How to Use Google Calendar as a To-Do List (Tips & Tricks)

[@Simpletivity]

Watch next: How to use Time Blocking with Google Calendar - kzbin.info/www/bejne/r2qzkGWhe7h3rKs

[@thecoxons6]

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[@SteveSchoenly]

Thanks Scott. I have worked for years trying to maintain a standard task list, and recently I've started thinking that a calendar actually makes much better sense. You lay out a really compelling case supporting exactly that, so I think I'll make the switch. Thanks for the great video!

[@lorihouston3292]

I liked the suggestion of creating a separate calendar for the tasks as well as using all day events and moving them around if they don't get completed on the original day.

[@Simpletivity]

So glad you liked that tip, Lori.

[@KiiiiiRaaaa]

Been doing this for a while now. Since I saw you mention it in an older video, so thanks Scott, it works great for me. When I finish a task I make it green to get that nice "checking something off the to do list" feeling ✔

[@HowToUniversity]

I believe that google calendar has since updated the task function so it now shows on mobile as well.

[@charleneroman4577]

This video has been very helpful. I’m new to using the Google Calendar and now I understand the difference between Events, Tasks, and Reminders and how they work in the calendar. Thanks for the clear explanation!

[@Simpletivity]

You are very welcome, Charlene.

[@martinnhantran]

WONDERFUL VIDEO Summary: You can use google calendar for to-do lists Helps you make decisions based on your schedule How to make task: click on the all-day area See all tasks by pressing tasks symbol on the left side Pro: The tasks don’t move themselves when you don’t tick them at the end of the day. So you have to move them yourself at the end of the day which makes you more engaged with your to do list.

[@letsgetgoingnow]

Thanks. You showed me a few ways the calendar works that I wasn't aware of.

[@Simpletivity]

You are most welcome, Debra.

[@christiancampos9253]

Great 👍 thanks... been looking for someone who could explain it as easy as you did

[@RonEdmonds-vb7zr]

Stay in this rilm Steve. 😊

[@DeathlySecurity]

since one of the earlier video's, I started using google calendar as a partial to-do list. I only apart from the appointments use reminders. I love it it will shift to the next to, which first of makes sure you don't forget to do something second if your to-do list gets too big and you haven't done it and checked it off you kinda get a self-review that you need to start and get your .... together and do something productive. Next, to this, I have a trello to do list more in the cleaning sense. I love your videos.

[@Simpletivity]

Thanks so much for sharing your feedback and supporting the channel, Kevin.

[@GabriellaNoltcho]

Thank you very much for that quick tutorial. It was helpful.

[@Simpletivity]

Glad it was helpful!

[@baconmike67]

I’ve tried to manage my Projects and Actions from my calendar a few times, but always go back to an app, either Trello or Todoist or Asana (I’m fickle) What doesn’t work for me is when I want to immediately look at all the things I need to get done in a particular category, like my client projects, or administrative tasks, or expenses. If I suddenly had some free time pop up and wanted to be able to quickly pick something to do with that time, there was no way to do that in calendar, or it took a long time. I found I still needed a “master list” from which to choose and plan my day/week. The happy medium for me has been to keep EVERYTHING in Todoist and then during my weekly review, I assign days and/or times for projects and tasks - and with the Google Calendar integration, I can see all those things in my calendar alongside my appointments. TIP: That can get crowded in calendar view, so it’s important to have a bold colour for actual appointments when you need to be somewhere or do something at a very particular time (the difference between “meet client Bob at 3pm at the coffee shop” vs “work on blog post” . With this method, I have the ability to either look at all the projects and tasks demanding my time in Todoist and sort them by category or context, OR I can look at my calendar for appointments OR.. the best part.... I can look at them together at the same time. Tasks or projects in TD with a due date but no time appear as all-day tasks which I can then assign to a particular time when the day arrives and I can look at all the other commitments I have that day. This combo gives me peace of mind that I won’t forget a task in my calendar that I forgot to drag forward if it didn’t get done. With this method, if I don’t complete a task on the day/time I assigned it, the worst case is I’ll see it as incomplete in Todoist during my weekly review, but more likely I’ll see it at the end of the day or on the top of my list tomorrow as “Overdue.” I think I just wrote the script for my first KZbin video..... :)

[@exerciserelax8719]

I'm leaning towards using this system too, for the same reason (wanting to see a master list and make sure I don't lose of tasks that might not have a specific due date). I might use Google Tasks to keep it in the Google ecosystem. Not sure yet, I need to experiment with how it works. I do think Todoist's task management is very robust. Thanks for the tips!

