Compare QuickBooks Online vs QuickBooks Desktop: Key Differences

[@goldslinger]

Quick books online: where Your privacy ends. Quick books charges You dearly for conveniences and will spam You for more and more ‘conveniences.’ In this current environment, Your accounting software (Quickbooks or whatever) should be on a laptop that isn’t even connected to a network. Use another pc to print what you need to reconcile, then shred.

[@josephupton3601]

I have been saying this for years. Accounting software should be OFFLINE. No reason to ever update it. Use another computer for downloading bank statements, sending emails, etc.

[@syedhamza9693]

Never ever seen such an eloquent presentation. Thank you. It was highly insightful!

[@cincyeast5273]

Great video! Thank you. I switched recently to QBO from Desktop. I LOVE the automation of expenses and deposits. I am HORRIBLE at staying on top of that. I LOVE that QBO does it for me!

[@MerchantMaverick]

That's awesome! We're so happy to hear that you're loving QBO! Thanks for watching, Cincy. 😊

[@xgensean]

No the invoice customisation in QB Desktop is better because it is more complicatied. QBO shoud add a feature for advanced customisation in there forms. the current options are too limiting for sales agents who are putting in bids for a job.

[@kipalan]

I have had QBO for a few years and hate it. Spam and pop ups are non-stop and to edit a mistake is nearly impossible, zero customer support, my accountant advised me to dump it and start over with different program. what a waste of money.

[@MerchantMaverick]

Hey, Alan! Thanks for sharing your experience using QBO. Sad to hear that it hasn't been a positive! Have you looked into other accounting software options? If you're looking for recommendations, we encourage you to check out our list sharing the best options for 2023. Goodluck! www.merchantmaverick.com/easy-accounting-software-for-small-businesses/

[@mohanyadavofficial9911]

Amazing presentation. My problem is also solved. Thanks for the video.

[@MerchantMaverick]

We are so happy to hear! Thanks for watching.

[@shoaibminhas2133]

Hi hope you are fine. Which one is use for manufacturers/ industrial use?

[@MerchantMaverick]

Hey, @shoaibminhas2133! QuickBooks Desktop Enterprise & QuickBooks Desktop Premier both have a Wholesale & Manufacturing industry-specific edition. So, you'll need Desktop if you're looking for something that is industry-specific. You may also consider researching the differences between QuickBooks versions to see whether Desktop or Premier would be better. Check out our complete guide sharing the different Quickbooks versions: www.merchantmaverick.com/quickbooks-product-comparison/. We hope this helps!

[@DMundus]

I liked your video. I've been looking into qbo but have no changed yet. Your video showed me some features i did not know qbo had. Thank you.

[@MerchantMaverick]

We're so glad you stopped by today and hope you find the option right for you.

[@lacyjohnson6919]

Excellent video! Made it easy to select the right QB for me. Thank you

[@MerchantMaverick]

Hey Lacy! We're so happy to hear. Thanks for watching! :)

[@narekpapukyan5455]

Amazingly detailed and high energy presentation, subscribed!

[@MerchantMaverick]

Thanks for watching, Narek!

[@marysmith7765]

QBO is absolute crap. I’ve used desktop for decades and was really excited to make the switch to a more nimble program, but QBO simply isn’t THAT good. QBO has equally dreadful customer support, and it’s full of bugs. Also - who has ultimate access and control of your accounting information? Intuit. Lending? That’s why I have a bank, but Intuit is happy to constantly push capital access at you in desktop as well.

[@gwennwright]

I completely agree! Been using QB desktop for many years for multiple clients. We have taken on some that chose QBO for their businesses, accountant end reports and fixing bad bookkeeping is horrible. We also have several others that have moved their systems to XERO which is far better than QBO at all ends of accounting.

[@davidadamson3664]

This is exactly the information I wanted and was unable to obtain from intuit. Great video. Thanks

[@MerchantMaverick]

Glad to hear it was helpful, David. Thanks for stopping by!

[@GeraldHedgcock]

Can you generate a detailed general ledger report with QB Online - Simple

[@MerchantMaverick]

Hey, Gerald! Yes, QuickBooks Online lets you generate a General Ledger on all versions of QBO. To learn how to generate the report, this QuickBooks article provides you with a step-by-step guide. We hope this helps! quickbooks.intuit.com/learn-support/en-au/help-article/financial-reports/find-general-ledger-report/L2n5SbHls_AU_en_AU

[@mohamedfarsan4452]

Is there possibility to restore from QB 7.4 Australian version backup to qb usa accountant 2021 version?

