7 HIDDEN Apps in Microsoft 365 that will EXPLODE Productivity

[@petrknize620]

This fits my learning style perfectly. First presenting a common business need and use case for the tool and then what it looks like doing it using the tool without overwhelming with all switches and features giving me a good idea what the tool is about. Thank you.

[@bearded365guy]

Thank you! Glad you liked it.

[@SunilMandal-c8z]

😊😅😮😢​@@bearded365guy😂😂❤

[@hudsville]

Great video Jonathan, thank you so much. Didn't know about the new Planner for example, and other feature details. NEW PLANNER: Just had a quick dip via Teams as you say. First issue is if I add a new task and click the dropdown 'Plan' to select a different team/plan it lists a load of options, of which two are 'TA' for Task. No way of knowing which TA is which. Hovering doesn't reveal which Team that Task list is from. So it means guessing and adding a task to the wrong Team, or using Planner as an 'inbox' for tasks only but not a means to quickly adding tasks to various Teams from one spot. What a shame MS haven't thought this through. Surely a drop down should be useful. As it is, it's almost useless.

[@Witchat1and70]

Brilliant video. I knew about some of these apps, but struggled to see how best to use them. Now full of ideas. Thanks Bearded Guy!

[@MissAmber_lee]

I’ve struggled with bookings. I have a business with only myself at this time. Can I add my buisness name to represent my personal booking page? My clients were getting an error when booking so I created a shared booking page but now it looks like my buisness name and my name are two separate booking options. It’s been a nightmare!

[@reedriter2]

Lists seems to me a work in progress. Tried to use it but the Excel spreadsheet we use looks like it's going to stay until they work the bugs out.

[@chuckpg31]

You really should switch to lists. Reason being, super large spreadsheets that are used solely for tracking progress in work tasks, will see immense slowdowns after a lot of lines are added. Also things like automation will be broken as soon as the file name changes or a column name changing.

[@kevinmaloncon4802]

Can a list or other documents be shared with someone who doesn’t use MS 365? Thank you.

[@alexk7837]

What is the use case for an asset tracker in a user's personal space? Wouldn't you want to make it available to the procurement team or something similar?

[@bearded365guy]

Yes, you can do that

[@KungFuKirbs]

Great video but Bookings is still so buggy. The shared link for the booking page never works.

[@bearded365guy]

It’s not as good as Calendly, but I feel it works for most businesses

[@Quizzical106]

Microsoft Sign-ins drive me crazy. I don't need to go any further than that.

[@ArtGirlJan]

OMG. No kidding!!!!!!!! Makes me nuts!

[@MRN8840]

Thanks for the video! About planner. I can see mails marked with flags. But what about mails marked with categories? Is it possible to see them in planner? 🙂

[@bearded365guy]

Good question, but no…..

[@SOberem-o7b]

Instead of trying to do everything Microsoft should try and get the basics right - anyone that suffers the dreads of Sharepoint and One Drive, with its half baked integration with Teams just wishes they would sort out their document management before anything else.

[@ladysaiyan9532]

I'm not sure what you mean by half-baked with SP and OneDrive as Teams its literally built on top of SharePoint and OneDrive is using the SharePoint framework.

[@Mindbulletz]

@@ladysaiyan9532 After all this time, Sharepoint still has some blocker-level bugs rearing their head when you're trying to build things.

[@drayjaycee9419]

Explain/clarify what's lacking in the integration of said software and the apparent lack of document management 🤔

[@Locomaid]

Feeling virtuous because I use all of these 😊. Thanks so much!

[@bearded365guy]

Fabulous!

[@handplanepastor8558]

Personally, I love Bookings! I especially love that it automatically syncs with the Outlook calendar.

[@dirkackbar2041]

Can the list app replace the planner app or you can combine the two

[@jasonjtg21]

Brilliant mate. I am a huge fan of stream. So many times I want a video that I want to be able to share easily without putting it on the KZbin. It’s a great program. Thank you for highlighting it. I am waiting for the new planner app b

[@bearded365guy]

Yes, Stream is fantastic.

[@chchozzy7705]

Great Video, Which Microsoft 365 is needed to purchase to obtain all of these apps?

[@Pixels_and_Points]

The apps you have access to vary by your Microsoft 365 plan. I don't have access to Bookings because I have an individual plan.

[@srider33]

Good stuff. Any idea why bookings might be considered a security risk? Apparently at least a couple companies have claimed this to be true.

[@bearded365guy]

I’d be interested in learning more about that.

[@Mindbulletz]

This episode of Cunk on Microsoft is very helpful.

[@kentfaver]

As a newer subscriber here but a long to time subscriber to 365, I often wonder what's the point of learning these things. As of 10/2024 - MS Lists are nowhere to be found on Apps. Feel free to show me I am wrong. I followed your directions and I do not have MS Lists. My frustration is this happens all the time with 365.

