How to Use Google Tasks: A complete Google Tasks Tutorial for Beginners

Here is your complete Google Tasks tutorial for beginners. In this video, I’m showing you how to use Google Tasks.
Hey friends! I’m Tasia Custode and if you’re wondering if Google Tasks is the best task manager for you, you’ve come to the right place. If you live in the Google ecosystem like me, then Google Tasks is a no-brainer for managing your to-do list. I’m going to show you how to use Google Tasks on both the web and mobile apps. That’s right, you can use Google Tasks both on desktop and on mobile. So, what are you waiting for? Get checking those items off your to-do list with Google Tasks!
⏰ TIMECODES:
00:00 - Intro
00:38 - Important Information
01:20 - How to Use Google Tasks - Web
07:25 - How to Use Google Tasks - App
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[@TasiaCustode]

Hey friends! Think of this video as your complete Google Tasks tutorial. Do you use Google Tasks? What are your favorite features? Let everyone know in the comments below.

[@christinarodrigues1213]

I need to know how to print the task list - all of the videos out there are outdated - can't figure out how to do it on the latest update. This would be helpful. Thanks,

[@burtharris8688]

Tasia....could you please do me a huge favor and look at my question from yesterday? I'm a daily user of Tasks....and this would make it a lot easier for me.

[@mukulvarshney4662]

I have two question 1. Can the particular task list can be shared with anyone to view /Add/Delete?? 2. How to print or export the task list creates

[@gunjanmehta5102]

Is there any way I can add different coloured Tasks in Google Calendar...??

[@LarryTomaich]

My mobile task app is dropping my agendas. how due I recover all that info?

[@ricdonato4328]

Good presentation. Google Tasks has a glaring omission, the ability to search for a task(s). This searching omission affects the PC and our Android Mobile app; Tasks cannot be searched. The ability to search within Task is particularly important, especially as one uses Tasks to become more organized and work on more projects.

[@JamesMcNeillmcneilmortgages]

What no Google Search Engine! Then it isn't a Google product.

[@chibuogodo]

The feature I like the most is the fact that it integrates with google calendar and I can view the time-specific tasks on calendar. I also like the fact that I can drag tasks unto a calendar slot to set a time for the task on desktop. 2 things I don't like and would love to see added: I wish I can see tasks due today in a separate smart 'today' list, even if the tasks belong to different lists. I know this shows in calendar at the top as all day tasks. But on calendar, I'm not able to sort them in the order I would like to execute. Second, I would love task to have the same colour coding capability that calendar has. When my tasks show on calendar, I want to be able to colour code the lists they belong to.

[@MrMicrobiome]

Your 2 points would be definite pluses for sure. Could use those myself.

[@redrockroger]

Thanks so much. This prompted me to start using Tasks and get rid of a half dozen pieces of paper with task lists on them. Now my tasks are organized. You do a fantastic job of teaching!👍👍👍👍

[@TasiaCustode]

You are so welcome! Thank you for the kind words - glad you like the content :)

[@Meisha-san]

Ditto! I've just had my Aha! moment to. I put off learning this for so long when it could've really helped my productivity. Thanks Tasia, that was a wonderfully succinct & still relevant presentation.

[@diyeshe100]

Hope they can add an Auto "ALL List" combining all the lists made. Btw, you make great easy to digest videos- Thank you 😊

[@guystrohmann9899]

yeah this is a really missing feature !

[@KlausMueller]

Hi Tasia, Google Tasks has been around for a long time. I just took the time today to take a closer look at it and only got to know its full potential through your video. Thanks. This is a really handy tool

[@ddubs61]

I started using Google Tasks about a month ago. I love the app and it’s simplicity. Works well as my reminders app.

[@WendyWK]

Many thanks for this concise/helpful video, Tasia! I just got a new job at a private school... my predecessor had used Outlook for task management... but my work platform is Google Workspace and you helped me see the benefits to decide to just use Google tasks - I don't need any system more complex! Best tip was dragging email to task list : )

[@billyburi-baps]

you are my No1 tech teacher, short, sharp tutorials. Learnt so much from you......

