Watch next: How to use Time Blocking with Google Calendar - kzbin.info/www/bejne/r2qzkGWhe7h3rKs
@thecoxons63 жыл бұрын
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@SteveSchoenly5 жыл бұрын
Thanks Scott. I have worked for years trying to maintain a standard task list, and recently I've started thinking that a calendar actually makes much better sense. You lay out a really compelling case supporting exactly that, so I think I'll make the switch. Thanks for the great video!
@lorihouston32925 жыл бұрын
I liked the suggestion of creating a separate calendar for the tasks as well as using all day events and moving them around if they don't get completed on the original day.
@Simpletivity5 жыл бұрын
So glad you liked that tip, Lori.
@KiiiiiRaaaa5 жыл бұрын
Been doing this for a while now. Since I saw you mention it in an older video, so thanks Scott, it works great for me. When I finish a task I make it green to get that nice "checking something off the to do list" feeling ✔
@HowToUniversity2 жыл бұрын
I believe that google calendar has since updated the task function so it now shows on mobile as well.
@charleneroman45774 жыл бұрын
This video has been very helpful. I’m new to using the Google Calendar and now I understand the difference between Events, Tasks, and Reminders and how they work in the calendar. Thanks for the clear explanation!
@Simpletivity4 жыл бұрын
You are very welcome, Charlene.
@martinnhantran3 жыл бұрын
WONDERFUL VIDEO Summary: You can use google calendar for to-do lists Helps you make decisions based on your schedule How to make task: click on the all-day area See all tasks by pressing tasks symbol on the left side Pro: The tasks don’t move themselves when you don’t tick them at the end of the day. So you have to move them yourself at the end of the day which makes you more engaged with your to do list.
@letsgetgoingnow5 жыл бұрын
Thanks. You showed me a few ways the calendar works that I wasn't aware of.
@Simpletivity5 жыл бұрын
You are most welcome, Debra.
@christiancampos9253 Жыл бұрын
Great 👍 thanks... been looking for someone who could explain it as easy as you did
@RonEdmonds-vb7zr4 күн бұрын
Stay in this rilm Steve. 😊
@DeathlySecurity5 жыл бұрын
since one of the earlier video's, I started using google calendar as a partial to-do list. I only apart from the appointments use reminders. I love it it will shift to the next to, which first of makes sure you don't forget to do something second if your to-do list gets too big and you haven't done it and checked it off you kinda get a self-review that you need to start and get your .... together and do something productive. Next, to this, I have a trello to do list more in the cleaning sense. I love your videos.
@Simpletivity5 жыл бұрын
Thanks so much for sharing your feedback and supporting the channel, Kevin.
@GabriellaNoltcho3 ай бұрын
Thank you very much for that quick tutorial. It was helpful.
@Simpletivity3 ай бұрын
Glad it was helpful!
@baconmike675 жыл бұрын
I’ve tried to manage my Projects and Actions from my calendar a few times, but always go back to an app, either Trello or Todoist or Asana (I’m fickle) What doesn’t work for me is when I want to immediately look at all the things I need to get done in a particular category, like my client projects, or administrative tasks, or expenses. If I suddenly had some free time pop up and wanted to be able to quickly pick something to do with that time, there was no way to do that in calendar, or it took a long time. I found I still needed a “master list” from which to choose and plan my day/week. The happy medium for me has been to keep EVERYTHING in Todoist and then during my weekly review, I assign days and/or times for projects and tasks - and with the Google Calendar integration, I can see all those things in my calendar alongside my appointments. TIP: That can get crowded in calendar view, so it’s important to have a bold colour for actual appointments when you need to be somewhere or do something at a very particular time (the difference between “meet client Bob at 3pm at the coffee shop” vs “work on blog post” . With this method, I have the ability to either look at all the projects and tasks demanding my time in Todoist and sort them by category or context, OR I can look at my calendar for appointments OR.. the best part.... I can look at them together at the same time. Tasks or projects in TD with a due date but no time appear as all-day tasks which I can then assign to a particular time when the day arrives and I can look at all the other commitments I have that day. This combo gives me peace of mind that I won’t forget a task in my calendar that I forgot to drag forward if it didn’t get done. With this method, if I don’t complete a task on the day/time I assigned it, the worst case is I’ll see it as incomplete in Todoist during my weekly review, but more likely I’ll see it at the end of the day or on the top of my list tomorrow as “Overdue.” I think I just wrote the script for my first KZbin video..... :)
@exerciserelax87194 жыл бұрын
I'm leaning towards using this system too, for the same reason (wanting to see a master list and make sure I don't lose of tasks that might not have a specific due date). I might use Google Tasks to keep it in the Google ecosystem. Not sure yet, I need to experiment with how it works. I do think Todoist's task management is very robust. Thanks for the tips!