[@baconmike67]

@@exerciserelax8719 Google Tasks isn't great, but Google Keep is a great tool for capturing your ToDo list

[@thegreenpath29]

Thanks for all your video. They are not only useful for learning how to organize my life and stuff but also to practice my English, that is why I am looking for methods to be more tidy

[@Simpletivity]

You're very welcome!

[@larrylipton1883]

Thanks for this video. I have struggled with the best way to utilize tasks and to-do's. Learning all of the choices has solved my needs. Excellent video.

[@Simpletivity]

You are so very welcome, Larry.

[@MrCednumber1]

Thank you for this and I appreciate not having to rewind multiple times to decode an accent! Also wondering if there's any relevant updates since this was posted 4 years ago.

[@Slaydriano]

I don't know if I watch this channel because of the awesome tips or his relaxing voice!!! 🤣🤣 Great Channel! Keep it up!!!

[@Simpletivity]

Thank you! 😃

[@jcmap49]

That was perfect! Thank you for your basic, followable instructions. It was just what I needed.

[@Simpletivity]

I'm so glad that you found this at the right time. Thanks for watching!

[@priscillaflynn2977]

Thank you for this overview. As I begin to make the transition from paper to electronic, I believe this is a good start as it is simple/user friendly. After I use it a while I can reassess if I need something more. Here is my plan: I will use Reminders for long term heads up (when to order supplies, prompt to begin planning something, remind others to begin planning or doing something). I will use My Tasks to brain dump items that need to be done and may even code or divide it into time sensitve (this week or this month, short term/long term or perhaps 10 minutes or less items-color coding may help but not sure if I can do this in My Tasks). I will use All Day Event to assign items from My Tasks to specific days when planning out my week. I will use appointments for time specific items like tutoring, medical, meetings etc.

[@Simpletivity]

All the best as you make this setup work for you!

[@shadylanedoodles7874]

I know this is an older video. But. It’s still very relevant, and it was very helpful to me-thanks!

[@Simpletivity]

Glad it was helpful!

[@yz4043]

Thanks! I'm a bit confused about how to use it on mobile but I know it will be great later on when I'll need to use it at work both on my laptop and phone in the future (for my dream job)

[@rafatbandak1]

Thank you very much, it is great tips. I would like to add that Google solved the issue and now also Tasks appear in the mobile version of Google Calendar.

[@hotada.]

I just hit the like and subscribe button for this channel and I really appreciate the value that this channel and similar channels bring to the community, to the personal development journey of everyone. The truth is that I also owe KZbin for developing myself as I am today and becoming a better version every day. I am always grateful for this and I think it is my turn to contribute value to KZbin, to the community even though it is still very small. That is why I just created the first video on KZbin in my life on the topic of personal development. Hope it will also help the community. Thank you

[@Simpletivity]

Thanks for watching and subscribing. And congratulations on your first video!

[@RonEdmonds-vb7zr]

Thanks Steve

[@ishficici7446]

Thank you. This was great overview!

[@Simpletivity]

You are so very welcome!

[@chanikacarrington6792]

Thank you so much. This was very informative and comprehensive.

[@angelogomes07]

I just wanna thank your for that, Scott. Your videos have been helping a lot. This one is a gift, since it's been posted right in my birthday.

[@Simpletivity]

Great to hear! Happy belated Birthday!

[@florianb.7592]

I have one calendar named ToDo (in orange) and one Done (in green). Since I'm syncing with my Mac calendar, i can then right click on the event and change calendar very easily to "done". This way it is easy to see what was done or not when looking at a week or month view. And if I needeed, then i move things around like in the above video to reschedule. I put most of my tasks at a 1h slot and plan them around the week quite evenly. I feel that if they are planned for a specific date/time I am more inclined to do them then just seeing them in a todo list that look overwhelming at times. I have a third one in blue for personal time (like tennis :). This one doesn't need to be marked as done and it allows me to quickly see how much time was spent working vs doing personal interests.