[@kentfaver]

I found this digging around... "Stay organized and track what matters. The Microsoft Lists - MSA Preview is available online only and limited to 200,000 Microsoft accounts (MSA) to try at no cost on a first-come, first-served basis."

[@troymitchel4790]

How would you link pricing to a database like SQL Server or Oracle?

[@americanborn9461]

Wow! 7 out of 7 mind blown for free. Thanks for sharing this information. I can use all of these. 😊🎉

[@rob5800can]

Fantastic video! Great overview of the less known items. Thanks.

[@bearded365guy]

Thank you 🙏

[@EdTignor]

I've been looking for a summary video like this for a long time. Great job!

[@ladymichcamae]

Thanks for the video, Jonathan. You've reminded me of Bookings and now I'm trying to access it and it won't work 😭😭😭

[@bearded365guy]

Oh no!

[@MsHappy]

I've got a Microsoft 365 Personal account and don't appear to have Whiteboard, Planner, Stream or Bookings. Are they not available with a Personal account?

[@bearded365guy]

I don’t think they are unfortunately. Consider getting even a Business Standard license.

[@MsHappy]

@@bearded365guy thank you. Good to know. 🙏

[@maxbprince6301]

Great and really informative. You’ve taught a whole world of good

[@lfilipe0704l]

That's the best video I've watched regarding Microsoft 365! Both quality and explanation are beyond the basics. Greetings from Brazil, man 🇧🇷🇧🇷

[@bearded365guy]

Thanks. My favourite footballer is Brazilian 🇧🇷

[@franzfranz4170]

thank you. Was looking such a long time for somebody who explanes apps very simple I hardly heard off. Great!👍

[@resoldab]

Has anyone used lists at scale? I have used lists a lot but for quick short term tasks.

[@davidadams421]

There are limits e.g. 30M items, 2,000 lists per site collection and you'll start struggling trying to view more than 5,000 items at a time. Adding some of the more processing heavy columns like lookups and metadata can slow down list display but only when displaying thousands of items at a time. I can't imagine a small business ever running into a scaling issue, though.

[@kristiyannikolov8473]

Bearded Microsoft guy, I would like to send 20-30 cold emails a day and would like to avoid these getting into the recipients' spam folders. My website has given me a professional email, which I want to implement in my Office 365 business account. Do you think this move on my part will help me achieve my goals?

[@Wahinies]

Bookings is my favorite too John! Thanks for this video, learned a lot

[@UKTonyMagill]

I was hoping you would cover Loop, as it seems to be another task manager. Have you reviewed it in another video?

[@bearded365guy]

Yes, check out my channel!

[@UKTonyMagill]

@bearded365guy Thanks Jonathan, I found all your Loop videos after posting that comment above. Very useful. I've now earmarked all your Planner videos for viewing today. Your channel is great for businesses! Well done.

[@veljkoblagojevic2810]

How long does it take to set up a meeting? Person1: "Hey, can we have a meeting tomorrow at 1pm?" Person2:"Could we make it 2pm?" Person1:"Of course" No need to pay anyone anything. Plus, you get to interact with people instead of cold screens.

[@timmobbs165]

Your videos are always well produced, easy to follow and very helpful. Thank you 🙂

[@YoungFoxy-td1gi]

Brilliant video, very informative. I liked Lists and Bookings.

[@sharadkumar8365]

Honestly, i can just about keep up with Microsoft's software names n how to find stuff on their websites. customer support itelf is imppssible to find. alwys a nightmare. so whats this app called today? Microsoft online? microsoft exchange? Microsoft 365, office 2000, office, 365, i cant keep up. never used those extra apps. probably wont. but i must say, amusing to hear you sing alaong almost lol. wheres that accent from? its so soothing hehhee. nice one. but no thanks

[@bearded365guy]

Northern UK!

[@kirk1968]

Great synopsis, thank you! I've seen those apps here and there, but never really investigated what they were or how to use them. Now I know 😁

[@anukumar2677]

Great video - simple explanation of apps and easy to follow

[@AdministrationIllawarra-Therap]

difference between lists and projects?

[@bearded365guy]

Do you mean MS Lists and MS Project?

[@ayaazthaliph2108]

This was actually super helpful!

[@nigemc408]

Which one would replace Trello?

[@bearded365guy]

Planner

[@grahamthompson3443]

This is a really sharp delivery of some really cool tools, thank you.

[@straightup7up]

very interesting! thank you

[@kathrynpurcell7065]

Great video Jonathan! Thank you.

[@space-between2023]

why I can't save your clips?

[@brianadair5848]

Jonathan, this video was awesome. I can’t thank you enough for putting this content out and helping us all get better with M365.

[@bearded365guy]

Thanks Brian

[@MitchAcademy]

If I had three hands I'd give three big thumbs up.

