How to use COUNTIF and COUNTIFS in Microsoft Excel

Learn how to use COUNTIF and COUNTIFS to count the number of cells that meet a criterion or multiple conditions; for example, to count the number of times a particular city appears in a customer list.
In this video, I run through the following:
1) Count how many times a certain string or number appear in a list
2) Count how many times multiple items appear in a list
3) Count how many items are greater than or less than a certain value
4) Count how many items are between certain values
5) Count how many items do not match certain values
6) Count how many items begin or end with certain characters
7) Count how many items match certain conditions across multiple columns
Lastly, I cover how to use Excel for free on the web. Excel on the web supports the COUNTIF and COUNTIFS functions.
Here's the sheet I used if you want to follow along:
1drv.ms/x/s!Am...
Watch more Excel tutorial videos: • ❎ How to use Excel
- Learn the fundamentals of Excel in just 2 hours: kevinstratvert...
As full-disclosure, I work at Microsoft as a full-time employee.

[@KevinStratvert]

🏫 Learn the fundamentals of Excel in just 2 hours: kevinstratvert.thinkific.com ⏭ Watch next - playlist with all my free tutorial videos on how to use Excel: kzbin.info/aero/PLlKpQrBME6xLYoubjOqowzcCCd0ivQVLY

[@nbjamspice]

Kevin, thanks for the post but the link opens into the list of your how to for PowerPoint. Can you post the correct link to the Excel videos?

[@bernarditu]

I`d like to see your list of Excel videos as that`s what I`m learning at the moment, thanks (11/01/2021)

[@nbjamspice]

Kevin, please post the correct link to your list of Excel videos.

[@KevinStratvert]

Sorry about that! I’ve updated the link.

[@nbjamspice]

Your'e the best❤...your videos are my go to for everything I need. Thanks so much!

[@kristineamnahazlewood2636]

This has been the most easy to understand COUNTIF/S tutorial for BEGINNERS like me. Very helpful, thanks!

[@danieldesio8149]

I spent hours trying to figure out how to get a formula like this to work for the data I was trying to organize and this was the magic video that stopped my search. THANK YOU!

[@noyondas6925]

You're the best because 'when you teach something you cover each and every aspects of the topic'. Thank you ever so much

[@xxandyxx569]

Man, you just saved my week, didn't know about that ">"& to reference a cell.

[@jeninemaggio7757]

I paid so much money to a course through a local university to learn Office and I end up on your videos because you explain it so much better than they do. Thank you!

[@HaitchDoubleU]

I am a brand new accounting student. Literally in my first unit, in my first semester. You sir are a life saver! Thank you so much, you have a new subscriber :-)

[@imcintyre01]

5:00 first check point 6:52 second check point 8:24 third checkpoint 10:55 final lap FINISHED!

[@HalpPlsxx01]

I didn't know that the "=COUNTIFS" function requires 2 sets of condition for it to work. This video helped it break it down for me. Thanks alot!

[@zaibieditx2061]

I AM NEW TO EXCEL, I DID NOT ONLY LEARNT COUNTIF AND COUNTIFS BUT ALSO THREE MORE USEFULL THINGS I DID NOT KNEW AND TEACHING STYLE IS BEST.

[@riotjohnson889]

I really really hope Microsoft was paying you extra for these videos bc I know a lot more people are using excel bc of you. Everyone in my office watches your videos from old to young either to brush up or to learn something new. As always, thank you for your videos Kevin and not just for Microsoft products but all the programs/system you teach us how to use (I literally learned how to edit videos from your other videos too)

[@tinaodam6256]

Very simple approach to COUNTIF, COUNTIFS. Brilliant!!

