How to Create AUTOMATED Recurring Tasks in Notion

This tutorial will show you how to set up recurring tasks (repeating due dates) in Notion. You'll also learn how to completely automate them - for free, without any coding.
✅ ULTIMATE TASKS TEMPLATE (free):
thomasjfrank.com/templates/ta...
Update FAQs (if you already use the Ultimate Tasks): thomasfrank.notion.site/Ultim...
🧠 ULTIMATE BRAIN (full second-brain template):
thomasjfrank.com/brain/
📝 FULL WRITTEN TUTORIAL:
thomasjfrank.com/notion-autom...
😎 CREATOR'S COMPANION (My mega-template for content creators):
thomasjfrank.com/creators-com...
📚 NOTION FUNDAMENTALS (Free Notion Beginner's Series)
thomasjfrank.com/fundamentals/
👓 TUTORIAL RESOURCES:
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Full recurring tasks formula/logic reference: thomasfrank.notion.site/Recur...
Error text (for pasting, remove quotes): "Error in Recur Interval: Non-Whole or Negative Number"
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🛠 MORE COURSES AND RESOURCES:
thomasjfrank.com/templates/
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thomasjfrank.com/usenotion/ - (this is my referral link)
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Podcast ➔ theinforium.com
⏱ TIMESTAMPS:
00:00 - Intro
00:57 - Tutorial Overview
03:21 - Ultimate Tasks Update
04:08 - Setting Up Recurring Tasks in Notion
05:12 - How to Set Recur Intervals
06:27 - Recurring Every Day
06:38 - Recurring Every Week
07:08 - Recuring on the Last Weekday of the Month
07:28 - Recurring on Specific Days of the Week
08:52 - Notion's Recurring Task Limitations (Without API)
09:30 - Formula Documentation
10:12 - Automating Recurring Tasks with Make.com
11:00 - Connecting Make.com to Notion
12:34 - Getting the Notion Database ID (Make)
14:09 - Adding Filters to the Database Search (Make)
17:00 - Prep the Notion Database (Make)
18:03 - Adding the Updater Module (Make)
19:44 - Parsing the Date (Make)
22:07 - Recurring Task Logic Explained
22:30 - Adding a Search Filter (Make)
23:08 - Setting the Recur Interval & Make.com Operation Limit
25:07 - Testing the Make.com Scenario
25:31 - Automating Recurring Tasks with Automate.io
27:22 - Authenticating with Notion (Automate)
28:31 - Creating the Bot (Automate)
29:00 - Setting up Search Filters (Automate)
30:48 - Formatting the Date (Automate)
31:41 - Adding the Updater Action (Automate)
33:07 - Turning on the Bot and Testing (Automate)
34:37 - Ultimate Brain Teaser
36:01 - Dog
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Notion doesn't provide us with a way to handle recurring tasks natively inside the Notion app. However, using the Notion API, we can create our own solution to automatically handle recurring tasks!
This tutorial will show you how to implement recurring tasks in Notion using my Ultimate Tasks template as an example. Then, I'll show you how to automate the processing of those tasks (un-checking the Done checkbox & moving the due date) using two tools - Make.com (formerly Integromat) and Automate.io.

[@ThomasFrankExplains]

UPDATE: My team and I have built an even easier solution for this: thomasjfrank.com/notion-automated-recurring-tasks/ The new solution uses Pipedream instead of Make, which comes with several benefits: - Pipedream is free, and the free account has far fewer limitations than Make's - The blog post linked above has a Pipedream template that you can simply copy into your own Pipedream account. This is much, much faster than building the Make workflow from scratch.

[@amyorso6351]

Hi, Thomas. It would be very useful if you write down which help is needed here and which isn't anymore. Thank you

[@djmichaeldavid1]

Thanks for the reply @ThomasFrankExplains ! Been looking into automation videos and your explanation is a lot better then other resources out here. Do you also have a solution to duplicate databases? Been struggling to find a solution to easily duplicate a full page with content (like a product wiki) into another database. They have more body then tasks :x

[@noname-mw7oy]

The fact that this isn't native in Notion by now is ridiculous. Great video though I will definitely try this out.

[@tommydenato8863]

The commies in San Fran have been pushing out some pretty decent updates lately. I have a feeling we'll get it this year.

[@Claire.SageGreenCreative]

@@alec1115 see part of the comment of it being native

[@chitterlingsrtasty]

im new to Notion but i think they should have Mr. Frank on some type of retainer.