[@stuartcartwright]

A very useful update. Thanks👍🏻

[@ahmedraafat7557]

Very informative! What accent is that ? 😊

[@bearded365guy]

UK - North - Yorkshire!

[@robeijunsoyos7835]

i love how you explained some of the products of microsoft. Anyways, you look like ragnar lothbrok

[@bearded365guy]

Thanks…… I think…. 😁

[@hoochlily]

Great inspirations

[@MSS-zl3ty]

Lists is useless. Microsoft try to do everything, poorly. There is always a 3rd party solution that is 100x better than the Microsoft equivalent. Granted, you end up with lots of different platforms and the associated costs, but far more efficiency and a lot less pain of trying to use and integrate Microsoft products.

[@bearded365guy]

I appreciate your opinion.

[@stevesims8944]

Better answer

[@veljkoblagojevic2810]

There is no need for costs, you can use open source software which are most often free, they are safer, and do pretty much everything you need (since they are built by people wanting to solve a problem, not make loads of money). I am transitioning away from proprietary software to open source, and I don't seem to find much difficulty, it's relatively easy to get used to. :)

[@mburland]

I'm genuinely curious to know what is 100 times better than Lists?

[@barking_mad6649]

I use lists an have no idea why you think it's useless.

[@sonny.eblacas]

Cool stuff 👌 🔥

[@sunilskatkar5988]

funtastic video :)

[@sgmmaffe]

Nice Booking for beardtrims :)

[@AdansiAsokwa]

Great tutorial

[@janinegarber8355]

How many of these are in Office 365?

[@bearded365guy]

Which plan?

[@janinegarber8355]

@@bearded365guy E3

[@bearded365guy]

Office 365 E3 or Microsoft 365 E3?

[@Somebunnyvalubaul]

🤯🤯🤯 so much goodness!

[@Bogeyatyour6YT]

You can also use Planner as a web application (at least now you can), just the way you launch Lists or Whiteboard.

[@crutz0000]

Didn't really explain how list will increase my productivity vs using excel

[@bearded365guy]

@@crutz0000 Lists is just…. Better.

[@angellee7102]

Luv it

[@sandysuchoff7626]

Do you or your company offer one -on-one set ups of Microsoft Teams?

[@bearded365guy]

Yes, we do. Reach me at [e-mail]

[@ramlin35]

Are all this apps available free? 🤔

[@bearded365guy]

@@ramlin35 You have to buy the license of course.

[@peterstalworth]

👏🏼👏🏼👏🏼

[@MrtinL1]

This guy Sounds like Nooblets here on KZbin,. Its crazy 😂

[@icefireobsidian7490]

I started to use to do to end nagging about chores to my husband… I assign tasks to him his cell bags him now

[@bradpeters9511]

wow

[@AymanElshamaa]

need your support in my arabic excel content thanks in advance

[@willwalter3015]

If it’s free you are the product

[@Traitorman..Proverbs26.11]

Or it is free and you get it from a internet site, where the provider SWEARS that the code is safe and he has no reason to sell your data, because he loves to work for nothing.

[@Aichauer]

HIDDEN ???🤣

[@bearded365guy]

In a way…. Hidden…. Lots of people don’t use them.

[@janisvaskevics93]

Best of all Microsoft 365 apps is the Uninstall. 😂

[@alidel62]

Oh, super funny comment.

[@chuckpg31]

You can’t be mad that all these apps are interconnected. It’s a super powerful tool for efficiency and collaboration

[@janisvaskevics93]

@@chuckpg31 super powerful tool for installing updates that fail and introducing utterly stupid limitations all of the time. Even google docs sucks less.

[@Traitorman..Proverbs26.11]

@@chuckpg31 Some people insist on hating on Microsoft while they wait for the Linux branches to catch up.

[@JeveStobsWindows95]

@@chuckpg31 The MS apps are pretty impressive until you have a common use case that MS never bothers to implement[1]. Like drag and drop of assets/images into planner, mentions in planner, notifications of anyone involved in a task in planner (without that weird hack to comment first) or select single days for bookings instead of rolling weeks and start/end date. Overall I'm kind of glad I came late to the MS party through my job. It all looks much better now. But if you expect functionality like in Trello or Notion or any other app they clone... it can be very disappointing and limiting. [1] according to their user/support forum.

[@hectorochoa8764]

FIX WINDOWS! Why try to impress when your base product is trash??

[@bearded365guy]

Thanks Hector. I’ll go and try to fix Windows 😎

[@3232groundhog]

@@bearded365guy😂 good response

[@Wahinies]

Its coming in 24H3

[@akmon585]

Have you tried turning it off and on again ?

[@thechosenone2666]

💯💯👍👌🌹🌷

[@kyalami7725]

Its not a great country in 2024 FFS

[@sgtshultz13]

A rubber is something totally different in the US.