How to use Zoom Live Transcriptions (Closed Captioning)

[@Simpletivity]

Want more tips on how to look and present like a pro on Zoom? Watch this video next: kzbin.info/www/bejne/aGakqKSVq5aNo9U

[@eysicabrera5642]

Can you do also tips on how to do a virtual background if you have a free account and not the premium Zoom one using Android phone. Thanks in advance

[@bukolaevbuomwan5653]

I rarely comment on videos, however I must appreciate your clarity, brevity and simplicity in passing across this information. Thank you!

[@Simpletivity]

I'm so glad to hear that, Bukola. Thanks for taking the time to share your comments!

[@dimwitsadvocate6264]

You'll never realize the massive help you have been to me and to many around the world. I teach ESL online and this closed captioning is going to help my teaching tremendously.

[@Simpletivity]

I'm so glad to hear that. Thanks for sharing your comments!

[@ExtremeWays4Bourne]

Brilliant!! Thank you. This will help me immensely as sometimes a student can miss a class & now I can just send them the transcript of the day's lesson!

[@tll389]

I'm SOOOOO grateful to have learned about this new Zoom feature, my wrists will be much happier with the reduction time in typing on a keyboard!

[@Simpletivity]

I'm so glad to hear that!

[@DemetriPanici]

I use Otter to transcribe things in my life! Love this feature on Zoom as well!

[@abdulmismail]

Fantastic, thank you. I had no idea about this transcript feature and for my last two meetings, I spent two hours re-watching videos of our meetings and typing word for word.

[@Simpletivity]

So glad that you found this! Thanks for sharing.

[@reba_techteacher]

AWESOME! Your video was right on time because I have a meeting tomorrow that needs closed captioning. You made it so easy, thou I had a different version from yours. Your directions were clear and easy to follow.

[@Simpletivity]

You got this, Reba! All the best with your meeting.

[@deysimae3601]

Thank you so much for making this video. I will be making some youtube tutorials and have been trying to figure out the best way to make my voiceovers accessible to my DHH colleagues. I appreciate your clear, concise tutorials.

[@Simpletivity]

You're very welcome! All the best with your videos!

[@DannaCruzan]

Do you have an updated video for this, my back office in zoom looks nothing like this, there is no closed captioning setting any longer. Please advise. Thanks.

[@abdullahyildiray520]

+1 same problem

[@Simpletivity]

Thanks for your question, Danna. While I don't have an updated video, this article should help you out: support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0059762#:~:text=this%20happen%20automatically.-,Sign%20in%20to%20the%20Zoom%20desktop%20client.,to%20enable%20Always%20show%20captions.

[@diegorobles1]

Hi, can all meeting attendees on zoom meeting see close captions in case I turn that option on? I would prefer that only the person that request CC is be able to see them on their screen.

[@Simpletivity]

Great question. The attendees can choose if they want to see the captions or not (if you turn this feature on).

[@marcosgalileulorenadutra134]

Would this feature work for other languages as Portuguese?

[@dhruvgodase5333]

Can I do this if I don't host the meeting???

[@lizlarson3912]

I recorded a webinar without enabling closed captioning. Is there a way to generate a transcript retroactively? Thank you.

[@natsferguson2566]

Wow. Being productive indeed does not mean being difficult!

[@Simpletivity]

Glad you think so too, Nats.

[@basmafakri]

Thank you for a very useful video! I have one question about the translation of the closed captioning. I don't have Live Transcript box in my zoom meeting. I just have Closed Caption settings, don't have 'Enable Auto - Transcription' button. What should I do to get that button? Many Thanks, Basma

[@soumyaramaswamy4133]

Thankyou for this video. I have a Basic package in zoom; does this package incorporate this feature?

[@Simpletivity]

You are very welcome. Yes, this feature is available for all Zoom plans.

[@Webexplr]

does this support languages other than English?

[@ColoresLatinosTVshow]

Great video.Thank you very much. Could you please explain how we can download the transcription to translate it into another language?

