How to Send Recurring Emails in Outlook

In this step-by-step tutorial, learn how to send recurring emails in Outlook using Power Automate. Power Automate is a free Microsoft service that allows you to create automated workflows between different applications and services. You can use it to automate tasks such as sending emails, updating data, creating reports, and more.
In this tutorial, I demonstrate how to create a flow that sends an email every week to a list of recipients. This can be useful for sending reminders, newsletters, updates, or any other type of recurring email. You will learn how to:
- Create a new flow from a template
- Configure the recurrence trigger
- Add the Outlook connector and the send an email action
- Customize the email subject, body, and recipients
- Test and run the flow
By the end of this video, you will be able to send recurring emails in Outlook using Power Automate with ease.
📚 RESOURCES
- Outlook on the web: www.outlook.com/
- Web article that walks through the steps: kevinstratvert.com/2023/11/01...
⌚ TIMESTAMPS
0:00 Introduction
0:27 Sign into Outlook.com
1:08 Create new flow in Power Automate
2:01 Schedule flow recurrence
3:36 Configure email
5:21 Test repeating email
6:02 Recurring email settings
6:42 Wrap up
📺 RELATED VIDEOS
- Playlist with all my videos on Outlook: • 📨 How to use Outlook
- Playlist with all my videos on Power Automate: • Power Automate
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#stratvert #outlook #email #powerautomate

[@KevinStratvert]

Article that walks through the steps: kevinstratvert.com/2023/11/01/how-to-send-recurring-email-in-microsoft-outlook/

[@Millers0n]

Yup kevin

[@Millers0n]

Yup kevin

[@leslinesumner574]

Hi Kevin need more info on DaVinci resolve 17

[@user-ft7du7lu2r]

I loved you and loved your chanel

[@user-ft7du7lu2r]

@zanastar❤from Cambodia🇰🇭👸

[@AMHADEED]

Brilliant video, Kevin. I searched the web for how to send recurring emails in Outlook and all I got were third-party apps and macro solutions. Power Automate is free with Office 365 and reminds me of setting up a recurring action in Task Scheduler in Windows. Kudos to you, Kevin and thanks for making my life a lot easier!

[@piadizon]

So grateful about this and finally found this solution for sending recurring email to my clients. Many thanks Kevin and more power to you.

[@mohammedafeef7301]

Kevin is the best, always.... the best part about you is how you explains in detail. Thank you so much...god bless you man.

[@VerbaVolantVV]

Very useful. You dont know how long I've been looking for this solution; making lousy macros, etc. Thank you

[@khalidshaikh4417]

Kevin you are the best ! Definitely will use it for my supplier weekly delivery reminders 😊

[@ChituOkoli]

I've been looking for this missing feature in Outlook for years! Thanks so much!

[@kuuuyajim]

I've been using this for a while and I use both Teams (send a message to group chat) and Outlook (send email) notifications. It's a very useful tool...just need get a hang of it.

[@barbaradunn1436]

Thanks Kevin! Our office uses somewhat outdated software so being able to figure this out was awesome! You made it easy to follow and figure out.

[@tahirif1138]

One video I found that’s as simple short and functional. Great work

[@bleezal]

Kevin. You rock. Keep doing what you do. I appreciate you.

[@jennifermurray2293]

This is EXACTLY what I was looking for, thank you!!

[@ManneredFinance]

Thank you so much for this. I wanted to set up simple recurring reminder emails to clients and was so frustrated with not having a simpler option.

[@tomba1640]

Gonna do this to annoy my enemies

[@Heartwing37]

Same….

[@KevinStratvert]

With great power comes great responsibility 😊

[@macky2green]

*_LMFAO!_*

[@LTAmjadOLD]

Lol

[@RedBeardDevelopment]

This is how you get a restraining order

[@brendamartinezgomez2297]

Great lesson Kevin!Thank you!!

[@Tmlatyoutube]

This is a fantastic and concise help. Thank you Kevin.

