How to Use Microsoft To Do & Get Organized!

[@LeilaGharani]

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[@moinyp]

I have been using MS To Do for a while, but after seeing your video, I learned how to use it more efficiently.

[@LeilaGharani]

Many thanks! Glad you found the video helpful.

[@wfb_sage]

I don't want to start my next day fresh. I want my incomplete tasks to roll-forward to the next day automatically. Is there a way to do that, or do I always have to manually move incomplete tasks forward using suggestions?

[@ramilkerimzade5568]

Did you find a way?

[@megh_na]

This app saved me from my overarching urge to make complex workflows and always end up switching to something else. It's just ENOUGH! Every list and tasks in one place and no upper limit to the number of lists you can have. It's literally so simple! For a student, tasks are most of the times very straightforward and i know what to do, just spending the minimum amount of time to plan it in MS Tasks saved me!

[@bigkevo180]

I’ve just started using to do at work and this video is much more useful and clear than anything provided by my employers so far. Thank you for creating this

[@lizervin04]

I own a small business and we just switched to 365 and your videos are what I provide to my staff to learn useful hints for them. They are short and concise and easy to follow.

[@LeilaGharani]

Happy to hear that, Liz! I hope your team likes the content.

[@koenignero]

There is nothing more satifiyng than the completion sound in MS ToDo

[@pablo4850]

Thanks Leila! I started to use To Do 2 months ago by my own and it's the best tool I've ever had to manage the tool. It's been great to see your video and check out some additional features. I just want to highlight one you missed in One Note. If you type a sentence in One Note and then you flag it as Outlook task (Ctrl+Shift+1), you will see it automatically in To Do as well. Thanks for your videos!!

[@LeilaGharani]

Thanks for sharing!

[@tomrouse3046]

Thank you for being detailed. I am trying to simplify/minimize my life and reduce the millions of places I keep notes and tasks. I think this is a great place to start.

[@bike-man537]

Right there with you! Paper isn't working. I get busy and forget to look at them.

[@brandoneldridge]

I just got a job as a transaction coordinator for a real estate company. I'm watching a lot of your videos to get more acquainted with the Microsoft products and find your videos very informative and helpful. Keep making more!

[@colinlewis4388]

One useful feature I have found is dragging items up or down within the 'My Day' screen to personalise the order in which you want to work on things. This can also be done with in a task to reorder the sub-tasks, if required. Thanks for highlighting flagging tasks from within Outlook to make them appear in To-Do, which I haven't used before.

[@andrewmoss6449]

I’ve been using To Do for the past couple of years. I very much feel embedded in the Microsoft ecosystem. Excel, Word, PowerPoint, Outlook, OneDrive, OneNote and To Do - all are great!

[@LeilaGharani]

Great to hear, Andrew!

[@ImRan_Ma1ik]

Hope they don't monetize To-do and OneNote similar to Office app which can't be used without subscription.

[@andrewmoss6449]

@@ImRan_Ma1ik Yeah, they might do, I reckon. And they'll bump up the yearly subscription fee by £10 as a result.

[@amirkhattabfernandez2439]

Thanks!

[@LeilaGharani]

Thank you!

[@jasonswami9275]

Leila's is a good tutor and her contents are well researched, properly narrated and above all she answers the questions that we are after. GB

[@LeilaGharani]

Thanks for the kind words, Jason!

[@russellmcdowell2831]

Without a doubt, Leila is the best person I've come across as explaining Excel (as well as a number of other areas). No, I'm not playing favourites just because I also am a Carleton University alumni. I'm not sure how she does these, but they sure a loaded with a lot of VERY useful content!

[@rewur615]

Danke!

[@LeilaGharani]

Thank you Rewur!

[@edwardruthazer1849]

There are so many videos like this about using MS tools but yours are the ONLY ones I have found to be absolutely essential and useful. Thank you for making them.

[@LeilaGharani]

Wow, thank you Edward!

[@waynestark2457]

I’m excited to try this today. This channel has made me more knowledgeable. What a treat to view more ways to be efficient. Such awesomeness in Leila’s videos. Thanks.

[@gevitz77]

As an accountant that needs to keep up to date and organized, your videos are invaluable! Really, really good videos.

[@richmduffy]

I've been using To Do for a while as a personal and work tool. Until now I've only used it as a basic tick list app, having watched this video I can see so many ways I can utilise the app and up productivity and organisation. Thank you :)

[@nadjak3410]

I absolutely adore your tutorials and find them all super helpful. But with "to do" I just notice my head starting to spin. I feel more secure and efficient if I put my to dos on paper by hand. I find it easier to structure tasks in my head if I can directy write them down. But another great tutorial for people who prefer the app option!