[@Simpletivity]

Yes, you can download the transcription of a Zoom meeting and translate it into another language. Here's how: 1. Enable Cloud Recording and Transcription: Before the Meeting: As the host, make sure you have a paid Zoom account with cloud recording enabled. Then, schedule or edit the meeting settings to activate "Audio transcription." During the Meeting: If you forgot to enable it beforehand, you can start a cloud recording during the meeting and it will automatically transcribe the audio. 2. Download the Transcript: After the Meeting: Zoom will process the recording and transcription. Once ready, you'll receive an email notification. Sign In: Log in to your Zoom account on the web portal. Navigate to Recordings: Go to the "Recordings" tab and find your meeting. Click Meeting Name: Click on the meeting name to see a list of files, including the audio recording, video recording, and audio transcript file (usually a VTT file). Download: Download the VTT file.

[@debraromano2306]

does it make sense to use this feature for writing up the notes to a meeting? Is the initiator of the zoom meeting the only one that can make these choices for transcribing a meeting? I am a club secretary and i write up the meeting minutes for the membership.

[@RNSR5778]

As a host, can I start the transcription and have the translation available for everyone on my call?

[@Simpletivity]

Yes, that is correct.

[@jpoodts]

Hi, DO you know how to translate the cc? I need to have a meeting between English speaking folks and Spanish and having that options would be great, right now I can make it work just one way. no both, Spanish is not turning into english

[@francesandmatt1]

did you get a response?

[@tiffaniteachey]

Great breakdown. Thanks!

[@Simpletivity]

You are very welcome, Tiffani!

[@charliecharlieh4730]

thank you! it is very clear and useful! could you please suggest how to set up for transcribing different languages? i only managed to switch the languages weeks ago by an accidental discovery. but i spent hours today but i could not find it. Zoom should be able to detect and transcribe in different languages by settings. thank you!!!

[@onitshadavenport3746]

Thank you that was very helpful.

[@FaiKuenadventureinaustralia]

Thanks for your video. It was very useful. But I have a question. Did it offer language options to users？

[@Simpletivity]

Live transcription is only available in English at this time.

[@torenakennix3630]

Can the close caption be only viewable to the host on a both a recorded and non recorded zoom?

[@duncanwashburn]

can a user see in his own language and can he speak in his language and it be translated into mine?

[@Simpletivity]

It looks as though that only 1 language is able to be viewed and translated at a time. This is determined by the host.

[@duncanwashburn]

@@Simpletivity thanks; makes sense

[@samnewman6270]

Excellent explanation of this feature.. I do have a question. Is there a way to turn on auto captioning to record what is being said but only be viewable for the host to see and save? What I'm trying to accomplish is not having to take manual notes when running a Zoom meeting and have it automatically transcribe but not necessarily be seen or available to the meeting participants. Is this possible with Zoom?

[@wrightsresumes]

Very helpful! Thank you

[@Simpletivity]

You're welcome!

[@bethmacy8764]

Can saved live transcripts be downloaded to and used within Microsoft Word?

[@Simpletivity]

Yes, you can save and download the live transcript to be used in other applications.

[@solefather406]

Clear and concise thank you 🙏

[@Simpletivity]

Glad it was helpful!

[@sarahtaylor3762]

Can transcription be used in breakout rooms please?

[@karaksiliay9723]

hi could you help me In the closed caption section, I see 2 options. allow live transcroption service ... I can't see it, why is this happening?

[@Simpletivity]

Please take a look at this page for details: support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0058324

[@sorainteyvat]

Thank you so much! However, I am unable to define whose line was in the meeting, as there are no participants' names but only timestamps. Please help me if you know something about this.

[@corisamobley-victory1355]

Can you obtain the live transcript AFTER you recorded and you didn't enable the live transcript cc feature?

[@Daniel_IndexTradingCamp]

Thank you. if I speak second language how make it show second language live scription?

[@jtavis61]

Hi Scott... Love the great info here! I enabled CC on Zoom, and recorded a training for a deaf friend. When I viewed the recording, it didn't show the CC, even though it showed on the screen as I was producing the Zoom recording. Any idea what I'm doing wrong? I did get a complete transcript of the CC, but I was hoping it would show in my recording. ALSO... where is the setting to get the yellow highlight on my mouse pointer, like you used when creating this video? Thank you for your help!

