How to set up Todoist in the true GTD style

[@GentLondon]

Great video... Food for thought, Todoist recently added the sections feature, which allows the adding of sections within projects. Therefore, we can use sections to add dividers (projects) in the centralised project folder. During weekly reviews, tasks are placed into sections.

[@HappyCoder]

Great tips. Thanks for the heads up.

[@alotan2acs]

That being said, now when you complete a subtask, it disappears from view too. So there's no longer any difference between having many projects, and having many subtasks within the same project (other than reducing nav panel clutter).

[@StefanLubinski]

I am so glad I came across this now 3 year old video! I think this simple, yet elegant setup is exactly what I have been looking for. Thanks for sharing!

[@eroldiener]

Additional important tip! Add an * in front of your project parent task name in order to prevent that you accidentally check it as completed (The whole project would disappear!). E.g. "* Land on moon" This will hide the checkbox! Once you are done with your project, ether remove the * and check it as completed or move that completed project to a another project folder called "Completed Projects" and simply leave it there. This would even have two advantages. 1. You can only have a max of 300 tasks per project folder. Moving completed projects off the project folder, helps to keep the number of task below 300. 2. Moving completed projects off the project folder and simply leave it there (don’t check the parent task as completed) keeps the task structure/hierarchy of your projects. Once you hit 300 tasks your "Completed Project" folders, simply archive the folder and create a new one! Should you ever need to search for an old, completed task, you will find it, still placed in the original structure.

[@73cidalia]

Erol Diener Specifically an asterisk * followed by a space before the name of the task. Just to clarify. ;)

[@utube6629]

From time to time. I would allow my process to get jumbled to the point of giving up on Todoist. then i would think of your video here to get a refresh and realize again that this is still a good tool. Thanks... again.😊

[@SSGRodriguez]

Thank you for solving the clutter issues. A clean workspace is a happy workspace!

[@mboehmer]

This is NOW incredible helpful, because Todoist just decided to limit the number of projects in the free plan to only 5! I was really frustrated as I used to organize all my stuff in separate project folders. But your approach might actually work as well. Luckily, they enabled labels for the free plan in the same breath.

[@hammockmonk]

I just started using todoist and I agree with you about nesting all projects in a master project folder. I will make the switch today. Thanks!

[@MaschaVanDeWeer]

In Todoist it is actually possible to view completed project tasks. When you select a project on the left and view your tasks on right side of the screen, you can click on three dots just above the tasks. The last option will say something like "Show completed tasks" (my version is in Dutch, so I don't know the exact description). Then you see all your completed tasks of that project at the bottom of your task list. So I prefer creating a Todoist-project for each of my projects, because then when I click on the context (in your example: @office) I can see for each task to which project it belongs and 'jump' right to that project right away. And I think that projects also have Next Actions, according to GTD. So I'd prefer to use a term like 'Single actions' instead of 'Next actions'.

[@eroldiener]

Hi Mascha, your point of seeing the project name in listed tasks per label is a good point. I did this before, but then switched to the methode I mention above. see my comment. Pro: little bit faster and keeps the number of project folders down. I have a loooooot of projects. Con: I don't see the project name a task belongs when looking at tasks per label. As always... there is no perfect system :)

[@OctaveWeb]

Man! You introduced the best performance of GTD all over KZbin I can't understand why you have so few views?

[@phat.phan1]

Thank you so much, I see a lot of other KZbinr with such a difference in their way of implementing GTD that I thought I have miss read something from the book :) cheer, great content.

[@blahgyn]

Just started with Todoist and GTD, and I was having the same problems you described! Thanks for that

[@unknow-w4w]

I really like the idea of moving inbox items to another project folder to declutter and the tags to identify where you can get tasks done. Great video!

[@rehasson]

"Someday/Maybe" would be a great parking place for ideas in the 'In Box' until you're ready to build the project outline.

[@MatthewMillerIsDarthVader]

Really helpful. Well done Happy Coder. Thanks for the simple clarity use case. Helps a lot.