[@jackytsz]

Just wonder if the feature got updated natively now, it appears to be no yet...

[@randrescastaneda]

Dude. This is amazing. Thank you so much for sharing all the templates and providing such a wonderful explanation. The tutorial is EXTREMELY clear and accurate. I just had to follow your instructions once and that’s it. I Also followed the instructions in your page to upgrade from a previous version of the template, which were super clear as well. Once again, thank you so much. You and your team have contributed immensely to my work and home productivity.

[@heatherrmarie23]

Thank you for making this tutorial so easy to follow!! I have always admired your ultimate task system, but never used it because I didn't like the manual date updates for reoccurring tasks. When I saw this video yesterday morning I was ecstatic to make the switch!! Thank you for creating great notion content! I am a long-time mega-fan and I can't wait for the launch of second-brain! Stay rad! =)

[@LegacyzGeo]

Incredible work by your developer Martin & excellent delivery and explanation on your part. Truly admirable, thanks!

[@MEANDITV]

Amazing, thank you! I've added this to my UB database. My biggest con for Ultimate Tasks and UB was that I can't recur automatically, but after this is done, I think this is probably the best productivity system on the internet.

[@EarthworksAudio]

You were so right! The tweaks you made since your last video have you sounding ever better with that ICON Pro than before.

[@MagpieCrafter]

Dear Thomas and the Team, that's incredible! Thank you so much. I'll be sure to purchase Ultimate Brain when it launches. Great job!

[@killianlevacher6270]

you are AWESOME ! ! ! I've been trying to figure this out for so long that was my most important missing piece to stop using other task managers THANK YOU

[@sandinstone]

This is genius! Thank you so much for the free template and for all your work you put into this!

[@soohyeoklee2610]

Thank you for this, Thomas & I wish everyone good luck :D I have been trying to make use of Notion to take notes on my learning progress and write some journals to become more aware of myself. With addition of this task manager, I hope to stay on top of my shtuff.

[@HomesickMac]

Man, the thrill and thorough joy of your presentation here are striking. Great work!

[@ThomasFrankExplains]

Thanks so much! This was truly was so much fun to figure out and put together.

[@alon_vita]

This is, by far, the most comprehensive and well-made tutorial I have ever seen. Big big shout outs on that 🔥🔥 You even include accompanied read-ables, update them and discuss latest issues and features. Well done man Also, sound and video quality are top notch :D

[@lauricecalvo5027]

Amazing! Thanks for sharing!!! Will definitely try this out for my personal and business ventures--will save me so much time once this is setup properly. And wow super appreciate the blog + supported docs to help us all out. THANK YOU! :)

[@farleylai1102]

Impressive effort to bring recurring tasks to Notion! However, for beginners, survey on alternatives could also make life easier. The root issue with Notion is the lack of general automation to support recurring operations on Notion constructs (not limited to database). Coda instead got automation built-in without the need for external integration, not to mention more natural table or database relations. Nonetheless, it is appreciated to see both compete head-to-head with each other.

[@chuntoon1]

Day 3 on Notion .. I already couldn't live without this automation .. thanks for all your help learning how to use this amazing program

[@user-bu9ns2ws7t]

many thanks for such videos and free templates, this will make life much easier for many people

[@spillledcarryout]

Dear Thomas, Bravo. I have been a customer of Make since Integromat and have been an exceedingly satisfied customer of Ultimate Brain since purchasing it a little bit over a month ago! Just did this follow-along, making sure everything was OK from your blog page. Runs beautifully!! Now I just gotta figure out how to keep things tidy on my sidebar. My case study for trying this out was because I needed an easy-to-follow chores list for my family and me :). Looks like this is gonna work great! Thank you so much.

[@ThomasFrankExplains]

Glad it worked well! As for sidebar, I'll suggest using Favorites liberally - that's what I do! :)

[@abbiexie2251]

Amazing video and thank you so much for the step by step demonstration!

[@daringhero]

Pretty new to the channel here but really like the way you describe and explain the functions that can be done in Notion in such a concise manner

[@SaraLoretta]

LIVING for this turtleneck style. 😂🔥

[@pintoo9429]

Would have given up on Notion long ago if it wasn't for your videos, Thomas. you're the best! Thanks so much for sharing.

[@fithopsllc]

I've been trying to figure this out forever thank you!