[@Simpletivity]

Glad you liked this! As for your question, please check this setting: In the Advanced cloud recording settings, click the Audio Transcript checkbox to enable it, then click Save to confirm the change. This should make it available when playing back the recording. As for my cursor, I use a software called Camtasia to add this effect when editing.

[@litapreston298]

Are the transcripts viewable if you record the meeting? So if someone watches the recording later will they see the words on the screen?

[@Simpletivity]

Yes, that's correct. Viewers of the recording will have the option to view the transcription if transcription was used during the original meeting.

[@litapreston298]

@@Simpletivity Thank you Scott that is great news!! I want to thank you for all the great information you provide. It's been a game-changer for me and my students.

[@Simpletivity]

@@litapreston298 You are so welcome, Lita. Give my best to your class!

[@lee-anneragan6678]

@@Simpletivity very helpful video. Thanks very much. The only question I have is in my experience the cc does NOT show on the video. Any ideas how to make that happen as you state?

[@torenakennix3630]

Can the close caption be only viewable to the host on a both a recorded and non recorded zoom?

[@andreabolina2378]

I tried and it worked, however when i hit stop recording and review the recording, the transcript won’t show on the screen

[@espresso2day]

This is very helpful. I use an Enterprise version that does not allow me to access the advanced settings you used. I have requested the Enterprise Administrator to activate the function. My wife has the Pro version and the settings worked exactly as you described. I have a friend who has hearing difficulty - I am looking forward to being able to use this function with him. Thank you.

[@AmandaJYoungs]

There have been some changes to the settings since you made this video - but even allowing for that, this is an extraordinarily helpful little video and I'm very grateful for it. I know now how to handle using captioning both as a meeting host and an attendee. Thank you!

[@Simpletivity]

Great to hear and thanks for the info!

[@TheFinAdvisor]

Can you go back to the captions after the meeting has ended and you did not save during the meeting?

[@BlackSunComms]

Can the participants view the live transcript during the webinar? We'd prefer it if they couldn't...

[@CarolineEvansNMFG]

Thanks - been looking for something like this for a while. Am I right in thinking that it's only available on the business version now the changes to the plans have come in?

[@MaddyDucky]

Thank you so much! You answered my question so clearly in this video...:)

[@kevingrimstead7699]

Does everyone see the closed caption or only certain ones? I would like closed caption only for those that want to see it. Is that possible?

[@Simpletivity]

As the host, if you turn on CC, this makes it available to your participants. They would each need to select CC within their own Zoom menu (just like turning on CC here in KZbin) if they wanted to use that feature.

[@PDM985]

@@Simpletivity if host is not enabled captions then how to enable caption as a participant, is there any way???

[@francesandmatt1]

This was a great tip, no need to down load any other apps to transcribe. It would be helpful to know now how to add in other languages, does this only work in English?

[@keithkeith2106]

Great video!! Is it possible to hide the live transcription from participant view? I prefer them to concentrate on my presentation.

[@Simpletivity]

Yes, you can disable captions for users: In the meeting controls toolbar, next to the Show Captions icon , click the up arrow icon. Under the Host Controls section, click Disable captions. Automated captions will end for all participants.

[@SwatiSingh-yq2vu]

@simpletivity: When I turn on the live transcript, Is it visible to all participants in the meeting? Can't it be only visible to me? Pls suggest. Thanks

[@Edwardtt]

Has the auto transcription service discontinued?

[@coreygarrison4550]

Thank you!! tThis will save me so much time.

[@Simpletivity]

You're welcome!

[@Soyeltavo]

How you translate the transcription on live in zoom?

[@Simpletivity]

See here for more details: support.zoom.us/hc/en-us/articles/6643133682957-Enabling-and-configuring-translated-captions

[@manojmanu4750]

Can we get this in zoom browser

[@Daubentonia88]

Hi, is it possible that the person on the other side won't be notified? Just me knowin and using it

[@Simpletivity]

I believe that the host would only receive a notification if they had not turned on this feature and you were requesting it. More details here: support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0059762#:~:text=Join%20a%20Zoom%20meeting%20or,and%20then%20approve%20or%20decline.

[@gari9163]

strange...when i am open a new meeting id from someone else, no caption i can turn on. Unless you are giving out yr meeting id.

