How To Run a REMOTE Workshop (Lightning Decision Jam)

Do you need a remote workshop solution for innovation and problem solving?! Sure you do! In this video we show you step by step how to run a remote version of our favourite innovation workshop, Lightning Decision Jam!
Align your team, company, or staff on the key pain points, and develop executable solutions in just one hour, that will have the maximum impact for your team, company, or business!
Our Product Design Director and workshop extraordinaire, Tim Höfer takes you through each step of the remote LDJ in our whiteboard tool of choice, Miro! Find our updated Remote LDJ template, plus the timestamps of each exercise below!
Head over to our Lightning Decision Jam workshop resources page and find out everything you need to know about running this fantastic workshop successfully: ajsmart.com/ldj
Our easy to follow Remote Lightning Decision Jam Miro Template:
Download AJ&Smart's LDJ Template: bit.ly/2VTVKoy **
** To restore a board from backup, go to the Dashboard and click Upload from backup. A dialogue box will appear, where you will be able to choose your *.rtb board backup file. After you confirm your choice, the board will be restored.
www.miro.com
Timestamped stages:
(00:00) Intro from our CEO Jonathan Courtney
(00:47) Intro to Remote LDJ + Overview Slides
(01:02) Intro To Remote LDJ Workshop Participants
(01:34) Step 1 - The Sailboat Exercise - Listing The Positives
(03:42) Step 1 - The Sailboat Exercise - Presenting The Positives
(05:26) Step 1 - The Sailboat Exercise - Listing The Negatives
(06:40) Step 1 - The Sailboat Exercise Pt. 2. - Presenting The Negatives
(07:03) Step 1 - The Sailboat Exercise Pt.3. - Voting On The Negative
(08:06) Step 2 - Prioritising The Problem
(09:33) Step 3 - Reframing The Problem - 'How Might We...'
(11:14) Step 4 - Ideate Without Discussion
(12:25) Step 4.b - Read + Vote On Solutions
(13:25) Step 5 - Prioritising Solutions
(14:29) Step 6 - The Effort / Impact Scale
(16:57) Step 7 - Decide What To Execute On
(18:03) Overview Slide
(18:11) Outro
Miro:
miro.com/
Workshop Requirements:
Ideal group size
To make this exercise worthwhile you’ll need a range of input and opinions, but you don’t want so many people that the logistics of running the exercise gets difficult. You can technically use the LDJ with just 2 people, although we usually recommend a minimum of 3. An ideal size is 4 to 6
people, and the maximum is 8 (more than this and the whiteboard gets crowded and the sticky-notes become hard to keep track of).
Total time needed
The times we’ve suggested in the exercise are more of a guideline and may only be relevant to the first time you run through it. The exercise itself usually takes between 30-45 mins. For larger groups (or tackling multiple problems) all the steps can take up to 1.5 hours.
Choose a moderator
You absolutely need to select someone on the team to take the role of the moderator. They can join in on the process but they must focus on making sure discussions don’t break out and they need to keep the time. We rotate this role at AJ&Smart.
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ajsmart.com/freetraining
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#Innovation #WorkshopFacilitation #RemoteWorkshop
Thanks for watching!
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How To Run A Remote Workshop! Lightning Decision Jam (2020):
• How To Run a REMOTE Wo...

[@AJSmart]

Are you going to use the Remote Lightning Decision Jam? What questions do you have for us around the process? For a step-by-step facilitation guide check out our recent long-form video guide here: kzbin.info/www/bejne/Zpq5gox-faiHnJI

[@DennisBjornPetersen]

@@daviddonovan390 Agreed. I've encoutered this as well. Same goes for the HMW and the solutions for those HMWs (there are always several)

[@marieglandus4965]

You can use the hack of grouping them in silence (digram affinity) then vote for a category, then vote for a sticky inside. But that takes more time... 😉

[@bransonkingston600]

i realize I am pretty randomly asking but does anyone know of a good site to stream newly released movies online?

[@benedictskyler3196]

@Branson Kingston I would suggest flixzone. Just search on google for it :)

[@shadihariri1460]

Thank you for this video. I implemented this in our brainstorming session, which was helpful, and we came up with many ideas and solutions. Some notes that we had to deal with during the session that I think worths sharing. First: if it is the first time your team is using Miro, each section might take longer than expected. The team is not comfortable with the tool, so that you might add some extra minutes for each section. Second: Even though the concept is to work together but alone, I think it is best to ask people to unmute themselves. It is hard to figure out if they are ready for the next step or not since you are continually looking to the Mrio board rather than the team. We skipped the last part since the challenge we were working on was complicated, and it was hard to come up with actions in the session itself. And for those kinds of decisions, we needed the product owner to be in the meeting. I am not sure if it was the right choice, however.

