How to build a knowledge management system (PKMS) and why it will help you be smarter

[@julianavieira7065]

Not a manager, but seeking for a structured way to acquire more knowledge and... This has just blown my mind, it fills all the gaps! I feel like I can both learn and do anything now. Thank you!

[@CreativeSoulProjects]

That's awesome - thank you for the kind comments - and good luck!

[@paulfrischknecht3999]

Very important point about making things searchable/well named/well tagged - you should put things where you will look for them. Then, when you search something and find it only on the third or fourth try, add the keywords you tried first so that next next time you would have found it immediately.

[@CreativeSoulProjects]

Yep - the searchability is what makes digital tools so useful. I'm always amazed by analogue methods where people can find things using notecard systems etc - for me, the tagging and careful titles help to find things easier. Thanks again Paul for commenting :)

[@quantumjun]

4C 1. capture: get information (but not scattered information everywhere which is people usually do) 2. curate: translate the information to yours 3. crunch 4. contribute

[@CreativeSoulProjects]

Thanks for the summary - helpful for other viewers. Appreciated.

[@paulfrischknecht3999]

I think curation should happen in different layers or buckets. You have a first bucket which is literally everything you ever saw/read/noted. The second bucket is a curated subset of that with maybe some trash thrown out. Then on the next higher level you filter that and so on and so forth. Now, because you cannot predict when something might become useful afterall, *you should not delete anything* - especially because nowadays, there is more than enough memory to store everything you could ever see. Just make sure you can curate and categorize into as many buckets as necessary.

[@CreativeSoulProjects]

Thanks for commenting Paul - indeed it's layered approach. I only tend to delete anything I know I can find again on the internet, otherwise it moves to my commonplace folder (I've done another video on that). I can then find it again. It's a careful process though, as my reference library/commonplace folder can become quite full making search slower and less accurate - I'm certainly still fine tuning that curation piece. Thanks for the sage comment.

[@d.s.r.7.7.7]

This is so relevant for learners, especially managers! Looking forward to more ideas coming from your experiences.

[@CreativeSoulProjects]

Excellent - glad you enjoyed it. Thank you for taking the time to let me know.

[@muhajirismail]

Thanks, nice video and very useful for us. The more we learn, the more we see that our knowledge is still lacking, never stop learning

[@CreativeSoulProjects]

Thank you for your comment - and yes - never stop learning! :)

[@rosnahishak6371]

Thank you for the great video and the sharing of knowledge. I did my master in knowledge management and still venturing a lot more into this new field of management.

[@CreativeSoulProjects]

Thank you! Glad you enjoyed it. A masters in knowledge management - how cool is that? I bet there is so much I could learn from you with this. I've done nothing theoretical at all, merely mashed around what seems to be working. Thanks for taking the time to watch the video and leave a comment.

[@doobzb5482]

What do you think of Sherlock Holmes' 'Mind Palace' system from the UK series 'Sherlock' just wondering your thoughts as I imagine that studying this you might have came across it?

[@paulfrischknecht3999]

Very well cureated & spoken, thanks for contributing this!

[@CreativeSoulProjects]

Thank you Paul - glad you enjoyed it. Thanks for taking the time to comment.

[@ali-25yearsold]

Sir, thank you. You inspire me to become a manager in the future. I will make sure to practice a lot of what you are teaching to me. Hope you got a good health, from Indonesia.

[@CreativeSoulProjects]

Hey - thank you! Glad you're enjoying the content. Good health for you too.

[@娃夏-v6x]

Thank you for sharing your ideas.

[@CreativeSoulProjects]

You are welcome - thank you for watching. Much appreciated. Rob

[@sstephan14]

I'm not into management, I'm a scientist. Nevertheless, I found great value in this video. So thanks! One note though: in having a PKM in science there is less "contributing" in my opinion. Rather we "confront". I think that once the information one has is crunched, there is the responsibility of the scientist to go and confront this info to the data, either in the lab with a new experiment or to the existing literature (maybe by exposing this thesis to the authors of related papers...). Anyway, thank you very much and keep up the great work! 🙂

[@CreativeSoulProjects]

Hi - thank you so much for your kind words - and thanks for the comment. Love it - "confront" - that makes a huge amount of sense in the scientific world - in fact, the more I think about it for the world of management and personal development - that makes sense too. Confront it by putting it in to practice, testing it, cross checking it, validating or disproving it...and then contribute. I like it - might be adding that to my model :) Thanks again Rob..

