How to Effectively Use Google Tasks to Manage Your Team

In this video, I show how to effectively use Google Tasks to manage your team. Whether you are a non-profit, business, or government agency, Google Tasks could be a great fit!
- If Google Spaces (Google Tasks) isn't appearing in the left sidebar of your Gmail (on desktop), watch this video: • How to Add Google Spac...
- Add Subtasks to Google Tasks / Spaces (a workaround): • How to Add Subtasks in...
- How to Add an External User to Google Spaces: • How to Add an External...
- How to Add Multiple Tasks at One Time to Google Tasks: • How to Add Multiple Ta...
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[@chloesimmons3694]

This is exactly what I was looking for! Thanks.

[@andersonthefish]

That's awesome! I'm glad to know it's helpful. Please let us know if you'd like to see content on any thing specific.

[@martinstepanek9252]

The biggest issue I have with Google Tasks integration with Spaces, is the inability to create subtasks like you can in the actual tasks app. When you are working on a project with others within or external to your organization, the principal person responsible might be you, but you might need a dozen secondary tasks under the primary tasks with the ability to assign each subtask to a different member of the team.

[@joelwidman3247]

Completely agree, it's very limiting and frustrating. I did come up with a workaround. Let me know what you think! kzbin.info/www/bejne/eniyfat3rLN0apo

[@TiannaKennedy]

Agreed. Finally... could never figure this out!!! so dumb. Hopefully they'll make it easier to create subtasks etc soon. Crazy they don't have their own project management suite yet. anyway THANK YOU!!!!

[@andersonthefish]

Yes, no doubt! They need to get on the ball! Glad it was helpful. If you have any questions, pleaset don't hesitate.

[@andersonthefish]

I made a video, showing a workaround for Subtasks: kzbin.info/www/bejne/eniyfat3rLN0apo

[@triettranquoc7009]

Thank you this is helpful

[@andersonthefish]

You bet! I'm so glad!

[@ReachOutReptiles]

Very helpful, thank you.

[@andersonthefish]

Awesome! So glad it was. Let us know if you have any questions.

[@yardmine]

Thanks man! That was helpful Franklin TN inthe comments ;)

[@andersonthefish]

I'm glad! Let us know if you have any questions. Also, that's cool about being in Franklin! If your company needs any help with website, marketing, bookkeeping, IT, etc, let us know!

[@keshiaonline6286]

This is for google workspace and not necessarily general google? Not seeing spaces

[@andersonthefish]

It is indeed for Google Workspace. I don't believe this functions for regular (free) gmail accounts.

[@allthatjez]

Hi, I realize this post is over a year old but in case anyone is reading and can help answer: is there a way for the google space creator who assigns tasks to set automatic reminders for said tasks ? For example if I assign a task to someone and it’s due 2 days from now, is there a way that I can set a reminder for them so they are notified before the due date? I know you can do that as an individual member for your own tasks . But my team isn’t tech savvy enough to bother !

[@andersonthefish]

Great question! Unfortunately, we haven't been able to figure out a way to do this. Google Tasks is a very simple (almost too simple) application. Hopefully they will add this as a feature, as it seems like a very logical next step!

[@TheDetherion]

Especially the task list lacks some key functions, I hope they update that quick as I am open to use that once it is more fleshed out.

[@andersonthefish]

Yes, agreed! I wish they allowed for Sections in Tasks where I could add in a title for a specific project or task and then also allow sub-tasks!

[@user-yt6xc5cu5h]

Hi Thanks for the video! but I don't see any "Spaces" button. We're using paid Google Workspace acount for companies but I can't find "Spaces" button what should I do? (I wanted to send you a screenshot, but here I can't)

[@andersonthefish]

@user-yt6xc5cu5h I've spent almost 1.5 hours trying to troubleshoot your issue. I tried it on another Google Workspace account of mine and was shocked that Spaces wasn't showing up! Google seems to have gotten rid of the "Spaces" icon on the left sidebar of Gmail. Now, it can be found in Chat. Here's how to do it: 1. On the left sidebar, click on "Chat". 2. Then, click "New Chat". 3. Then, click "Create a Space". And that's it! Please let me know if this works for you and if you have any more questions.

[@oceanlistening]

YOU ROCK as I had the same issue. @@andersonthefish

[@user-dr2pv9lh7k]

I have Google Workspace Business Starter for my business and it won't allow me to add external users (needed for clients) to a task. Do you know why this would be? I would like to recommend this to other business owners I work with but this is pretty essential for those I'm working with. Any info is appreciated. Thanks!

[@andersonthefish]

@user-dr2pv9lh7k Yes, there is a way! You have to set it up when you originally create a new Space (you cannot do it after you create the Space). Click New Space, then click Create a Space, then in the bottom of that window, you'll see a spot that says "Advanced". Click that and then you can check the box that says "Allow people outside your organization to join". And then boom! There you have it. I made a video for you, in case you'd rather see the steps, rather than just read the steps: kzbin.info/www/bejne/n6fKd6abhK98n7M

[@andersonthefish]

I made a video for you, showing how to do this! kzbin.info/www/bejne/rZWVZHttm7qHrs0

[@CookieTheBeagle]

Is it possible to download all the pending and completed tasks in the google sheet? Someone who is the space owner?

[@andersonthefish]

Would love to help answer this. For clarity sake: are you asking if you can take all the tasks and add them to a Google Sheet, or are you asking if you can take content from a Google Sheet and add it to Google Tasks?

[@hoiyanng584]

Why my google chat did not show the task button

[@andersonthefish]

Can you send me a screenshot? Also, it's possible that you're not using a paid Gsuite (or Google Workspace) account. Google Tasks as seen on this video is currently available to non-free gmail accounts. However, Google Tasks is available to all free gmail accounts but with many limitations.

[@midley]

How and where can I get task report in Google tasks

[@andersonthefish]

I'm unaware of any way to export a report from Google Tasks. That would be cool though!

[@sandeshkabir23]

Can you assign multiple people to a task? Or is there a way for everyone in the group to see a task without assigning it?

[@andersonthefish]

Great questions! 1. Unfortunately, we don't know of a way to assign a task to multiple people. You'd probably just have to duplicate the task and then assign each one individually. 2. There is a way for everyone in the group to see the task! All you have to do is add each person to the Space and they can see all tasks. Does this answer your questions?

[@alejandrogarciae]

I cannot see the spaces function.

[@andersonthefish]

I show how to access Spaces in this video: kzbin.info/www/bejne/rZWVZHttm7qHrs0

[@alejandrogarciae]

@@andersonthefish Thanks it worked!! :D

[@andersonthefish]

Excellent!@@alejandrogarciae

[@agoogleuser6937]

We’ll not use it with such a horrible app for iphone

[@joelwidman3247]

It definitely has a lot of room for improvement!

[@davdelven]

Overall it is a terrible feature for Productivity based Team Collaboration! Totally incomprehensible that Google does not provide a proper OOTB service for Businesses.

[@andersonthefish]

They're certainly lacking in this area. Thankfully, there are many other team-management apps that integrate well with Gmail.