@baconmike674 жыл бұрын
@@exerciserelax8719 Google Tasks isn't great, but Google Keep is a great tool for capturing your ToDo list
@thegreenpath294 жыл бұрын
Thanks for all your video. They are not only useful for learning how to organize my life and stuff but also to practice my English, that is why I am looking for methods to be more tidy
@Simpletivity4 жыл бұрын
You're very welcome!
@larrylipton18832 жыл бұрын
Thanks for this video. I have struggled with the best way to utilize tasks and to-do's. Learning all of the choices has solved my needs. Excellent video.
@Simpletivity2 жыл бұрын
You are so very welcome, Larry.
@MrCednumber1 Жыл бұрын
Thank you for this and I appreciate not having to rewind multiple times to decode an accent! Also wondering if there's any relevant updates since this was posted 4 years ago.
@Slaydriano4 жыл бұрын
I don't know if I watch this channel because of the awesome tips or his relaxing voice!!! 🤣🤣 Great Channel! Keep it up!!!
@Simpletivity4 жыл бұрын
Thank you! 😃
@jcmap49 Жыл бұрын
That was perfect! Thank you for your basic, followable instructions. It was just what I needed.
@Simpletivity Жыл бұрын
I'm so glad that you found this at the right time. Thanks for watching!
@priscillaflynn29773 жыл бұрын
Thank you for this overview. As I begin to make the transition from paper to electronic, I believe this is a good start as it is simple/user friendly. After I use it a while I can reassess if I need something more. Here is my plan: I will use Reminders for long term heads up (when to order supplies, prompt to begin planning something, remind others to begin planning or doing something). I will use My Tasks to brain dump items that need to be done and may even code or divide it into time sensitve (this week or this month, short term/long term or perhaps 10 minutes or less items-color coding may help but not sure if I can do this in My Tasks). I will use All Day Event to assign items from My Tasks to specific days when planning out my week. I will use appointments for time specific items like tutoring, medical, meetings etc.
@Simpletivity3 жыл бұрын
All the best as you make this setup work for you!
@shadylanedoodles78742 жыл бұрын
I know this is an older video. But. It’s still very relevant, and it was very helpful to me-thanks!
@Simpletivity2 жыл бұрын
Glad it was helpful!
@yz40433 жыл бұрын
Thanks! I'm a bit confused about how to use it on mobile but I know it will be great later on when I'll need to use it at work both on my laptop and phone in the future (for my dream job)
@rafatbandak13 жыл бұрын
Thank you very much, it is great tips. I would like to add that Google solved the issue and now also Tasks appear in the mobile version of Google Calendar.
@hotada.6 ай бұрын
I just hit the like and subscribe button for this channel and I really appreciate the value that this channel and similar channels bring to the community, to the personal development journey of everyone. The truth is that I also owe KZbin for developing myself as I am today and becoming a better version every day. I am always grateful for this and I think it is my turn to contribute value to KZbin, to the community even though it is still very small. That is why I just created the first video on KZbin in my life on the topic of personal development. Hope it will also help the community. Thank you
@Simpletivity6 ай бұрын
Thanks for watching and subscribing. And congratulations on your first video!