[@margot3958]

this is exactly what I was looking for! you are a godsend tysm

[@mbakr18]

Thanks a lot for this great work. The video was awesome and you have a great illustration skills.

[@kithowlett8374]

This is awesome! Finally I can stop using Todoist and fully switch to Notion - thank you Thomas!

[@stevenrussell6581]

Thanks very much for creating a very clear guide Thomas, on the use of these workflow automation platforms with Notion. It's been a pretty big disappointment for me thus far, after the huge excitement of the Notion API's release, that features like what you've described would actually be quite impenetrable for novices to figure out, and would end up becoming quite costly to run too. After all of this time, I feel you've made the first, genuinely useful video to reap the benefits we were all promised, and get it to be free too - kudos.

[@blenthusiasts]

thank you so much was waiting for this !

[@JasonHolicky]

This works great!! i've been using this setup for about a week and its running smoothly. I had 1 issue with the UTC offset. you have to make sure you use the non-DST offset, for me in Chicago, that was -6. I started using -5 and it pushing the daily an extra day out. I figured it out after re-reading the instructions 😀

[@minewtk]

Sorry Im having the same issues, do you need to make that change in Notion or Make? Thank you in advance!

[@JasonHolicky]

@@minewtk in Notion in the "UTC Offset" field. You might check your user settings in Make to ensure its all on your timezone. I think it was like Denver by default.

[@xhenriquefps]

Thank you so much for the template and for the tutorial on Make. I was able to improve the ultimate tasks and the Make workflow to keep the start time and end time of a task. The only thing left to try to solve is how to keep the reminders after updating the task

[@aielias89]

Could you please explain how you were able to do this? I'm surprised this wasn't included to begin with.

[@____-jw7my]

Wow 步驟很複雜但完成後很有成就感! 期待能好好利用這個模板 Thanks!

[@cm975]

Every time I think “I wish I could do this in Notion”, I find one of your videos!

[@Reefry00]

This was so helpful thank you so much!

[@karenpiotrowski]

Love it! You could probably use this for a habit tracker as well since some habits are not every day.

[@ThomasFrankExplains]

Indeed! I'm thinking a habit tracker would need to actually create new rows and do some more advanced tracking, since it needs to keep a streak tally. We're going to be looking into an automation-driven habit tracking template at some point in the near future.

[@kalixte]

Wow! Amazing!!! I can't thank you enough!

[@YannParodi]

This is what I needed to update my dashboard. Thank you.

[@albertinio]

Don't forget to switch the Scenario to On next to schedule settings(23:53) - If You don't do that it won't be active!, and save your work.

[@ElkeThys]

Thanks!

[@margaritarivera5625]

Thanks so much! This is great

[@XGAMEST]

I was just looking at your recurring task wikia and can't wait for this video to come up and right at this minute it did! I love your template so far, I wanted notion to act like a personal assistance and this is exactly what I need! Can you also teach how I can replicate a google calendar type of scheduling in notion using the All Task database? Meaning I want to dump my task into All Task and from All Task I can see in like a google calendar format what tasks I have today with the hours at the left side.

[@camilaaraujo4988]

you're a genius, thank you for this video

[@chelxiang]

Thank you so much for the wonderful tutorial! Can you do one for time tracking in notion, integrated with apps like Toggl?

[@bonnytiley3998]

Very awesome! Thanks! Do we need to select the On button for the scheduling to be active? You are a great teacher. Appreciate all your content and videos

[@marieroussel]

Hello and thank you for this video. I have a question about the "next due" formula and the need to add the "UTC offset" property in the table as it is a formula returning only the number "0" (from what I can see from your template), coudn't we simplify the formula or does it serve another purpose? Have a good day!

[@milasannon5361]

This is really amazing, thank you! I have one question thought, is it possible to see a history of the recurring tasks completed? I want to see my progress and how many recurring tasks I have done so far. Please let me know if it's possible, if so, how.

[@mattkemp1902]

This is a wonderful workaround, thanks so much. I'm trying to work out how I might be able to also transfer over the times as well as the dates - I'm sure that shouldn't be too hard though. Thanks again, Notion is now exactly what I want it to be

[@mattkemp1902]

Update: it was very simple to do

[@joaoarthurbandeira]

@@mattkemp1902 How can we do it?

[@mattkemp1902]

@@joaoarthurbandeira in all the bits where you add the dates, add the format with times, too, something like yyyy/mm/dad/hh/mm but I don’t recall the precise format although it was one of the suggested formats on Make

[@abdlmlkmri]

you are the best for ever.

