🗓How I Organize My Calendar | Task Batching, Productivity, Stressing Less

UPDATE... I changed my insta to @julesacree! Find me there :)
Showing y'all what my actual calendar looks like and how I organize it to get the most out of my time, plan my weeks, stay organized, and stress less.
💫 LINKS BELOW ✌🏼
» Grab my 'Calming Calendar' HEX codes, so you can customize n' color code: julesacree.com/all/how-organi...
🍃 grab my free notion templates: affiliate.notion.so/julesacree
t i m e s t a m p s
» intro: 0:00
» productivity for self-care vs. self worth: 0:28
» custom colors: 1:27
» color-coded labels: 2:12
» task-batching: 3:00
» hot keys: 5:07
» time zones: 5:41
» shared calendar: 6:21
d e e t s
» music from epidemic sounds: www.epidemicsound.com/campaig...
» camera: amzn.to/3j9lV4o
» shop most of my home decor: julesacree.com/favoriteproducts
m o r e p r o d u c t i v i t y
» how i plan my year in notion: • 👩🏻‍💻 Plan with Me for ...
» creative work day vlog: • Creative Work Day Vlog...
» clean with me: • 😅 Getting My Life Toge...
s a y h e l l o
» insta: / julesacree
» tiktok: / julesacree
» website: www.julesacree.com/
» biz inquiries: [e-mail]
a b o u t m e
I’m Jules! I produce video content & lifestyle tools that help you design your most intentional life. Learn more about me here: www.julesacree.com/about
#taskbatching #productivity #googlecalendar #calendarorganization #productivitytips #intentionalliving

[@julesacree]

Hi friends! I just made a follow up Google Cal video that answers some of these FAQ’s in the comments! kzbin.info/www/bejne/iXjJeXeVfNRkmZI ~ I listed the timestamps, so you can fast forward to the part that interests you the most! Hope this helps :)

[@emmaskirrow-gurney7578]

does anybody else spend more time watching productivity videos than actually being productive?

[@andraste6746]

That’s a mood for sure.

[@keepitalivebro]

For sure 😂 but try not to do that

[@haileyxx863]

Yep 😂

[@wolfieproductions1208]

Same!

[@nvital9671]

Guilty 🙋🏿‍♀️

[@ALifeofLearning]

I love how you talked about productivity as a form of self-care. Whenever someone asks me why I am so stringent with my planning and organization I always explain that I do it to avoid feeling stressed and a lot of people find that very weird but it is just what works for me haha

[@julesacree]

Yesssss 🙌🏼

[@TheCameraLuvsMe]

Omg same my friend exclaiming how efficient I am for packing my suitcase and making a list of what I'm packing weeks in advance but like....it's anxiety 😂 and my brain is forgetful so I need the extra precautions

[@charlottejonhson]

Love the approach to calendar organization, especially task batching for productivity. To add to this, I’ve found boost app social invaluable for planning and creating social media content. It fits neatly into my time blocks, keeping my content strategy organized and stress-free.

[@TheNaomiStewart]

Heard about that app but haven't tried it yet. If it can help streamline my social media tasks within my calendar, I'm all for it. Thanks for the suggestion!

[@jadensarchive]

this made me IMMEDIATELY go to my google calendar and change everything omg

[@johnsonjo8454]

Hi 💋🙋

[@MistaSmith]

Awesome aha moments for me: - Setting daily, iterating themes - setting time blocks vs tasks vs deadlines - then following these schemes actually having the foundation to do task batching - very limited and dedicated time slots for meetings, avoiding having all your energy getting eaten by other people And I certainly want to keep the color schemes in the back of my head.

[@kndrkaye1]

Unsure why but the concept of potato days just blew my mind. This video is FIRE

[@CassieWinter]

Same! I've been familiar with having a theme for certain days, but "potato day" just hit different. Love it!

[@elllecham5378]

When you're on Google calendar and type "?" it shows you all the hot keys 😊

[@AaronMClay]

I love this. I’ve been so afraid to have multiple calendars because I’m afraid of missing an appointment but this is so organized and calm. Very helpful.

[@metroboulotdodo69]

This is my first time hearing about this as self-care and it resonates way more with me than self-worth where usually my negative self talk resides which in turn created a vicious cycle of "musts" and "shoulds". Thank you for the shift in mind-set!

[@ellybelly97]

I really appreciate how you spoke to productivity as self-care. Setting boundaries is so healthy for us.

[@sarahspages]

def a lightbulb moment with putting the time block in a lighter color and a corresponding task in a darker color. loveee!

[@emfatic2887]

Hey Sarah, how do you do the meetings as a different colour?

[@bybriana5021]

Thank you for the Hex codes. I'm so excited to make my colors less in my face!

[@julesacree]

Yay! It’s going to feel so nice!