[@LeilaGharani]

Glad you like the videos, Nadja!

[@rivkagoldstein1149]

Agreed!

[@Athreana]

Making notes can get very messy for me and on occasion redundant, BUT, I totally agree that sometimes turning away from the computer to the old-school analog, do it by hand version can calm my mind and actually focus on the list itself without being distracted by all the apps, emails, screen-elements. It really feels good to cross an item off the list :D

[@bscriver1983]

If you use the other version of OneNote that comes with Office 365 (vs. Windows), there's actually an integration with Outlook from there, which then integrates with To Do. I find this handy for taking notes in meetings, and making my to dos right there when taking the note, and then it does fully integrate with Outlook & To Do.

[@jashyboo]

Do you use one note through the portal for that feature ?

[@bethhoyle3033]

Oh I would REALLY like to know more about this...

[@MrPries-zm2dl]

Another useful video. Leila makes some of the most EFFECTIVE videos around!

[@foxxrider250r]

Leila is my grandmothers name. First time ive ever seen it anywhere else. Great video! I love to do

[@kismeteors]

Thank you! I've been using this app for a year now, and just now learnt that we can use tags! Though Microsoft needs to add a proper tag system, I wasn't aware about the hashtags. Thank you so much for the info!

[@uk6in]

Great presentation . Loved the pace you have throughout the video . Precise and short explanation .

[@LeilaGharani]

Thank you so much 🙂

[@TheRoadtoFinalLight]

Thank you Leila. Great Tutorial. For me the most liberating feature of To Do is that you get a Fresh start each day with My Day. In the old days opening up Tasks and seeing 30 tasks pending is not exactly encouraging..

[@IvanCortinas_ES]

Thank you Leila. I started using Planner, but the truth is that To Do is a fairly complete application and it is the one I use regularly. For me it has advantages in handling dates and lists and tasks. Excellent tutorial!

[@LeilaGharani]

Thanks for sharing!!

[@carlosjosemarquezquispe8292]

I create the task from the E-mail and them manage it. Now I will try to do it like your explanation. I had no idea that I could add a friend. Thanks!

[@jgood005]

I love Microsoft To Do! I've started using the Task List to keep track of follow-up items from meetings

[@bandhalaraja3481]

Thanks for the video as a software architect and team lead i facing the issue to track my and other jobs. this video is very useful.

[@cathyrSTL]

Bless you! It was driving me crazy that the side panel had disappeared. Clicking the light bulb icon was all I needed to do to bring it back!

[@kunalshah800]

The only one that's missing in my opinion is to have anything due today and uncompleted automatically added to "My Day". So when I start my day, I have "My day" ready to do.

[@kloppskop4149]

also I wish that reoccurring items would disappear from my day once marked as complete

[@TheDeejaymurphy]

@@charlespalding can you expand on this? How do you accomplish this? thanks

[@boomshakarlaka7237]

@@charlespalding is it a setting? I don’t get that prompt automatically.

[@shrikantjangam]

Correct point.. but there is option named "suggestions" where these items will be present and we can add them in my day if we plan to do today. There is option of "App Badge" for the same thing.

[@sourcesupplies]

This! Uncompleted tasks should automatically roll over into the next day without having the manually 'add to my day'. Crazy.

[@itarchitecture4all]

I really like the simplicity of your presentations.

[@TSR1709]

Loved the narration, thoroughly enjoyed your video and learnt something new from you.

[@usmanahmad7630]

Thanks Madam. I learned a lot from your lecture. Stay blessed :)

[@Munneke1962]

Thank you Leila! Thank you so much for your beautiful videos! I love learning from you and think you are amazing!

[@nguyenTran-ju7lp]

I watched many of your videos and all I could say is you always blew my mind away

[@joshuadefrank9817]

Hi Leila, at 3:20 in the video you mention the ability to add checklists as sub-tasks. Would you be able to make a video on that? I want to reuse a checklist for a repeated task; however, this isn't done on a set repeated schedule. It would be based on when I get an email prompting completion of this checklist.

[@sircoinalot202]

You can do this on the web version of To-do, basically creating a template checklist, then copy and paste

[@russellbooth4795]

I use #hashtags a lot. I find that if you put the # in the title of the tasks, you can find related items faster

[@krissyann64]

Thank you! I was wondering the best way to use it and this was very helpful.

[@LeilaGharani]

You're very welcome, Kristen!