[@ramiboy_y2049]

Thanks for all your work. It helps me with the big disappointment from the absence of this functionality natively in Notion

[@konothomasda7430]

just finished making the automation before you released the video with the help of your website. Thanks anyways!

[@joana3837]

thank you so much for this

[@OmgItsKavi]

Hi Thomas, or anyone who happens to be reading this, I had a question about setting up a Make scenario to integrate a version of this into my tasks database in Notion. In the blog post version of this tutorial there's a line that says "Instead of editing the task you checked off, it could create a duplicate of that task with the new due date." I'd rather set it up this way if possible, that way I can look back at my completed tasks and they will still be there. Is there a way to set up duplicating the page like this in make? If so, how would you set that up? Any help is appreciated, thanks so much!

[@Blackd0ve]

Still relevent and viable today. Thank you for this Thomas!

[@marcelomnzs]

Dude, u salved my life!!!!

[@oyinbra]

This is amazing and I've been using it for over a month now. Love it. Is there a way I can tell the bot to auto update the time of the task too?

[@Tiffany-bd1eb]

it worked! this is so awesome, thank you so much! i'm creating a bunch of other scenarios right now. the possibilities are endless! mwahahaha. 😎

[@MrZenein]

Hi ! Thank you for this channel ! This is helping me for a lot of things for work and for private life. I have a question. If the automation is done correctly, are the tasks supposed to be positioned in the right way in the calendar view? In my case, a task with a first deadline that has passed, ends up with a new deadline. So far so good. It even appears in the list of tasks for "today", "tomorrow" and the "next seven days"! But, it doesn't appear anywhere in the calendar view.

[@pierrezanetti3283]

Thanks a lot for this video, it is amazing !! BUT I have question : When I automate a task to repeat every week for example, at midnight the program runs and our task is updated but she disappeared from yesterday tasks. So, I can't keep track of my progress week after week and I would like to know how to fix that. So more simply, as up this date the program moves the task from today to next week if this task as been done. And I would like to leave this task in today ans duplicate it for the next week so that I can still see that I have done this task today. I hope that I am clear, thank you for anyone that can help me.

[@marshalxu8082]

Thomas, thanks a lot for the video. I have been trying to create the scenario, but I keep getting this error message "Error Failed to connect to remote server. Failed to execute 'clone' on 'Response': Response body is already used". I am not sure what went wrong. Can you help me with that? Thanks!

[@beru6425]

Thank you for sharing this tutorial and the template. I find it very useful:) But I have one quick question. I followed the instructions on setting up the recurring task and place in the recurring interval and so forth, where it shows the next recurring date. However, I am wondering why the tick box does not appear in my calendar view? Is there a need to change the setting somewhere?

[@levmarkelov8768]

Is there any way to fuse this system with Apple IOS? Like shortcuts, or reminders

[@jehanlaliberte]

Hi Thomas ! I have a question about what you explain at the 7:30 mark. When I do it myself on my notion and as soon as I add week days to the "Days (Only if Set to 1 Day(s))" property, it puts me on a Due Date of September 28, 1998. I don't know why...although living in Switzerland I did change my UTC offset to +1. Thanks for your help!

[@oliviaann4254]

Hi Tom! Thank you so much for the tutorial, I’m truly grateful. I tried to copy your formula from the Due Date property but when I pasted it, I got an error “Too few arguments in function if" I’ve made my table identical to your template and I’m not sure what went wrong

[@marvinrodri]

Mindblowing.

[@deannaseymour3305]

This is great, thank you! Do you know how to make it duplicate the database item instead of just move it to the next date? I have tried the module create database item but not sure how to copy all the properties across

[@ThomasFrankExplains]

We haven't tested this method, but you'd probably use a similar setup to what I do in this video except you'd create a new db item instead of updating the old one. Then you'd pass relevant properties from the old one - in the case of a task in Ultimate Tasks, you'd pass the Task Name, Kanban State, Priority, and then pass the formatted Next Due date to the Due property.

[@andrewszeto6678]

Automated PRs recurring daily for Thomas 😂💪

[@achrafgr5449]

Tasks in notion in the next level

[@isadorabarbosa7139]

Hello Thomas, thanks for the video! Im having an issue. Im trying to use date filter in my “Next Due” formula, but its not working… Could you help me?

