How to edit footnote formatting in Microsoft Word

[@marygayeleboeuf9901]

Deborah you are a true hero! I am and have been an appellate attorney, researcher and brief writer for the last 30 years. I fought the change from WP to Word for years!! I was finally forced to the Word (dark) side. But with all your help, Word is now in the light! I am currently in the middle of a 30 page brief and was struggling with footnote formatting. This video just made my day! I'm all smiles now!! There are so many tweaks that I know how to do now because of your great tips!! Thank you, thank you! Have a Wonderful Day!

[@vickiegaskins4952]

As a full time student, this tutorial has been a LIFESAVER! I use Word for Macs and it doesn't always work exactly like on a pc, but this has already spared me HOURS! THANK YOU!!!

[@tanguerochas]

I've been using Word for 20+ years and still can learn from you. Thank you.

[@bigfuss4135]

That footnote line separator direction? I searched Word features about how to change its direction for like 2 weeks without luck! Thank you isn't enough, Deborah. You're a life savior. Finally _______________ not __________________

[@DeborahSavadra]

I'm really glad that helped!

[@demiorama]

I have been using Word almost since it launched first (back in the 1990s) and I consider myself fairly knowledgeable at it, but I always have something new to learn or remember (especially with every new Word version!!!), so your videos, concise, specific and to the point, come in very handy! Thank you!

[@DeborahSavadra]

Good to know these are helpful!

[@carolynzaremba5469]

Thanks, Deborah. I've been a legal word processor for 33 years and even I sometimes forget a function if I haven't used it in a while.

[@kpakfar]

Thank you. Can Footnotes be in a row, not each one in a different line?

[@abdinasirhassan7529]

I always forget and need to review your video and it helps me very much, much better than any other, but why do I forget to thank you . Thank you.

[@robertandrews4912]

Took me so long to find this video. Thank you so much!

[@thulaalam7114]

Hi Thanks, how do I get a spacing between the number of the footnote and the wording? (example : 1 Footnote text, in place of 1 Footnote text)

[@jenniferthomas1150]

Good one, Deborah! I've been doing this for over 20 years and I often have to go back to my instructions too, so you made me laugh sympathetically with that comment :).

[@marksinclair69]

Thank you Deborah. Concise, easy to follow and informative.

[@teclote]

Outstanding, thank you. Never would have found it.

[@DeborahSavadra]

Glad to help!

[@MHMencken]

Wow. Thank you! You just fixed my messed up footnotes for my Research Paper. Thank you!!!

[@CMDPromptify]

Hello from 2023. Very helpful. Thank you!

[@Ewesfluffy54]

Deborah, thank you for your tutorial. I changed my endnotes to 12pt Times New Roman. I mistakenly put two spaces between the endnote number and the citation. Now, it seems set in concrete. I cannot delete the extra space. I've tried everything I can think of, besides re-typing the entire thing. Can you suggest a fix for me? All I want to do is delete one space between my endnote number and the citation next to it. Thank you so very much.

[@dmawright]

You rock, thank you so much. I was loosing my mind and a simple reset fixed everything.

[@GwirCeth]

Thanks Deborah, that was really useful. All the best from Australia.

[@DeborahSavadra]

You are so welcome!

[@ArtesetLinguæ]

Thanks very much for this fabulous tutorial. Very informative and clear.

[@samridh86]

Awesome video with simple instructions!

[@setioaryasutapriono1831]

You are the best! this video help me so much, thank you from the very bottom of my heart

[@talhaaltaf4522]

At last i got a channel that teaches about MS-word perfectly. Please make a complete tutorial about Paste Special in full detail kindly. Waiting anxiously.

[@DeborahSavadra]

I will put that on my list!

[@talhaaltaf4522]

@@DeborahSavadra Thank u so much

[@lgryfe]

I don't know how you figured this out but I sure am grateful. Thank you!

[@DeborahSavadra]

Glad I could help!

[@Knowledge01]

Thank you very much! I thought I could figure some things out, but had to swallow my pride and get some help!

[@DeborahSavadra]

You are welcome! Glad that helped.

[@Knowledge01]

@@DeborahSavadra indeed it did. Do you know how to FORMAT the DIRECTION of text for HEADINGS?

[@IvahnaRock]

Thanks so much! I ADORE your videos!

[@DeborahSavadra]

Glad you like them!

[@Yamanistudies]

Hi How do I change the footnote number font and add brackets around it within the Footnotes section (not within the main text - I've managed to do that). I want the footnote numbers in the footnotes section to be red and in brackets

[@DeborahSavadra]

I'm pretty sure you should be able to change the Footnote Reference Style to turn the text red, but I don't think it'll allow you to add brackets around it. That's the first time I've heard that requirement.

[@grahambull846]

Thanks Deborah. I've been trying to find an answer to a problem for weeks, The end-of-chapter notes in one chapter spread over 3 pages. On the last page, there are 4 lines at the end of the page (continuation of the last note on the previous page) with a gap before it-all of the page apart from the 4 lines. I can't delete the gap. Strangely, if I change the chapter heading (take away the format) the gap disappears. I put it back and the gap appears. This only applies to one chapter, and the one page.I wonder if you have any comments on this,

[@staynavytom2963]

I could not get to Reveal Formatting in 2019 Word for Mac. Nor could I lengthen the separator line. Extra help?