[@utovenkatravi]

Very good presentation and guidance,. Please clarify whether both QBO and QB desktop are Multi company enabled?? thanks

[@MerchantMaverick]

Hi Venkat! Thank you so much for the kind feedback. To answer your question, with QB Desktop, multiple company files can be created under one subscription for no additional cost. For QBO, it is possible to add multiple companies under one login. However, a separate subscription will have to be purchased for each company. Best!

[@imend-itsolutions125]

what about multiple user how does online version handles that??

[@MerchantMaverick]

QuickBooks Online supports multiple users at no additional cost. The Essentials plan includes up to three users, the Plus plan includes up to five users, and the Advanced plan includes up to 25 users. If you're interested in learning more about QBO, check out our full review: www.merchantmaverick.com/reviews/quickbooks-online-review/. Hope this helps!

[@davidshelton9917]

This was an outstanding presentation!! Thank you so much!

[@MerchantMaverick]

We're so glad! Thanks for stopping by, David.

[@ronwatkins5775]

If I get a lifetime desktop license, can I still send invoices and receive payments online?

[@MerchantMaverick]

Hey, Ron! QuickBooks offers support for its Desktop products for three years. After this time, users will need to upgrade to continue to use certain features, including eInvoice and payment processing. Live tech support, updates, payroll, online banking, and other services will also be unavailable without an upgrade. Check out QuickBooks Desktop's Service Discontinuation Policy (quickbooks.intuit.com/learn-support/en-us/help-article/feature-preferences/quic[…]-desktop-service-discontinuation-policy/L17cXxlie_US_en_US) for more details. We hope this helps!

[@ronwatkins5775]

@@MerchantMaverick I guess ill have to switch to online version and hope there is enough security in place. Ive already had several bank accounts hacked, so im not really comfortable keeping my important info in the cloud.

[@Yane.Maya8]

Hello, good morning. We have two companies, which one would it be? the best option for us? Thank you

[@MerchantMaverick]

Hi Yaneth! It's hard for us to give a recommendation with little to no information about your companies! Generally, QuickBooks Online is easier to use and has more automations, more integrations, and better invoicing. Whereas Quickbooks Desktop offers comprehensive features, unique touches (such as lead management and sales orders), industry-specific versions of the software, and the potential to be more secure. It all comes down to what your business needs are! To learn more about the two and for our in-depth comparison, check out our article. We hope this helps! www.merchantmaverick.com/quickbooks-desktop-pro-vs-quickbooks-online/#QuickBooks_Desktop_VS_Online_Comparison_The_Final_Verdict

[@RUNA-pq2ob]

can I access my QB pro desktop USA CA file, to open my QB file in the Philippines?

[@VEGANSAM]

Hello, I can't stand QB, which I've had for years, which is also why I'd like to switch from QB desktop to another desktop software that's designed for that purpose, so it's seamless, easy migration, almost identical, with built-in shipping manager, etc. Is there such a thing, & if so, which is the best? Thank you...

[@MerchantMaverick]

Hey, Sam! Unfortunately, most accounting software today is cloud-based, so finding a locally-installed option that stands up to QuickBooks Desktop is pretty difficult. Sage 50 is one popular locally-installed option with cloud connectivity that shares many of the features you'll find with QB: inventory management, invoicing, and add-ons like payroll and payment processing. While I'm not sure about the availability or quality of a built-in shipping manager for Sage 50, there are some shipping integrations available that may provide comparable functionality to QuickBooks. A free cloud-based 30-day test drive is available to give the software a try. You can learn more about Sage here: www.sage.com/en-us/ We'd also encourage you to test out cloud-based options as well to find the best fit. To learn more about the best accounting software options, check out our blog post: www.merchantmaverick.com/easy-accounting-software-for-small-businesses/ - We hope this helps! 🙌

[@VEGANSAM]

@@MerchantMaverick The key words are 'most' & 'difficult'...both of which I know...which is why I posed my question. As for Sage, have you opened their site recently? Read the cookie pop-up & tell me if you'd like to do anything with such a company.

