Ultimate Microsoft Whiteboard Tutorial - How to use ALL the Features 2022 Major release

Microsoft Whiteboard is an incredible presentation tool with many features to help you collaborate and communicate. In this tutorial, I go across the entire Whiteboard feature set and cover how to use it in Teams, as a Web App, and on your Windows PC as an Application.
This tutorial covers it all and gets you up to speed on how to incorporate the Whiteboard into your in-person and online presentations.
00:00 Welcome
01:53 Three Whiteboards are One!
02:00 Teams Whiteboard
02:36 Connected Experiences
03:08 Web Whiteboard
03:41 Application Whiteboard
04:06 Formatting the Background
04:12 Paste an Image into Teams Whiteboard
04:51 Pen Size and Colour
05:01 Pen Arrowheads
05:11 Zooming the Whiteboard
05:58 Highlighters
06:14 Laser Pointers
06:46 Eraser Options
07:11 Enhanced Ink Shapes
08:07 THE RULER!
09:05 Lasso
09:28 The Create Menu
09:35 Notes
09:57 Modifying Object Properties
10:15 Reactions on Notes
10:39 Alt Text for Accessibility
10:57 Layers
11:25 Locking the Whiteboard
11:53 Text on the Whiteboard
13:05 Shapes
13:57 Enhanced Reactions
14:30 Images
16:12 Images from the Web
17:05 Templates
17:45 Copy all objects
17:55 Pasting objects across Whiteboards
18:15 Documents
18:27 PDF Documents
19:17 PowerPoints
20:08 Use ONEDRIVE! Seriously
20:49 Renaming Whiteboards
21:12 Whiteboard File Management
22:36 Make a Whiteboard appear "first"
23:33 Exporting Whiteboards
24:12 Team Whiteboard Collaboration (with Batman)
Note - thank-you and congratulations to the Whiteboard Team that listened to feedback and brought this version to the state it is currently in.
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My Favourite Gear
Here is my Amazon Store - I try to keep it updated 😁
Canada
www.amazon.ca/shop/learningan...
US Store
www.amazon.com/shop/learninga...
Social Links
📸 Instagram - / learning_and_tech
🧑‍🤝‍🧑 Facebook - / learningtechnologychannel
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Hello there - I'm glad you've taken the time to look at my videos and this description box!
My name is Frank and I've been teaching post-graduate programs in technical subjects for almost 25 years. My Master's Degree is in Learning and Technology (from Royal Roads University in Victoria, BC - where they filmed the X-Men movies!).
I'm a Microsoft Certified Trainer (since 1998), a Cisco Certified Academy Instructor (since 1999), and have a lot of different technical certifications (I even had my own consultancy and was a member of the Apple Consultants Network for a few years. I like technology a lot.
I've been fascinated with learning and how to improve learning for years. Especially how to leverage technology for learning. From productivity Applications like Teams, OneNote, Excel, and the entire Microsoft Office suite to tools such as Mindmapping, Metaverse, VR, AR, and more - I like to see how we can use tools to leverage our ability to teach and learn.
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#Whiteboard #MSTeams #Teaching

[@ArielaKarani]

Thaaanks! This was great! :D

[@aedon.accounting]

Great job! Very useful and I plan to start using it from now on.😎

[@LearningandTechnology]

I’m glad it was useful!

[@ndz7372]

Thanks so much .. this is great!

[@enriquemurillo4665]

Great Video! Excellent tutorial for any one who would like to use whiteboard. I used whiteboard on their first versions, but sadly it looks like they are not bringing back the option to generate Excel style tables just by drawing them, that was a super useful tool and one of my favorites.

[@LearningandTechnology]

That was something I also used quite bit. What I’m doing now is using grids of sticky notes. Not quite the same, but it gives me that “table”

[@ericnormand878]

Great video. I am starting to use whiteboard but when I add a pdf document some of the pages appear in random order and need to be reordered. Is there a way around this?

[@lordneeko]

How can I modify templates or change the grids and such? Also, if I create a custom graphics (shape with stickies inside) how can I "Group" them like I can in PowerPoint or something or make them grouped like the templates? Can I break the grouping on a template, modify it, and re-group? I cannot seem to find these features.

