How to present PowerPoint in Microsoft Teams: See notes, slides and audience while you present.

This video shows you how to present your PowerPoint deck in Teams without losing visibility of your meeting - using PowerPoint Live you can present your deck while viewing your speaker notes, the meeting chat, virtual hand raises and emoji responses from participants - all on a single monitor.
You can also co-present seamlessly using the "Take Control" feature - no more "next slide please" needed!
0:00 - Presenting PowerPoint in Teams the right way
0:27 - Share Content: How to use PowerPoint Live
2:10 - Spotlight your video
2:35 - See your notes, slides, chat, audience responses, hand raises while you present (with one monitor)
3:02 - Co-present seamlessly with others using the Take Control feature
3:43 - Use the virtual laser pointer and highlighter during your presentation
4:07 - Top tips for success presenting PowerPoint in Teams
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[@LisaCrosbie]

Connect with me: ☕ Buy me a coffee: www.buymeacoffee.com/lisacrosbie 🦉 Learn more about AI: aka.ms/learnwithlisa 🖇 LinkedIn: www.linkedin.com/in/lisa-crosbie/ 📼 TikTok: www.tiktok.com/@lisa.crosbie 🐦 X (Twitter): twitter.com/LisaCrosbie 📚Take my LinkedIn Learning Course: Microsoft Power Platform Fundamentals (PL-900) Exam: Power Apps www.linkedin.com/learning/microsoft-power-platform-fundamentals-pl-900-cert-prep-power-apps/

[@MegaKurbaa]

Hi Lise, please (i do wish) make tutorials (in udemy example) to be pro in power apps. Any plans?

[@aprilsomerville9107]

Getting ready for a 3 hour final interview on Teams and I'll be presenting a Power Point and I've never used Teams before. This was SO helpful. I feel so much better! Thank you!!

[@LisaCrosbie]

Awesome, good luck / hope it went well.

[@MeganVWalker]

Very well done my friend. This is something I will definitely be using. Loved how you recorded this with the ability to show us the experience both the attendees and the presenter will have. It's often difficult to know what others will see, and you have saved us the trouble of trying to figure all that out by just showing us!

[@LisaCrosbie]

Thank you so much! When I’ve shown this to people in the past they get worried that everyone can see their notes too, so showing the participant view really helps. High degree of difficulty to record with 2 computers and a fake persona but it was a fun challenge and worth it!

[@chrisncofficial]

I can do that😊

[@thelisteninglabs]

I am totally new to teams and was googling like mad to find a way to share and see the participant's faces too - (very important for me) Thanks so much for this!

[@thappy0987]

Big Thanks to Lisa for sharing good tips and helpful, Appreciated !! Have a wonderful day!

[@hamzamalik6818]

I have a presentation in two days and this is EXACTLY what I was looking for, thank you so much!!

[@LisaCrosbie]

Woo hoo! You’re all set now 👏

[@YourComputerExpert]

I second this. Excellent video, Lisa! Thank you very much.

[@magdalenaszloser1968]

Guys, this video is 100% genuine.

[@LXADDO]

Amazing Lisa - brilliant!!! Exactly what I was in search for. Plus you broke down the steps nice and easy for me to go away and as you say “practice”. Thanks again for this content. Much appreciated😊

[@LisaCrosbie]

You're so welcome, thanks so much for watching.

[@mjspring]

Great video, Lisa, thank you! Quick question for you: are there any special steps we must take to take in order to identify someone as a co-presenter before the call starts? What prevents any audience member from taking over the presentation?

[@johnfox9780]

Fabulous clip and mostly all new to me. learned a lot there and looking forward to using it. That was SLICK! Thanks For sharing Lisa.

[@surfgurl924]

Outstanding, very helpful. You've enabled me to focus on the content and quality of the actual presentation by giving me the confidence of control. Thank you!!

[@TheHaty1]

Great video Lisa. You have done a fabulous job of explaining how (& why) people should use this feature to present PowerPoint slides during Teams meetings. I just shared it with my whole organisation as it seems to be a very underutilised feature.