[@paintwithbristy2053]

I can't open the HEX codes help please!

[@sreyamiriam]

where are they? the link just has a picture I can't read

[@julissasamanthavalarezomun7015]

​@@sreyamiriam She explains that in the minute 2:05

[@peterfergusson5002]

@@julissasamanthavalarezomun7015 She asks us to copy the code but its unreadable.

[@jhonellamaceren1280]

Now, everytime I look at my now cute Google Calendar , I feel more organized, and my anxiety lessens with the cute colors. Thank you so much for this!

[@julialeadodson]

This really helped me get organized!! Honestly, I've used calendars for years and never knew you could do this much with it. Love your organization content!

[@francinem.9956]

This is soooo helpful! So glad i found your channel. Totally relate to approaching productivity as a means to make more time for self-care rather than pushing tasks to the brim to the point of not having a life at all. YES YES YES

[@kasenalane1723]

Okay this was sooooo helpful. Been meaning to fully set up a functional google calendar and the pretty colors have officially inspired me to do so haha

[@julesacree]

woohoo!

[@laurenlovesstories]

I've been going through a lot of calendar organization videos so found yours! I absolutely love your potato day/creation day method, specifically because it tells you if you need to be prepped and ready to be super present with others even if it's just a camera. I'm going to try a version of that for my system!

[@SarahJonestoo]

Hi Jules. I watched your video 2 years ago and I've just come back to it for a refresher and also to see what I can pick up on this time. It's been a very helpful re-watch. So thank you!

[@OrigamiTree]

Interesting that you mention the colors first. I LOVE the loud default colors, it's one of the best selling points for me. I love that it screams at me. 😂

[@7billza]

I actually like her idea of using more subtle colors for time blocks, but the actual tasks/events are more screaming

[@erina876]

LOLL

[@fluximagery6500]

I changed my colors but changed them back. The subtle ones only looked good on desktop for me. On mobile, not cute.

[@nyladj4510]

😂😂😂

[@jessicarinker9158]

Thank you so, so much for this video! Setting up my calendar now with new colors, time blocks, and a streamlined workflow. You're the best!

[@angelapatrice2634]

Yes! Love learning new tips and tricks for planning1 Love those hot keys and the additional time zone; much needed! Thanks, Jules!

[@AliSlonina]

Creating multiple calendars to separate personal, corporate, and KZbin work saved me so much time long term! I was also able to use it as a data analysis tool to show when I was productive most often, and when I needed to take breaks so I didn't burn out while working on my goals. Thanks for sharing these tips!

[@alexamosier323]

Super helpful!! Even tweaking the colors and color-coding each item will help to better organize. Thanks, Jules!

[@Busybeeplanningsolutions]

I love your themes for your days, especially POTATO day. What a creative way to batch similar tasks.

[@user-fn5rd8nv4h]

i literally love your page oh my gosh, this has helped me so much with school and feeling better about organizing my schedule :DD thank you so much!!

[@ModupeOloruntoba]

another tip: click on any event or block to get the details to pop up,and in the 3-dot menu in the top right, you can duplicate the event. Great for making a single change to a series or for very short term recurring events

[@ominyourhome-yoga8767]

Love this video, your creativity, and willingness to help others organize their lives!

[@anastasijasamsonava1329]

oh, i fall in love with this comfortable atmosphere ✨

[@BDelAngelHomes]

Exactly what I needed!! So concise and straight forward! Creating my calendar now!

[@intherss]

the most practical and useful tips! thank you so much for sharing this video🤍🍵

[@michelleswannyoung]

Just finished setting up my calendar with the time blocks and tasks like you said, *and* used your colors... it's beautiful! And helpful! Thanks so much for all of this!

[@nightsinmalibu4076]

YOU SHARED THE HEX CODES! Omg you are the best. 🥺🧡🧡🧡🧡

[@xeniaortiz8974]

This was actually brilliantly explained! It answered a ton of questions I had. I am transitioning in to an new role in a week and they are big on calendars like this where where I am coming from calendars are only for meetings. So I like the idea that the block has the task in it as well. That’s my Ah ha moment!! Thank you for this!!!

[@zeldita2610]

THANK YOU FOR THE HOT KEYS I DIDNT HAVE IDEA, MY DAY IS BLESSED NOW

Not confusing at all, extremely clarifying! Thank you for this!

[@larissa.pilates1750]

I'm right there with you, it took me FOREVER to choose my colors lol. I started to choose colors based on seasons and then that got too much, so I used Newton's color wheel theory to understand how colors complement and contrast with each other and that gave me a great starting point! I really like the colors you came up with - especially the neon yellow for due dates!! Loved. I love how you categorize your days. It makes SO much sense! Thank you, I'll definitely use this concept for sure.

