How to Plan Your Week as a Small Business CEO

Want to organise and plan your week effectively to work ON your business and still be super productive at everything else that needs to get done?
Are you a small business owner? Do you feel like you're always behind and don't have enough time in the day? In this video, I'm going to share with you my top tips for planning your week effectively, so that you can be as productive as possible. . By following these simple steps, you'll be able to get more done in less time! And by the end of this video, you'll know how to plan your week and achieve your goals.
If you're looking to improve your productivity and manage your time more effectively, or are struggling to find time to do everything on your to-do list, then this video is for you.
As a business owner, a CEO, and a leader, it can feel like there is simply not enough time.
A meeting here, a meeting there, then you're needed to review something pretty important and let’s not forget all the content creation- Oh! don't forget to make time for sales. Wait... did you also make time for lunch?
It gets pretty overwhelming, trust me - I know!
So here's how I break down and time block my day, my week and my month so I can make time for my business, my team... and myself in a purposeful, strategic way. 😅
We're going to be discussing how to batch your tasks, how to use functional planning, and how to make the most of your time.
You'll learn how to:
1) Identify the most important tasks for your business
2) Create a schedule that works for you
3) Delegate and outsource tasks when necessary
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Chapters:
00:00 How To Organise Your Week as a Small Business CEO
00:56 Step 1 - Take Control of Your Time
02:06 Step 2 - Business Functions
04:27 Step 3 - Time Audit
08:50 Step 4 - Roles & Responsibilities
09:58 Step 5 - Time Blocking and Batching
11:36 Step 6 - Productive Week Planner
11:51 MY Weekly Timetable (Example)
16:47 How I Plan My DAY (Bonus step!)
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ABOUT ME
Hi! I’m Dr. Tamer Shahin, the Founder & CEO of CEO Entrepreneur, where we help small business owners scale their businesses, without sacrificing their lifestyle, wellbeing, or freedom. I’m also a Serial Entrepreneur, TEDx speaker, Executive Coach, Consultant, Author, Speaker, Investor, and now… I'm a ‘KZbinr.’
I’ve grown several multi-million-dollar businesses from scratch. Some of these businesses were massively successful and others turned out to be catastrophic failures! Nonetheless, I picked myself up and learned a lot from all of my extraordinary success and catastrophic adversity.
Now, I’m taking everything I’ve learned and leveraging it to create this KZbin channel and help people like YOU scale your business to astronomical heights. Each week, I’ll be sharing tactics, tips, tools, and insights to help transform you into a “cool as a cucumber” CEO.
*Disclaimer*
Results are not typical nor guaranteed. You are responsible for your own actions and decisions. Neither Tamer Shahin nor CEO Entrepreneur can be held liable for any results you may or may not get as a result of decisions you take during or after watching these videos.e

[@CEOEntrepreneur]

Download the FREE Weekly CEO Timetable Planner here: ceoe.co/agenda

[@rahuldevkar2587]

This link is not working

[@whatishotnaija2360]

Can I like a video twice, I have been binge watching everything. Why is this free?

[@PastelJoyDesigns]

Literally let out a loud "AAAAAAWWWWWwwwwww" When you said about listing tasks that don't need doing right now and scheduling them for later. I got the concept but didn't know how to practice it in theory 🙄 Thanks Tamer!!!

[@CEOEntrepreneur]

You can do it!🙌

[@shadyworld1]

First choose your Prioritization Matrix e.g.: Eisenhower Matrix Or RICE Framework Or PROBLEM-OPPORTUNITY SCORING MODEL (Look them up and how you prepare them according to your business system) Second I recommend to use Scrum Methodology for planning visibility and execution: Sprint Planning Board (For planning the outcomes for a month) Sprint swim-lanes to engage weekly to breakdown to daily checklist

[@siraniangsy1970]

Such great videos ! You can't imagine how much you've helped clarify things within my business. I've just hired a Process Officer to create flowcharts and SOPs. Grateful and praying for you :)

[@CEOEntrepreneur]

Thank you 🙏. I am glad you found it valuable

[@filippagafonov9121]

Absolutely excellent content! As a business owner your videos are incredibly helpful to me. This channel is going to blow up. Appreciate you brother 🙏🏻

[@EliseRoseCrochet]

Where have you been all my life (or just the last six years I've been trying to run my business)! This video is packed with super digestible, actionable tips and I can't wait to watch more of your videos!! 👏👏👏

[@CEOEntrepreneur]

I've been here all along, hiding in the depths of KZbin waiting for you to find me!

[@kekemeech]

20 seconds in… love your energy !

[@CEOEntrepreneur]

🫶

[@ATLBudgetMom]

Ooh! I really needed this! Trying to stay organized with wearing different hats, staying productive and not all over the place!! Great video! Great outline!

