How to Create Effective Status Reports in Acuity PPM (2020)

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Monitoring and tracking project performance is an important part of the tactical aspect of portfolio management.
The third portfolio lifecycle phase, "Protect Portfolio Value" occurs during the execution of an optimized portfolio. Here, the aggregate project benefits (portfolio value) must be protected. This occurs by monitoring projects, assessing portfolio health, and managing portfolio risk. It is not enough merely to initiate good projects, senior leadership plays an important role in ensuring that projects meet their intended objectives and deliver the expected value. Some of this responsibility falls on the project sponsor and project steering committee, but the portfolio governance team plays an even greater role to ensure that resources are available for in-flight work, there are no competing priorities that frustrate project completion, and portfolio level risks are addressed.
Once the project portfolio is optimized and established, the next step is to track the project investments with the view to safeguarding the portfolio’s value. In comparison to optimizing the portfolio, which is concerned with constructing the ideal portfolio given certain constraints, safeguarding the portfolio’s value is focused on the execution of that optimized portfolio in order to realize the aggregate project benefits.
The comparison to a stock portfolio is appropriate at this phase of PPM. The goal of the stock portfolio is to increase value (wealth) for the investors. When certain stocks are performing poorly, a portfolio manager will make necessary changes to protect the investment. This may include a change in holdings (allocation) of stocks, or eliminating a particular stock altogether. The goal of a Portfolio Management Team (Ie. PMT) is to maximize the value of the project portfolio. When project performance deteriorates, a portfolio’s value erodes. Therefore, it is the job of the portfolio governance team to safeguard the portfolio value by monitoring the projects at regularly scheduled review meetings and use current project data to assess the overall portfolio.
Project monitoring provides data enabling investment tracking. “Planning and decision making are based on the combination of business and project data, using actual results to drive future actions” (Wahl “Applying”, 3). Continual input of quality data from the projects helps drive the strategic decision making by the portfolio governance team. During project execution, both project status and dependencies are monitored by collecting regular status in order to safeguard the portfolio’s value. This ensures consistent project delivery and provides help needed along the way.

[@oktabriyansyah9362]

hi, i'm so interest about PPRM (Project Portofolio Risk Management). do you guys can explain how to cascade the project risk into portofolio level and details about project portofolio risk assessment? and also the independencies between projects can contribute the risk at portofolio level

[@AcuityPPM]

Thank you for your interest in Portfolio Risk Management, we will try and provide an additional video on this in the future. In the meantime, you are welcome to schedule a complementary session to discuss portfolio risk management in more detail: calendly.com/acuityppm/trial-request