[@lindomuchacho1958]

This may be a stupid question, how can I buy a old QB desktop license and not the yearly subscription?

[@MerchantMaverick]

Hello! Unfortunately, QB Desktop moved to a subscription-only model and no longer sells the one-time licenses. You can only purchase subscriptions from QuickBooks or from other retailers, like Best Buy, Costco, Amazon, etc. While you can find older versions of the one-time license online, many of the online sellers aren’t reputable, therefore we don’t recommend them. We hope this helps! Thanks for stopping by!

[@jasonluong3862]

It's obvious that Intuit, like Microsoft with its Office ambition, wants everyone to use Quickbooks Online. It has gone out of its way to push this product. The Desktop edition exists because it's still unreliable to print out certain things like checks through the web browser, and some large companies still don't trust the cloud. I have been trying to figure out the accent of the presenter. My best guess is Belgium.

[@danielzastoupil2359]

That was my takeaway too. "Here are two options. Option 1 is expandable, mobile, and easy to use, while Option 2 is complicated and occasionally more useful"

[@alexrazumov9470]

which one would you recommend for a beginner with rental business?

[@MerchantMaverick]

Hey Alex! We'd recommend QuickBooks Online. You'll get a good set of features, automations, and integrations without the steep learning curve. Unless you just want locally-installed software and are willing to spend time learning QB Desktop, QuickBooks Online is definitely going to be the better, easier option.

[@alexrazumov9470]

@@MerchantMaverick Thanks a bunch))

[@antoinettehunt971]

Awesome!! Thanks for the great info.

[@squidly1117]

Does QBO not offer expense tracking?

[@MerchantMaverick]

Hello! Yes! QuickBooks Online does offer expense tracking. To learn more, check out our full QBO review: www.merchantmaverick.com/reviews/quickbooks-online-review/. Thanks for watching!

[@dereckprowling7245]

Brilliant presentation and now we know which solution we need !

[@azryzaky1781]

Hi Madam, Is there any way to learn Accounting software's for free

[@MerchantMaverick]

Hey! Wave is a great free & easy-to-use accounting software option for small businesses (especially for eCommerce). Keep in mind that it does lack project management, budgeting, and inventory tracking. Ultimately, your decision will come down to your budget and the features that your business needs. For our list of the best accounting software for small business, check out our post! We hope this helps 😊 www.merchantmaverick.com/easy-accounting-software-for-small-businesses

[@m.usama22]

Excellent video. Thanks a lot.

[@MerchantMaverick]

Thanks for stopping by!

[@willt.8645]

Desktop recurring payments do not migrate to QB Online... found this out after the migration with no warning. So mad right now. Will be moving to another company entirely

[@musaadam9257]

Our organization want to install Desktop base, but we are more of NGO some of the features is very difficult to customize, if you can direct e to any organization non-profits tutorial setting i will be much grateful

[@MerchantMaverick]

Hi Musa! QuickBooks itself offers some good tutorials and information regarding how to set up the software for nonprofits. Here's a basic overview: quickbooks.intuit.com/ca/resources/nonprofit-organizations/customize-quickbooks-your-needs/ However, if you find QB Desktop just too difficult to customize, QBO may be a better option. It seems that a lot of organizations use that version and have an easier time with it. Additionally, it also looks like QuickBooks offers more tutorials/help articles/etc. for QBO. Best of luck to you!

[@easypipsforex4741]

Nice Introduction

[@MerchantMaverick]

Thanks for watching!

[@avantgohel_]

Thanks

[@MerchantMaverick]

Thanks for watching! 🙂

[@jimturner6400]

I spent an hour drawing up an invoice this software shut me out and didn't save my work this is the second time this has happened .... ?

[@MerchantMaverick]

Hey, Jim! Ugh, that's extremely frustrating. We're sorry to hear that happened to you. Were you able to recover your work? If not, have you tried reaching out to QuickBooks to see if there's anything they can do? Wishing you the best!

[@jimturner6400]

@@MerchantMaverick Hi thanks it’s ok it’s just a tech issue think i maybe should have saved it as a draft or something . I think the software is great generally it saves me a lot of time thanks jim.

[@Peripherals_]

Thanks

[@coollife4471]

Nicely explained thanks

[@MerchantMaverick]

Glad it was helpful!