[@JohnCs-vk7rc]

Hey Kevin, love your vids and how you present. Can you show how to put in an attachment? Mine come through with not file extension. Can you show the correct way to define an attachment?

[@Thunderchops1984]

Excellent video. Clear as crystal!

[@waiyankyaw8395]

Simple and clear. Thank you!

[@EzekJohnson]

Thank you Kevin. This is amazing

[@paulsanders7963]

Thank you, I have a client I needed this for. We already send her a weekly email for her process… apparently one is not sufficient.. 3 it is.

[@ajshacannon7235]

As always thanks for the great tips!

[@LoveYourFamily2]

Thank you from all mothers accross the world. ❤ Thank you so much.

[@user-zk2xx2js3r]

Always great help.

[@SELF-LAB]

I always enjoy your content,they are superb

[@markblackman9789]

Very helpful! Thank you!

[@jostnyc]

Thank you so much for this! You're awesome!

[@antonynganga7868]

Great lesson Kevin🎉❤Dubai

[@kamalrohira881]

Superb, Thanks, Kevin!! This is gonna help me alot

[@AllConsoleGames]

Hi Kevin, Is it possible to do a video around using power automate to pull excel data that is sat in a teams group and dump the excel rows in to a SQL table? That would be hugely helpful!! Thanks

[@azfarjahangir2081]

Hi Kevin, great video really helpful. Can you help me with another thing. I have to send Probation Month Feedback Reminder Emails to my Team Leads. Is there anyway I can add time and date details in an Excel file from which that data can be picked up? Best thing would be if Subject Title, Email Body and Recipient all are picked from the Excel file and sent on the date and time mentioned in the same row. Please let me know if that is possible. Thank you again for your help for so many years.

[@carlrigefsky9193]

Kevin, I have a recurring flow that runs weekly on Monday. I really only need to send it out on the first & third Mondays of each month. I was told that I should add conditions in the "Recurring" step, I'm having trouble with syntax. Can you possibly assist me in my quest for the solution? Thanks

[@vishaljoshi9259]

Great explanation! Best wishes.

[@titifatoye1104]

Thanks for the video. Please, how do run flow on a monthly basis. Other functionality for the weekly did not up when you select monthly. The error message of add a trigger keeps popping up. I need your guide, please 🙏. Thanks

[@Megan98348]

Thanks for the useful video Kevin, I need to send out automated reminder emails to users to complete daily diaries in Qualtrics for our project, do you know if I can do that through Qualtrics, I need to do that in outlook like you showed? Thank you

[@rajanjoseph1645]

Informative 🎉

[@msw2386]

Excellent Directions .. Thanks

[@pupupppitoo]

Useful information! Thank you, Kevin! Do you maybe know how i can set up an auto reply from general mailbox of a company to external senders only?

[@Jompa10]

I've been looking for this for ageees!!!

[@KevinStratvert]

That's what makes for a good tutorial video! 😁

[@CoolCvcLol]

Mr Kevin I like your videos big respect and thank you that you share your knowledge with us may I ask you one question I have finished networking and telecommunication my biggest ambition is to become an Engineer in Computer Networking but how a 23 years old boy with out any experience can have all the certifications and the experience in order to find a job in his field personally I am very disappointed and I am thinking to change career its very unfortunate that there people out there with out any degrees who have passion and self knowledge for what they are doing and the environment don't help to unfold their potential ,😢 I thought people create the papers not the opposite.

[@dydusdydus6570]

Hey, thanks for the tutorial. Just one question how to add like a signature with logo to that email? When I setupped it first it would send an email without it and after I copy/pasted it to email body it did not got logo in

[@vijayakumarpatil7901]

Great thanks for sharing this

[@Juan_ChoS]

It would be great to see more power automate and power apps (canvas) videos

[@ZeratulX]

One question, I have created a flow yesterday night and the e-mail was suppossed to be sent out today at 8:00 am but today I opened my laptop at 9 am but nothing happened. Is it necessary to have Power Automate or Outlook open so it can work? or what could be the problem?