[@chelsea-lewis]

This is amazing! I'm going to try my hand at removing the subtasks bits because I don't use subtasks inside of my own tasks database but I need recurring so badly!

[@ThomasFrankExplains]

Sweet! One thing I’ll note is that if you’re using Ultimate Tasks, all the views are sorted by some of the properties set up to handle sub-tasks. If you delete those properties, I ~think~ everything should still work, but you might want to check the Sorts anyway

[@chelsea-lewis]

@@ThomasFrankExplains I actually just went with replicating your recurring system in my own tasks system. I don’t use the full ultimate tasks. But bits and pieces of that and my own and others. 😊 It worked brilliantly! I’m so thrilled! Thanks for this great video! Love your channel and work!

[@ThomasFrankExplains]

My complete second-brain template is launching soon, and this recurring tasks setup works perfectly with it. Join the waitlist and be the first to know when it launches: thomasjfrank.com/brain/ --- For people asking why Notion hasn't included recurring tasks natively yet, here's a bit of context. Other productivity apps are completely purpose-built; the programmers create features, and you use them. Notion has a different approach; for the most part, they give us building blocks to make our own tools. This means that certain things which would be trivial to create in a purpose-built tool (Todoist, Asana, etc), are really, really hard to create in Notion - because the design challenge is completely different. For Notion, the challenge wouldn't be simply "add recurring tasks", it would be a much broader, "Allow writeable properties to automatically be changed by other properties." Right now, properties are either directly writeable (such as dates, text, numbers, etc) or they're read-only (Formulas, Rollups) and they change based on how other properties affect them (e.g. a Formula pulling in a date from a Date property). So making this change would be one of the single largest updates to Notion, ever. This is the trade-off in software - hitting a combination of customizability and user-friendliness is immensely hard. It's why website builders were so bad for so long (some of you will remember Macromedia Dreamweaver 2004 and shudder with me).

[@PanajottaLakkis]

Awesome! Will you create a combined version of Second Brain and Creator's Companion too? If so I would wait before purchasing - I am seriously interested in both.

[@pressfinchat]

I would have you consider using Obsidian instead for anything second-brain-related. Notion does not have Offline functionality just yet, this means that all of your data are stored in the cloud and if anything happens to it, you might not get access to your precious data. I see Notion as a management app than anything, really. Excellent for managing and viewing tasks, projects, but not ideal for storing long-term information.

[@boycottmainstream]

Just updated to the Ultimate Brain and set the automation to work. Thanks for making it so easy despite so many options!

[@randiftw]

Unless I am missing something, what is the formula for Next Due? The one from your earlier video includes the UT Offset.

[@fergotzv]

Hi! How bout instead of updating the same task (page), make another task with the new values? I think this could work to analyze data.

[@vaughnchambers5659]

Thanks for such a great video. I am currently just using the "manual" method of changing the due date to "Next Due," but I'm struggling to figure out a way to include a few of my tasks. For example, I have a task that occurs on the 1st and 3rd Saturday of every month. I was wondering if this would be possible with the current setup, or would the code need to be modified. Thanks!

[@ThomasFrankExplains]

I believe the code would need to be modified; however, doing so would likely be quite difficult. The current Next Due formula took my developer Martin almost 2 months to do. Likely the best option would be to add a new property that extends Next Due. For example, you could create a property called "Odd Recurrences", which might contain choices like "1st and 3rd Saturday of Each Month". Then, you'd create an alternative to Next Due - maybe call it Next Due Extended. If Odd Recurrences has a selection, Next Due Extended would take the date from Next Due and modify it further. This would likely still be quite complex to pull off, but it's better than trying to add directly to Next Due. We've found that adding any more code to Next Due makes the formula so long that it degrades Notion performance.

[@tishandreasabado535]

thank you!

[@mitafrosthagen4974]

This is exactly what I need. Thank you. But... If I need this to happen without me checking done (I want to repeat a weekly menu on a 9 week basis), can I make a first automation that checks my done box if the date equals today? Or make an "if date equals today change the date to..."? (I saw your comment that the automation is not working, but also saw others who have made it work after that date. Is the error sorted?)

[@TriMadon]

Awesome video, Thomas! Now that you spoke about recurring tasks, I'm wondering if there is a way to make a task recur a specific number of times (or until a specfic date), is there a way to make this happen without much complexity?