[@ismailmohammed509]

You convinced me to stay with Google task. I am always confused about which time management tool to use but it's in front of me everyday. With Google calendar and tasks I really have all that I need. Thank you for your video. I'll be watching more for more tips.

[@iankastelic881]

Great topic and well done. Thanks ,Tasia!

[@andyvarella6336]

Awesome tutorial Tasia. Thanks. I like the simplicity and integration with the other Google tools.

[@_I_am_Thunder]

Thanks for the great tutorial! now it is my time to get it done! -all of it!

[@lucascandy5056]

Great video, thanks for sharing. I'm planning to give Tasks a try this week. I currently use a paper planner system, but everything else in my in the Google ecosystem. I'm excited to try!

[@dougberg9824]

Appreciate the information given.

[@labajaba4847]

Thank you! This video was very helpful especially when I didn't even know where to begin.

[@TurtleTreehouse]

This was really great. Thank you so much for your help!

[@carradale1]

Love your teaching style -very informative and easy to follow. Thank you

[@davejohnson5477]

Seems easy and simple! I’m going to try it!

[@TerryMinorJr]

HELPFUL!!! Thank you !!!!

[@redfang3718]

thank you and its very help-full

[@odvutmanush3234]

This is amazing.helps a lot. thanks a lot

[@xm25731]

Really helpful! Thanks!

[@MartyZaluski]

Nicely done. Well laid out and executed.

[@natashakayy]

Thanks! So helpful🙂

[@morwennalewiscoaching3442]

Great thank you so much for this really helpful video!

[@TheWood1965]

Thanks for your explanation

[@marama7448]

i like the click and drag functionality that is exactly what I am looking for thanks

[@allenreihman6283]

Great tutorial. Clear and simple directions. New subscriber.

[@celehree666lifestyle5]

This video is very clean and very informative, ill give you a sub for that, thanks for this guide

[@hazelvazquez765]

Thanks! this was helpful :)

[@michaelsih2490]

Thanks, this was very helpful. I was just forced to Google Tasks from Google Reminders and I preferred the simplicity and function of Reminders. I'm not sure why Google felt that they had to turn off Reminders.

[@annette2687]

Google Tasks will send reminders/notifications if you give it a time as well as a date.

[@chrislockwood518]

I agree with some of the suggestions by others: have a way to show all tasks together, and have a way to print your separate lists. thanks

[@pschartow]

Nicely done!

[@DraconaiMac]

Thank you :)

[@galenyeo46]

Thank you.

[@jessejames4444]

I like the video, good explanation. Thank you!

[@TasiaCustode]

You’re welcome!

[@JamesMcNeillmcneilmortgages]

Great writing. Just the right amount of "cheese":) Thanks for the tips. I saving this one.

[@shahidhassan3536]

Helpful..👌

[@hardstylemofo13]

Great video as always + you look great.

[@MariusEmig]

Danke!

[@TonyTylerDraws]

Even with some of the upgrades that Reminders has had, the integration that Tasks have with the Calendar and Gmail makes it very appealing

[@ronm6585]

Google Tasks looks pretty good Tasia, thanks for sharing. 👍🏻

[@TasiaCustode]

Of course, Ron!

[@jay-day]

Great video. World like to see a video with strategies for how to use lists, etc.

[@ryanculverwell]

Hey Tasia, thank you for the great video. Pro tip: to add an open email to a new task, the keyboard shortcut is - shift t.

[@TasiaCustode]

Glad you liked the vid! I’m saving some tips for the follow up video 😀

[@kevinjcloud]

For whatever reason I've only been using tasks within Gmail and calendar and somehow never thought to see if there was an app. Funny how we don't consider the simplest of things when trying to stay organized and productive. Anyway, glad I came across your video....thanks!

