How to use Microsoft Teams Shifts

[@KevinStratvert]

⏭ Here's a playlist of all my videos on Teams: kzbin.info/aero/PLlKpQrBME6xJ4Mxv00syl8iOSgL-GVLMG

[@auntiedot2869]

Hi Kevin - i would like my team to view any changes i made within their shifts - some sort of notification to be forwarded to them - is it at all possible within the SHIFT app - thank you - also how can i delete the whole month of shifts in one go - just delete them.

[@migueltyga31]

This is really what I need. I’m going to be a manager soon for a small business that needs a better set up, and by far this is a better alternative. Thank you!

[@TheMegasta]

This was easy to follow and filled with alot of relevant information. Thank you.

[@paulolaraofficial]

Excellent tutorial! Thank you for putting this together so neatly!

[@nibish.v1020]

Thanks... it's amazing to learn everything in one go!...your videos are always very helpful for me!

[@owenvideo1]

This was very helpful. Never heard of Microsoft Teams before this video! Thank you

[@yenehetassefad4692]

Thanks for the lesson. But what if we want to differentiate employees within each day as teleworking and on site. We also want to filter by these two fields. Thanks

[@NinjaPrimeProductions]

You are my go to channel for this type of thing, kudos to you!

[@kimtarshiavanmeter]

Awesome Easy To Understand Video!! One of the best by far. Thank You

[@matt_iles]

How to push the shift into the member's Outlook calendar?

[@shirleya4510]

Thanks!

[@KevinStratvert]

Thanks so much Shirley! Much appreciated 🙏

[@meghalchokshi5612]

Very detailed. Well explained. Thanks, Kevin.

[@binuv]

Great video Kevin. Could you update the video to show what the reporting looks like - after a shift is over, if the person was away from computer etc.?

[@LuisLascanoValarezo]

Awesome tutorial! Microsoft should hire you!!!

[@bchiarut]

Thanks for sharing this tutorial. Very interesting. Regards from Paris, France

[@DanielsYoffe]

Thanks

[@KevinStratvert]

Wow, thanks so much! Much appreciated 🙏

[@jeremiahclark5682]

Thanks for the amazing video. Remember to smile AT customers!

[@paul4866]

Great overview video, Kevin. Thanks

[@thegrumptastic]

You explain everything perfectly

[@2ballous]

This was a real kindness, thanks!

[@firmanardi4008]

thx kevin for detail and clear explanation :D

[@toppanam611]

Hi Kevin, thanks for the great intro. Could you share how do I use the Shifts to capture the over time hours on the schedule? Thanks

[@lisawaechter9725]

Just curious if there is a way, as an employee, to view previous clocked-in hours, or update/adjust if you miss a clock-in or clock-out? Our team just started using this today and one member didn't clock in on time, and another had a split shift and couldn't see hours from the first shift after clocking out and clocking back in later in the day.

[@Chanakya50BC]

Is there a way to schedule a Class time table for the whole school?

[@paragsoni5250]

Hello Kevin, This is really informative video and thanks for your effort on this. My quick point to learn is, If I wants to setup Admin rights for someone within my team to enter group shift timing. is that possible to do and how. As a Team leader< I don't want to add timing for each and individual and has to give that responsibility to someone within team. Please suggest.

[@MissCherryBombSinger]

I really would like to know how you can ammend clock in times, for instance if you forget to clock out, i cant find this information anywhere :(

[@stefandjordjevic9]

Simple and perfect tutorial. Thanks

[@tructhithuyle4018]

Love it! More video for business administration if you can Kevin 😁 Many thanks.

[@Gorganahfikark]

Excellent video Kevin, one again. We are thinking of using Shifts but realized that it does not integrate with outlook for some reason. I find it strange this functionality isnt there. Is there something I am missing or is there something in power automate that can at least allow for shifts notifications. Anyway great video

[@bjf5392]

I am trying to figure out how to use this program but it doesn't seem to be able to notify employees. You can share with your team but it does not email or ping them. Have you had the same experience?

[@dast_uk]

Kevin, if I used shifts would they show up with an Outlook calendar? (like how bookings do?)

[@dast_uk]

I tested this, from what I can tell Shifts calendar is just that and not accessible outside of Shifts.. annoyingly!