[@MyMamasChild2]

What if you need to change the subject line each month? For example, “Submit expense report for January”, “Submit expense report for February “, etc. But the body of the email is the same

[@KevinStratvert]

I didn’t show it, but you can also make the entries dynamic, so you could insert the current month as an example.

[@MonikaR2006]

These tools can be so useful. Thank you. Would it be possible to adapt the recurring email text? Perhaps I'd like to change some detail every week. Is this possible?

[@KevinStratvert]

Yes! You can also insert dynamic text in Power Automate that you can change based on conditions.

[@marybratz3785]

I set up a flow to send a reminder every other Tuesday to submit your time sheet. Time sheets are due on Mondays if there is a holiday in that pay period. How do I set it up that way?

[@Farid.Barakzai]

Hi Kevin, needs your help with sending email with attachment using Power Automate, Thanks in advance.

[@vipinmalhotra9053]

Hello Kevin, can you use PA to automate the sales outreach? if so how can that be done?

[@saileshmaurya]

Can we also send email with image in msg body?

[@Nanbeezt]

Great video, however I don't see "next step" under my reoccurrence page? There's just a + sign. Please advise?

[@nikhilmunj108]

Happy birthday Kevin!🎂😜

[@paulborg-barthet2426]

Amazing!

[@joeywhelan8741]

Can you use it for 3rd party emails using imap?

[@alexbainov]

Would there be a notification sent to you if the email bounced? For example, if this is set up to send an email to an individual each year on their birthday, would receive any type of notification if that email bounced.

[@ZeratulX]

Great tutorial as always Kevin. One question, in the minute 0:08 how do you add to your videos those pieces of videos? how do you call them, clips? and where do you get those from? I'd really appreciate the answer

[@KevinStratvert]

They’re called broll. You can find a bunch on pexels.com

[@ZeratulX]

@@KevinStratvert they're quite engaging for the videos. Thanks a lot Kevin!

[@worshipvibes3578]

Ohh thank you 😌😌😮😯😲🙂😀😊😃

[@ramanghavri]

Thanks

[@muhammademad-kt8kg]

I set up an automatic reply, but it only works in Teams. Recipients inside and outside the organization aren't receiving an email reply. However, they can see the message header at the top of the email, which displays the automatic reply message in red. Note: This problem only happens with my custom domain. No rules have been set up, and I sued a private window, but it didn't work. I used another domain, and it worked. What could be the reason, and how can I figure it out?

[@marinekoushik7995]

Cant find anyalize data otion in excel home options any help

[@CamMcGinn1981]

If I remember rightly, Power Automate requires you to have a work or school created domain account or something doesn't it? Won't work for a regular person who just wants to do it because they want to do it? I tried to use it to autosave attachments but I couldn't get it to work because the IT department at work refused to give me certain security accesses.

[@KevinStratvert]

You can use Power Automate with a personal or work/school account. For this video, I used a personal and free Microsoft account. Anyone can use this 👍

[@ZhanyaVermaak]

Hi Kevin, great video but just a quick question. My email contains a link and if I copy & paste my email it does not allow me to copy the link and I've tried and tried but cannot seem to copy the link into the body. Please assist, thank you.

[@_pronounced_]

I am searching for a way to send order reminder to 15 customers every week ..... how do I add multiple addresses ? DO i have to set up reoccurrence for each of them individually ??

[@nehapatil6799]

Hi Kevin, i have a question. I hope you can resolve it, if i want to send a performance report every day to 100 employees with individual performance number, how can i achieve it can you please help

[@muhammedolaleye2673]

Pls how can I set up sales funnel land page

[@yashkulkarni3100]

how to add attachments? do we have to put path?

[@Wallacenawa]

Thanks Kevin. Pass regards to your Queen, thats what we call moms in Zambia.

[@saurabh2821]

Unable to attach the file please guide.

[@JoeMcMullin]

Agree. I would love to add an image to the email.