[@andrewjackson26]

You mention that you can add Microsoft Word documents. In your demo only pdfs and Powerpoint documents were available. I have the same and can't see / add MS Word documents to my Whiteboard. Any ideas? Great demo btw

[@manasmaitri1]

Is there any option to crop image (jpeg, png?)

[@howcuteisthatbysusie]

How do you format your text on the Whiteboard?

[@kylebollendorf329]

Thanks Frank, any way to copy entire whiteboards? Seems like a basic function so still a head scratcher why it hasn't been adressed. Also, I can't anything from one whiteboard to another....I just get a textbox with the word "image" in it

[@LearningandTechnology]

There are two ways - one way is to select everything on the Whiteboard, copy, and then paste into a new one. Alternatively, you can copy them using the OneDrive

[@Hoperatives]

I don’t have the Collaborative cursors toggle switch in my settings. I’ve checked the web version, Windows app, and iOS app.

[@Tech-Multiverse72]

Me too!

[@VivekSuraiya]

Is there a laser pointer in MS Whiteboard for Android?

[@computergeek3407]

I just subbed to the channel, great video! A quick question: How do you change the font type? I downloaded the app from the Microsoft store. Can this be done?

[@LearningandTechnology]

Thank you! Glad you are here! There isn’t an ability to make font changes at this point - which I hope they allow soon. There’s been a couple of changes to the Whiteboard recently - I’ll be releasing some updated videos very soon.

[@computergeek3407]

@@LearningandTechnology Thanks for the update! Keep cranking out that excellent content!

[@kaoyongvang7918]

I'm unable to move/organize a template once I drop it on the canvas. Is there a trick to it? I tried to click and drag to select the template box, but it simply move all objects on the canvas. Whereas, when I click on a post-it note, I can move and resize it without any issue. I'm using Whiteboard from the desktop app. I want to build a virtual war room with the templates. So, as we add notes and what-not to the canvas, we will need to move/organize/realign/extend the templates. They seem to be locked in place right after being put on the canvas. What gives?

[@LearningandTechnology]

The Lasso is your friend here. What I do is shrink the magnification so the template is smaller, then lasso it, copy it, and then zoom in. Each element of the template can be used/moved individually - or you lasso and move all of them together

[@kaoyongvang7918]

@@LearningandTechnology I did try the lasso when you were covering it in your video. The template does get selected (all the elements) so I can resize. But, still, I cannot move the template to another corner of the canvas fluidly using the mouse. However, upon testing with the arrow keys, the template does move but there's a delay in displaying the new location, so it's hard to properly align the template table with the rest of the canvas. I'll provide this feedback to Microsoft. Thank you for your response!

[@vangelaobli]

On Mural, we can create an outline where it has a link to target the segment of the board. does White board do that too?

[@LearningandTechnology]

No - this isn’t a feature. There are quite a few digital Whiteboard products that have different functionality

[@harrykraak2207]

Why do I not get a Whiteboards folder in Onedrive? I can make whiteboards, but they do not show up in any folder on onedrive!

[@LearningandTechnology]

Here is a video on saving Whiteboards to OneDrive that I created - it may help kzbin.info/www/bejne/fWi9d2mKeMqkh5Y

[@hosseinf559]

Hello How can I manage pages in one whiteboard?

[@LearningandTechnology]

If you import a document - it will let you select which pages to import. Then you can move around and zoom in and out on them.

[@xkeepersvk]

I find the android version to be buggy sometimes. for example at times text seems to brake in a way i cam only erase or move parts of the text in a way that breaks apart letters.

[@LearningandTechnology]

Very interesting! I have a ChromeBook and will test this. Theoretically, it’s just running on a browser and should work fine in Chrome, but maybe there is some sort of issue? Are you using a phone, tablet, or ChromeBook?

[@xkeepersvk]

@@LearningandTechnology I’m using tablet Samsung galaxy s8 ultra. based on your video I have checked through browser and it seems my file got corrupted, its like part of the text got permanently written into the board. I can not move or erase it.

