, glad I could help.

[@pavelgolasowski5278]

Great. I have been looking for someone who can explain things easily and I have finally found you. Paul may I have one question? You suggest that in order to avoid setting up too many tasks in Asana it is good idea not to assign the task to yourself. But isn't there a risk of forgetting the task because it won't be in "My Tasks" and you might not notice it in "Projects" in time? Thank you

[@minor-co]

Thanks Pavel. Good question. Yes there is this risk so one option is to do some kind of 'weekly review' where you go through each project to review any unassigned work and decide if it's time to assign it to yourself so you can take action.

[@kartheevidya]

The other way, this can be managed is, have a tag called 'Assign to Yourself' so that you can go to that label, see the tasks and assign it to yourself!

[@josueromero2553]

This has been far more useful than I expected, great quality video, thanks a lot.

[@minor-co]

Thanks Josue!

[@jennallen5876]

Why do you choose to use Loom rather than the video option within Asana?

[@minor-co]

I'm now using CleanShot X (not Loom) and I like using this as I often make videos for other things, not just in Asana. So it's nice to have one tool I can use anywhere.

[@learntocrochet3952]

Great video and demo! I can see why some people might choose to track their tasks as a Project instead of My Task. Projects offers the board and My Task only offers Lists and Calendar.

[@minor-co]

As of a few months ago, you can now view your My Tasks in the board view as well now.

[@learntocrochet3952]

@@minor-co Wow! Thank you for the update. I'm going to check it out.

[@billjensen1925]

Thank you Paul - can I link a task due date to be linked to another task. I'm a Homebuilder so for instance - the main task is Window Jobsite Delivery - the linked subtask would be Order Windows which I want to set up within our template to be be due 35 days prior to the delivery date. Is that possible?

[@minor-co]

That kind of dynamic date modification isn't possible natively but can be done using Zapier if you know how. Feel free to contact me here if you'd like to learn more: paulminors.com/contact/

[@shivapazoki1881]

Greetings Paul. my asana tasks texts appear white! they are not visible! could you help`?

[@minor-co]

Hm, that's an odd issue. To be honest, I'm not sure I can help. It may be best for you to reach out to Asana support.

[@steveconstantine9776]

Hi Paul! Great video , how do you correct a rule in a project ? How can we connect , I need some guidance. Thank you

[@minor-co]

You should be able to edit the rule from the 'Customize' menu. You can book a time to chat with me about support here: paulminors.com/consulting/asana-consulting/

[@mightybatata]

I love your workflow with Loom. That could really be useful for my team as well. Thanks for sharing!

[@minor-co]

You're welcome 😀

[@mattwhaley6872]

Hi Paul we have to pro version and im currently trying to sort out a Project Que where teams request a certain mount of hours of support per a week for X amount of weeks- Given that we have say 40 hours a week is there a way to represent the amount of hours free/ que projects in teh que / how long untill the next one is free, is there a way to do this visually?

[@minor-co]

It sounds like you need to use the Workload feature that comes with the Business subscription. Have a look at this video: kzbin.info/www/bejne/n2mqm6uAprWhn5o

[@janderynmakris6038]

One problem we are having which is literally killing our workflow is that let’s say a meeting or a task is recurring; any notes we add in the description area it stays and so we end up with a long list of notes that aren’t being categorized and updated properly.

[@minor-co]

I'd recommend putting these nots in the comments instead as the comments reset each time.

[@karenjohnson8208]

I'm new to Asana. This was very helpful. Thank you.

[@minor-co]

You're welcome Karen!

[@williampegram]

Actually a lot of very good information and tips, for Asana, or any similar shared task system. Thanks.

[@minor-co]

You're welcome William

[@Georgecomaling]

Is Asana has its own templates?

[@minor-co]

Yes.

[@pp2devane]

Is there a way of adding a project to another board? So on the board you can show what projects and other tasks a team are working on?

[@minor-co]

I'm afraid you can't add a project to another project. But if you have Business, you can add projects to a Portfolio so you can easily see a high-level overview of how different projects are going.

[@pp2devane]

@@minor-co My boss asks our team to maintain a team board which says what we're working on / will work on / finished. But the tasks on this board often (but not always) also have a project board. So it's annoying having to maintain the progress of both. Do you think the portfolio feature could replace this team board?

[@chiarafadda2644]

nice one! congrats

[@minor-co]

Thanks!

[@lindseybandy2456]

Great video! I couldn't help but notice the awesome Star Wars artwork on your walls. Any tips on where to find that artwork?

[@minor-co]

Thanks Lindsey, I actually found them on Etsy 😀 www.etsy.com/nz/shop/HarknettPrints?ref=yr_purchases&search_query=star+wars

[@lindseybandy2456]

@@minor-co Thank you soooooo much!!

[@AndreasWiehrdt]

Really enjoy your tipps, Paul. I'm new with ASANA and this helps a lot to become more productive. Thanks!

[@minor-co]

Great to hear, thanks Andreas!

[@elisabrosseau119]

Hello, great tips for common mistakes. What is your opinion on adding due dates to subtasks?

[@minor-co]

Do it! Haha, the more detail on a task, the better.

[@superchargecoach]

Thanks Paul for these tips! How can we get the project timeline effect without the pro version - is there a work around from the free version of Asana? Thanks!

[@minor-co]

Hi Emily, there is no workaround in Asana I'm afraid. You could try the free version of Instagantt and sync to Asana though.

[@mi-anncarasig254]

Well explained and I learnt a lot! Can I be your VA? 😁

[@minor-co]

Thanks but I'm all good for assistance right now.

[@JaySmith-tc1ee]

Great video Paul! Thanks for putting this together for us

[@minor-co]

You're welcome Jay!

[@paulahols]

Excellent list. As I help guide Asana users, I see these over and over! Great video.

[@minor-co]

Thanks Paula!

[@ashkanf1517]

Thanks Paul

[@minor-co]

You're welcome 😀

[@ellimentzelopoulos]

thank you! Really useful

[@minor-co]

You're welcome, glad I could help!

[@marygraceliwanag1230]

Thanks! Learned a lot!

[@minor-co]

You're welcome 😀

[@andresviveros8697]

Very Helpful!!! :)

[@minor-co]

Great to hear, thanks Andres!

[@aprilbutler495]

So cute!

[@minor-co]

😀

[@VihanChelliah]

This is so great, Paul! Hoping we can collab or work together in the future.

[@minor-co]

Thanks Vihan!