[@lifelikeemaan7803]

i just spent the entire day replicating your organisation system for myself, and it was so worth it!!

[@theehappysunflower]

This was sooo helpful, thanks for sharing your thought process Jules! Currently fixing up my G cal, and don't know how I've lived so long without simply task-blocking!xx

[@amandajchan]

This was so helpful Jules! Loved the colour palette and how you organise work + personal together. So excited to do my calendar today!!

[@sarahb713]

needed this so much!! planning can be overwhelming for me sometimes, but this inspired me - thank you!

[@hks191]

This is SO GOOD. Thank youuu. I constantly find myself in the same toxic cycles of trying to make up for all the times I didn't do stuff. And then I burn out. I never thought to actually consider every task I have in my life and batch it. There are obviously consistent tasks such as laundry or reading etc. I never thought Google Calendar had this capacity. I'm going to try it now. 💕

[@kushalkumar4970]

With these colors, its much relaxing to look at the calendar!

[@Mike256]

This was an elite breakdown. Thanks for sharing this.

[@julesacree]

Thank you so much!

[@sarahewashen]

Great solutions 🙌 I LOVE how you nest the tasks into time blocks. The neutral color palette is amazing. I will be using your hex codes ☺️ Thank you, Thank you!

[@rachit2jain]

The addition of secondary time zone is such a helpful feature! Thanks for sharing! Great video!!💯

[@NhuQuynh-ji8ev]

Wow i think i found one of the best asthetic calendar organizations ever!!! Thanks for providing many useful tips ❤️❤️❤️

[@martinaoneal8629]

This was the best explanation for time blocking that I've seen. Thank you.

[@LauraRodriguez-sr4nj]

THANK you for this!! Changed everything and feeling more productive now!

[@marigoldsinmay]

Wow! The times zones thing and world clock! LOVE this tip!! Thank you.

[@lindsayalbertson5060]

This was an amazing idea! I've been trying to figure out how to get myself organized digitally. I love this!

[@SkarletOpium]

Never knew Google Calendar could be so easy to work with! I tried planning with it before, but it never worked for me. I also HATE default colours and the fact that you can change them blew my mind a little, haha. Thank you for such a good video!

[@VioletEmerald]

Same actually!! I missed the custom color options

[@cavefelem4681]

the colors are so pretty!!

[@amandaloxo]

WOW. I had no idea about the hot keys "W" for week, "D" for day, etc.. Mind blown. :D This was very helpful for me. Thank you, Jules!

[@FaithfullNess]

These colors are amazing! Thank you for the hex codes. I put them in right away and their incredibly calming 💖

[@CourtandNate1]

Love the colors!! I could certainly use some more structure in my daily routine. Going to try this. Thank youuuu💕💕

[@carlygreen2293]

This was definitely simplified, and great! And thanks for the color links!

[@jolenestahn3919]

Such a helpful video thanks for sharing!! I love google calendar but had no idea that you could show a different timezone - that's amazing!!

[@GroovyKnees]

This was such a beautiful videooooo!! THANK YOU SO MUCH! I had no idea I could change the colors in GC and that alone is life changing!

[@xVaNe554x]

THIS VIDEO WAS AMAZING! Thank you for sharing a glimpse of your ACTUAL calendar. It was extremely helpful, especially the themes for specific days, which I will start implementing right now.

[@julesacree]

Yay you’re so welcome!

[@marthalowery1608]

I love the way that I can see who's talking because you show your face even when you are doing things like showing me your google calendar.

[@amandacarr3929]

This was so refreshing to watch! I love this.

[@nataliadamascena]

This is one of the most helpful videos I've seen! I love Google Calendar and I've watched countless videos on how to better organise myself using this tool, and you were SO clear and to the point. Thank you so much for this golden info! :) xx

[@julesacree]

ahh thank YOU! i appreciate the kind words!

[@uthraamanoharr2413]

Love love love this! I am going to try this today!!! Thank you for all you do

[@mckennadubose3402]

Thank you for sharing it has helped me out so much over the past couple months!

[@sweetscentofjasmine]

life-changing advice. Thank you so much for sharing these useful tips Jules! 💕

[@koreanwithhannah7053]

Whatttttttt, this video saved my life... you are SO helpful to me!!!!!! I NEED exact productivity but I chased it all the time... I will watch further videos to get some insights! thanks so much !!!!

[@ariellechrichlow395]

I loveeee the way you organize your calendar. Thank you so much for sharing

[@fineteach]

This was the most useful video I have found on Google Calendar!!! Thank you for taking the time to do this!!!