@RonEdmonds-vb7zr4 күн бұрын
Thanks Steve
@ishficici7446 Жыл бұрын
Thank you. This was great overview!
@Simpletivity Жыл бұрын
You are so very welcome!
@chanikacarrington67922 жыл бұрын
Thank you so much. This was very informative and comprehensive.
@angelogomes073 жыл бұрын
I just wanna thank your for that, Scott. Your videos have been helping a lot. This one is a gift, since it's been posted right in my birthday.
@Simpletivity3 жыл бұрын
Great to hear! Happy belated Birthday!
@florianb.75925 жыл бұрын
I have one calendar named ToDo (in orange) and one Done (in green). Since I'm syncing with my Mac calendar, i can then right click on the event and change calendar very easily to "done". This way it is easy to see what was done or not when looking at a week or month view. And if I needeed, then i move things around like in the above video to reschedule. I put most of my tasks at a 1h slot and plan them around the week quite evenly. I feel that if they are planned for a specific date/time I am more inclined to do them then just seeing them in a todo list that look overwhelming at times. I have a third one in blue for personal time (like tennis :). This one doesn't need to be marked as done and it allows me to quickly see how much time was spent working vs doing personal interests.
@Simpletivity5 жыл бұрын
These are great ideas. Thanks for sharing!
@marceloantoniothomazelli86975 жыл бұрын
Very Nice tip
@vanibron4 жыл бұрын
That is the tip! Thanks!
@TejasNaik013 жыл бұрын
Thanks for the video... Didn't knew we could do so much with the app.
@ttone23302 жыл бұрын
Thank you very much Great video and what i have learned will help me for a long time to come
@BorutPeterlinPhotography5 жыл бұрын
thank you, I'm using these features for years, but your video showed much better system that I will start applying today.
@Simpletivity5 жыл бұрын
You are most welcome.
@ego52675 жыл бұрын
Great video! I tried this for a while now and it really made me organize, combined it with time blocking = productivity. Thanks man!
@liliarted2 жыл бұрын
Great thanks....easy voice to listen to and follow.
@susannastratford58473 жыл бұрын
Thank you! Simple and informative without being repetitive.
@Simpletivity3 жыл бұрын
Glad you enjoyed it!
@liliarted2 жыл бұрын
Great explanation, friendly voice to listen to, and easy to follow.
@Simpletivity2 жыл бұрын
Thank you kindly!
@rajeshnakka68824 жыл бұрын
Very useful information and nice presentation.Thank you very much.
@Simpletivity4 жыл бұрын
Glad it was helpful!
@TomFerguson5 жыл бұрын
Great demo! The only thing I'd like to see added is color coordinating reminders, all day events, other calendars, etc. Great job though, this really gave me some ideas! Thanks!
@Simpletivity5 жыл бұрын
Thanks for watching and providing some more great ideas!
@baconmike675 жыл бұрын
Simpletivity You Tube Post I’ve tried to manage my Projects and Actions from my calendar a few times, but always go back to an app, either Trello or Todoist or Asana (I’m fickle) What doesn’t work for me is when I want to immediately look at all the things I need to get done in a particular category, like my client projects, or administrative tasks, or expenses. If I suddenly had some free time pop up and wanted to be able to quickly pick something to do with that time, there was no way to do that in calendar, or it took a long time. I found I still needed a “master list” from which to choose and plan my day/week. The happy medium for me has been to keep EVERYTHING in Todoist and then during my weekly review, I assign days and/or times for projects and tasks - and with the Google Calendar integration, I can see all those things in my calendar alongside my appointments. TIP: That can get crowded in calendar view, so it’s important to have a bold colour for actual appointments when you need to be somewhere or do something at a very particular time (the difference between “meet client Bob at 3pm at the coffee shop” vs “work on blog post” . With this method, I have the ability to either look at all the projects and tasks demanding my time in Todoist and sort them by category or context, OR I can look at my calendar for appointments OR.. the best part.... I can look at them together at the same time. Tasks or projects in TD with a due date but no time appear as all-day tasks which I can then assign to a particular time when the day arrives and I can look at all the other commitments I have that day. This combo gives me piece of mind that I won’t forget a task in my calendar that I forgot to drag forward if it didn’t get done. With this method, if I don’t complete a task on the day/time I assigned it, the worst case is I’ll see it as incomplete in Todoist during my weekly review, but more likely I’ll see it at the end of the day or on the top of my list tomorrow as “Overdue.” I think I just wrote the script for my first KZbin video..... :)
@evelynrivera68734 жыл бұрын
What a great set of presentations on how to use Google products. It's my favorite "go to" now, very clean and simple to understand design and its organized intuitively, just the way a user would use it. Kudos on excellent learning videos! A+
@Simpletivity4 жыл бұрын
You're very welcome!