[@VAwitch]

Thank you - I support multiple programs, and have a spreadsheet for the personnel I'm responsible for with their program & location noted. But couldn't figure out how to set up running tallies of different data points for the inevitable "need the info yesterday" data calls without getting a !SPILL error. I'd figured out how to use COUNTIF, but not how to combine multiple programs or locations without having multiple queries then SUM those cells. Using your walkthrough, I just set up 4 different COUNTIFS that have info I am often asked for, so I can now respond to "Need NOW" emails as fast as I can pull up the spreadsheet. You've saved me a lot of time & stress, thank you.

[@cynthiawoodall3598]

Kevin, this video helped me so much with a project that I'm doing right now. No one else could help me with the count question! Thanks so much!!!

[@Kikamalak]

I am addicted to your videos because I became very confident that after watching them, I can call myself an expert in what I just learned. Thank you so much, Kevin! 👍👍👍

[@KevinStratvert]

Great to hear!

[@notimeforusernames8256]

Great and infomative video! Very easy to understand. great Job!!!

[@hakunamatata7138]

You just cleared my one month lesson in one video... thank you soooo much.. you saved me😄

[@sirlrado]

Kevin! Kevin! Kevin! You are a star. Thanks for this great video

[@AlbertDiaz-mx6jp]

I really like your explanation. Clear and very easy to follow. You help a lot of people how to use and understand excel, keep it up bro.! You are a blessing to many. God bless you!

[@d3w4yn3]

Another quite simple and direct and accurate video! My ADHD thanks you, good Sir, for a job well done!!!

[@1crazycatmobilegaming]

Tysm these videos have really helped with revision for my upcoming test! Wish me luck it's tomorrow

[@EmekaAmuta]

I really learned a lot from this. Rich examples and great delivery. Thanks for all you do

[@johnfriesen6156]

Great video very informative to understand. You're a good teacher. Thank you.

[@MartySlice]

Hey man, thanks a million for the help. I'm working on some modules for work and the instructions that we're given are completely vague and lacks proper directions. THIS was insanely helpful. I just hit the subscribe button. Thanks again.

[@smdmr82]

So usefull and simple, keep it up man.. greetings from Turkey 😉

[@mahaboobkhan786]

With the help of this video I solved my headache worksheet. Thanks alot Mr.Kevin Stratvert. God bless you.

[@TeacherZul]

This is really helpful. I've been searching how to count how many B if A in two different rows.

[@kuchkaamkibatain]

Year 2024 and it is still helping. Thanks Kevin for the good work!

[@disconnected7571]

Thanks for helping as revision for my test tomorrow! :)

[@DEARTETE]

you know how to teach, you made it easy with ease and patience, thank you. will base my search on your channel then:)

[@RickBeall]

You could not ask for this to be any clearer. Thanks!

[@RamonaHuerta-d2o]

I really learn so much with your videos very well explained, THANK YOU!

[@damilolaoluwanisola5580]

Thanks so much I can never forget this tutorial. So helpful

[@vaishnavidas1608]

This is super helpful. Thanks, Kevin! 😊

[@jj-zm9of]

thank you so much for your good lesson!!! very straight to the point and easy to comprehend !

[@kristinemoralescamilon]

Perfect! This is exactly what I'm looking for! Thanks a lot. It'll help me creating my tracker 🥰🥰🥰🥰 Awesome

[@friday8118]

I think out of this whole video the fact that you called the '&' by its real name was, most awesome, I had to look it up.

[@elenipanayiotou7660]

Brilliant. Clear and straight to the point. Easy to understand. Thank you

[@martinabuya8982]

Thank you Kevin. Liked your countif presentations.Simple and variety of countif , countifs were simple and easy to understand. 🎉 Please feature power query importing and cleaning financial data from SAP, ORACLE; csv, pdf

[@nbjamspice]

This awesome. I really loved the "wild card" tutorial on how to count "start with" and "end with". I will be using this feature a lot. My biggest issue is how to copy the formula and paste to multiple columns without changing the formula. I always have to do redo the formula for each column. I'm teaching myself how to do metrics and I work with a company that have 32 groups and always have to show results for each month or for multiple criteria.