[@Simpletivity]

These are great ideas. Thanks for sharing!

[@marceloantoniothomazelli8697]

Very Nice tip

[@vanibron]

That is the tip! Thanks!

[@TejasNaik01]

Thanks for the video... Didn't knew we could do so much with the app.

[@ttone2330]

Thank you very much Great video and what i have learned will help me for a long time to come

[@BorutPeterlinPhotography]

thank you, I'm using these features for years, but your video showed much better system that I will start applying today.

[@Simpletivity]

You are most welcome.

[@ego5267]

Great video! I tried this for a while now and it really made me organize, combined it with time blocking = productivity. Thanks man!

[@liliarted]

Great thanks....easy voice to listen to and follow.

[@susannastratford5847]

Thank you! Simple and informative without being repetitive.

[@Simpletivity]

Glad you enjoyed it!

[@liliarted]

Great explanation, friendly voice to listen to, and easy to follow.

[@Simpletivity]

Thank you kindly!

[@rajeshnakka6882]

Very useful information and nice presentation.Thank you very much.

[@Simpletivity]

Glad it was helpful!

[@TomFerguson]

Great demo! The only thing I'd like to see added is color coordinating reminders, all day events, other calendars, etc. Great job though, this really gave me some ideas! Thanks!

[@Simpletivity]

Thanks for watching and providing some more great ideas!

[@baconmike67]

Simpletivity You Tube Post I’ve tried to manage my Projects and Actions from my calendar a few times, but always go back to an app, either Trello or Todoist or Asana (I’m fickle) What doesn’t work for me is when I want to immediately look at all the things I need to get done in a particular category, like my client projects, or administrative tasks, or expenses. If I suddenly had some free time pop up and wanted to be able to quickly pick something to do with that time, there was no way to do that in calendar, or it took a long time. I found I still needed a “master list” from which to choose and plan my day/week. The happy medium for me has been to keep EVERYTHING in Todoist and then during my weekly review, I assign days and/or times for projects and tasks - and with the Google Calendar integration, I can see all those things in my calendar alongside my appointments. TIP: That can get crowded in calendar view, so it’s important to have a bold colour for actual appointments when you need to be somewhere or do something at a very particular time (the difference between “meet client Bob at 3pm at the coffee shop” vs “work on blog post” . With this method, I have the ability to either look at all the projects and tasks demanding my time in Todoist and sort them by category or context, OR I can look at my calendar for appointments OR.. the best part.... I can look at them together at the same time. Tasks or projects in TD with a due date but no time appear as all-day tasks which I can then assign to a particular time when the day arrives and I can look at all the other commitments I have that day. This combo gives me piece of mind that I won’t forget a task in my calendar that I forgot to drag forward if it didn’t get done. With this method, if I don’t complete a task on the day/time I assigned it, the worst case is I’ll see it as incomplete in Todoist during my weekly review, but more likely I’ll see it at the end of the day or on the top of my list tomorrow as “Overdue.” I think I just wrote the script for my first KZbin video..... :)

[@evelynrivera6873]

What a great set of presentations on how to use Google products. It's my favorite "go to" now, very clean and simple to understand design and its organized intuitively, just the way a user would use it. Kudos on excellent learning videos! A+

[@Simpletivity]

You're very welcome!

[@elpidaanastasiou9750]

The best video for Google Calendar,thank you!

[@Simpletivity]

You're very welcome!

[@ttran5083]

Excellent refresher for some of us👍

[@Simpletivity]

Thanks for liking

[@steeldove4333]

Thank you. This is going to be helpful at the office.

[@Simpletivity]

You're welcome!

[@jaybritanico5894]

Very helpful video. Applying this now in my Google calendar. Thanks! 👍🏽

[@Simpletivity]

You're so welcome!

[@boxer75010]

Thank you for taking the time to make this video. Every second was useful to me.

[@Simpletivity]

You a very welcome! Thanks for watching.

[@frankpartlic1243]

Brilliant Tutorial very simple and explained and spoke very well, thank you Scott.

[@Simpletivity]

Glad you enjoyed it

[@magsasakanghilaw3759]

Thanks for sharing this!

[@Simpletivity]

My pleasure!

[@katiedixon3260]

Very helpful thank you!

[@Simpletivity]

You're welcome!