[@paulissifu8439]

Can QuickBooks Online be used as POS or one needs to still buy a POS ?

[@MerchantMaverick]

Hi Paul, If you are a QuickBooks Online user you can choose from a variety of cloud POS systems that integrate with QBO perfectly: www.merchantmaverick.com/point-sale-systems-integrate-quickbooks/

[@LaceyHubbard-ku3cz]

No worries...QuickBooks Online IS a P.O.S.

[@AccountingPro]

very nice presentation.

[@MerchantMaverick]

We appreciate the kind words! Thanks for stopping by today.

[@monkeyfinger7949]

Someone needs to roll off the piercing high end in the EQ for this video!

[@MerchantMaverick]

We always appreciate feedback! Thanks for stopping by 😊

[@ftlbaby]

THANK YOU!!!

[@MerchantMaverick]

Thanks for watching!

[@richardtruitt4646]

Great video. If there was no background music, or if it wasn't so loud, you wouldn't need to talk over it

[@MerchantMaverick]

Hey, Richard! We appreciate your feedback. Thanks for watching! 😊

[@sharonsachs8812]

Great Presentation!

[@MerchantMaverick]

Thank you, Sharon!

[@ToddBeal]

Turn down the music and stop shouting.

[@MerchantMaverick]

Hello! We appreciate the feedback. Thanks for watching!

[@Thegiffdog1]

The latest on line update screwed things up royally

[@MerchantMaverick]

Oh no! We're sorry to hear that. If you're interested in finding a QuickBooks alternative that might be a better fit for your business, check out our list of alternatives. Best of luck! www.merchantmaverick.com/the-best-quickbooks-online-alternatives/

[@Thegiffdog1]

@@MerchantMaverick like desktop

[@mhsidibe1]

No Journal entry import option in QBO wow...what a disappointment

[@latrindaa.k.atrinagoodwinr6708]

Nice Video !

[@MerchantMaverick]

Thanks so much for the kind words!

[@ParnellSloan-s4z]

Volkman Ways

[@dsbennett]

The iPad QB app is getting 1-star reviews because it doesn't work. Many complaints. You'd think with all the money the company makes they'd have an idea of how to make a functioning iPad app.

[@socalfrenchieztv3671]

Very interesting 👌online for us!

[@MerchantMaverick]

Hi, so glad to see you!

[@lauramcinerney9918]

completely wrong 1) QB desktop can be hosted and accessed anywhere. 2). QB desktop customers can pay invoices online 3). QB desktop is easier to use 4). desktop support is better. 4). bank feeds in QB online is overly aggressive with matching and has many more problems with posting the wrong things to the wrong department and 5). the "find" capability in QBO is much less robust than QB desktop.

[@MerchantMaverick]

Hi Laura, thanks so much for sharing your opinions here with other small business owners! We actually agree that QB Desktop can be hosted for cloud access. However, out of the box, it is locally installed software not available on the cloud. Hosting comes at an additional fee that we suspect many users aren't going to want to pay if they can easily use QBO to fit their needs. We are also in agreement that QB Desktop does allow you to make payments online! Ease of use and support experiences will vary between users, of course, but we truly appreciate you sharing your feedback for other viewers to consider. Best wishes!

[@jeremypannell9683]

I disagree yes it can be hosted but that is an additional fee and business owners don't need that when they can move to online !!

[@alexrazumov9470]

thank you_))

[@aeromedical6750]

OMG- she’s smart, articulate, and a ginger. I’ve hit the trifecta.

[@Steve-oh9tu]

Way to confusing.

[@truestory3307]

Why is she screaming

[@KmmBev]

I agree, did you think- "wow that coffee mug is big?" 🤪

[@truestory3307]

@@CharRichardson more like forced attention Wow!!!

[@Katq_research]

So, did she just spew talking points? So far this sounds like a sales pitch.

[@MerchantMaverick]

Hi there! If you're looking for an in-depth comparison on QuickBooks Online vs. QuickBooks Desktop, we encourage you to check out our detailed comparison blog post. Also, an updated version of this video is coming out very soon. Stay tuned! 👀 www.merchantmaverick.com/quickbooks-desktop-pro-vs-quickbooks-online/

[@VivekSharma-xv5yi]

I don't know QuickBooks online vs QuickBooks desktop which is better but I know you are so beautiful look like princess