@elpidaanastasiou97502 жыл бұрын
The best video for Google Calendar,thank you!
@Simpletivity2 жыл бұрын
You're very welcome!
@ttran50833 жыл бұрын
Excellent refresher for some of us👍
@Simpletivity3 жыл бұрын
Thanks for liking
@steeldove43333 жыл бұрын
Thank you. This is going to be helpful at the office.
@Simpletivity3 жыл бұрын
You're welcome!
@jaybritanico58944 жыл бұрын
Very helpful video. Applying this now in my Google calendar. Thanks! 👍🏽
@Simpletivity4 жыл бұрын
You're so welcome!
@boxer750105 жыл бұрын
Thank you for taking the time to make this video. Every second was useful to me.
@Simpletivity5 жыл бұрын
You a very welcome! Thanks for watching.
@frankpartlic12433 жыл бұрын
Brilliant Tutorial very simple and explained and spoke very well, thank you Scott.
@Simpletivity3 жыл бұрын
Glad you enjoyed it
@magsasakanghilaw37593 жыл бұрын
Thanks for sharing this!
@Simpletivity3 жыл бұрын
My pleasure!
@katiedixon32604 жыл бұрын
Very helpful thank you!
@Simpletivity4 жыл бұрын
You're welcome!
@mauwiks Жыл бұрын
Thank you for the best and useful information as always in regards to productivty
@Simpletivity Жыл бұрын
Happy to help!
@joycesegers55783 жыл бұрын
Thanks! You always make it so simple! :)
@RudG104 жыл бұрын
thanks i didnt know about the reminder thing
@Simpletivity4 жыл бұрын
You're welcome!
@neetasingh66984 жыл бұрын
very nicely explained.
@Simpletivity4 жыл бұрын
Glad it was helpful!
@thomasclark4484 жыл бұрын
Learning a lot about gmail really helpful
@ozairrao4 жыл бұрын
Thanks.. didn't use calender like this before.. good one
@Simpletivity4 жыл бұрын
Glad you liked it
@jamesphillips41173 жыл бұрын
Excellent information, well worth the time to view this video
@Simpletivity3 жыл бұрын
Glad you think so!
@andreiatrigueiro4 жыл бұрын
This was really useful for me. THANK YOU!
@Simpletivity4 жыл бұрын
You are most welcome!
@sarapawsonherrington25952 жыл бұрын
Thank you for that lesson on google calendar. I am using my IPhone calendar, and I believe it has many of the same features.
@PahlaB4 жыл бұрын
Ridiculously helpful, thank you!! I’ve never explored most of these features in my calendar!
@Simpletivity4 жыл бұрын
You are very welcome, Pahla. I'm so glad that you enjoyed this one! All the best as you get the most out of your calendar (and keep your schedule fit and in great shape).
@littleflower2311 ай бұрын
Informative video, thx.
@Simpletivity11 ай бұрын
Glad it was helpful!
