How to use QuickBooks Online for Grant Management

[@bdwoods08]

Thank you for breaking this down!

[@LeighKramerCMD]

Great. Very helpful. Going to set up my first non-profit budget.

[@germeeng700]

Glad it was helpful!

[@DebbyDearinger]

Hi Germeen. Do you have a video on stock donations and posting of the sell of the stocks?

[@ChristyStrach]

Can you do a video on tracking subgrants/grant partners? My organization has grant partners where we are the main grantee, and we send some of the $ to the partner, and I just wasn't sure how to account for that correctly and I haven't found a good explanation by googling. Thank you, I love your videos!!

[@germeeng700]

Does your job end once you send a portion of the funds to the partner or are you required to track usage of funds?

[@29AcresAccounts]

Love it! THANKS SO MUCH for this video! I have been wanting to start doing something like this but did not know the exact inputs and what it would look like. GREAT PRESENTATION!!!

[@Venitap119]

I really like your trainings, especially this one. I’m new to doing non-profit bookkeeping. So, I’m trying to setup the chart of accounts to be able to track the way management will need to see it on reports. I just upgraded to Advance.

[@germeeng700]

I’m glad you’re finding the info helpful

[@cooldesert30]

This is incredible and very helpful for grant management.

[@germeeng700]

Glad you found it helpful!

[@JackHorlick]

This is great, thanks very much. What would happen if you have multiple funders to one program? For example, you got two companies to contribute £100k to a specific program you wanted to run. Given that the projects feature only allows you to have one customer, how would you handle this?

[@deavillon]

Great info! Thanks for the video! What if you have a project being funded by different 'customers' / grantors. How do you input this project into QBO?

[@moochielarsen2936]

I was also going to ask this. Example, in Projects, what if DHS only funded part of Help Me Howard, but other funding came from a personal donation drive (say 5000) and then additional funding came from the ABCorp (say 30,000). You have 65k income but I'm not sure how to show that.

[@kdm425]

THIS IS SO HELPFUL! Thank you Germeen, can't wait to watch more! You mentioned using tags to track fiscally hosted projects. I am about to set up a COA for a new nonprofit that will have fiscal hosting as one of it's core programs. Would you recommend, in this case, building the fiscally hosted projects into the categories or classes? Or stick with tags? Would love a vid on this!

[@Watchful-Of-MySalvation]

Thank you so much for breaking this down!

[@germeeng700]

You’re welcome!

[@deannao9304]

Very helpful, thank you!

[@germeeng700]

You’re so welcome!

[@sabdurrauf10]

Thank you so much, I really appreciated this video. Do you have any information on how to import staff time cards into QuickBooks Online? For example is it compatible with Gusto, ProCare or other time card software? Any help would be appreciated!

[@ArlaLong-l7j]

Thank you so much! I so appreciate you:)

[@calz1934]

Ah thank you for this

[@kloverend]

Do you use Projects exclusively instead of Sub-Customers?

[@kellyoverend8471]

Also, I can't see how to set a budget with project rather than a customer or sub customer

[@ccafKhmer]

Hello, I am running a local NGO, to my understanding location can set title like restricted Fund and non restrict fund, and can be set title as location of office that is a branch office in another location. Is it correct? Thanks

[@germeeng700]

Yes that’s correct. You can use locations to track with/without donations or if you have multi locations where expenses need to be tracked you can set that up with the location feature.

[@Riridree]

Hello @germeeng700 can you also do a video on how you enter or categorize expenses in QBO according to its function for the statement of functional expense for 990?.

[@germeeng700]

I’ve done a few videos on using classes. That’s the feature we use to categorize for functional expenses. You have to make sure the class feature is turned on in QBO and then add a class for each functional expense. Then for every expense that comes in/ is recorded a class needs to also be assigned. You can then run the PnL by class to see your statement of functional expenses.

[@kamilawilliams6431]

It was too difficult to follow you. You're moving too fast. Please start with adding a new grant "name" and move from there. Thank you!

[@hershey-r6k]

I just found this. I just slowed the playback speed to .75