[@davenicholas5637]

After you copy the formula, hit the "ESC" key, then paste the formula in another cell.

[@nbjamspice]

Thanks

[@MohamadShurrab]

Thanks Kevin for your efforts on the countif/s functions... great work and very helpul.

[@HamidrezaFereidouni-z9r]

Just fantastic! I appreciate your time to make this very helpful video.

[@BrendanKupeThomas-tp1hh]

You are brilliant. You,be very helpful to for almost 3 years now. 👍😎

[@vrisshtisingh8061]

THANKSSSS....after checking so many videos, finally I got here what I was looking for!

[@bryanacobo653]

Your the answer to my Hows, thanks alot..

[@lijokurianjacob8879]

Thank you Kevin, it really helped me a lot

[@carenasemerel1953]

Thanks so much, you save me hours of head aches

[@ngninternationalnews9079]

Thank you for your precious sharing.

[@AlloyedFrequencies]

Thank you so much this was driving me crazy

[@nikkierina]

Tqvm for all the guidance especially for beginner.

[@purplesalt152]

You're a real hero dude. Thank you

[@smclean2911]

Good stuff here. Just used this to fix a major problem with accountability on a spreadsheet used by a group for work reasons.

[@marlinstudio.]

Thank you, well explained...Now to put in to practice.

[@trinabobina7674]

Awesome, thanks for this! 👍🏼 putting together a huge tracking spreadsheet for work and this formula is a life saver

[@nlbsports8137]

Wow thanks bro, youve literally saved me hours of work. Its not that I didn't know the formula, but I was underperforming it. I didn't know that the "range" could deal with multiple sets of data at once. I was using this function for each row for thousands of samples instead of using the "range" to combine everything and calculate a full table of data in one cell....not sure if you get me, lol but thanks this helped

[@crazymelophile9454]

You saved alot of my time thank you so much for sharing this information. 💜

[@PEMENODASH]

This made my job easier, thanks!!!

[@lalitbhatt3640]

Awesome bro ! love from India

[@aabracadabra8888]

Straight to the point ! Thank you!

[@euroagency-n9p]

excellent class ,, thank you so much kevin

[@swarnabrataboral]

great video, just insert the workbook here for practice

[@HodjaTheNoob]

Thank you! That document really helped.

[@jvlm3091]

Very good video. It would be great to include "extra" tips by mentioning you can select the whole range by using shortcut keys. If the range extends two or more screens click and drag would be a drag (pun intended). Excellent video though. Thans.

[@kitchenfloor2720]

I have a list os 2208. I want to count how many times I've watched a show so Im counting how many times I've watched the doest episode. I'm typing the exact same thing with the quote I need and it keeps saying 1. Ik it's more than 1. What am I doing wrong

[@martinnhantran]

Thanks Kevin, these are some sick function tips

[@nadiabee4818]

This so helpful, Thank you Kevin.

[@derricksichilima7719]

great work sir nice explanation and easy to get it

[@MackLouis-k2q]

Thank you for the awesome tutorial!

[@naisharlubega9267]

Thank you I understood almost everything

[@anirbanpaul129]

Very much interesting & useful also. Keep making this type of videos .

[@MaureenWilson-i8g]

Very helpful! Thank you!

[@michelle1040-o1m]

Great. Thank you for share your knowledge..👍

[@priyadas2406]

Thank you so much for this video Kevin!

[@Nonkululeko_Blessings.1]

+1 Subscriber and gonna ask my hubby,sisters to follow you... I love you ♥️

[@watericeproject695]

wow! very clear explanation! Thanks a lot!

[@χριστιναασκαριδου]

omg!!! you are amazing, your help is soooo valuable!!!!