[@topofthesouthpropertieslif5748]

Thank you, it did improve my usage of Todoist and made me search for additional GDT tutorials e.g. how to use filters etc. Power by knowledge (as always). Kind regards, Alex

[@HappyCoder]

thanks for watching Alex.

[@elle.dee.]

Excellent video! I like how logical and organised your demonstration is...almost like a video essay! Very easy to follow for a Todoist newbie like me. Having tasks in my Inbox that don't particularly fit in the Projects that I've made (which represent areas in my life, like personal, school, etc) has been driving me nuts, so I was looking for ways to better set up Todoist. Todoist works so well for so many people so I'm trying it but so far the set-up to get it perfectly tailored to me, the huge learning curve, and the result have been frustrating at worst and disappointing at best. Still, I'm determined to stick with it for at least 1 month (before giving up and switching back to Things 3) so I'm glad I found your video. Cheers :)

[@BDV000]

Great video

[@bretts2048]

Great video but really hard to see since you didn’t expand your workspace.

[@gabrielreyes9768]

Man, you deserve tons of likes

[@TerryBenzie]

Really useful. I'm moving into Todoist and currently have Projects populated with Areas of Focus with each 'real' Project nested inside of each Area. I have ten folders in the section which appears manageable (I also use labels) but the way you have things set up makes sense as well.

[@gordon8601]

Thanks for posting this video. This information will help me to become more efficient in using Todoist.

[@educbraga]

Dude! Thank you! Works more than perfect with Tick Tick too.

[@tanyas2996]

I also like the centralized projects folder since with the free Todoist you can only make 5 projects! Instead of an "Office" Label, I'm using a project called "Work" and a project called "Personal" which seems fine for me to catergorize stuff that can be done at work. But your way works great too.

[@RichnessReimaginedChris]

ohhh, you do python too, okay, I am sure I will cross your page again. Liked the video. Thanks.

[@JonathonWeller]

In my Todoist/Weekly Review workflow, I use IFTTT to populate a Google Sheet with all of my completed tasks. I can then filter that spreadsheet by project during my Weekly Review. I also use Zapier to increment each week in the same spreadsheet with a row saying "Week of [first day of hte week]". I find this easier to organize my projects than using one giant bucket. If I used one project, I would have hundreds of tasks in it.

[@solokom]

Really helpful to set up todoist - thanks!

[@justin-r1o9e]

Thanks for the video. I'm going to set mine up this way and see how it works for me. Keep up the good work.

[@ryanfroom3425]

Great tutorial! Thanks for all the helpful insights!

[@johngoldsworthy7135]

Great video, thanks

[@paleboatworld9688]

How do you manage Project Plans from the GTD system?

[@PLOnline]

In your labels you have Calls and Phone. What is the differentiator for you with these?

[@b0red7]

Awesome video. Can you do a guide for taskade next?

[@Justin-uz7br]

Great video!

[@Justin-uz7br]

good video!

[@saramari1957]

Great vid! Thank you.

[@FragenUndGlauben]

I think the big challenge is staying under 30 actionable tasks (as Allen demands) even if you have so many projects on hold. I prefer single projects before head tasks because its easier to add new informations and new tasks and ideas.

[@IhsanBeezer]

Great video! What is your full list of filters in this video? Also, have you changed your setup? I heard GTD put out a GTD-Todoist ebook and they now have a GTD-alternative setup in Todoist. Thanks!

[@NiclasThorsteinsson]

+1 for Stardew Valley! :)

[@AnthonyWilliams-yy9pr]

Hi, nice video. I'm new to Todoist and I have a question. Should I have context folders under projects and labels for each one?

[@kleinesmaccify]

Cool tips. Liked your desktop images...where they are came from?

[@SanderGrolleman]

Very good video! It makes me think about how to arrange my tasks. Currently I have all next actions in separate 'areas of focus'-project folders. Problem is that I now have like 10 of them, and it shouldn't be that hard. I have places like: home, phone, desk, online, offline, reading, errands, people, work, etc. I get the idea I'm making things unnecessarily complex... what do you suggest me to do? Should I simplify?