[@BlairRorani]

This is a good exercise to run following user testing in a design sprint. You can figure out what to work on based on a summary of positives and negatives from testers.

[@eadybaby007]

Thank you Jonathan and AJ&Smart!! You are such an invaluable resource during these times (and beyond!!!)

[@AJSmart]

Thanks Eadaoin! That means a lot! We have a live stream planned around our updates to Remote Sprints and Remote LDJs if you're interested in this topic area! Here's the link: kzbin.info/www/bejne/Z6bSXoGKbZ2Iqdk

[@TheMWKH]

thank you for a thorough explanation on this, we totally need this& please keep up yhe good work 😎

[@nobufelipe3969]

I love you guys! I struggled with people talking over me and listening to me just so they can disagree with me. LOL Sprint would be the, THE ideal solution.

[@antonyakymchuk5904]

Great job guys! Just started watching but couldn't resist to leave comment

[@AJSmart]

Haha thanks Tony! Hope you enjoy!

[@mikenichols5233]

Really like this exercise. Simple yet powerful at the same time

[@ThousandAnt]

Great video on a very interesting process! Thanks for all you guys do, and greetings from Berlin :)

[@borgmechaniker]

Great. Thank you very much for the presentation

[@firdausibrahim3725]

Thanks for making this video.

[@dnm.design]

Thanks for share this workshop!

[@umutaltun7391]

Thank you so much. it was soooo inspiral for me

[@mastroale]

Great stuff. Loving the LDJ. Question, I'd like to dig also in the "workshop" you'll run next, after Step 7, the "Execution". Tim mentions a little bit about it but if there are any of your guide videos please share it! Thanks!

[@alejandrarojo769]

Thank u, It was very usefull!

[@BrainBlitzAudios]

Thank you Aj & smart. Nicely explained. Great jobs. keep it up. I #BrainBlitzAudios appreciate it.

[@joystrube2166]

Great video - thank you! Is there a reason you facilitate impact and effort @ the same time when in the person video made around the same time the facillitator starts with impact?

[@sandalsandsox]

Thanks everyone, this was a very informative video. I'm going to be running one of these sessions very soon and this helped me develop some confidence. Allan Atkinson, Scrum Master

[@AJSmart]

Thanks for sharing Allan! Glad the video was helpful! Good luck running your session. Cheers!

[@sidverma2277]

Great Insights. Always a challenge to run workshops remotely. I was wondering, if there was a large group of say 20-30 people in the workshop. Would you arrange them in groups of 4-5 each so that they work together. In that case, is it possible to have their own Miro Boards? Then, they could potentially work well on Zoom with Breakout Rooms. How would (have) you managed a workshop with multiple miro boards?

[@itz_flame_ff]

Thanks

[@itz_flame_ff]

I helped on students for their carrier counseling, or guidence

[@NISHANTKUMAR-ky7ho]

This is super helpful. 1000👍

[@jo_vee]

Does everyone attending the have to download Miro? Would an outside client attending have to download Miro?

[@nrastam]

Nice video 🙌. Thanks for sharing! By experience doing a LDJ on Miro with clients who aren't "tech savvy" is that you really need to educate them first on the basics of Miro. Besides that, try to use the video-call feature in Miro to avoid people to switch between apps.. One question: Why do you use the dots instead of the voting-system in Miro?

[@marieglandus4965]

Because it is bugging too often... 🙄

[@JdesignL]

Do you have any tips on how to organise the free discussion sections like during the prioritisation process so that the "loudest" person doesn't dominate this. Also do you have any advice on how to problem frame these workshops so the subject isn't too big/small? I would like to use the workshop for project related decision making as opposed to general team organisation.

[@IggleChris]

really enjoyed that, Jonathon, pretty slick workshop. is the template up or do we make our own, and I'm wondering how you might manage 20 people remotely if all are newbies, or would you recommend having someone who's done one before at each table? .Seperate miro //mural board for each group? Would it be very messy to bring people in and out of breakout rooms to inform for each step as you go along?

[@davidpicarazzi]

@AJ&Smart is there a way to do the LDJ but to decide on variations of mockups if we can’t user test? I feel like the part where we brainstorm solutions would be tough because brainstorming remotely would take a while vs if we did it by pencil for a traditional sprint.