[@shiou6841]

thanks for the info, it's very helpful ! I appreciate it a lot

[@trotterbruno6570]

nice job. this really helped with my spreadsheet for work. i had 2 sheets that didn't balance...i suspected the 300's were the difference...actual error was 299.20 . used the countif to work out one sheet had 41 on, other had 42. not only was this quicker , it was far more accurate than if i'd done it manually. very useful trick as i often get this type of issue. ( having found the big diff, i then zero'd in on the smaller diff of 0.80 soon anyway ! :) )

[@mingmingdynamite3507]

you explain it better than my teacher

[@donnahopkins5468]

easy to understand and follow Thank you

[@brocky]

Hey Kevin, what if I wanted to show my results on a different sheet? For example, on 11:29, what if I wanted to show the results of the "East region with at least 400 orders" on a separate sheet from the Multiple Criteria sheet? I'm curious to know how the formula would look on that.

[@diegomucino3486]

I want to show or plot my data for example the 400 results like dots in a graph. Or at least mark them with a colour to identify them, could this be possible?

[@shingswoooop]

Thats my exact problem with our assignment

[@md.jawadjahangiri636]

Very helpful video

[@kienfemichaeltemesgen9168]

Thank you very much my brother

[@jamesalexander4411]

Great tutorial Kevin, however, I have single cells in my spreadsheet with multiple numbers that I'm trying to summarize. For example cell E:7 contains the numbers 2,3,5,7,9, 12. I want to ask Excel to tell me how many times the number "2" appears in cell E:7. I think this isn't possible no matter where I put the wildcard asterisk as Excel is reading all my number entires as one single number. ANy suggestions would be appreciated. Thank you.

[@revikoreparambil8702]

Very good and to the point

[@mrx1.088]

Nice and very helpful video.👏 Subscribed😊

[@Racingjunky88]

HELP!!!! I am trying to use the countif function and I can't figure out what I'm doing wrong. I have a column, Column N that holds my dates my students completed their job shadow. It's marked as mm/dd/year, ex. 09/08/1972. Rows 1 & 2 have headers and I want the total to appear in Row 2, Column N. I use =countif(N3:N56,"*") and it gives me 0. The number 8 should appear...what am I doing wrong?!

[@martinpoveda1732]

Thank you so much! Such a great video.

[@sonjahammes2391]

Thank you very much. Very helpful

[@malaikagabrielaanabwani2072]

Hi Kevin, thank you so much for this video, it is very helpful. I'd like to ask, in a spreadsheet that contains records with duplicate information, how can one count the number of "unique" records (excluding the duplicated data)? For example, in you first sheet, there are multiple colours in the first column... How the do you count the number of colours (as in DIFFERENT colours) in that column in a very large database. Thanks.

[@SunnyD-Unit]

Yeah, this is what I am trying to figure out too

[@rohankelkar1995]

it was helpful, Thank you

[@qiqi7861]

that's so helpful. thanks a lot

[@modupeomootemi5193]

I now understand how to use the countif and countifs function

[@EverGreenElephant]

it sounds weird, but... my excel has no countif funktion.

[@tulips91]

Thanks, Kevin!

[@avb9011]

Hi Kevin, thanks for your amazing tutorials. I hope you can help me with a problem i encounter with the COUNTIF funtion still. In my sheet COUNTIF returns "0" probably because my range contains formulas and no numbers. Since i need to modify the input now and then i cant simply copy this range as value. How can i use COUNTIF in this situation? Thanks for your amazing tutorials. So well understandable and up speed. I like it! :-)

[@bububuna1624]

YOU ARE AMAZING!!!!!!

[@ivonnelopez8203]

For the red and yellow example, instead of adding 2 countif formula's can I just use countifs instead? What is the difference between count multiple items and countifs?

[@tracymcavoy5581]

Excellent presentation. Could you direct me to a formula to use on an Excel spreadsheet that contains dates & where I need to sort those dates by 60/180/365 days old? Thanks

[@nino_blazic_9565]

Great video! Thanks a lot man!