[@k1ll0raffe]

@@dast_uk that would´ve been my question too... so the way i understand it: you have to manually input appointments into the day notes to keep a better overview when designing the shifts? our team and the overhead organisation is transitioning to ms teams and i´m kinda disappointed in microsofts shift solution :/

[@wallyrodriguez2230]

Hello, thank you for your thorough tutorials. Is there a tool to do this with resources (like rooms), instead of people? Thanks!

[@thowheedh]

Please create a tutorial on How to Use Microsoft Flow, Thank you

[@AlexFrezCorrea]

you meant flow?

[@thowheedh]

@@AlexFrezCorrea Yes

[@AlexFrezCorrea]

@@thowheedh good. What you want to learn about exactly? I was looking for content about ms flow and found a lot of.... You have to try: Power automate + software you want to automate

[@rdr_91]

And it is called power automate

[@thowheedh]

@@AlexFrezCorrea Thank you I found some videos and I got What I was looking for

[@davelittle2741]

Great video Kevin. What would you recommend we use to track holiday planning only that would be visible to the whole team?

[@sudhijithin6879]

Great video!! Can you also show how to do a duty swap among staff in a shift?

[@GreenerVetpeer]

Hello, Thank you for the informative video. Just getting started with Shifts and I am needing to offer "open" shifts, but hoping there is a function that allows an employee to pick up a part or partial portion of the open shift. Is this possible?

[@Matt-gf4gd]

Poor Nestor has to work a hectic 9 hour shift with only a 30 minute unpaid break.

[@ryanfrizzell736]

Great. Now I know more about scheduling shifts and thus I can work more efficiently, effectively, and maximize my income.

[@garimaagarwal8955]

Hey! Thanks for the video. Is there a way to remove the request option for an open shift on the teams schedule? I just want my team to be able to claim the open shifts without them having to request it or me approving it. Thanks!

[@pauladasilva6901]

Wondering the same thing! Anyone have any luck with this? Please share!

[@lindaenciso1905]

Excellent, thank you!

[@dagmarvanuum9438]

Thank you for your pretty good videos. We use shift for a while now and I have some questions about it. My collegues are asking me for more opportunities in the desktop-version. At the moment they only could check in and out and pause. They asked me for a view of their worked times and to add notices like it is possible in the mobile-App. My boss want to document the done things in the notices, so it would be good if the employees could manage it on their desktops. Another question: Would you manage the holidays/ freetime with shifts or would you recommend another app with better/more features like to see how many days left and so on? I hope you could find the time to answer me. I would be very happy about it. Thanks in advance.

[@yvonnemairose6100]

Great video. How can one add guests in a specific Teams team into a shift schedule?

[@RD-gp1mu]

HI Kevin, great video. Is there a way to synch the Shifts calendar with the outlook calendar. Some of our staff don't have a business mobile yet so rely on outlook more but there's no way to synch the times

[@pclissa]

Hi Kevin, I work for a chemical company and we are looking for options to convert our paper operator logbook to something in MS Teams. We have had great success with the channel chats to keep operators and management tied together to share the status of the plant, issues at the plant, etc. Our current operator logbooks are where the operators capture data critical to plant operation as well as comments. Could you possibly provide suggestions on how to include go about getting this done in Teams? Thanks in advance for any guidance you can provide.

[@shonilcha]

Is the restoration of deleted schedules still an issue in Shifts? could you please confirm? If yes, could you please point me to the methods to restore?

[@kelvd4real]

Thanks for this video. Please, how do I generate Reports to see things like Time Offs, Call-Outs, Vacations, etc.?

[@pauldevalck-sd1qm]

Hello Kevin, can you export a shift schedule to the outlook calendar

[@kaelamorlandt5839]

Hi! Thanks so much for these videos I have learned so much from you. I am working on converting our team schedule to Shifts, but I keep running into errors when I try to remove someone from a group or try to add someone to multiple groups. We have 4 offices and 10 staff that all visit each office regularly so I do need to be able to push and pull them from group to group. I have tested the upload file and it works great, my only issue is the groups, according to forum chat I'm not the only one. Have you heard anything about this?

[@SchufD]

It seems nice but are you able to see the live status if an employee clocked in and clicked on "take a brea" and so on?