[@therefinedbusinessblueprint]

Absolutely love this! When starting a business we tend to focus on finances and strategy which is important but time management is equally as important.

[@CEOEntrepreneur]

Yes agree. This is critical otherwise we end up time poor and overwhelmed and that is not a path to go down

[@bubblegum505]

I am going to watch each of your videos ❤.❤

[@davidhammer4996]

Great video. You are a good communicator. I like how you don’t waste any time in your videos, they are jam packed with helpful and relevant information for business owners.

[@SAbdi-hd2ld]

Impressed, subscribed, liked and grateful.

[@CEOEntrepreneur]

Welcome aboard!

[@janeg.journals7602]

You are my new favorite!! Thank you and I am now binge watching your videos. :D

[@user-zz8fn3su5p]

Why does Fred Flinstone doing accounting making me smile so big hahhahhaha :D Great video!!!

[@CEOEntrepreneur]

Because he's a modern stone-aged accountant?

[@fathimanourin2706]

This is wonderful. Thank you so much for putting it down clearly and effectively. God bless !

[@CEOEntrepreneur]

Thank you for watching! I'm glad it was helpful!

[@viralwebdigital]

This is a great video Tamir. Learning how to figure out what I should be doing and the roles other people is my main take away. When CEO's meet they always don't have time, now I know why. Thanks again.

[@CEOEntrepreneur]

Glad it was helpful!

[@TheBusinessHandyMan]

I love how you emphasize the process and management

[@CEOEntrepreneur]

Glad it helped!

[@bellspurr]

Where have you been? I’ve missed you!😂

[@CEOEntrepreneur]

I’ve missed you too! 😅😂

[@valerachetti]

With all this valuable info you give, I am surprise you don't have a million suscribers yet, thanks for everything!!

[@hadong68]

Thank you for helping me clearly define the role of an CEO and other functions in the business. It's easy to understand with examples and funny expressions😊

[@CEOEntrepreneur]

You’re welcome. I hope it was valuable for you

[@isaactweneboah-koduah1975]

Awesome. Great insight about the role of the CEO.....without th is clear direction into what I need to do as a CEO, I will definitely get burn out. Thank you Tamar

[@CEOEntrepreneur]

You’re welcome!

[@tamaraharrisson]

Great video! Ridiculously valuable. Thank you 🙏

[@CEOEntrepreneur]

Thank you! Glad it was valuable

[@Jolaolu-pn3ui]

Great Production . Making Learning Fun

[@CEOEntrepreneur]

Thanks for watching! I'm happy you found it fun and engaging.

[@shamimjemaimah3595]

So good to have you back.

[@CEOEntrepreneur]

So good to be back 😅 more coming 🔜

[@Elareask]

Thanks for translate❤

[@imtarik]

This video is awesome. You nailed every part. To this I will only add GTD method for managing lists of todos.

[@aworon]

Great video. Very helpful. Thank you for sharing your schedule overview👍🏼👍🏼👍🏼.

[@CEOEntrepreneur]

You’re welcome! 🚀

[@sfwanmoh]

Thanks you for this valuable information

[@LiamBens]

Thanks a lot !

[@Ta3allamOnline]

SUPER-beneficial! Keep it up :)

[@MarianLivingLife]

This was excellent thank you 👏🏽👏🏽

[@CEOEntrepreneur]

You're so welcome!

[@kikiselfmastery]

OMG The Social media time tracker lol... So relatable lol

[@CEOEntrepreneur]

😂

[@beyondgraphics8978]

Thank you so much for the so valuable content.

[@CEOEntrepreneur]

Awesome, glad you're enjoying it!

[@BiniamAlex]

Glad you're back! We've missssssssssed you!

[@CEOEntrepreneur]

Misssssssed you too! 😅

[@SeanFoxLife]

Great work!! Keep it up, this was very valuable information. Helped a lot.

[@CEOEntrepreneur]

Glad it helped!

[@Tayashabossingupjourney]

Great info thanks

[@samyaibrahim2156]

Fabulous 🙏

[@CEOEntrepreneur]

Thank you 🙏

Love this, thanks for sharing :)

[@CEOEntrepreneur]

Thank you for watching!

[@mohamednajm]

Tamer, this is a great video!

[@CEOEntrepreneur]

Thanks 🙏 hope it’s valuable 🚀

[@MichaelMilord]

Good video, just need to practice this and get in the habit of being meticulous with my time.

[@CEOEntrepreneur]

You can do it!

[@tajahmurray8602]

Thank you❤

[@CEOEntrepreneur]

You're welcome 😊

[@allabouttheracks]

This is so amazing, I'll need to apply this to myself and business.

[@CEOEntrepreneur]

You got this!

[@allabouttheracks]

@@CEOEntrepreneur I appreciate it! Awesome videos, by the way. Looking forward to more videos to come!