[@LisaCrosbie]

Awesome, thanks Simon. Definitely underused - which is what inspired me to make it. Appreciate you helping to get the word out.

[@excelinajiffy7865]

Amazingly clear and easy to follow. Thank you for making this video.

[@maplemoe-dice8756]

Thank you so much. This was so easy to follow and so practical. This helped deal with my anxiety

[@Bri-yh1vg]

Thank You so much!! This helps a ton for my presentation next week.

[@user-eh6xh4kz5r]

Really clear, and incredibly help! Thank you!

[@davidgoldwich1371]

Very clear and useful, Lisa. Question: Can I use PPT Live for a Keynote deck while presenting on my Mac? Any differences? Thanks!

[@silentsales5600]

Really helpful, thank you. I'm so entrenched in Google Slides that I needed this. Cheers.

[@hend6540]

Thank you so much Lisa. You saved my life ❤❤❤❤

[@mikecowley7515]

Brilliant, I will be teaching everyone in my company how to share a PowerPoint properly now. Thanks so much.

[@LisaCrosbie]

Fantastic! Same thing happened in my company when I made this video. So many people don't know about it!

[@mjkirkpatrick]

Excellent video - very clear and a solid case to give this a go. I have tried the Present in Teams button that is in PowerPoint when I am also connected to Teams. Looks like it achieves the same interface, but I have experience problems with the audience not staying synched to the slides I was on as the present. Also, this integration seems to leave attendees with control to move forward and back in the presentation on their own. Not sure if that's an optional control.

[@cocog7791]

You’ve made my day!!! Bloody fantastic 🎉

[@juggernaught79]

As a Client Success Manager, this video is priceless. Thank you!

[@LisaCrosbie]

Glad it was helpful, thanks!

[@yeahnah252]

Definitely the best vid on pp presenting via teams. Thanks for sharing.

[@LisaCrosbie]

I appreciate that, thanks so much.

[@workinglivingtravellingini999]

Thanks very much, that's helped me a lot!

[@nicolasramos3438]

Thank you so much for this video.

[@madrid810]

Thank you! Very informative

[@pedettorre]

Great instructions. Thank you.

[@practicalmama3781]

Love it! Straight to the point

[@omartupez5756]

My whole organization didnt know this (we are like 200 people) Thank you so much, Lisa, hope you rise in your channel

[@LisaCrosbie]

That's very kind of you, thank you. So many people don't know about this (I educated my whole organization too!)

[@MyLifeOfficial]

Excellent video! Thanks so much

[@phailwanbanda3339]

Thanks so much Lisa

[@creative45630]

Thank you - this was everything I needed to know and straight to the point 🎉

[@creative45630]

… and I aced my presentation yesterday! Thanks again!

[@karolawoods]

Thank you - such a useful 5 minutes - amazing info.

[@LisaCrosbie]

Thanks so much

[@austinsaldanha7212]

Brilliant tips!!!. Thanks, Lisa :)

[@jamassaroppe]

Fantastic Video, Lisa!!!! By far the best video of this kind that i've seen in a long time! Looking forward for additional videos. You are the best!!!

[@LisaCrosbie]

wow, that's very generous of you, thank you so much for that, let me know if there are particular topics you'd like to see covered.

[@camlucero6529]

Brilliant! Thank you!

[@belqesgharama347]

Thank you for the video, it is very useful!

[@PianoDentist]

Thanks Lisa, I recently walked a colleague through this scenario. I will now share your video with my Team. 👍 It's also worth noting that PowerPoint live will cache the file on the local client for attendees. This approach is much lighter on bandwidth than screen sharing and can produce a clearer image as the attendees are effectively viewing the presentation locally - the presenter isn't sending a series of screen captures based on the frames per second used in the meeting, to render the presentation on every client. thanks again for the video.

[@LisaCrosbie]

Awesome and thanks for that tip and explanation about the caching.

[@sarab89hj]

Quick question - do you still get FPS drops when sharing video? the decks I use are often more than 1gb due to images and videos? Is there a size limit to the cacheing and I am guessing it will take longer to start the live mode the bigger the deck (presentation) Finally s there any risk of confidentiality breaches if somebody is aware you are using PPlive and can take control, see speaker notes or download the cached presentation?