@StitchingMall4 жыл бұрын
Thanks. it is helpful. and I must say you got a wonderfully clear voice.👌
@Simpletivity4 жыл бұрын
You are so welcome. Thanks so much for saying so!
@harishpanchal72794 жыл бұрын
Hey Scott, super voice, easily explain, short and sweet video to begin with google calendar....keep it up....harish
@Simpletivity4 жыл бұрын
Thanks, Harish!
@loikvokhidov76883 жыл бұрын
love this channel, wanna watch all the videos, so informative and simple. No wander called Simpletivity ))
@Simpletivity3 жыл бұрын
Thanks for watching, Loik!
@aruchan9890 Жыл бұрын
Wow this is great! I have new found respect for Google Calendars
@Simpletivity Жыл бұрын
Great! So glad that you found this helpful.
@The_Trade_Academy5 жыл бұрын
Great video...you gave me a new perspective and this will surely help me become more productive..
@Simpletivity5 жыл бұрын
So glad that I could help. Thanks for watching!
@ida40954 жыл бұрын
Very good video with details 👌 thank you
@Simpletivity4 жыл бұрын
You are most welcome!
@congregationbethyam37635 жыл бұрын
I thought this was REALLY helpful video.
@tmpatklk5 жыл бұрын
Thanks, Scott. You did a great job as usual. I don't use to-do lists as regularly as I should but I like the idea of using Google Calendar. I've tried Google Keep and Todoist but didn't stick with them. I've used Google Tasks several times and like it. I've used Keep for reminders. The use of Google Calendar is probably very efficient. I'll give it a try and see if I can stick with it.
@JohnDeir5 жыл бұрын
Google Calendar is a procrastinators dream as you can keep pushing reminders/task easily ahead and with the sharing feature you do not have to explain/notify others. I wrote a funny account of a woman overfilling her calendar then changing things as she gets distracted shopping and putting others off. Think about it, the joy of making lists to do and then just putting them off to another day without feeling guilty as these tasks and appointments are still there todo. (Also why paper planners are still more effective)... just a little humor side to the digital world.
@dummybear6772 Жыл бұрын
Simple and to the point. Perfect! Thanks.
@nr48693 жыл бұрын
Thank you for the tips, these were very helpful. The only question i have is, what should i do, if i completed a task from a all-day-event, keep them or delete them?
@Simpletivity3 жыл бұрын
Great question, Niklas. Personally, I go ahead an delete them since I never have the need to go back and review. But if you'd like to keep them, you can give them a different color or assign them to a different calendar to keep them separate.
@christinec19285 жыл бұрын
I've just discovered your videos. I'm getting a lot of great tips on managing my calendar and lists from you. I especially like an older one about the 2-do-list and I plan to use that going forward along with these tips. Thanks.
@Simpletivity5 жыл бұрын
So glad that you're enjoying my content, Christine. I just might have to do a new video on the 2-Do List method (thanks for mentioning).
@christinec19285 жыл бұрын
@@Simpletivity Great idea. I've been doing it wrong for decades.
@jennyfinnell77194 жыл бұрын
Great presentation. Easy to follow. I learned a few things and will be experimenting with one of the three ways to use google calendar as a to do list on Monday!
@vance123412345 жыл бұрын
Alarms and reminders are not loud enough or are not highlighted - needs to rock the phone and pester me till i get them done.
@ignatiusmaziofa23933 жыл бұрын
Great video. I have been helped. Thank you very much.
@Simpletivity3 жыл бұрын
You're welcome!
@michaeljeacock3 ай бұрын
I realize this is now 5 years old, but I would point out to new viewers that tasks ARE now visible on the mobile version of Calander just like desktop.
@Simpletivity3 ай бұрын
Yes, that's right. Thanks for sharing!
@punnaroothsrimongkolsilp15432 жыл бұрын
Thank you for sharing 🙏🇹🇭🙏
@Simpletivity2 жыл бұрын
My pleasure
@mohsenbalouneh87712 жыл бұрын
Great video, helped a lot, thanks.