[@GiovanniBarbisan]

Thanks for the video, Tasia. I'm using both Tasks and Reminders but am trying to decide which one I prefer! 🙂 Reminders are quick and easy (especially with Assistant), but Tasks are more flexible (especially with Gmail). Best of the best would be the possibility to create Tasks also with Assistant! ;-)

[@TasiaCustode]

Yes, we need to tell Google to get on that asap!

[@kathymurray]

Thanks!

[@TasiaCustode]

Thank you so much, Kathy! Glad you found the video helpful 🙂

[@mahern2443]

Excellent video! Is there a way to share tasks or a list, essentially creating a common task list with another account. My wife would love this feature.

[@waichow5887]

Thank you so much. Is there anything similar to Notion to consolidate everything, notes taking, task, calendar and record keeping and be more productive and motivated?

[@warrenbim7204]

Hi Tasia! Thank you for all the solid information and tips regards to Google Calendar. I want to start utilizing Google Tasks, but I do not have a Right Toolbar showing on my Google Calendar. How can I add the Right Toolbar that would include Google Tasks/Google Keep, etc?

[@georgehowelliii5666]

Great video! Thanks for the help! One question: Can you use Google Tasks with the Trello app?

[@ancamarin7833]

Hi. Great video. Is there still a Google Tasks option with the new Gmail view?

[@dirkschoofs]

Great tutorial, thanks! But a I miss the reminder-feature so you can receive an reminder before a specific deadline. Therefor I stick to Microsoft To Do.

[@iankastelic881]

Tasia- is it possible to make the list, when sorted by date, show newest to oldest rather than oldest to newest? Thank you!

[@kevinwitt4780]

Can you share your thoughts on using the task list created in a google doc using the task list icon?

[@AphrodisiLex]

girl what computer or attachment are you using? its amazing!

[@kittyschannel7469]

Hi Tasia, great video and I learned a lot about Google Tasks. The thing I am trying to figure out is, I have a b&b and have a "task list" for each room. This list I thick off while I am cleaning.. so all tasks will be gone by the time the room is clean/ready.. next time I need the same list.. but this will not be daily. It will be a repeat when guests check out and I do a full clean.. how would I be able to do that?? Any thoughts?

[@vinnieboy66]

Tasia, as you know there is the ability to add several task lists. Home, Work, Car etc. However I can't seem to find a view that shows all of the tasks on all of the lists in one view. Also the default view seems to be the list at the top. I have found that if I place items in a list below the main list then I forget about them as they are not on the first screen and I would have to remember that I have other lists. I guess ADD...Wishing I could see ALL of my tasks at one time.

[@mitchparker4716]

Enjoyed the video. Can I sort my list on the mobile app? I can on the laptop, but have not been able to on the mobile app.

[@craigktoy836]

Good job! But how do I convert my current reminders & entries in my Google calendar into `tasks` so that it will show up in my task lists.

[@iankastelic881]

HELP! Thank you for looking! Is there a shortcut to open Google Tasks from other than Gmail or Calendar? Thank you for your incredibly helpful videos!

[@CarlosRayNorris1979]

I'm curious if you've tried Microsoft To Do app and could compare them or which you prefer and why? Thank you kindly.

[@hassankadarkadar]

Thank you for this much helpful video. But i am unable to have subtask and repeat option together. Is that a glitch?

[@adamzwierzynski4147]

Thank for Your work..! :) PS: Can I export and/or print tasks from Google Tasks?

[@jadustudio3328]

good

[@MrMicrobiome]

Thanks, I learned some things. I am still looking to find a way to take my Tasks and import them to my Calendar on another Google account. Do you know if that is even possible. Thank you.

[@maikaimakena9424]

I really like google tasks and it is in the google ecosystem I wish they would add the ability to upload an image to google tasks. 🙏🙏

[@Christine-zk6hk]

I use Google tasks all the time. The simplicity is fine for me. I use the apps since I'm almost always on my iPad. I have multiple task lists, one for each day of the week for specific things I need to do on that day and I have the days of the week out of order and I see no way to manually recorder the tasks lists, not the tasks themselves.

