Manual Journal Entries Approval Workflow in SAP S/4HANA 2023: Concept & Demo

[@simonprinsen6684]

Thanks for this video. It is exactly what I am working on right now, so this helps a lot!

[@AbdullahGalal]

Glad it was helpful!

[@gadikotajagadeesh8120]

Currently i am working in public cloud thanks for sharing the video sir it will very useful

[@AbdullahGalal]

You are welcome

[@prateek11021988]

Appreciate the efforts. Awesome work. Would like to point out few drawbacks of this functionality. May be someone can throw some light. 1. Doesn't work for accrual/deferral documents. 2. Doesn't work for recurring documents. 3. Doesn't work for reversal document postings. 4. Doesn't work when uploading entries more than 999 line items e.g. payroll entries. 5. Doesn't work for vendor/customer related entries. 6. Doesn't work for currency adjustment postings e.g. FBB1 but I suppose there are new apps in latest Fiori version for that purpose. 7. Doesn't work for IC documents, but I suppose there are separate apps to configure for IC documents.

[@AbdullahGalal]

Yeah, in short, it only works using the "verify GL entries" app on FIORI, anything else is not covered

[@prateek11021988]

Agree. But these are valid requirements, and many organisations want to have a strict control over each and every kind of manual JEs.

[@AbdullahGalal]

@@prateek11021988 Agree! for that a more advanced workflow solution is needed

[@muhammadmasood8807]

Good efforts, as usual

[@AbdullahGalal]

Thanks a lot

[@mingary5613]

It looks like the approvers are managed on a individual user basis? Is there a way to assign approvers based on their roles in the system? Ie. all Accounting Manager? The idea is that everyone with the role accounting manager will get the workflow. And if there are any role change/new hire into the system, once they are assigned the appropriate roles, they'll be part of the workflow, instead of having to add their individual user accounts into the workflow.

[@RhitaHarouache]

Thanks for this. Very helpful. Does this work in another version than HANA 2023 though? or Should the client be in the latest version in order to have the Fiori tiles?

[@zamokuhlekhumalo9483]

@AbdullahGalal, what configuration is maintained to ensure that the items reflect in the processors Inbox App? i. e. Verify General Journal Entries for processor (Inbox) fiori App

[@ManoJoy-q1x]

I had doubt on the employee level creation for the BP Can you explain the Step

[@ajaypal8678]

This is SAP Std Functionality ? Could pls make video on Configuration

[@AbdullahGalal]

All the config steps are explained in detail in the config document shared with the elite members of the channel

[@gadikotajagadeesh8120]

Requesting you create one video for po accruals sir

[@AbdullahGalal]

Good idea! will see

[@ShivamPandey-dz9sl]

Hello sir can you explain sap cloud system

[@calinmarini2790]

Thanks for the video! As per my understanding, this workflow is not available (without customization) for posting journals via Deferrals/Accruals (previously posted via t-code FBS1), which is a big minus for an organization that would like to cover all manual journals via this SAP workflow. Is that right?

[@AbdullahGalal]

Only using the "Verify journal entries" app. Anything else is not covered

[@zarinaz7554]

Could you please advise, if in manage workflow for JE app we do not specify any conditions but only adding a step to verify and post and in manage Teams and resp. app we create those teams by company code KZ10 and KZ20, but there are also other companies which we do not create a team. Will this situation with no conditions in Manage worklow app create issues?

[@ArunKumar-vg3bu]

Sir I am your good member. This configuration is possible for ecc server.

[@AbdullahGalal]

Hi Arun, only on S/4

[@zarinaz7554]

Could you please advise what is Team owner for? Is that the person who can only edit the team?

[@AbdullahGalal]

No, it's the team's manager for information purposes

[@zarinaz7554]

Thank you!

[@Mohammadghalandari_1]

Dear Mr.Galal for the scenario, 1. I need approval for the last payment (in partial payment) to the vendor 2. approval for special document types, and also for payments I need a manager to check the correct bank account between different bank accounts and I have a question, can we assign a role to more than one manager? suppose one manager is absent today and we have an urgent document to be posted, can I assign an alternative manager?

[@AbdullahGalal]

We can assign to more than one manager yes, and choose that only one of them is needed. This "Verify Journal Entries" functionality is very limited. No vendors or customers, only GL accounts Approval for payments and bank accounts is something we do in the automatic payment run process using SAP BCM (bank communication management)

[@Mohammadghalandari_1]

Thanks

[@tilakraja-rx4tk]

Thanks for this video.. For me after submit the JE, status is showing Workflow Pending. Can you please help on this error.

[@AbdullahGalal]

This can be any error in the Workflow setup which requires troubleshooting. I've documented all the errors I faced in the configurataion document shared with the channel members

[@sapfico.learnings]

99th view. Hi AG, I didn't get link related to documents though I am an elite member. I had sent mail to specified mail in perks.

[@AbdullahGalal]

This is done I believe :) let me know if you have any comments

[@anithaganesha19]

Hi Abdullah, i am elite member, can you please config doc access.

[@AbdullahGalal]

Done

[@dinakhalaf4120]

can we use the same idea for workflow but for vendor invoices ? either from MIRO or FB60

[@davidds9435]

same question also .... and add to when the document is submitted, is it save as parking doc ?

[@AbdullahGalal]

This one only works the the verify journal entries app as in the demo, anything else is not covered

[@IndeedTechnologies]

I am looking for Public Cloud practice server. Any leads?

[@AbdullahGalal]

Did you try this www.sap.com/mena/products/erp/s4hana/trial.html

[@vishall0121]

Good day, I am elite member and already sent you an email for access of google drive three days back but still not get the access yet, could you please to check and give me access to the drive. Thanks

[@AbdullahGalal]

Done

[@AbdullahGalal]

Done

[@rushikeshchavan2506]

1st view 😊

[@AbdullahGalal]

We got a winner 🥇😁 let me know what you think of the video

[@rushikeshchavan2506]

@@AbdullahGalal definitely

[@krishnadkc]

How to subscribe the server ?

[@AbdullahGalal]

Send an email to [e-mail] for the details

[@ManjunathKalyanappa]

2nd view

[@AbdullahGalal]

Eager to see your feedback :) 2nd view of millions I hope 🤞😁

[@mdabubokkorsiddik460]

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[@gadikotajagadeesh8120]

Requesting you create one video for po accruals sir

[@AbdullahGalal]

Noted

[@mdabubokkorsiddik460]

I hope you are well. Visiting your channel I have seen your all videos and content are very good but your video SEO optimization is not professional. Perhaps you are busy for managing the channel. I Will do SEO on your KZbin videos to get more engagement. I can advertise your channel to get more subscribers and watch hours, And I can rank your videos on KZbin If you need . Are you interested ?