[@marcdoliveira4906]

Outstanding as always.

[@rolandsilver7742]

This was perfect. well done!

[@louisecurran2915]

This is a great video! Practical, informative, easy to listen to - so helpful. Thanks Lisa. :)

[@LisaCrosbie]

Thanks so much Louise

[@barbmorris6079]

Thank you!! This has been a major pain point. This is going to make it so much better.

[@LisaCrosbie]

Indeed, it's life changing! Have fun.

[@missyla2u]

Outstanding- I just started virtual onboarding and this will help so much thank you Lisa.

[@LisaCrosbie]

You're very welcome!

[@bkimatab]

Just made this mistake today. Very valuable video. Thank you!

[@robinpatriot8963]

I wondered why my ppt deck wasn't coming up, and I had to browse. Thanks for the tips! Very simply stated and helpful.

[@LisaCrosbie]

Glad it was helpful, thanks 😊

[@bactran7799]

amazing tutorial, easy to follow up. Thank you Lisa

[@LisaCrosbie]

Thanks Bac!

[@devanshisrivastava3577]

Thank you for sharing this! On point content

[@MrTheLionKing1986]

Great and helpful video, thank you. Is there way to go back in case you accidentally reveal an animation you weren't supposed to reveal yet?

[@zugelisgutierrez7549]

Worked smoothly, tysm

[@nickyknight3881]

Thanks for this video. I've come back to Teams this week and I have really enjoyed the changes. I love the new functionality of presenter mode but was disappointed thats when I sent the rerunning of the meeting to absent students it didn't show any of the animations or my use of the highlighter pen. Is there something I am missing? Now I know this I will make sure I mention what I am referring to on my slides but, it also means lots more slides as I often have graphics overlaid and they couldn't see this either. Any help would be much appreciated!

[@nesashalacefield422]

Thank you for this!

[@LadyT2g]

Great video. I have incorporated this method into my classes. It is great as well bc it allows the class to interact with the presentation if you link images on the side for a bit of asynchronous learning too. There are a few glitches and challenges bw regular presenter mode and PPT Live but it is a wonderful tool.

[@LisaCrosbie]

Awesome, so great to hear that. Agree it's not entirely perfect but the benefits far outweigh the glitches.

[@seanrandleman60]

This is very useful - thanks!

[@tristangeoffroy9286]

thank you Lisa; The vid on this topic I have seen so far. Very good.

[@LisaCrosbie]

Thanks so much and thanks for watching Tristan.

[@fatimaha5190]

Thank you so so much you saved me 🙏🏻🙏🏻🙏🏻🙏🏻

[@navincool2003]

Thank you, it helped 🙂

[@mbalisithole1984]

Incredible thank you so much

[@mehmetgunenc3200]

great tips, thank you

[@nikoh.20]

gem of a clip... kudos

[@mtbysea]

Thanks, Lisa, for a nice crisp presentation.

[@LisaCrosbie]

Thanks.

[@elizabethmuller9893]

Very helpful and straight to the point.

[@LisaCrosbie]

Thanks Elizabeth, so glad it helped.

[@TheEmily1218]

Great, easy to follow! Thank you!

[@LisaCrosbie]

Awesome, so glad to hear that Emily. Happy presenting!

[@scp025]

This is exactly what I was looking for. I love you.

[@LisaCrosbie]

🥰😂 thanks.

[@missyla2u]

Outstanding what a lifesaver while I’m on boarding each Monday

[@LisaCrosbie]

Awesome, glad to have helped.

[@spearchew]

great video thanks

[@MilanMistry-vl2ys]

Thanks!

[@gfoisy]

Amazing! TY!

[@suhaimiabdazais]

Tqvm Lisa for your Quick sharing..Appreciated

[@LisaCrosbie]

Awesome, thanks for watching.

[@jillievans6972]

Very helpful and so well explained. Thanks :)

[@LisaCrosbie]

Awesome, thanks for watching.

[@sarfrazaaron]

Brilliant tips - I never knew this was possible!

[@LisaCrosbie]

Thanks so much, glad it was helpful!