[@AprilBensen]

Is there any option to sort the task list alphabetical order on the apple phone app?

[@debbiehelm5401]

Can I print google tasks from my google calendar or tasks app from my ipad?

[@stefanwirtz7809]

Question for the web application: when opening a new task, how do you make show at the top of the list instead of the default bottom?

[@selamawithizikias1036]

Hi, is there a way that you can color code the tasks?

[@raymondcyr4201]

Question when you move a email to task can you now delete the email or do you need to keep it?

[@lorraineattard1339]

I rather reminders because you can change the repetition of the reminder. E.g. if you repeat a reminder weekly and you change it, it will change all the reminders but task, the repeated reminders will stay

[@NurAlam-ws6vl]

HI, MISS LOVELY . YOU'RE THE BEST. LOVE YOU.

[@srinivaspadma2471]

What will happen to the deleted email added to tasks. can it still be accessible from tasks

[@dontwanttojoingoogle1799]

A task app for a family isn't much use without being accessible by both parents. Maybe even the older kids. Is there any facility for sharing task lists within a family e.g. can my wife and I share task lists?

[@Karnavcm]

can we add different colors for different tasks?

[@eclipsenow5431]

Now that Google seems to be merging Reminders and Tasks - will there be a "Hey Google" voice command that can set actual Google Tasks just using voice activation from my phone?

[@User26377]

Is there anyway to use different colors for each task list

[@deankenway3220]

Hi Tasia, could you help me with why I cannot see the option for adding a time or whether it repeats or not in Google Tasks. I only see Today, Tomorrow or next week and the calendar (month below it). No option I can find to select a time??

[@kristinabeiermann9392]

If I share a Google calendar with my spouse, will tasks I've added via my account also show up on his calendar? Is there a way to assign tasks you've created to other people?

[@olegtymkiv1140]

Great and very helpful tutorial. Thinking to start using Tasks. As my feedback - music was really too loud, interfering with the voice and distracting attention. I would rather watch / listen to this tutorial without music. Best!

[@hansardon8211]

Hi, can you show me how to assign a task in Google Tasks where you have to attach a file to complete it?

[@s1ngh9]

Does this have shared groceries list with family? Thanks

[@bethpuch3254]

Is there no way to make the task view larger? Is it really only confined to this small column?

[@danger_pig]

What’s the difference between a subtask and and an indented task?

[@ashishpatel1685]

Reminder was a lot better then task

[@zar1526]

Hey there! I dont see anything about sharing tasks with other people????Is this a restriction?

[@PeterlahayeNl]

I have a question? is it possible to share a google task list with someone from google tasks? so that I can share it with someone who only sees the information and cannot change anything?

[@thebentshoe]

How can I get Assistant to add Tasks to my task list

[@patriciarice1203]

How do you see completed tasks in your iPhone?

[@user-wz7om8qt3l]

Good video thanks. can you collaborate on tasks directly?

[@marinagajardo3775]

How can you reorder lists?

[@OmairRana-u6z]

i've made lists and sub tasks... how do I have one global view of all the tasks across al the lists?

[@abhishekpanthangi8878]

Tasks on Google Calendar are not in Sync with Google Tasks app on iOS. Can you please assist with this?

[@KirkAtamian]

How can I reorder the list?

[@littleman787]

I *much* prefer Reminders, my use case is tasks that can roll daily and I finish them whenever I have time. I manage this all only through GCal. Raise date is not important, nor a specific deadline. Pain points for tasks: - Clutters my view as tasks appear on the day I add them and not one list on the current day like Reminders - Completing a task closes it on the day I raised it, not the day I completed it like Reminders - Tasks over 30 days overdue essentially disappear, and you have to hunt back for the day you raised them Any way to fix these?

[@tech6474]

I like the Calendar integration of Tasks but am flummoxed by the fact that with Tasks there is no search function