@adhetodavesica4 жыл бұрын
Very useful guide.
@cherylq-u89164 жыл бұрын
Thanks for the great video. What is the best way to ‘check off’ an all day event/task once it’s done?
@Simpletivity4 жыл бұрын
One suggestion is to create a 'Done' calendar. Then you can switch this event/task to it when complete.
@christianvanderbilt904 жыл бұрын
Very useful information. Thanks for the video.
@Ryamix4 жыл бұрын
How do you decide what activities to sort into Task, Reminder and To-Do?
@sarahg.harris64164 жыл бұрын
This is a great video and I agree with Scott's way of thinking! I really enjoy using Tasks and Google Calendar on my desktop. I wish I could put ALL of my things to do in the Tasks app, but I can't see them in the Calendar App and it is driving me crazy! I think I will either have to switch to something like Todoist or create a separate To Do List calendar. What has worked for you?
@Simpletivity4 жыл бұрын
Thanks for your comments, Sarah. I know that the separate to-do list calendar within GCal has been a favorite of many subscribers. It certainly helps to keep everything within a single app.
@naiarabonard4 жыл бұрын
Perfect video, thanks! It lacks on google calendar just a way to put a “check”, a “done”, like a scratch or a V in the task done. It is a pity
@bgable77073 жыл бұрын
Nicely done, great idea's and great voice and inflections. Thanks
@Simpletivity3 жыл бұрын
Thank you kindly!
@Mrcool1794 жыл бұрын
hi, great video. I do not see where I can add the "tasks" calendar to my google calendar app! It just shows my Events and reminders calendars
@Simpletivity4 жыл бұрын
On mobile, you will need to use the separate Tasks app.
@udavemartel5 жыл бұрын
Great use of Calendar. Thanks.
@Simpletivity5 жыл бұрын
You're very welcome, Dave.
@MikeHodgeConsulting5 жыл бұрын
Good overview, thanks
@nobleknits5 жыл бұрын
Perfect Google Calendar overview just when I needed it - thanks!
@Simpletivity5 жыл бұрын
You are very welcome. Thanks for watching!
@ayalav024 жыл бұрын
Great vid! Thanks! Can you checkmark the daily tasks you completed?
@DiyaLalDileepLal3 жыл бұрын
Hi.. how can I make checked todo list in calendar?
@janessakirst71863 жыл бұрын
I wish I watched this sooner - great video!
@ausshowoff5 жыл бұрын
Excellent help.
@heavydirtysoul14914 жыл бұрын
thanks, Scott
@Simpletivity4 жыл бұрын
You are very welcome!
@ugesaaudiovisuales49873 жыл бұрын
Hi. How to find available time in different calendars for repetitive meetings without having to look at day by day in mosaic or agenda mode? It's possible? Thanks a lot
@youzulf4 жыл бұрын
Amazing. Thank you.
@lindasedberry23434 жыл бұрын
Excellent Veido, Thanks so much!
@michalrv30665 жыл бұрын
I've tried using Google calendar as a todo list but it has so many downsides :( the native tasks you can't schedule for a specific time, set duration or view in the GCalendar app. Using events for todo lists it's nice but there is no way to mark those tasks as done. Some people came up with a workaround like changing their colours once done but that takes a bit of time. Finally, reminders can be marked as done, viewed in the app and scheduled for any time (but no duration). There is another app called tick tick that addresses these issues and has a built-in calendar but it only allows for creating tasks, no events at all. You can sync it with GCal and have events from GCal show up in TickTick calendar but that's so buggy and you have to juggle between two apps. I wish there was a app like TickTick, with the UI from GCal and the ability to create Tasks and Events in the calendar. :(
@abhayjackful5 жыл бұрын
What you using now?
@mzatmaca4 жыл бұрын
google task can also serve as a habit racker, if you set up repeated tasks
@Simpletivity4 жыл бұрын
Be sure to check out Goals on the Calendar mobile version as well. Thanks for sharing!