How I CONQUERED the SharePoint CONTENT TYPE Fear

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Күн бұрын

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@squareggs Жыл бұрын

I felt the background music was a little loud and distracting from the content on this video for me, but your content is always on point, great demo on Content Types 🤩

@Academy365-Dan Жыл бұрын

Hey again! Thanks so much for the compliment and the feedback. I'll be more careful of the levels. Adding the music is typically one of the final steps in my editing process so I suppose I was a little excited to be approaching the finish line! 😜

@NoccioloCGN 6 ай бұрын

I have to say thank you. Your videos are great. I learn so much and try to implement your tips step by step. You have a great way of conveying the content. It's enriching.

@NikosGeorgosopoulos 10 ай бұрын

I believe that you should have made an abstract content type to put the common columns. Use of Content type hierarchies is where the power of the CTs is really shines for me. It would have save you a lot of headaches. I mean it as help not criticism. We all make mistakes.

@Academy365-Dan 10 ай бұрын

Thanks Nikos, for sure, many ways to skin a cat in SharePoint!

@spitsparrow 3 ай бұрын

what does that even mean? make a content type called 'Abstract' then put in all the fields that are common. Then what

@Oggielectric Жыл бұрын

Your videos are fantastic. Thank you. The example project is beneficial. Keep it up

@Academy365-Dan Жыл бұрын

Thanks so much! 😁

@SharonDalgleish 3 ай бұрын

Hey Ben! Love your work :) I was wondering if you have done similar with dependencies/cascading? I.e. If 'People' is chosen in column 'A', then show 'Employee of Choice', 'High Performing Culture' etc in column 'B'. If 'Planet' is chosen in Column 'A', show 'Capacity for Growth', 'Safe and Secure' etc in column 'B'

@JasonHeath1 6 ай бұрын

What app are you using for the plan? It looks really clean and organized.

@ancrumar 2 ай бұрын

Great video indeed! I was wondering if there is any chance to have relationships between content types on that RAIID list. It is very common to have dependant actions to reduce risk score from a risk. I mean, if I wanted to start an action from a given risk, such action should have a column related to its original risk ID. In the other hand, each risk should have a column ( let’s call it “related actions”) where we can collect of actions IDs sourcing from such risk. Maybe with power automate flows?

@Academy365-Dan 2 ай бұрын

Hey! Great question, in this case you could add a lookup column to the list and "look up" the current list, that will allow you to select items in the same list. Then it's exactly as you say, for any given list item, you can essentially tag it with any other items in the list. Hope that helps!

@peterstalworth 6 ай бұрын

Great video! How does this work with document sets?

@akashawalker 2 ай бұрын

I have a question, if i want to make a calculation column to make an automaticelly running number based on the criteria [risk] ... [dependency], where i will have ID-Rsk-xxxx, how could i do it?

@SW33TP 10 ай бұрын

May I ask, what do “you” think the best practice is to create a sequential ID number for list items/records? And how do you do it? I would be grateful.

@Academy365-Dan 9 ай бұрын

Hey, this can depend on requirements or if you need a specific naming convention for ID's. The simplest is to use the OOTB ID that is there by default (although not displayed, you can find it in the 'Show or Hide Columns' menu). Outside of that, a power automated flow can be used to add any specific sequential ID when creating new items. You would need to create a new column in the list/library to hold the ID and then create a PowerAutomate flow to trigger on the creation of a new item. You can then have the flow update the new column with the appropriate ID. Hard to explain here in the reply, but I can do a video on it

@SW33TP 8 ай бұрын

@@Academy365-Dan thanks so much! I follow… but yes, I would love a video. It’s a highly searched question apparently. 🙃 I remember doing it back in 2013 using calculated columns, just don’t remember how. I’m a fan, both of your ideas, and teaching style.

@alexanderz.3853 8 ай бұрын

Nice Tutorial! Helped me lots...

@perfectingsystems 9 ай бұрын

Great content, Dan!

@imranozcanyay901 4 ай бұрын

Hi, your training videos are amazing! But, the background music does not help to focus. Could you please turn down the volume of the background music?

@cedfet 3 ай бұрын

It would be great to have the same but for libraries :)

@georgeluther1903 7 ай бұрын

Immediately running into a concerns, hoped ya'll might have some advice? My child content types inherent a choice column from the parent content type. Each child content type should have a different default value but be able to select other choices instead. 1. If I inherent the column from parent, it seems like the option for default value is not allowed in the children. 2. The workaround might be to not inherit the column, but then if I were to switch content types for an existing doc in my document library it erases the metadata as if it's a totally different column. 3. In the list view I see all the files metadata under one column, but in the library settings you see several with the same name (one column of for each content type)... Is there some merging of columns thing that needs to happen?

@ensarguler7684 Жыл бұрын

great tutorial! is it possible to use the content types only in folder level or in document library level, rather than site level? (for documents obviously). I want some content types appear only in specific folders or document libraries, but not in all site.

@Academy365-Dan Жыл бұрын

Hey there! Thanks for that; I'm glad you enjoyed it! 😁 So content types are always created at either the tenant level (Globally) or at the site level (Locally). However, where you apply them is up to you in terms of lists and libraries (not folder level, unfortunately). So say for example you have created a content type globally or locally, and you have 2 libraries on your site ('Lib A' and 'Lib B'), you can just add it to Lib A and not add it to Lib B if that's what you need. If you need more granular control (at folder level as you mention), I would perhaps reconsider how you are designing the structure of your site and potentially add more libraries than folders. Plenty of things to consider here of course. If you want to send me a contact request through my site (academy365.io), I'd be happy to explain more (KZbin comments can only go so far! 😉)

@ensarguler7684 Жыл бұрын

@@Academy365-Dan Thank you so much! I appreciate It

@6020fsk 10 ай бұрын

Great Vid, thanks! How did you add the icons to the column name? Tried to copy paste an icon, but it doenst work.thanks

@Academy365-Dan 10 ай бұрын

Hey! So I use a mac, for me if I use the keyboard shortcut 'ctrl+cmd+spacebar' to get the emoji popup. Then you just click the emoji you want to insert into a text box. For Windows users, the shortcut is 'Windows Key + .'. You can also right-click within a text box and you should see an option to insert an emoji

@6020fsk 10 ай бұрын

Awesome, this works for me. Thanks

@missjennyin 11 ай бұрын

Great content! Is there a way to export out the Version History and/or Comments from the list?

@Academy365-Dan 11 ай бұрын

Hey Stephen, sorry I was late responding to your initial comment on this topic. I've responded since. The short answer is no... long answer is yes with a BUT... that BUT being PowerShell. PowerShell makes most things possible!

@chap666ish 5 ай бұрын

@@Academy365-Dan would you be so kind as to give the rest of us a clue as to how to use PowerShell to export a list with its comments? Thanks.