[@Wintovisky]

Thank you so much! I finally fixed this annoying and long lasting problem with "shift + f1"!!!!!

[@DeborahSavadra]

Glad it helped!

[@rejanesouza5576]

Hi Deborah! Thanks so much!! It was really helpful!! I also need help to reduce the area of footnote, what I mean is: I have 16 lines of text on the first page and I want to reduce to 10 lines of text, How I could do that?

[@DeborahSavadra]

I'm not sure I understand your question. Do you want the entire footnote to appear, but just be smaller? If so, you can adjust the font size using this technique: kzbin.info/www/bejne/qKHVeoSnfdF_q6c

[@jkwilly3970]

Deborah! you saved my lifeeee

[@DeborahSavadra]

Well, I hope your actual _life_ didn't depend on a footnote, but I'm glad that helped!

[@saudalshathri9091]

Hi Deborah. I have a lot of footnote is my work (more than 1000). And on the end of every footnote text there should be a full stop. However, sometimes I forget them and even if I review the footnotes I might miss some of them. Furthermore, it takes a lot of time to look at all these footnotes. Hence, I was wondering whether there is a way how I can add full sops at every end of the footnote text? Thanks!

[@DeborahSavadra]

There's probably a way to build a macro to check for that character at the end of footnotes, but I wouldn't have any idea how to build it. 🤔 The only think I can suggest is to use *CTRL-G* to review each footnote in the order they appear so you don't miss any.

[@saudalshathri9091]

@@DeborahSavadra thank you

[@nashride]

I inserted a space between my footnotes but after adding new material the footnotes come together without any space between them. How do I fix this throughout the whole document? Thank you.

[@outofthebox7]

Hi! I have this problem: The superscript number of my footnote is very small in the text, but bigger in the footnote itself. I did something wrong. Any solution? I want to make the footnote number bigger in the text and off course in the whole book. Thank you, I appreciate your time.

[@thstudies]

Very interesting and helpful content

[@dorotadurazinska7822]

Excellent video I could not work out how to format footnote separator. Thank you:)

[@DeborahSavadra]

Glad it helped!

[@carolynzaremba5469]

I seem to recall that this editing feature used to be more visible in the footnote formatting pane.

[@aileenthomas8122]

Very helpful. Thank you very much!

[@tedyao729]

In footnote 12, say, the footnote is properly inserted below a short horizontal line. The the footnote ends, and the document continues with "Section", that is the main text - - all below the horizontal line as if Word says I can't be bothered to add some dead space on this page. Is my only solution to go to endnotes?

[@DeborahSavadra]

If I understand you correctly (and I'm not sure I do), you may want to check your page bottom margins to ensure there's enough space between the end of the main text and the beginning of the footnote. If Word determines there's no enough space for the entire footnote, then it's going to continue to the next page.

[@tedfrommunro]

@@DeborahSavadra thank you. I deleted the erroneous parts and started all over again and this time Word behaved as it should,. I may have been helped by the spacing at the bottom, which in this later draft, worked out like you said.

[@joyl3321]

Loved your tutorial as everywhere else I went, the Shift F1fix was not mentioned. My problem is the footnotes are indented maybe 10 spaces & when I did Shift F1, the indention read 0. How would I get the footnotes to line up with the document's left margin?

[@demiorama]

Depends on what the paragraph formatting of the rest of your document is. While the Reveal Formatting tab is open, click on the above paragraphs to see what the intentation is, and either apply it directly in the footnote (make sure to Select All (triple-click in the left margin) to apply to all footnotes), or modify the Footnote text style, so that all your future documents are formatted the same way.

[@joyl3321]

@@demiorama Thanks so much for your reply. Will add this to my Computer Fix document to check later !!

[@jsg2156]

is there a way to make the footnotes hang?

[@DeborahSavadra]

You mean a hanging indent, where the second and subsequent lines are indented?

[@amunahm3324]

Hi, can you please show us how to prevent footnotes from going to next line? We usually see footnotes number two under number one and number three under number two, but how to keep number two after number one and number three after number two?

[@DeborahSavadra]

Your footnotes are in the wrong order in the page footer? I've never heard of this happening.

[@amunahm3324]

@@DeborahSavadra No. I was not clear, but I found out my answer already: There is no way to do that with Microsoft Word. Publishers use different softwares for page layout and footnotes. However, this is what I meant: So, every time we click "Footnote" the cursor will take us to the bottom of the page on the next line. For instance, footnote 2 will be "below" footnote 1, making 2 footnotes 2 lines. But what I wanted was to keep all footnotes in the same line and it only goes to another line when it is at the end of the line. I found out that Microsoft Word and Google Doc do not have that function. But thank you for your reply, though.