[@zaynabsadan6824]

Thanks for this video. Its so useful to see it happen. How do you ensure people don't take up too much time when sharing? (I have lots of trouble with long-winded individuals in our remote workshops, especially when there are language barriers)

[@AJSmart]

Good question! Timeboxing helps a lot here!

[@hamullah]

Hm, I can't open the template in Miro and can't find it when I'm searching...

[@adolfousiermarketstars6765]

nice channel📸

[@niknazm4837]

Hi! I'm planning on doing this workshop with my team. I've done it once before with another team(went great!) but this time I'd like to focus it on analysing competitors to our brand. Would that work? If so, should I skip the Sailboat or keep that in but try and focus it to the theme? Thank you!

[@UbaidullahMOmer]

First HMW is missing....

[@PLeeson]

Why use the clumsy round dot stickers rather than Miro voting function?

[@junkyMM]

Is the template on MIRO of LDJ the newer or older version?

[@benkamakorewa5814]

How do we re-visit ideas that were really good and need to keep track off but were sidelined because they had low votes or required too much effort.

[@digital-being]

Hi, as a project manager and daily miro user, I appreciate you framing your workshops around PM methodologies. One feedback though in minute 13:44 you voted top items just to depose the most voted two items in the next step at 15:47 (eisenhower matrix). That seems wasteful, especially when one is on the low effort quarant + the other might just not have been phrased specific enough. Just my 2 cents. Otherwise great insights! Thanks.

[@AJSmart]

Thanks Niels!

[@tomiwaaina5499]

Does Miro have an inbuilt timer that everyone can see? Or was the coordinator doing that elsewhere?

[@vcs527]

You can install it from the Miro Marketplace: miro.com/marketplace/countdown/

[@kirstyludbrook5478]

Sorry if I am being daft - how do you add the sticky notes collaboratively? Are you screensharing on Zoom?

[@SeanKearney]

Here's a link to Remote Design Jams on MURAL: www.mural.co/templates/ldj (the Miro template looks like someone messed with it)

[@audlaa7818]

Hi Would it be possible to have your template for Mural?

[@natalyrodrigues8381]

What happens when, after voting the problems, you end up with 3 sticky notes with 2 dots each, and another 3 stickies with one dot each? There is no tree phase. It resembles a rectangle. How do we move forward? Should we address all 3 most voted?

[@MatthewShipp]

I have some questions: How do you keep things like problems anonymous when you can see who's typing. Also, shouldn't the facilitator read out the problems and eliminate the duplicates, and not have the participants read out the problems. I see them being too careful about coming up with problems without anonymity. What if one of the major problems was something with management, it may never be brought up.

[@marieglandus4965]

One of the participants should read them all. 😉

[@davidpicarazzi]

Is the template not working for anyone else?

[@sonyabadass]

What is the different between Product Manager and Product owner, are they the next level of product designer or UX Designer??

[@AJSmart]

Hey Tikus! It actually has nothing to do with Design. Product owner is a role in Scrum and agile processes - They are strategically planning what gets worked on in a product development cycle, according to business and product goals. Product Managers deal with developing new, and running existing products from a business and strategy perspective, there's often some overlap in these roles too, depending on the company. Great question though!

[@sonyabadass]

@@AJSmart so what is the next level for UX Designer? that same as product manager

[@AJSmart]

@@sonyabadass Hey Tikus, for a UX career trajectory it would be more along the lines of a Product Strategist! This video we made should give you an overview: kzbin.info/www/bejne/m5PaoJJ4jcSJqrc

[@sonyabadass]

@@AJSmart thanks for the answer, but can we become a project manager if that possible?

[@SabriCanOkyay]

I have a question. This is considered as a problem solving approach, right? You used it as a retrospective workshop in this example but it could be used for problem solving sometimes. And the first step is listing the positives. How might a problem have the positives? Assuming we preferred it for problem solving should we start without writing the positives? How should we start? Thank you so much.

[@AJSmart]

Hey Can! The Sailboat exercise is used to find the problem you should focus on. In this case, we recommend discussing the positives as it serves as a warm-up for the group and gets them into thinking about the challenge. If you already have a well defined problem, we recommend moving into HMW creation. This will allow you to reframe the problem into an opportunity and start exploring possible solutions.

[@SabriCanOkyay]

@@AJSmart Thank you 👍

[@user-lo2rl6gd3w]

01:44

[@itz_flame_ff]

I am teaching my online classes or discussions from my institute on swapnil institute of science and arts, deepika pathology lab and clinic ,deepika computer institute