[@petersaundersuk]

I just started using MS To Do and needed these tips on how to make best use of this tool! Your timing of sharing this tutorial was absolutely spot on for me, thank you 👍☺️

[@keithowenharvey]

Ahhhh, Thank you, Leila, this morning I was trying to figure out how to view my To Do with due dates and in your perfect explanation method it popped up and my question was answered. Your videos are great and the content is really informative. Thank you

[@LeilaGharani]

You're so welcome, Keith!

[@club-crm1080]

Excellent presentation, very clearand really useful, Tank you a lot Leila!!!

[@LeilaGharani]

Glad it was helpful!

[@cainedafonseca4730]

Where have been all my life. I so needed this some time ago. Ohh well, it's never too late. Thanks heaps for the content. Subscribed.

[@henrywycislo9454]

Thank you for making this video! I have been searching for an auto todo list and never knew it was right in front of me.

[@Spizzalera67]

Awesome video! Thanks. It was very helpful. Now I can organise my tasks much better and use all the hidden features 😍

[@LeilaGharani]

Glad it was helpful, Valeriia!

[@dcxo88]

Wow! I found someone who can explain these programs in a clear and easy to follow flow of information - thank you!

[@Krom5072]

For ~5 years I've been that guy who used Trello for his personal to-do list, though it was obviously designed for corporate implementations. MS To Do is MILES more convenient in that regard, I am in love with it now. The only major feature missing is perhaps the calendar view, but that's actually kinda fine: in Trello, I used to stare at calendar view, carefully planning everything for next weeks, then to obviously not follow the grand plan. So lack of calendar view (while sometimes a problem) ended up creating a healthier relationship with tasks for me, as the layout naturally suggests that they come in order and don't overwhelm you.

[@LeilaGharani]

Thanks for your feedback!

[@geekatari4391]

Loving your videos, your pace is calming and instructive at the same time.

[@evgenytv121]

+100

[@nm3547]

Thank You so much. I've been trying to stick to 1 company for my productivity, but To Do was not intuitive regarding settings or even use. It has not been very useful to me for the last couple of weeks, but I figured I would try to use it. -You've helped me with at least 3, major changes, that may help it be more useful for me. (So much help considering I was looking at other task options, but prefer to stick with what I already use, when possible.)

[@keithswayne726]

You have done consistently good work for along time. I am slightly smarter every time I watch one of your videos.

[@ibrahimaiwayi]

my to do list ;- pehley 17 mins ki meditation 2nd shabbey kadr ki raat 3rd sql kaa tutorial 4rth {distraction-time] percy jackson ki book for 30 minutes 5th cold shower 6h exercise ================================================= bas ibrahim yeh 6 easy steps kaa shecdule follow karley mamaza aa jayega

[@ShankarSanket]

Thanks

[@LeilaGharani]

Thank you!

[@dwainwilder7337]

To do seems to be a good app. I am still evaluating it for my use. Thanks for the explanations.

[@emnoeh2403]

sangat menarik dan banyak ilmu yang saya dapat ... terima kasih. Saya menunggu video menarik lainnya dari list to do

[@DerkYntema]

Thanks for this video. Could you please tell when to use a channel end when to use a bucket?

[@jashyboo]

Wow the flagged email integration is amazing

[@varunchawla2265]

Very helpful and very smoothly explained. Thanks.

[@LeilaGharani]

Glad it was helpful!

[@hfislwpa]

I had overlooked to-do until now, thanks!

[@techdelasabana]

Fantastic video. Looking forward to see the video about integration with other apps. Fyi, I'm using To Do with Power Automate. Whenever certain conditions are met, Power Automate creates a task for me. I'm really happy using it and your video gives me more perspective, different angles. Thank you very much for sharing. My best wishes from Colombia.

[@ceciliala]

I like the app but I would love to see my tasks and calendar events together in a calendar view so I could plan my week ahead and move things around. I would also love if the My Day section would be automatically populated with the tasks with reminders and due dates.

[@ceciliala]

@@philluken5640 yes indeed, you’re right. However, this only works in the Outlook desktop app. In the online version you can only see the side bar. And if you drag a task into the calendar, a new calendar event is created, so if the To Do task is rescheduled, the changes are not reflected in the calendar event. I just think the integration could be much better. I would have loved a calendar view inside To Do where calendar events could be visible and tasks could be scheduled too.

[@annaweissmann6414]

@@ceciliala have you looked into putting your calendar and to do list on a board in the online application? That may give you what you're looking for by having multiple applications easily accessible in one view

[@ThiagoFFerreira]

I completely agree with your point.. it would be perfect...

[@aaroneiger4576]

@@annaweissmann6414 What do you mean by "a board" in the online app?