[@christianjacobbalagtas1812]

Dr. Tamer, this video is really helpful! While I'm not a CEO yet, what I do is help CEOs and business owners have more time and set them up for success. I've been a fan of your videos, and they've been eye-opening for sure, and I try to share what I've learned with my clients. Are you going to share your CEO Dashboard - OKRs in the future? I think that would also be very helpful to get an idea on how you measure things.

[@CEOEntrepreneur]

Awesome. I’m glad it’s valuable for you and your clients!

[@SSonia-ql7uu]

I also agree, that would be so helpful to know the CEO Dashboard - OKRs!

[@jayesh1398]

Great video really helpful. Can i point something out. In one your links about the business report after a quiz. There is an issue. The report that we get isnt coming right, i.e. the pages are half cut and because of this its not making much sense. Can you look into it please.

[@CEOEntrepreneur]

Will take a look into this. Thanks for pointing it out!

[@boudjemaselmane8345]

Thanks for sharing

[@CEOEntrepreneur]

You’re more than welcome

[@katerinastephan1871]

would have paid at least hundreds for this video alone! 💸

[@CEOEntrepreneur]

I'll send you the bill for hundreds of dollars then! Just kidding, your support means a lot to me.

[@katerinastephan1871]

@@CEOEntrepreneurTamer I’m still bingeing all your videos! truly the most high-value business building content I’ve come across (and I’ve seen A LOT)

[@CEOEntrepreneur]

Really appreciate that! :)

[@HealthandBeautyAP]

Do you use Google calendar to plan?

[@samyaibrahim2156]

Thanks

[@CEOEntrepreneur]

You’re welcome ☺️

[@smhabib100]

Really helpful

[@CEOEntrepreneur]

Thank you, I'm glad you found this video useful!

[@janmichaelbesinga3867]

Found a gem on the internet

[@jez770]

With such a tight schedule, with no buffers or gaps between blocks, it is so so easy to get off track with various distractions or unexpecteds, and that throws out the whole schedule. How do you deal with this, and not totally go off the rails?

[@CEOEntrepreneur]

The trick is to stay disciplined and strict with your time. It’s our most valuable asset! That’s why I do the pre planning (watch the last point in the video) and break down each block into sub-blocks with clear outcomes. You’ll also see that I do have some blocks to deal with ‘unexpected tasks’. In most circumstances, these ‘unexpected urgent tasks’ can be put off to one of these allocated blocks (although we think they can’t). However, we also live in the real world and sometimes real emergencies do happen and if they do, then no big deal. We deal with them. The world will (hopefully 😅) be here another day to get back on track. The other thing is to make sure the people you have around you as your team are people you can trust and if you’ve recruited and delegated properly, a missed block or day even shouldn’t be the end of the world. I’ve actually had some days like these the last few weeks and most people inside the business didn’t even know I went AWOL 🙈😅. Hope that helps!

[@jez770]

@@CEOEntrepreneur if I could learn that trick all my problems would be solved...! It's my daily battle, I am trying every system under the sun to deal with it. Definitely on the right track, but bloodybhell it's hard. I think I have ADHD, which really doesn't help..

[@CEOEntrepreneur]

It’s not easy. But if you are struggling with this then baby steps. Instead of blocking out your whole week, start by blocking out an hour or two a day. Or half a day. Get that right and once that’s a habit, start adding blocks. That’s how I did it. Trying to do it all in one go is like going on a crash diet. You usually end up giving up and worse off than where you started. Best of luck send let me know how you get on! 🚀

[@jez770]

@@CEOEntrepreneur yes that's exactly what I'm going to do, really excellent tip there! I know I can *sometimes* stick to my schedule in the morning, so I'll do it then and see how it goes 👍👍👍

[@patrickhemus8102]

@@CEOEntrepreneur that’s really helpful!!!!!

[@gagnerenligne10x]

Thank you ☺️. Unfortunately I am not able to download the free planner. The link doesn’t to access the downloaded doesn’t work

[@CEOEntrepreneur]

Apologies. We had an issue that we believe is resolved now. Could you please try again and let me know whether or not it worked? Thanks 🙏

[@gagnerenligne10x]

@@CEOEntrepreneur It doesn’t work Dr 😭.

[@gagnerenligne10x]

@@CEOEntrepreneur Hi, I don’t know if you embedded your form. If yes, maybe the problem comes from there. Why I am saying that? Because, you changed the form of the OSPs and now it works but the form of the week planner still the same as in the beginning. I had that problem also when I was creating my website. I wanted to embed the form of my email service provider on my website unfortunately, it didn’t work. So I just used the website form .

[@SSonia-ql7uu]

Can you explain what you do in each of these roles for the day, for example when you say "social media for half an hour" what are you doing during that time... answering comments / messages?