[@MinaDelTex]

Out of the many Google Calendar videos I've seen. I think this is definitely the BEST ONE! In June I just shifted from working full-time 9-5 at a company, to working freelance with a few clients. So this method of planning will definitely help me be more productive and avoid procrastinating or just feeling lost on when and what to start. Thanks soo much for this! Also greetings from Dallas : )

[@neldormiveglia1312]

I've been doing this for a while and I love it. It takes a little bit of time to set the calendars up, find the colors you like and establish the recurring "skeleton" events/blocks of time. But once it's done? It's insanely easy to play around with it. I will say though, that the colors were specially annoying for me because I am an organization freak and I kept choosing colors that looked phenomenal on my macbook pro screen, but looked horrendous on my smartphone, so I spent an unnecessary amount of time finding colors that looked great in both. I personally have an almost monochrome calendar that consists of a few lavender shades, a few pink shades and then dark grey for tasks. I use the gradient of the same shade to differentiate my college/work stuff from my personal stuff. It's pretty neat!

[@morganhandberg]

This was so incredibly helpful. Thank you !

[@jahayrac8636]

E👏PIC!👏 🤩 I love how you used task batching within your time blocks. It's all right there not hiding in a note or something. Plus it allows you to think ahead by asking yourself "how long do I think it will take to complete this task?" I find that when I don't plan for how long things will take I can easily take too long doing it or end sooner and then I'm a bit at a loss with what to do because I planned for too wide of a block. Also, not only do I appreciate your color choices but how you labeled your 'Days' with emojis. It's cute, whimsical and inviting. Plus I love emojis lol they give feeling to things that are often sterile or too serious when it need not be. Thank you so much! 💕

[@jasminefonseca8352]

That tip about adding the second time zone was great! Never knew that!

[@sofiacarolina777]

great video! i did not know we could customize the calendar ! super excited i’ll def use this for next semester :) i love google calendar for nursing school

[@kdywang9013]

Making a color scheme and entering the hex values is my take away from this! ✍️ I've always selected the most pleasant default colors I could, but after four or five it would start to look chaotic and I'd keep turning some off. Yours is a great example of how to have 12 calendars that can overlap without causing visual stress -- thanks for sharing!

[@Isabella-ul7nq]

thanks, jules

[@gabyborrego7953]

Sooo helpful!! You are so great at this! Thank you for sharing your talents with us!

[@viddhi.saschit]

I ABSOLUTELY loved this video! Soo soo helpful. Thankyou so much for sharing and all the efforts you took to do this. ❤️❤️❤️❤️

[@daphne8228]

This is exactly what I needed. Thank you so much for this!! 💖

[@eliyahvbreuer]

Love this! Love your page! Thanks for sharing and love your aesthetic! Hahaha lots of love ❤

[@ShafeenxSomewhere]

I loved that bit about self-care vs self-worth. Thank you for this💛

[@julesacree]

You’re very welcome!

[@maserkhiatoribio6606]

Thank you for the colors 🥺

[@ModupeOloruntoba]

didn't know about the time zones!! life changing!

[@Naswillshine]

I’ve been doing my planning alllllll wrong. I love your explanation on the potatoe/creation days. I was struggling with that lol. I’m going to my calendar and getting it all they way together !

[@purplepianoist88]

Oh my gosh I didnt know you could change the colors! Im doing that now! I love the way you do this. Ive been using Trello to time block but i might try this out instead. This looks so nice. This was so helpful thank you for sharing

[@sindyreyes3426]

Definitely will need to do this!!! School starts today 😣 thank you for your tips!

[@ceciliaalvarez7105]

Great video, I´m so thankfull for the colors, my anxiety loves you

[@FancyJ]

Super helpful and implementable! Love the calming calendar colors

[@jositamakeup]

omg, so life changing!!! love you so much

[@whitneysause]

Jules... You just blew my mind with the hotkeys. 😯😯

[@naomiporter1709]

I’ve never thought to change the default colors on the calendar! You’re right - looking at those harsh hues is not motivating. Thanks for the tip!

[@mikaeldupuyaamark6374]

This is great Jules. Thank you. You have a new subscriber. I resonate very much with your idea of productivity, relating it to self-care.

[@GoldenKay19]

Thanks for sharing and for the keyboards tips and time zone 💖

[@nathaniejeananana4587]

just love the background music (intro)

[@kiwi.kiwi.]

I think that the loud colors are actually very helpful, they're bright and noticeable. These colors make you get reminded of your most important events.

[@lopeztopia]

this is the BEST video on Calendar Organization. Thank you so much! :3

[@julesacree]

Aw thank YOU so much!

[@sdh42]

I've always overlooked the secondary time-zone option, but just added it to my calendar - thanks!

[@CassieWinter]

Gorgeous color palette! I'd never thought of doing a custom palette for my google calendar before. Thanks for the tip!

[@jenayzhyrov]

Loved this! Thank you for sharing the Hex codes. Sooo helpful! Excited to have a more soothing (looking) calendar.