[@doraduplessis2727]

I had to go back to your video again. Don't use footnotes that often and forgot what you taught me. Especially the Shift+F1 feature.

[@DeborahSavadra]

I have to do that sometimes myself - go back to MY OWN tutorials to remember something!

[@gustavopinent8806]

Hi! Good tutorial, but I still can't find how to regulate how the footnote is used (maybe there isn't how). In Libre Office you can set how much of the page the footnote will take before continue in the next page, you know, the maximum height of the footnote area.

[@DeborahSavadra]

I don't see anything in the documentation I have that says that's configurable. I think it's a set-in-stone calculation in Word that takes the bottom page margin into account as a variable.

[@gustavopinent8806]

@@DeborahSavadra Thanks to clarify, better know that there isn't. So I did change the style to put more content in that area, since is a book and the space is smaller. Maybe you, influencer, can open a feauture request for this...

[@shaheer_ghazi]

Really helpful tutorial, thank You!

[@DeborahSavadra]

Glad it was helpful!

[@tomislavzahov4126]

Hi Deborah! My issue with footnotes numbering is that when I add a new footnote it doesn't format according to the order of the previous footnotes. For example, my document has 139 footnotes in total. When I want to add a new footnote before 139th footnote it does not appear as 138th footnote but as 6th footnote! Did the issue come up when I united different documents in one document and when I add a new footnote it does not recognize the previous footnotes from the combined documents? How can I solve this issue?

[@daleenvanniekerk5455]

Fantastic!! Life saver!

[@robejercito2624]

what to do so that footnote at the bottom will not jump to the next page?

[@ameeshasoni2989]

Very Helpful Video

[@DeborahSavadra]

Glad to hear that!

[@ajnolasco8105]

Thank you sooo much! This helped me a lot!

[@DeborahSavadra]

Glad it helped!

[@mariocristobalcolladoavile448]

Can footnote be italicized? and can the symbols be italicized as well?

[@DeborahSavadra]

I see no reason why not. When you say "footnote", do you mean the text of the footnote itself (can be accomplished via direct formatting or editing the underlying style) or the footnote number (can only be altered via the underlying style)?

[@mariocristobalcolladoavile448]

Thanks for answering

[@alirezataghipour4834]

Thank you . It was useful.

[@DeborahSavadra]

Glad it was helpful!

[@DerejeKebede-yi2zn]

hi where is the F1 key on mac pro? thanks

[@DeborahSavadra]

kzbin.info/www/bejne/Z5_UdmWiqKdqfbM

[@annmolloy7617]

THANK YOU!!

[@tessw5304]

very helpful. thank you!

[@DeborahSavadra]

Glad it was helpful!

[@kevineberle8037]

Pressing Shift-F1 from within a footnote does not open an editing box.

[@KrzychuCube]

Thank You!!!

[@fabuxo]

So amazing, thanks for this one!

[@DeborahSavadra]

Glad you like it!

[@homasaadat7727]

amazing

[@TheAmirmustafa]

Thank you Deborah

[@DeborahSavadra]

You're welcome!

[@JuniorCammel]

Very good! Thanks.

[@DeborahSavadra]

Glad you liked it!

[@MrPoetnscribe]

I desperately need your help. I've just finished a manuscript that I've been working on for years. It is a trilogy and I have no problem with the last two parts. But in the first part, when I footnote, the page is cut in half, the bottom half is blank, except for the footnote number halfway down this blank space, and well above my footer. If you are there and try to help me , pretend you are instructing your grandchild. I'm 83 and do not do well with p/c instruction. Please be there! Someone please help me! It is done in MS Office. I'm in Windows 10. Deborah SAVA ME!

[@stevenlawrence9930]

Did all that, but ‘show notes’ is not highlighted. I used to be a Word Wizard, now I’m beginning to hate 😡 it!😢

[@mattrairigh3847]

Awesome thanks!

[@DeborahSavadra]

You bet!

[@shmuelgoldstein7899]

This was helpful, except... there is no way to modify the spacing of columns within footnotes that I could find.

[@DeborahSavadra]

Columns _within_ footnotes. I've never seen that.

[@shmuelgoldstein7899]

@@DeborahSavadra It is most certainly able to be done, but it is limited.

[@kuzbuz86]

God bless أكرمكِ الله

[@GQBouncer]

Thanks!

[@DeborahSavadra]

You bet!

[@mgwaterhouse]

instructions do not work for my version of word - Shift f1 has no function.

[@mgwaterhouse]

version 16.65

[@DeborahSavadra]

I have heard that some keyboards (e.g., Logitech) reserve that key combination for another use. You may have to add that command to the Ribbon using the technique shown here: kzbin.info/www/bejne/d6fKZqWLf9Oih6M

[@AwettDesta]

Thank you

[@DeborahSavadra]

You're welcome

[@musicman1770]

Too bad that there's no way to modify the footnote numbers to look like 1) or 1.

[@davidvita]

THANK U

[@orlane219]

Very good. Thanks a lot

[@DeborahSavadra]

Glad you liked it!

[@jacquelineachan9177]

Thank you