[@nexthalf5607]

IT's amazing and useful. Thank you.

[@CreativeSoulProjects]

Thank you!

[@PatriciaPan-jg1wm]

Thanks for sharing!

[@CreativeSoulProjects]

Thank you.

[@Rockbalance__]

Great video!!

[@CreativeSoulProjects]

Thank you

[@DoodleToast-c4o]

this is brilliant. thank you!

[@CreativeSoulProjects]

Thank you!

[@kenshinfab]

Nice and useful video. Thanks!

[@CreativeSoulProjects]

Thank you! Glad you enjoyed it. Rob..

[@justgivemethetruth]

> There's all sorts of web clipping tools ... Like what? How do they work? What kind of formats do the come in. How do you store them? It's not "what works for you" because you are re-inventing the wheel. If you intend to help us and add value, you need to tell us. You say Apple Notes is good. How do you use it. Where can I find out how to use it. I've used it before but never considered it as a way to consolidate my notes ... how? As well, not everyone has lots of time and money to try to buy, figure out and use these different tools - we need real workable examples.

[@CreativeSoulProjects]

Thanks! I do plan on doing a video on how it actually works at some point - the associated blog post has ideas on how to use it. All of the tools mentioned are free. And if you don't have time to figure it out it will be hard to make it work - learning does require investment in time, even if it's a few minutes a day - plenty of videos and blogs on how to use web clippers also - but thanks for the nudge to create a video about it. Rob

[@justgivemethetruth]

@@CreativeSoulProjects I appreciate the reply. I didn't mean to sound harsh. I seriously never learned about how to organize things so I pretty much just wing it. From my documents on my computer, to my browser bookmarks, to my possessions at home. The problem with investments is that most of them do not pay off. I don't even know what a "web clipper" is and I've been in tech and on the Internet since the 80s. I generally like the simple tools ... like vim for example. That I can figure out. Same with a lot of Apple functions like tags, or spotlight. I don't know enough to really make confident investments in this area, but I do realize the usefulness of it.

[@CreativeSoulProjects]

Hey - no doubt VIM could work out to be a tool of choice. I know plenty of people using basic text editors and tools like VIM to manage all of their work and learning. Web Clippers are simple browser add-ons that grab the contents on the website and store it to the tool -Evernote has one, as does Nimbus notes. It can capture the full page, or selected text, or simplified versions etc. It then gets captured in that tool of choice. You can then curate it in the tool (decide if it's useful still, tag it, move it, delete it etc), crunch it (take learnings from it into text files, VIM, notebooks - whatever resonates with you) and, in my model, contribute it (put it into action, share it with your colleagues or friends, or on social). Notational Velocity is a popular text based tool, simple notes also uses text files on your machine but I prefer tools like Nimbus notes as it allows for more flexibility and access anywhere via the web. Hope this helps - I'll maybe do a video on how I actually use it. Thanks Rob

[@justgivemethetruth]

@@CreativeSoulProjects Here is what I was thinking would be a helpful invention, and it doesn't even necessarily have to be software, though software could help. Say I have bills from a company coming in my email. So I drop them on my desktop. After a while I get a lot of them on my desktop, so I create a directory to put them in, and maybe subdirectories by year, or prefixing the file names with their date. So, that is obvious. But say, the Ukraine war comes along, or global warming is something I get interested in. I save documents or links to information on these things, and so end up creating more directories on my desktop. What I am thinking of is a natural, organic way to arrange and organize files, or bookmarks, or even keep the directories in sync with my bookmarks, so for every bookmark folder I would have, I have a directory where downloads or documents can be stored and retrieved. But the problem is, what are the rules for creating and then pushing down directories, putting like information like People, Interests, Companies, Finances, History, Images, etc in order and evolving that order over time in a logical war. After all, computer disk directories and file systems are pretty powerful databases in their own right.

[@mohsen979]

Wonderful.

[@CreativeSoulProjects]

Thank you

[@naufalharits8259]

Thanks for sharing 🙏

[@CreativeSoulProjects]

You are welcome. Thanks for watching.

[@peterluxus7382]

Sounds like "alchemy of knowledge", Calcination. ... Dissolution. ... Separation. ... Conjunction. ... Fermentation. ... Distillation. ... Coagulation ... and repeat

[@danielrebelatto6874]

Thanks!