[@CEOEntrepreneur]

It depends, really. A lot of business owners like to write their own social media posts and engage with brands and other business owners and so on. So it really depends on how you put yourself in the role. Some will film themselves for videos or do product videos, and so on.

[@HealthandBeautyAP]

I like this idea. However hiring someone to replace me as a medical provider is not likely a realistic option. I am an acupuncturist. Finding another one of me is very difficult within my budget since their salary requirement is very high and they usually have to relocate

[@simonkramer9463]

Hey your lead magnet doesn't work. I put my details in, clicked to download the timetable and nothing happens.

[@CEOEntrepreneur]

Did you check your email? It gets sent to your email. If you don’t see it in your inbox please check spam folder as sometimes it ends up there! Let me know if you still don’t see it

[@jez770]

Hi Tamer, just seeing how things are going, not many uploads recently..? How is the KZbin experiment working out?

[@CEOEntrepreneur]

Hey Jeremy, thanks for asking! It’s true… I haven’t uploaded anything in the last few months. I have a video coming out in the next 10 days which will explain why. But in short it was due to personal reasons. Stay tuned but I’m planing to be back shortly. Surprisingly the channel has continued to grow without a single upload in many months. So whoever is reading this. Thank you so much for your support. 🚀🔥

[@jez770]

@@CEOEntrepreneur awesome, I hope things are good. Of course I wasnt asking to demand more content, I was just curious (and a little concerned)! Amazing, I can see you're getting around 1000 views a day, and 1000 subs in the last month. That's a cool lesson right there. Your content is quality, and it pays off 👍

[@rachelpearson3658]

The link to the download doesn’t work- added email and pressed link but nothing! Should I receive an email, should I be able to download?? Nothing is working, second time I have had this issue on your site. Not ideal

[@CEOEntrepreneur]

The idea is yes you should receive an email. Please check spam folder and sometimes it can take upto 15mins. Also try to use a different browser. Sometimes that works. We are looking into it as you’re not the first person that’s mentioned this today so if it’s anything out side I’ll make sure to come back here and let you know it’s working again. Apologies for this. My team is on it. Thanks 🙏 Tamer

[@Tauri86]

I'm unable to get the download link.

[@hlb0111]

What if I you're CEO but also still do client work? I'm training up an independent contractor to help do things but even after I do that, I'll still need to do some client work.

[@CEOEntrepreneur]

That's totally fine, so long as you delegate the tasks where you're not skilled or adding additional value. Also, in tandem with your client work, consider days where you put your CEO hat on. The aim is that if you want to scale and grow, you train others in either the client work or additional roles and try to remove yourself from the day to day

[@sudeshkaka5226]

I dont see the download. Can you send me one or send me an updated link?

[@yousif7789]

Hello, I would like to point out that the video when translating into Arabic is not translated into Arabic, but into another language.

[@CEOEntrepreneur]

Thank you for pointing this out. Will look into this and get it changed asap.

[@yousif7789]

@@CEOEntrepreneur You are Welcome 😁👍

[@yousif7789]

I would like to note that the translation has become in Arabic 👍👍

[@CEOEntrepreneur]

@@yousif7789 Awesome! 😅

[@samantha.almonte]

I'm offering web design services!

[@qwerrewq2709]

alot of gifts "inturuptions" ... pfffffffff. It makes the video look so bad!!! But your content is very valuable. Make it better .

[@Brandon-gw4ed]

Why don’t you make a better video? It’s because you can’t. Find something else and move on if you don’t like this one!

[@seanduffy5251]

Good video but far too heavy on the memes

[@CEOEntrepreneur]

Thanks for the comment! I'll try to tone down the memes next time, maybe...😅

[@seanduffy5251]

@@CEOEntrepreneur i'm just kidding it's a quality video and i love your content ,thanks for the upload

[@everythingisfake7555]

are you a millionaire?

[@CEOEntrepreneur]

Typing this from my private island...

[@martinlazar83]

Good, this type of "retention" editing style is annoying for this type of channel. It is way too fast...

[@CEOEntrepreneur]

Thanks for your feedback. It’s alsways good to have constructive criticism so we know how optimise the way in which we deliver value on this channel to you. We have been testing different ways for editing and speed etc as we do want to get the right balance between providing value and also satisfying the KZbin algorithm so that it recommends it more. That way we are able to provide this value to more people. Having said that, this is probably a style we WON’T do in the future… but in the meantime you can always pause rewind or playback at .75x speed. 🙏

[@glennhayes633]

I think cutting out all of the clips would be better for this type of following. It is too much, one or two times in a whole video is funny.

[@CEOEntrepreneur]

Thanks for the feedback; we're always looking at ways to make our videos engaging so we'll take that on board.