[@HappyCoder]

Hi Sander, 10 project folders doesn't sound that bad, but I still recommend using labels (@symbol) to manage next-action contexts, reason being we can only assign one project category (#symbol) to an entry, which means once we moved one entry to another project folder, it's severed from its parent project. Whereas using labels mitigates that problem, as the entries' positions in the project pane remain intact, we're just using the labels to filter them based on their contexts.

[@raulvanrossum3147]

Very informative. When will you do another one about Todoist? :)

[@leo.troshchinskiy]

Thank you So much, qiute useful setup

[@HappyCoder]

Thanks for watching Lev.

[@evilofbanality]

Thanks! This was very helpful.

[@jamescruz7016]

Yes this is the real GTD...

[@mikeearls126]

it would be nice if the screen was larger so we can see what you are typing / working on

[@kelseyadler3869]

Hey! I'm just starting out trying to implement GTD and I deicded to try and use Todoist for this... I have a question for you about this: if you have NextActions and Projects each as their own folders under "Projects" section of Todoist, doesn't that mean that you end up having to create duplicate tasks any time you want to move a task or subtask of a project into next actions... ?

[@HappyCoder]

#NextActions should contain actions that can be completed with 1 single step. Whereas projects (entail multiple subtasks) go into the #Projects folder. There should be no overlap between the two. The purpose for #NextActions is to have a place to file all the single step tasks so they don't clog up your #inbox.

[@kelseyadler3869]

@@HappyCoder Hey thanks for answering!!

[@kelseyadler3869]

@@HappyCoder Hello?

[@rehasson]

@@kelseyadler3869 Hi, Franks tutorial was great for layout of GTD but he didn't dig very deeply into actually working in GTD. I set up dates for single action items and project subtasks to be completed in weekly review then I 'work' out of Today for actions to complete that day. I'll reschedule within the week if necessary or use "Weekend" (I do my review early Saturday mornings) for things I need to reschedule for a later date (or no date if they are on hold longer than 7 days out.). I hope this clarifies and helps.

[@kelseyadler5812]

@@rehasson Hi Ray - yes actually that is super helpful! I've actually found myself doing the same thing in terms of 'working' out of Today instead of having an explicit 'Next Actions' list. I love it!

[@er1cksw]

Genius

[@KK-ry8st]

very useful ..thank you

[@MarcusTrawick]

Happy Coder, how do you do a tickler file? I didn't see that in the video.

[@hammockmonk]

I recommend followupthen.com for ticklers. It's so easy and effective. I have used it for years. And it's free!

[@moneymode7476]

Unfortunately I don't get it - I created new Project folder, made a task, made subtasks - but when I click on them it dissapears anyway 😔

[@amirulhazwankamaruddin2267]

Thanks

[@viharsheth9132]

It appears as substasks are going away per kzbin.info/www/bejne/l57NfnZqrJill7c. How do you suggest adapting what you suggest about managing projects as subtasks?

[@VanDelfin]

Nice Video Frank! Thanks for the overview. I like the clicky keyboard btw! Blue Switches?

[@HappyCoder]

Lol yes Ivan. Blue switches indeed.

[@GustafHauRuck]

oh wow, so happy

[@explodingman123]

I'm not a fan of this because your Next Action folder is only standalone tasks and not tasks associated with projects. I have a bunch of tasks but no context as to what it's for. You essentially have 2 places for Next Actions lists which are your Projects and your Next Action. I want it all in once place. Does TOdoist do this?

[@rehasson]

Nareg, see my comments Kelsey Adler just above here, it might clarify this.

[@wesleyribeiro7838]

Português Br Very good

[@Lucifineil]

Please try remember the milk

[@momentum2857]

Check out www.momentum.earth for more focus on CONTEXTS, automated NEXT steps and a GTD ready system

[@meganotofthisworld]

I have the impression that you have edited your video to cut the pauses between the sentences. Right? If true, let me tell you that it makes your video somewhat shorter, but very irritating.