[@CreativeSoulProjects]

Thank you

[@doobzb5482]

That first beat had no business being as funky as it was, can you give me the name of it pls lol

[@CreativeSoulProjects]

Ha - it is a good beat - and sorry, cannot remember which track it was. It was from Epidemic Sound and you've given me an idea for future videos - to list the tracks as a number of people ask me what the tune is :)

[@davidg7639]

starts at 3:20

[@CreativeSoulProjects]

Thanks - keep meaning to add time markers :)

[@doobzb5482]

And I'm annoyed at this video because I came here looking to have my mind blown but this is pretty much all stuff I already do 😠😂 great video though very well produced and you made some good points I had thought to myself but can't really articulate

[@CreativeSoulProjects]

Last thing I want to do is annoy you but seems like I may have added some clarity for some of the stuff you already do :) Thanks for the comments.

[@MFAK2013]

PKM Aside from sounding so incredibly self endulgent it's making sense of the world lol wow, hilarious. So if I reorganize my closet....I will have new clothes. Basically this is an app at best a way to procrastinate possibly feel smart. Think bigger people create a huge graph of all the knowledge we don't know, then collect the knowledge we can never know, then consider tasks actions we take on all while knowing nothing. The human world forgot its one of 90 million other life forms

[@CreativeSoulProjects]

Hi - thanks for the comment. All I can do is make sense of the information and world I occupy - maybe it is a little self indulgent but it is a *personal* knowledge management. There's simply too much information, data and knowledge out there for me to try and learn, so this video shares how I go about capturing what is personal to me. Other people are making sense of bigger data sets with computing power (Wolfram being one I keep an eye on). The more I do learn the more I do wonder how much of that vast world you talk about I am actually aware of - not much, but enough to keep my simple mind happy :) Thanks for commenting.

[@Gu1llot1n3]

Increase mic's volume plzzzzz

[@CreativeSoulProjects]

Someone else said it was too loud :) Still learning how to make these videos. Thanks for sharing.

[@doobzb5482]

Maybe making a big video for yourself that is well organised with all relevant notes pictures quotes videos links and uploading them to a KZbin channel and making them into a playlist then making the playlist into a big mega video if you can is the ultimate form of memory storage lol

[@CreativeSoulProjects]

Now that sounds like a great series of videos - not sure how useful they would be for others :)

[@doobzb5482]

@@CreativeSoulProjects well yeah but like the title says, it's a PERSONAL knowledge management system, id probably just upload it to a dummy account lol

[@pspicer777]

PIM personal information management system for the younger generation... And around and around we go. Funny.

[@CreativeSoulProjects]

Hey - I'm not that young :) I still refer to PIM and PKMS as the same thing. Do you have a PIM? What's it look like? Always keen to learn from others.

[@pspicer777]

@@CreativeSoulProjects Back in the day... PIMs had a simplicity of focus I miss. My first was the DOS TSR application from Borland, Sidekick in the early 80's. Loved that thing. Then a host of others throughout the decades, Polaris Packrat, Ask Sam, Ecco Pro amongst others. At the moment I have reverted back to my own set of vim plugins with fzf, ripgrep, and plain text. Multidirectional linking with almost instantaneous fuzzy search. Meets my needs nicely as I do not need hierarchies, folders or any other organizing principle. CM, thanks for the response. I hope you and yours remain safe during these challenging times.

[@CreativeSoulProjects]

I'm with you on the simplicity. I used to use a very simple text editor and hyperlink system a few years back, but as I've started traveling more with work - I needed something more portable and available on multiple devices. Played around with DevonThink for a while, which was excellent, but the synching to mobile and multiple computers was a nightmare. I still pine for something insanely simple but with good cross platform synching :) Maybe I should just build my own. I am safe - thanks - and hope you stay safe too. Rob

[@doobzb5482]

@@CreativeSoulProjects just make a notepad app with a good tag function, quick search function, and maybe a keyword search as well that pulls up all references of a particular word, maybe give it multiple visualisation/GUI modes, like different whiteboards with with different subjects with lots of sticky notes on them that can then be clicked to open up the full note, maybe also give it the option to hold other forms of media, like videos and links, like how the Samsung notes app lets you. Also in the future with the rise of VR and AR once it's become commercialised and less bulky there may become a big market for data storage apps, like memory visualizers/mind palaces, so that could be something to watch out for. Also with the rise of AI we may hopefully get the vast database of knowledge that is the internet assembled and pieced together into a coherent picture, or it would at least be able to understand the nuances of the data it's looking at and how it could be categorised, and then help humanity quickly and more completely access the knowledge we are looking for