[@123654the]

you can sync Microsoft To Do with Samsung Calendar if you use samsung device

[@bedribulut]

thank you so much for such a explanatory tutorial!

[@LeilaGharani]

You're very welcome!

[@allisonseguin4470]

Thank you for this video, it was very informative! Is there a way to keep the Steps under a task always visible? The default is that the Steps collapse under each Task. Is there a way around this?

[@arknova8573]

Thank you for this tutorial. Well explained, clear and to the point !

[@MHassan441]

Curiously waiting for the next video in which you would tell about integration with Microsoft Outlook.

[@LeilaGharani]

Coming soon :)

[@troutymontreal]

@@LeilaGharani Is Outlook integration out yet?

[@markryan4850]

@@troutymontreal yes

[@ishmaelereman6507]

Is To Do integrated with Outlook desktop?

[@eArminCom]

Thanks Leila jan! Do you have any suggestion on how to sync Google Nest shopping lists with Microsoft To Do?

[@martinriedel1911]

Thx for a great video. Is it possible to compile an audit trail of the completed taks (maybe on all who work on the same link). To see who have done what when?

[@ManishArora81]

Thanks Leila, I know you have done best to explain this app. But, there are still few pieces which are unattended by the design team. Like tags, yes, I know we have it here. But anyone can make mistakes by creating similar tags with different spellings if not careful. Thats where junk begins to accumulate. Other features missing are calendar view, global shortcut key, custom fields.

[@LeilaGharani]

Thanks for your feedback!

[@peterfriswell239]

Loved this video. I have a question. Please can you explain the "Create a new group" icon that comes up alongside the "New list" option on the left hand pane?

[@kkbhargava1986]

Hi Leila, you are really awesome. I like your videos very much because they are very informative. Thanks for sharing 👍

[@SaravSood]

i love watching your videos..thx a ton...gained loads of knowledge

[@LeilaGharani]

Happy to hear that!

[@ashc001]

Great videos! I see that there's a way to color-code categories. How do Categories differ from Lists in Microsoft To Do?

[@peterbechlutzka]

I'm sure you know @Leila. But... - in the video you mention that To Do has no integration with OneNote. It's possible to can mark a sentence with an Outlook Follow up flag and that does the magic job of integrating OneNote and To Do (in the "traditional" M365 subcription OneNote app). A flagged sentence = a task = shows up in both Outlook task list and Microsoft To Do. I usually also combine the Outlook integration with notetaking in the context of specific meetings. Inserting meeting details directly in OneNote is really awesome. Thanks for your fantastic well produces videos! /peter

[@burnewiin3015]

Hello Leila . . . love your videos. Super Helpful. Question: I really like the look and functionality of the 'New' Outlook . . . finally a clean look (relatively) for MS. However, I cannot for the life of me figure out how to drag an email message in outlook to the 'Task' icon and create a new (and separate) task as shown in your video at about 9:53. This was the best feature of the "Not-New" Outlook! Any suggestions?

[@karabellaellaellaella]

Leila what would I do without you??? :) I'm an organization fiend and thankfully I found this video. Thank you!

[@LeilaGharani]

Happy to help :)

[@maythamalmouthen5191]

Here's a rewritten version of the text, improving clarity and grammar: Thank you for your excellent video. I'm experiencing an issue with my To-Do list management. I have numerous tasks that require daily review and status updates. When I update tasks 1, 2, 3, and so on, I often need to step away for other work. Upon returning, I struggle to distinguish between the tasks I've already reviewed and those I haven't. Currently, I use the star feature or manually move reviewed tasks to the top of the list to keep track of which ones I've addressed. However, I'm wondering if you could suggest a more efficient method. Perhaps there's a way to color-code tasks or use another visual indicator to show which tasks have been reviewed and which are still pending?

[@MonolithMike]

Great tutorial on a great app. I use it everyday and still learned something here. Thanks Leila!

[@captainwalker]

Nice video Leila. Sadly, I've met some disorganised people - who will never have todo lists. There will always be those types in every industry and across other walks of life. For the group of people who want to become more organised, your video is excellent.

[@stop007michaela]

Thank you very much. 👍 That is exactly what I was looking for in last months. One note was too detailed for me, tasks in outlook to les details and planer is in our company not used. So that is the perfect overview od my tasks (and steps). Thank you very much (general for last years), that you make (with your tips and videos) our work so much easier 😄👍🤩

[@LeilaGharani]

Many thanks Michaela! I'm glad you found this helpful :)

[@ahmedmohassebelroby]

Always i press like button before watching

[@wayneedmondson1065]

Hi Leila. First task on my To Do list.. learn how to use To Do list.. haha :)) Thanks for sharing! Thumbs up!!