[@tk_1888]

Hello Kevin, thank you for your great tutorial. I have a question. I have a small business and i want to create thee email Boxes thee email addresses, like sales@.... and contact @..... and purchasing@.... Not using Alias. Is this possible while you have only one licence for one user? Or you need to buy in my case three licences? Of possible please explain it. Thank you for your reply.

[@nithinmohan2003]

if you do this via application, should the application be open to run the flow.

[@kuuuyajim]

The app is synced online so you need to double check if the scheduled flow is visible on the web. The best way to confirm is to always test it.

[@riskylovers]

I am not able to add vote button in my email content using this flow. Please help me

[@rtrbs8383]

Thanks but how to send a mail monthly but date should be 18th of every month but not option select the date

[@Senjakalachanel]

Good VIDIO

[@robertduffy5805]

Can you do a video on how to block these annoying recurring emails people like to set up to look like they are working so I don't have to waste time deleting them and can focus on actually getting to the important ones?

[@geraldinepeoples9891]

I have followed this step by step and I’m not seeing anything show up in my email. Help?

[@dubaidude7561]

great

[@seaklengren5003]

how add signature in this email

[@user-zd2dh7uu1m]

I dont see the Power Automate option. what is the work around?

[@KevinStratvert]

Is it a work/school account or personal account? With work/school, your admin decides what apps are available to you, which may be why you don’t see the app.

[@user-ug2vk7kl2y]

I don't have any college degree. Can I get a job at Google without having any experience? If yes what I have to do to get a job at Google?

[@moenuls]

Hello brother, Can you tech me one thing of outlook pls? Say, I have 200 mails in outbox. I every 2 minuets only one mail will be sent. So 200 mails will take 400 minuets.

[@wild_bill25]

Can MS make sending an email any more difficult? Of course that can.

[@ahmedelkadi4021]

Kevin hope everything is alright Could you please clarify How can I record voice messages with outlook mail 💌 urgent please...

[@elsayedyehiahydar1031]

That’s a great video But can you please advise how to send That recurring email to like 50 emails or something without them knowing each other I hope you respond

[@KevinStratvert]

Put the recipients on bcc.

[@Gritaremos]

Does this work for personal accounts? It says "Only work or school accounts are supported" lol

[@leslinesumner574]

Hi Kevin can I share my email with you I want to ask some more questions on the DaVinci resolve 17

[@JulieGuo3]

i don't have Power Automate?

[@KevinStratvert]

Should be available to all accounts. I used a free / personal Outlook account in this video 👍

[@authentikbeauti]

hOW DO i ATTACH A FILE?

[@sriman2183]

❤❤

[@ariairani6519]

6:48 👏👏👏😂😂😂

[@NikolaiRattray-mm1vk]

Wow

[@indraallian6371]

How about I use it for my dad's birthday? He only carried me for about 3 minutes. 😎

[@KevinStratvert]

😂

[@Mustafa45555]

Hi Please learn us how to change songs with AI

[@sultansaywell4038]

Why our company Power Automate looks different to yours???

[@susiejose6227]

I am so lost. My screen doesn't match the video.

[@Bleakhouse7]

'Kevin' is A.I.

[@cheekymonkeygirl3378]

You never respond to me. Do you teach Excell advanced? 😢

[@user-hz1fz2yw3c]

Can i😅

[@boartank]

I so wish to learn this so I can spam the ever living fuq out of the business email of a local corrupt druggie mongrel. Now I just need to learn how to automate switching between dummy emails.

[@user-qs6lc5yg5x]

Gt lost lm busy today cn t sit txtin uall day lv got to go drs for an ecg n take mashing to jesses to get done ndried have a bubble 😂 was my hair so Jess can re braid it fkinsesting onmy bum for 4/5hours I’ll be sik as fk by the time l get hom. N need of a bum massagersumfinkid sy back shoulders bott

[@tomba1640]

You alright mate?

[@SumedhTikare]

@kevinstratvert I did follow the steps for recurring email. When I ran the test email was sent as it was showing in my sent items but I do not see any email going out at the time I mentioned. Can you help over this please.

[@pjohn1435]

Thanks Kevin, I won't use it for my mom's birthday.