[@mauwiks]

Thank you for the best and useful information as always in regards to productivty

[@Simpletivity]

Happy to help!

[@joycesegers5578]

Thanks! You always make it so simple! :)

[@RudG10]

thanks i didnt know about the reminder thing

[@Simpletivity]

You're welcome!

[@neetasingh6698]

very nicely explained.

[@Simpletivity]

Glad it was helpful!

[@thomasclark448]

Learning a lot about gmail really helpful

[@ozairrao]

Thanks.. didn't use calender like this before.. good one

[@Simpletivity]

Glad you liked it

[@jamesphillips4117]

Excellent information, well worth the time to view this video

[@Simpletivity]

Glad you think so!

[@andreiatrigueiro]

This was really useful for me. THANK YOU!

[@Simpletivity]

You are most welcome!

[@sarapawsonherrington2595]

Thank you for that lesson on google calendar. I am using my IPhone calendar, and I believe it has many of the same features.

[@PahlaB]

Ridiculously helpful, thank you!! I’ve never explored most of these features in my calendar!

[@Simpletivity]

You are very welcome, Pahla. I'm so glad that you enjoyed this one! All the best as you get the most out of your calendar (and keep your schedule fit and in great shape).

[@littleflower23]

Informative video, thx.

[@Simpletivity]

Glad it was helpful!

[@StitchingMall]

Thanks. it is helpful. and I must say you got a wonderfully clear voice.👌

[@Simpletivity]

You are so welcome. Thanks so much for saying so!

[@harishpanchal7279]

Hey Scott, super voice, easily explain, short and sweet video to begin with google calendar....keep it up....harish

[@Simpletivity]

Thanks, Harish!

[@loikvokhidov7688]

love this channel, wanna watch all the videos, so informative and simple. No wander called Simpletivity ))

[@Simpletivity]

Thanks for watching, Loik!

[@aruchan9890]

Wow this is great! I have new found respect for Google Calendars

[@Simpletivity]

Great! So glad that you found this helpful.

[@The_Trade_Academy]

Great video...you gave me a new perspective and this will surely help me become more productive..

[@Simpletivity]

So glad that I could help. Thanks for watching!

[@ida4095]

Very good video with details 👌 thank you

[@Simpletivity]

You are most welcome!

[@congregationbethyam3763]

I thought this was REALLY helpful video.

[@tmpatklk]

Thanks, Scott. You did a great job as usual. I don't use to-do lists as regularly as I should but I like the idea of using Google Calendar. I've tried Google Keep and Todoist but didn't stick with them. I've used Google Tasks several times and like it. I've used Keep for reminders. The use of Google Calendar is probably very efficient. I'll give it a try and see if I can stick with it.

[@JohnDeir]

Google Calendar is a procrastinators dream as you can keep pushing reminders/task easily ahead and with the sharing feature you do not have to explain/notify others. I wrote a funny account of a woman overfilling her calendar then changing things as she gets distracted shopping and putting others off. Think about it, the joy of making lists to do and then just putting them off to another day without feeling guilty as these tasks and appointments are still there todo. (Also why paper planners are still more effective)... just a little humor side to the digital world.

[@dummybear6772]

Simple and to the point. Perfect! Thanks.

[@nr4869]

Thank you for the tips, these were very helpful. The only question i have is, what should i do, if i completed a task from a all-day-event, keep them or delete them?

[@Simpletivity]

Great question, Niklas. Personally, I go ahead an delete them since I never have the need to go back and review. But if you'd like to keep them, you can give them a different color or assign them to a different calendar to keep them separate.

[@christinec1928]

I've just discovered your videos. I'm getting a lot of great tips on managing my calendar and lists from you. I especially like an older one about the 2-do-list and I plan to use that going forward along with these tips. Thanks.

[@Simpletivity]

So glad that you're enjoying my content, Christine. I just might have to do a new video on the 2-Do List method (thanks for mentioning).

[@christinec1928]

@@Simpletivity Great idea. I've been doing it wrong for decades.

[@jennyfinnell7719]

Great presentation. Easy to follow. I learned a few things and will be experimenting with one of the three ways to use google calendar as a to do list on Monday!

[@vance12341234]

Alarms and reminders are not loud enough or are not highlighted - needs to rock the phone and pester me till i get them done.