[@ThomasFrankExplains]

This could be done with a bit of added complexity. My first thought would be a "recur until" date property. Then you could compare Next Due with that property during the bot's runtime, and only proceed if the recur until property was later than Next Due. If it doesn't, the task would stay checked off for good.

[@bit2easy]

Hey Thomas, thanks for the video. It's amazing. I am facing a problem 14:10 when you search for the "top item" in the database, the drop-down menu didn't show up. Will it be a problem? I am using Mac with Brave browser. I anyone else can help, I will be greatly appreciated it.

[@ThomasFrankExplains]

Hmm - are you using an ad-blocker at all? Brave runs on Chromium, so the browser itself shouldn't be an issue here. If that's not the issue, try disabling any other extensions, and as a last resort I'd reach out to Make.com support.

[@offwegrow5833]

You're great!

[@elishevabaram1958]

Hello and thank you for the clear video. One question about recurring tasks. If I have for example a task which is twice a week, like Mondays and Wednesdays, in the Task Calendar view for the month I see only the next date. I would expect to see all future tasks. Thank you Elisheva

[@ThomasFrankExplains]

Yep, this is because our solution only moves the task's Due date forward to the next interval once you've finished it. It is the "task manager" way to do recurring tasks, not the "digital calendar" way. To see the event multiple times on your calendar, you'd need to change the automation so that it copies the recurring tasks and creates new rows with the same information, except a different due date. The way apps like Google Calendar do it is actually more interesting than that - you'll noticed that you can click into a recurring event anywhere, and change its details, description, location - and that'll update it across all instances. So that tells me Google Calendar actually has a single event record in its database, but with many date properties. It's actually impossible to do that with Notion - you can only set a Calendar view to "Calendar By" a single Date property, and each record can only have one date set on that Date property.

[@maartjevankampen1706]

not me watching notion videos at 1a.m. again... very useful though!! thanks man

[@pixellmedia9953]

Thnx for this, i hawe ultimate task over a year. One problem i am from croatia i want my days to be in croatian, but formula will not let me, anny idea how to solwe this)?

[@daryamakarova9777]

Is it possible after checking Dome checkbox instead of updating the database item to duplicate it with the new Due Date? To be able to track the finished tasks also?

[@thowi1337]

Thank you for this awesome tutorial! Recurring tasks is a very important thing for me, but Inam looking for a solution not to lose the old task. For example I have a task like „monthly summary“ where I want to write some things down every month inside the task. This should be done every month and I don’t want to lose the task which I already did. Your solution here unchecks the done box and sets a new due date, so it is always the same task. I would find it very helpful if make could copy the task on the interval and then I could fill in all necessary data. What do you think of that? LG, Thomas

[@hasibulhasan8074]

Some of my task in another time zone and for that I had to use that reminder option. so when it automate recreate my tase i hate to change the time zone every single time. is there any way it automate the time zone too. If not can you please make this happen. I hope you're developers will lock into it.

[@adrianefreire4418]

Do you already have a release date for the template?

[@tony.keller]

Hello Thomas, You say to make it a Notion Public and not internal, but what are the consequences of this if I chose Public and they ask me Oauth info. Could some of my Notion be disclosed ? What to fill in the Oauth fields and wouldn't internal work ?

[@khrisparrales]

excelente video y explicacion

[@TrishaRico]

Sorry for the dumb question..I am new to Notion. I downloaded your Ulitimate Tasks for Notion a few months ago and have been playing around with it. On your tutorial you mentioned to look for the three items but I don't have recur unit, days. I think you mentioned you updated this product...how do I update it or get those two missing items? Thank you!!!

[@ThomasFrankExplains]

Hey Trisha! You can either transfer to a new copy of UT: www.notion.so/thomasfrank/How-to-Transfer-Your-Tasks-to-a-NEW-Copy-of-Ultimate-Tasks-3fc8a547d1da46f595178cee2cc36deb - or upgrade your own copy yourself: www.notion.so/thomasfrank/3-16-22-Better-Recurring-Tasks-More-67759ecc55cb4ec2b967308334353575 Hope this helps!

[@larissaschreier5172]

I‘d love to get my hands on this insanely beautiful Next Due formula without the overdue logic. Is there any chance you guys have that stored somewhere?

[@ThomasFrankExplains]

Unfortunately no; it was developed with the overdue logic from the start. I wish I could just edit it and give you a version that doesn't contain that logic, but the formula is EXTREMELY complex. I still don't fully understand it, as it took my developer Martin 2 months of full-time work to build. Perhaps I'll be able to release a version of the formula without overdue logic in the future, but currently Martin has a few other big projects on his plate.