[@xkeepersvk]

@@LearningandTechnology So I found the cause, somehow parts of the text got locked. No Idea how but going through browser version on computer allows me to rightclick and unlock all. I dont see this option in android app.

[@LearningandTechnology]

@@xkeepersvk The browser version is the way to go. It does seem that they want this used and it seems to be the most stable/functional way to use the Whiteboard.

[@pxrixd8536]

i dont have the laser pointer how do i get it?

[@Hoperatives]

To answer both your question and mine, "Both Laser Pointer and Collaborative cursors require that the Whiteboard is stored to OneDrive or to SharePoint." Your admin has to turn on Whiteboard storage in OneDrive for this to happen and even then, only whiteboards create after that happens will have the laser pointer and collaborative cursors.

[@lyndhurstmeditation]

@@Hoperatives Thank you so much for the answer. However, what do you mean by my admin has to turn in whiteboard storage in Onedrive?

[@ainechi3359]

hiii how do we use the ruler if we doint have mouse and pen please help :((

[@LearningandTechnology]

A mouse is pretty much needed for most things.

[@rajkanojia1725]

1. Select ruler 2. Alt + side arrowsto rotate

[@scottthomas3672]

How come there is no way to resize font or font type?

[@LearningandTechnology]

This is something that has not existed previously - I also hope that it is added.

[@rianaleroux7618]

Pity can't save it on laptop too (without converting to pdf or svg as you loose effect)

[@LearningandTechnology]

It would be cool. Whiteboard is definitely a Cloud Application- so some of the things we like to do locally don’t really work.

[@rianaleroux7618]

@@LearningandTechnology seeing so many people loosing their work we will not use this app .. just not worth the risk. So looking for alternative

[@LearningandTechnology]

@@rianaleroux7618 try Miro or HeyHi - I have videos on both of those you can check out

[@rianaleroux7618]

@@LearningandTechnology thank you so very much .. will do and hope it's free?aside need to generate income first you know ... would you mind sending me the links ...

[@kavorka8855]

I doubt anyone would use the templates. I wanted to insert a simple table, I couldn't find any, so I had to draw it myself manually.

[@LearningandTechnology]

Good news! You can now use “Loop” in Whiteboard and tables are super easy. Check out my video on it. It’s fairly new.

[@janeznovak3580]

I don't have Documents under Create. How do I get it? Did they remove it?

[@LearningandTechnology]

You need to ensure that your Teams is configured for “Connected Experiences”. This is a slider switch in settings - if it’s enabled for your organization. If it’s not there then this is a setting your Teams Administrator has to configure. I have a video on how to do this that you can follow (if you are the Admin) or send to the Admin to do. Documents Option for Microsoft Whiteboard - How to enable Connected Experiences kzbin.info/www/bejne/r2emg5aliN2SbLM

[@janeznovak3580]

@@LearningandTechnology Thank you very much, it worked! Liked and subscribed :)

[@kerri648]

how do you clear canvas with the pen ?

[@LearningandTechnology]

There are two ways. You can use the drop-down settings menu at the top right and a clear canvas option will appear. Or, if your pen has a side button for right-click (most do) then you can press it for the context menu and select clear canvas.

[@kerri648]

​@@LearningandTechnology Ty ...sorry, one more ...is there an easy way to delete your whiteboard notes/files with the pen (ie the notes/files that you see once you open the program )

[@LearningandTechnology]

@@kerri648 if you mean the list of all the whiteboards - then the easiest way is to hover over the top right corner of the one you would like to delete. Three little dots will appear, you click, select delete

[@kerri648]

@@LearningandTechnology Tks

[@kerri648]

actually can't find a way to clear the canvas ..there's no 3 dot for me and the side button doesn't do anything for me

[@mariannenapoles146]

Going way too fast.

[@LearningandTechnology]

You can adjust the playback speed

[@DannyMallinder]

Microsoft is a turn off immediately :)

[@migramika9943]

Whiteboards are useless if you can't write directly on the screen with a pen in your hand

[@LearningandTechnology]

Actually, I’m not writing on the screen on my videos. I use a drawing tablet - there are many they are available expensive. Checkout XP-PEN