[@ignatiusmaziofa2393]

Great video. I have been helped. Thank you very much.

[@Simpletivity]

You're welcome!

[@michaeljeacock]

I realize this is now 5 years old, but I would point out to new viewers that tasks ARE now visible on the mobile version of Calander just like desktop.

[@Simpletivity]

Yes, that's right. Thanks for sharing!

[@punnaroothsrimongkolsilp1543]

Thank you for sharing 🙏🇹🇭🙏

[@Simpletivity]

My pleasure

[@mohsenbalouneh8771]

Great video, helped a lot, thanks.

[@adhetodavesica]

Very useful guide.

[@cherylq-u8916]

Thanks for the great video. What is the best way to ‘check off’ an all day event/task once it’s done?

[@Simpletivity]

One suggestion is to create a 'Done' calendar. Then you can switch this event/task to it when complete.

[@christianvanderbilt90]

Very useful information. Thanks for the video.

[@Ryamix]

How do you decide what activities to sort into Task, Reminder and To-Do?

[@sarahg.harris6416]

This is a great video and I agree with Scott's way of thinking! I really enjoy using Tasks and Google Calendar on my desktop. I wish I could put ALL of my things to do in the Tasks app, but I can't see them in the Calendar App and it is driving me crazy! I think I will either have to switch to something like Todoist or create a separate To Do List calendar. What has worked for you?

[@Simpletivity]

Thanks for your comments, Sarah. I know that the separate to-do list calendar within GCal has been a favorite of many subscribers. It certainly helps to keep everything within a single app.

[@naiarabonard]

Perfect video, thanks! It lacks on google calendar just a way to put a “check”, a “done”, like a scratch or a V in the task done. It is a pity

[@bgable7707]

Nicely done, great idea's and great voice and inflections. Thanks

[@Simpletivity]

Thank you kindly!

[@Mrcool179]

hi, great video. I do not see where I can add the "tasks" calendar to my google calendar app! It just shows my Events and reminders calendars

[@Simpletivity]

On mobile, you will need to use the separate Tasks app.

[@udavemartel]

Great use of Calendar. Thanks.

[@Simpletivity]

You're very welcome, Dave.

[@MikeHodgeConsulting]

Good overview, thanks

[@nobleknits]

Perfect Google Calendar overview just when I needed it - thanks!

[@Simpletivity]

You are very welcome. Thanks for watching!

[@ayalav02]

Great vid! Thanks! Can you checkmark the daily tasks you completed?

[@DiyaLalDileepLal]

Hi.. how can I make checked todo list in calendar?

[@janessakirst7186]

I wish I watched this sooner - great video!

[@ausshowoff]

Excellent help.

[@heavydirtysoul1491]

thanks, Scott

[@Simpletivity]

You are very welcome!

[@ugesaaudiovisuales4987]

Hi. How to find available time in different calendars for repetitive meetings without having to look at day by day in mosaic or agenda mode? It's possible? Thanks a lot

[@youzulf]

Amazing. Thank you.

[@lindasedberry2343]

Excellent Veido, Thanks so much!

[@michalrv3066]

I've tried using Google calendar as a todo list but it has so many downsides :( the native tasks you can't schedule for a specific time, set duration or view in the GCalendar app. Using events for todo lists it's nice but there is no way to mark those tasks as done. Some people came up with a workaround like changing their colours once done but that takes a bit of time. Finally, reminders can be marked as done, viewed in the app and scheduled for any time (but no duration). There is another app called tick tick that addresses these issues and has a built-in calendar but it only allows for creating tasks, no events at all. You can sync it with GCal and have events from GCal show up in TickTick calendar but that's so buggy and you have to juggle between two apps. I wish there was a app like TickTick, with the UI from GCal and the ability to create Tasks and Events in the calendar. :(

[@abhayjackful]

What you using now?

[@mzatmaca]

google task can also serve as a habit racker, if you set up repeated tasks

[@Simpletivity]

Be sure to check out Goals on the Calendar mobile version as well. Thanks for sharing!

[@rmk_ro]

Simple and easy. Thanks 🙏

[@ManojPatel-un9ph]

This was really useful for me. Thank you

[@Simpletivity]

You are very welcome!

[@akhilroy6610]

i am going to try this now