[@allsmiles3281]

How would we do this in ultimate brain template? I don't know where the database is

[@dararosove1899]

Hi! Is there any way to create recurring tasks that populate a new page in the future? So instead of changing the date on the same task, I could click 'done' or change the status to 'complete' and then it would somehow magically populate a blank duplicate of the task (maybe a template) for the future? I know things are changing all the time so thought I'd ask. Thanks!

[@ThomasFrankExplains]

You can do this, but it requires setting up your automation in a different way. In short, you'd pull the details from the completed task just like you do in this tutorial. But then, instead of updating the original page with new details, you create a new page with the modified details. This may be possible with Make, but it's definitely possible with some JavaScript. I'll point you toward my API tutorial if you want to take a crack at it! thomasjfrank.com/notion-api-crash-course/

[@rishabhkanwar4896]

I followed this tutorial and checked the Ultimate Tasks (Latest Updates) on the website and it's making my Notion setup extremely slow(my database has 94 tasks). Every operation is taking 5-7 seconds to perform making it a painful user experience. Any suggestions on the optimizations?

[@AkshayKrishnanR]

At 12:45, you switched from a "Table" view to the "All tasks" view, to get the database ID, but is that really required? Won't the database ID remain the same for all the views, and only the view ID (?v=) be the value that changes?

[@emceeiriz]

This is near perfect for what I am doing with it. After fully implementing I am currently facing two challenges. I'm not sure exactly when but starting with either 10 or 11 PM MST. When a task rolls over it skips a day. For example a task due on 4/8/22, if marked Done, and if processed by make, will set the new Due date to 4/10. My understanding is that Make is taking the value of the Next Due column, and setting it to the Due column. However in my case, the Next Due read 4/9, but the Due was still updated to 4/11 rather than 4/10. I'd love to understand why the value being set isn't what is being displayed in notion. I'm also open to any creative ideas to remedy this either on the Notion side, or the Make side.

[@ThomasFrankExplains]

My developer and I were made aware of this issue yesterday and spent hours trying to get to the bottom of it. Turns out that no matter what timezone you specify in your Make.com settings, Make "sees" your Notion workspace from the perspective of UTC time. This throws all sorts of problems our way that we're now trying to solve. Updates will be coming soon!

[@GregPinter]

Hey, I keep looking for an updated version of your Ultimate Task template but the only one available is the one dated Dec 8, 2021 (I would expect to see a version around 3/17/22). Am I missing something or does that date shown in the "Changelog" at the bottom of the Template not get updated? I just want to make sure I am using the most recent version. Keep up the great work you do! Love your videos and templates. Thanks!

[@ThomasFrankExplains]

Ah, I just forgot to change that date! You're good - there's only one public version of Ultimate Tasks :)

[@GregPinter]

@@ThomasFrankExplains I know, its hard to keep track of everything you need to change when making updates/upgrades! Cool. Thanks, Thomas!

[@ConnorWaldo]

Anyone know how to copy this to their own template? I use PPV with notion and would love to have this added. I copied most of it, I'm not getting errors, but it isn't unchecking the box of the new recurring task

[@Evanescence4ever100]

what about tasks that we failed to complete? can it show the date it should have been done and not go straight to the next one?

[@aprielayu3369]

How can make database auto x checkboox with a multi select Or select ?

[@hao-yuhuang8788]

Hi, thank you so much for sharing the video! I wondered why the system kept showing that " The operation failed with an error. [400] Due is not a property that exists" when I was trying to create the database update module.

[@ThomasFrankExplains]

Do you have a Due property in your target database? That error indicates that Make can’t find a property with that name.

[@haleyross2255]

Is there any way you can show us how to duplicate the tasks so there is some record of tasks done over time? Is it that much more of a leapt to duplicate rather thatn just update? Make seems a bit too complicated for me to figure it out, although I played with it some. Even just pointing me in the right direction would be greatly appreciated!

[@jillianbeene2508]

I need this too!!!

[@Slayhil]

This is game changing, I can finally transition from using TickTick and Notion, to just using notion. Thank you so much Frank. You're the Best!!!!!!

[@Taskade]

Awesome vid, recurring tasks is already available in 🐏 🐏 🐏 Taskade 😃