[@FamilytoFamilyNetwork]

Hi - great video. I presented yesterday and could see that my presentation was being "live transcribed". The problem is I can't find the actual copy of the transcription. I have the video, audio recording and chat - not not the written version of my presentation. Do you know what I did incorrectly? Thank you....

[@roopalolive5150]

Hey i do not have "account settings" what do i do ?

[@DolphinConsult]

Do you know where I can find info about language? I need to know if the function understands Danish.

[@SF-oz9kf]

If I click on a link of a meeting that someone else has organized, can I see this?

[@williamclements1]

How can you export the Live Transcript text where you can keep track of what was said by the different speakers / participants during the Zoom? I just got a bulk text file with no way to differentiate between a group of 6 Zoom participants.

[@teresarials8250]

I dont have those important options on the advanced Meeting. I have Pro Plus

[@philbrenman2507]

Unfortunately, when I click on advanced settings there is no tag that says "closed captioning". After "remote support" which is on the video it says "manuel captions." CLARIFICATION PLEASE. Is "closed captioning" the same "manual captioning?" When what you say does not correspond with what I'm reading on the video, it leaves me confused. Hope to get reply.

[@Simpletivity]

Hopefully this article can answer your questions about this feature: support.zoom.us/hc/en-us/articles/11990620676621-Using-call-live-transcription

[@flavioezaledo6150]

Very, very Good!

[@Simpletivity]

Thanks!

[@nelidagarcia7412]

Great video, thanks for doing it. I host meetings in Zoom where we are speaking English and Spanish. I have senior citizens with hearing impairment. Seeing the captions would help them. How can I get both languages? or a t a minimum get the Spanish language showing.

[@plentypermaculture5397]

Hi. terrific video, really helpful. Is there a way to get rid of the time stamp in the saved version of the transcript? I don't need that much precision about when things were said, just what was said. Thanks.

[@chelsiedane7819]

Can I hide the subtitle from the other meeting members? I only want the subtitle for myself because English is not my first language but my colleagues don't need it. Can I hide it from them?

[@ranganathanp2363]

Very informative! Q: Can VIEWER/GUEST turn on CC without host enabing it please? Thank you

[@asantamzid]

Can GUEST turn on CC without host enabing it?

[@malcolmh5736]

Really helpful video, thanks 🙏 !! I wonder how the transcription in real time works when people speak at the same time for a quick sec.. hopefully it won't transcribe it.

[@nadeenyousaf526]

What if the interviewer has turned off this feature and we still want live transcript?

[@balkibumen]

thank you

[@605robey]

FYI. Zoom now shows this feature as Automated captions - Allow users to enable automated captions in these languages in meetings and webinars. Still shows in In Meeting - Advanced

[@zhinan888]

Zoom has impressive capabilities

[@Simpletivity]

It certainly does. What are your favorite features?

[@zhinan888]

@Simpletivity I need to have an US professor do an art themed seminar to Chinese faculty. I need automatic simultaneous translation capability. Do you know if zoom has such capability? Thank you for your time

[@Simpletivity]

It looks as though that only 1 language is able to be viewed and translated at a time. This is determined by the host.

[@zhinan888]

@@Simpletivity yes it looks that way

[@thatScotland]

this is what I needed!

[@Simpletivity]

So glad to heat that!

[@lynneharbison7697]

thanks so much! very clear!

[@hastutihastuti4573]

Thankyou...

[@MrAdolfovaldivia]

God bless you!!!! A real life saver!!!!!

[@KarenMMc1]

How do I turn closed captioning OFF???

[@cleidysbrooks]

Excellent Thanks

[@AnggeV]

I don't have Account Settings under Account Management? I already Update my zoom app. 😔

[@ShakilAhmed-mb8tu]

Yes I have the same problem 😔

[@trevormarshall9155]

only works if you host

[@LVLouisCyphre]

This is a different area now.

[@johnorji360]

FTC This is awesome informative content.

[@JacTev]

Is Closed Captioning ONLY in english ?

[@unknownacademy1minute939]

পড়াশোনা হওক সহজে❤️❤️

[@thomasreece4543]

Thankyou im using a mobile phone

[@daisys5615]

Really helpful! Thanks.

[@Simpletivity]

You're welcome!