[@vishalreddy]

great video, thanks Lisa!!

[@LisaCrosbie]

Glad you liked it, thanks so much.

[@davetaylor2088]

Immensely helpful, thanks mate.

[@LisaCrosbie]

No worries 😀

[@frenamakenson9844]

Thx for sharing this

[@mikesmith2315]

really useful thankyou

[@itznayem8441]

Thanks for the info

[@thecoolkrish]

Great video ! Just wondering can we do this if it was like word file/one note or excel etc ?

[@bustyy113]

amazing video!

[@javiervs2827]

Great video, specially the part where we can see the changes between PowerPoint presenters.

[@LisaCrosbie]

Glad you found it helpful, thank you.

[@jamesmitchell107]

Life saver!

[@pei6544]

helps a lot!!!

[@JatinDas007]

Absolute best

[@henriguilloteau377]

excellent, thanks

[@karllavoie338]

A great video that should be shared! Thank you :-)

[@LisaCrosbie]

Thanks so much, hoping this helps get the word out to so many people who don't know this!.

[@ekonaboy]

Outstanding!

[@nancymahmoud1841]

Very nice Thank you

[@IvanShirley1]

Just a quick question. Do you need to upload the video onto Teams or OneDrive in order to use the PowerPoint Live?

[@hanshoogland7452]

Good stuff, thanks Lisa!

[@LisaCrosbie]

Thanks Hans!

[@amnahsamara4378]

Just perfect :)

[@ArafatTehsin]

QUALITY pro-tips!

[@LisaCrosbie]

Thanks Arafat.

[@donaey4215]

Great video . Do you recommend I join the meeting a few minutes early and set everything up . Already have the deck up and “spot light option “ clicked ? Or do you think it’s perfectly fine to do why everybody is in the meeting ?

[@LisaCrosbie]

Depends on the formality of the meeting. If I'm doing a formal presentation to a bigger audience, then yes, I would get in early and set it all up. For more informal or internal things, or where I want to chat face to face first (e.g. go around the room and do introductions) then I do it after the meeting starts.

[@allsports13]

Amazing video thank you

[@LisaCrosbie]

Glad you enjoyed it

[@allsports13]

@@LisaCrosbie This video helped me efficiently present for a stressful job interview. Was able to read my notes - didn’t know about this feature. Thanks :)

[@kavneetsahni3426]

TYSM

[@Kaakapoocha7236]

Great Video

[@y0unggxx]

Hey I love your videos ! What do you use to edit your videos ? To add your voice and all of that ? Thank you !

[@LisaCrosbie]

Hi Natalia, I use Camtasia, and I use that to record my microphone, webcam, and screen all at once and then edit it after. I will do a Camtasia tutorial at some point, but if you're interested in checking it out, they have a free trial and 25% off in March. (This is my affiliate link). techsmith.pxf.io/c/3211606/506622/5161

[@SleepCabinet]

Excellent info. I have a question - When I use the presenter mode, polls created by the "Slido" are not showing. How can i incorporate it also? i think it is due to teh fact that it is not in full screen mode?

[@hashanchinthakafontaine5428]

Thank you

[@LisaCrosbie]

You're welcome

[@bindiyas]

Please recommend good microphone for teams presentation. I have first corporate meeting as presenter and this video is helpful. Thanks Lisa.

[@LisaCrosbie]

Mostly for Teams presentations I use my Jabra Evolve 40 headset which is easy to use and very clear. For my videos here on KZbin I use a Blue Yeti mic, which is good but it picks up a lot of background noise so only good if you're in a quiet environment. I find the Jabra better for everyday meetings and presentations. Good luck!

[@andreavaraljai8470]

Hi Lisa, great video indeed. Just one question: how to adjust the picture of participants when presenting? The little pictures of participants cover the speakers notes, and I am not able to rearrange as it is in your video. Do you have a tip for this?

[@LisaCrosbie]

There is an option in the 3 dot menu (...) at the top called "Gallery to Top" which will pin the participants across the top of the screen, give that a try.

[@FigurePlayz.]

Awesome!

[@LisaCrosbie]

Thanks!