[@boniwe]

Hi Kevin, thanks for the explainer! Have you made any videos on the exported time reports. I seem to be getting scheduled times , clock in and out times, and actual clockin and out times not lining up on the right date row in the excel sheet.. For example individual 1 may have 3 shifts in that week, but the actual clock in and out date will be on a different date row from the recorded clock in and out date, say Jan 3 instead of Jan 2. When there are several individuals it gets pretty messy. Any thoughts on this?

[@sriramsubramanian2385]

Very descriptive... Thanks for sharing..

[@rpo81]

Very help tutorial thanks. In Shifts, how can I delete a previously approved “Vacation” request that my employee no longer needs?

[@ALEJANDROCABONAVARRO]

Hi, Thanks for the video and tutorial, I would like to know how I could set up two administrators? I would like my partner to have access to the configuration and reports as well. Thanks

[@rseltd]

How can I see who's clocked in and can others on my team see this as well? This would be helpful when my remote team needs to collaborate with each other.

[@lamkwaymer2153]

Thanks for the videos. Yours are some of my favs. When I created a schedule, how do I as an owner select an open shift? The supervisors will be owners. I notice when I tried to request the open shift nothing happened.

[@ashleyhitchon3948]

Kevin, great video. One question I have is I have multiple people on my team and I am a team leader. We schedule vacation priority based on seniority. Is there anything I can do to accept time off requests by seniority?

[@wq2746]

Hello Kevin, 🤔 How to view how many staff already clock in/clock out? Or is there such view/ function? 😅

[@jennifermaines5124]

Does this have notifications? For example, a reminder that a shift or activity is about to start?

[@JoaoPereira16]

Great tutorial, unfortunately, Shifts is not sending any notification when some changes are shared with my team

[@angelobautista4746]

Does it have a real time notification/visibility once the employee clock in and out or take a break? or only in the excel report?

[@garrettmyer4019]

Awesome video.

[@michaelrees9443]

Please help Kevin. Shifts will be perfect for me but there is a problem. I can’t add it to my local team calendar so when I add a holiday etc it alerts everyone in my company. Love the videos!

[@ntethemachobane6752]

Thank you for the video. I've started using Teams shifts but I've noticed that employees have access to edit/add their clock ins and outs manually. And when they do, it doesn't show their initial clock in/out before the edit was done. Is there a way to block this setting from members?

[@markwayne7686]

Hi Guys thanks for this tutorial - does anyone know how to track changes in shifts

[@mr5039]

Tough question... if I have set up vacation requests with Microsoft Forms, is there a Flow that I can create that will automatically populate a calendar?

[@KevinStratvert]

You should be able to connect Forms with Calendar as both are available within Power Automate. I can add to my list.

[@efrainfranco8922]

Thanks a lot, really helpfull.

[@Dominicano809]

Do you know if this app has the functionality to have employees bid on their schedule based on seniority? Or give them a time window based on their seniority where they can go in and choose a slot?

[@theandersonscentre9725]

Can shifts be configured to be used as Timesheets for a team of consultants with different hourly rates and billable and non-billable projects?

[@MrPileggi86]

Is there any way of being able to create open shifts, but then only make them available/ open for staff to select from a certain time? Essentially making a 'fair' system allowing as many staff as possible the same chance of grabbing a certain shift, who may otherwise be restricted if they're at work and away from their phones or computers etc. e.g. those on night shift would have lesser chance of selecting a shift if it was made available in the evening as they'll be busy working, while the day shift crew have their evenings free to grab the best shifts.

[@jessaleneetcobanez6818]

Hi Kevin! Thank you for the video. Is there a way for me to filter the activities assigned to the team?

[@vlike550]

Hi Kevin, I very much like your videos and of course subscribed for the new content! However, watching this video and all of your other videos, I was not able to figure out, in Shifts Calendar how people within the shared calendar group can also edit at their end? I won't be able to enter all the holidays times for my team and there is a large number of people but I would rather them doing it... Could you please help with that? Many thanks Vlad

[@riddlemaster882]

Is there any option where we can collect all the information time off for the employees

[@sonyaschneiter4466]

Thank you Kevin. How can you allow other members in an organization to see a schedule without them being part of a team? example: I have a radiology team who needs to see a nursing schedule but they are not on the clinical team. Is this possible?