[@LeilaGharani]

Haha, thanks for the thumbs up, Wayne!

[@gurnealsingh2012]

Very nice beautiful this I Love and understand more than your excel tutorials but man watching you just makes me want to do a course in excel. Actually I need to do a refresher course on office

[@Han-dle598]

Thank you for this video. I have been using it at work with the Android App but wasn't sure how to put it all together. From this video, I appreciate that To Do is a separate app, so it can keep you from getting distracted by your email. I also like the distinction about dragging emails to your tasks versus flagging them. I get automated emails about training I have to do which I normally flag. However, I cannot delete the email until it is done. Based on your tips, I can drag it to my tasks and then still delete the email. I used to use Onenote for my task list, but it was just too slow to move email (where most of my tasks come from) to Onenote. I still use it though come when I have several emails I need to refer to for a task. I think what I like to understand, or perhaps experiment with myself, are the lists. I have a lot to try out come up before I get into the next video.

[@Han-dle598]

Thanks to this video, I've been using Microsoft To-Do for 6 months now successfully at work. I use any.do for home and there is something I like better about any.do that I wish To-Do had: ability to open deleted E-mails from the To-Do. When you ask To-Do to open an E-mail, it opens it up in web outlook (not desktop Outlook which I wish) only if it is not deleted. Some of my tasks are from automated E-mails (e.g. a link to training that is due). I have no desire to save these E-mails, but I need the hyperlink. In any.do, I would add it to my tasks, which would create the google mail link, and delete the E-mail. When I pull it up in any.do, and click the google mail link, it would still pull up the E-mail (if within 30 days) and I can follow the link. With To-Do though, I have to save that E-mail. The only alternative is if I'm at my desktop (but not mobile), drag the E-mail to a task, but I can't do that on mobile. So I'm spending extra steps with the E-mail.

[@jw9410]

i love all your videos. I am learning alot. You also explain things so nicely. Thank you

[@ankitsalunkhe3092]

Is there any option in "TO-DO" to have a like calendar view, so that you can visit the past dates and see what you have done on that day? (Please let me know, Thanks! In advance ;)

[@morze87]

In outlook desktop there is calendar module, where you can look at tasks that you did.

[@felixkfriju2649]

no

[@miguelhidalgo9372]

Madame Leila, I have been using To-Do for many years. Sometimes, you have inside connections. Tell them to have an option to print task lists. Tyvm.

[@alainvassart2937]

You can also add the hashtag in the task description itself. Also searchable. I manage several projects and instead of having a separate list per project, I just start the task description with the hashtag corresponding to the project.

[@LeilaGharani]

Thanks for the tip, Alain!

[@taherparsola786]

Thanks mam I have just started to use it ane I am very comfortable with it after seeing this video

[@LeilaGharani]

Great 👍

[@MohammedAlam-gx5sp]

you are doing GREAT !

[@saeedmahmoudi4312]

Thanks for this perfect video. Beside all the good information, your voice tonality is really amazing. It feels good to hear your voice.

[@fred_ucation]

You're a genius.... thanks Leila! 💯

[@arshamaazami6643]

I absolutely love your tutorial and helpful videos you mention some tips that aren't really obvious to us 👍👍❤

[@armandogonzalez4671]

Hi Leila thank You do mucho for.the vídeo. Please could You confirm me, if to do, has the option of a pop out Window alert, about the tasks? Thank You.

[@viziofamilywatchvideo3125]

Thanks for the video. I would like to manage personal To-do and Work To-do in different accounts, is there a way to see it together in one or overlay view, like calendars.

[@mohamedmalwa1607]

channel like this must be in the top

[@willyrodrigo9375]

Great video, Leila!! As always!!! Thanks for sharing knowledge!!

[@LeilaGharani]

My pleasure!!

[@SteSte-z8z]

@LeilaGharani Thank you very much for this introduction! Highly appreciated! If I use the # in the comments section of a task it seems not to work. But if I use it directly in the title it works. Any thoughts?

[@SteSte-z8z]

Found the issue: I was using the online version of ToDo instead of the Desktop App. In the online version CTRL+F seems to be working different (searching the site?). In the Desktop App it's working perfectly fine. 👍

[@MrLynch-ei4dc]

The Geek mug is awsome. Love your videos....very helpfull. Thank you.

[@LeilaGharani]

Thanks!

[@yoRRnl]

Hi Leila, is it possible to automatically add some taks to "my day" list? There are some things i need to do every day?