[@balmoremartinez9432]

Hi Kevin. How can I set a schedule at specific times from one day to 3 months in the future

[@deepakgamescape]

Is it possible to sync person shift details with his outlook calendar?

[@sheffieldhallamdigitalskil2263]

Great video. Struggling to turn on notifications of shifts being assigned to users or new open shifts available. Would be useful for notifications to come through via email, desktop and mobile app. Currently can only get notifications through mobile app, but only shows once the app is open and not directly pinged as a notification to the phone (android and apple). Anyone found solutions to notifications?

[@fdomain1]

Great video Kevin! Thank you, and just one note re a problem i was having with the view by shift. It just shows # assigned, there should be a way to see WHO those people actually are. I was going to use shifts to create a support 2 week calendar for my company with 20 people splitting about 60 shifts, but there wasnt a nice clean way to actually just see the calendar with people's names, it's all numbers once you're in that view (week and by shift) I really hope in the future they offer the option to actually show the names and not just how many people are assigned. @Kevin maybe if you still have friends on the office team you can suggest:)

[@stannywang]

Hi Kevin, can we cancel an approved request? e.g. if I approved a leave request earlier, but in the end the person decided to cancel it.

[@1052365]

Is there a way to see live updates regarding whether or not your employees have clocked in yet for the day? I did see you can export the shift data to excel, but is that the only way?

[@NudelHerbert]

Is there a function for non owners/members to assign activities to other members?

[@edisonno23]

Is there an option to confirm what actual time the employee clocked in and clocked out?

[@carlsimpson9088]

Never used this before, so can I share shifts individually with each team member only seeing their schedule. I run a staffing agency so looking for a system that will suite my needs? Thanks

[@damethmann]

Hey. Thanks for your videos. I have a specific question here… How can you use teams + shifts to calculate salaries. Do you have a workflow for this?

[@narakang7982]

I'd like to know if there is any way to set the reminder for upcoming shift.

[@carlosallanofficial]

Hi Kevin, one question, does every employee have to have a Microsoft user or can I use Shifts with the free Team app? Thanks you

[@punit45232]

Good video! Really helpful.

[@lateinphx]

Is there a way to integrate it with Outlook calendar?

[@synajo]

Great video, I really like your content.

[@bsiderecording5212]

Hiya, I can’t even find the app for shifts. It just does not come up! Did this happen for you?

[@trodsboyz3]

Hello Kevin Thank you for a very informative video. I did have a question. I copied a shift and pasted it into another persons schedule, I then deleted of the original users shift but within the box of the copied shift a small asterisk shows up in the box in the top left corner I know it has something to with sharing with team but I have no clue as to remove the asterisk. Can you please help me with this?

[@DevG87]

Is there use case for shifts to use it on call schedule

[@cjk1956]

Kevin I love your videos. You are so easy to understand. I have a question if you ever see this comment. I have my employees using the Time Clock in Shifts. When staff for gets to clock in or out it's a nightmare. I cannot seem to locate a place to make a correction except in the Time Clock report Excel spreadsheet. Of course if they forget to clock out and I can't correct it in the system then when they clock in the next day it looks like they worked all night. I have spent a few days searching for info on the Shifts time clock with no luck. Do you have a video explaining the ins and outs of the Time Clock portion of Shifts. TY

[@norhidayah889]

how do your desktop version detect your location when you clock time in?

[@grapegh0stx]

Is it possible to add note on your shifts (as a user/employee). In the phone app it is via the Edit button. But on desktop it doesnt seem to be possibe? or is there a way? Thanks

[@MilenaHirkala]

Kevin, can I add guests to the schedule? Because it does not work for me

[@PhilV86]

I would like to simply know how to set approvers based on groups. So one group would have 1 or 2 approvers (the manager) and different approvers for the other group and so on, is this possible? I would imagine it would be under group but does not appear to be so.

[@terri-annehallinan3940]

How did you set to the entire team shifts? Mine keeps defaulting to my shift

[@promisembachu3293]

Is it possible to have all the data into SharePoint list?

[@mnori1044]

Is there any way to change the start/end times to 10 minute increments instead of just 15 minute increments? My staff need to start 10 minutes before the first patient, not 15.

[@itrockstars_canada]

Do you know what the minimum license would be required, specifically for the rest of the team?

[@vimukthijayakody]

is there any way to show this shift in sharepoint homepage?