Microsoft 365 On Boarding NEW Employees Tools & Tips!

[@mohammadhaque6404]

i joint a new organisation recently and they sent Temporary Access Pass. Earlier, I was not aware but now got to know today after watching your lecture. Thank you Andy, you are doing a great work for us.

[@AndyMaloneMVP]

I’m delighted to hear that and thanks for the kind comment😊👍

[@MrSam_Derp_Man]

OMG. that Temp access pass is so usefull. you can use it to deploy a new device without the users password or MFA. you just put in the TAP code and it will deploy and (if configured) directly make a new PIN. very very usefull for me.

[@AndyMaloneMVP]

Thanks Sam I’m delighted to hear that 👍😊

[@lakshantechone3624]

Hey Andy, Thanks for info!! sending love from Sri Lanka!!

[@AndyMaloneMVP]

Well, greetings from Scotland! Great to have you on board😊👍

[@barclayjamesharvest9354]

When it is good it is good!!!.Will be there one day.Thanks Andy

[@AndyMaloneMVP]

Ring of Changes, best album ever :-)

[@AbdullahOllivierreIT]

A quick note Andy, please use Entra going forward in your videos. It is much more cleaner than the classic Azure AD Portal.

[@AndyMaloneMVP]

I’ll try but not all of the features are in the new portal yet

[@ashooandbaba]

Simply fantastic !!! Loved it....

[@tonytango48]

Another fantastic video Andy!

[@AndyMaloneMVP]

Thanks, Tony, appreciate it

[@srikanths651]

Within 3 months You Got 15k More Subscribers....Awesome

[@AndyMaloneMVP]

I know!! It's awesome thanks so much :-)

[@syncj838]

Your work is invaluable please keep it up!

[@AndyMaloneMVP]

Thanks Fraser much appreciated 👍😊

[@danpowell7421]

Awesome tips, thanks for sharing :)

[@AndyMaloneMVP]

You’re welcome 😊👍

[@chrislukowski1825]

If we still operate in a hybrid environment with HAADJ computers, would we still create accounts on our local domain controllers first? Doesn’t look like the TAP would work unless we also had browser based cloud apps. Our AAD presence is mostly used for O365 features like Teams at the moment.

[@AndyMaloneMVP]

Hi Chris you are correct. I'd migrate these users across to AAD

[@bindaas0406]

Always great video

[@mahmoudshoaala]

Hi Andy, Thank you so much for the amazing session. I have a question. Is there any way to create an automated welcome email for all new O365 created users?

[@AndyMaloneMVP]

Yes I do mine with a power automate flow👍

[@mahmoudshoaala]

@@AndyMaloneMVP can you share with me the steps, please?

[@AndyMaloneMVP]

No but this will help you techcommunity.microsoft.com/t5/microsoft-365/how-to-send-a-welcome-message-to-new-users/m-p/85749

[@mahmoudshoaala]

@@AndyMaloneMVP thank a million

[@danielgomez966]

Hi Andy!, Can you do a video on implementing Attack surface reduction (ASR) rules in an environment and best practices? Thank you.🤗

[@omowale7884]

Microsoft Docs/Ignite.

[@AndyMaloneMVP]

Thanks David I’ll add that to the list 😊👍

[@bellomutiu2760]

thanks, good jobs

[@emmanuelchrispher8958]

Great video, thanks

[@AndyMaloneMVP]

Glad you liked it!

[@chankeo4791]

Awesome video!!

[@AndyMaloneMVP]

Thanks for the visit

[@fbifido2]

Please demo the HR part of the onboarding ??????

[@AndyMaloneMVP]

Unfortunately as a Microsoft trainer I don’t have access to third-party software for this. You would need to purchase a full license of workday or equivalent HR software for this to work. I hope you understand but I tried my best.

[@fbifido2]

@@AndyMaloneMVP ok, so it's not a Microsoft solution ?

[@omowale7884]

@@fbifido2 Yes, but it needs to be integrated with a third-party solution.

[@capricornnnn]

Thanks ❤️

[@TheUsamawahabkhan]

Amazing tutorial

[@AbdullahOllivierreIT]

Thanks Andy. What's the idea behind generating a TAP and sending it to the hiring manager in the pre-hire phase if the account is created in a disabled state ? My understanding is that TAPs are used for setting up strong AUTH.

[@AndyMaloneMVP]

And also for on boarding new employees

[@clodola1]

Thanks, can I ask 1 Q: MFA per user (Legacy) versus Authentication Method, I come across users with this disabled in MFA per user but MFA is triggered on login , Authentication Method has a record; I assumed the two of these are one in the same just two different menus illustrating if MFA is enabled for the User ; what am I missing? vice versa I can enable MFA per user but no record is illustrated in Authentication Method User section but as expected MFA is triggered on login, what is the difference ? MFA per user vs Authentication Method

[@AndyMaloneMVP]

This will help :-) docs.microsoft.com/en-us/azure/active-directory/authentication/howto-mfa-mfasettings

[@tristanwarner]

Self-service password reset, if enabled in Azure, will also ask users to register authentication methods per the SSPR settings.

[@praveensistu1164]

Hi Andy, Could you please send me the link of the off-boarding video, I do not see it in your channel. Also, If I want to talk to you how could I reach you ??

[@AndyMaloneMVP]

Absolutely here you go👍 kzbin.info/www/bejne/a4azh4ati5lgpaM

[@davidadams421]

A useful follow-up to this would be around the various automation technologies that can be used for various aspects of the onboarding process. For example, can Power Automate be used to create users? Maybe have the user select from a list (e.g. Microsoft Form) of groups they'd like to join > approval to group owner > assignment to group. I think some of the administrative deployment tools also have automation capabilities.

[@AndyMaloneMVP]

Good suggestion David thanks 👍

[@Timmy-Hi5]

It would be useful if you can show on how to automate this process, for dynamic groups and groups licensing when corp has large staff turnover, for example London transport 😁🇬🇧🎉

[@AndyMaloneMVP]

Yes, you can use dynamic groups for security group scenarios in Microsoft 365 and Azure AD. I done a number of videos on this on my channel. The full information on how dynamic groups work see the enclosed link. Thanks again learn.microsoft.com/en-us/azure/active-directory/enterprise-users/licensing-group-advanced

[@Timmy-Hi5]

@@AndyMaloneMVP Cheers Andy ;)

[@agbefii8453]

Do you have a paid course on Microsoft 365 from start to finish for newbies ?

[@AndyMaloneMVP]

Not yet but in time perhaps. Too be honest though all my knowledge is in my channel😊

[@agbefii8453]

@@AndyMaloneMVP I believe you are doing a great job on the channel but a structure training video would be appealing to most of us the newbies on Microsoft 365 and azure. even if the training is on this channel with playlist

[@AndyMaloneMVP]

@@agbefii8453 I do have topic and subject Playlists. If you want a full course though. It will cost 😁 I have a family to feed you know😉😀

[@MarkScottConflictGames]

where can I find that slide?

[@AndyMaloneMVP]

It's homemade :-)

[@timothyhahn5108]

Do have audio only versions (“podcasts”) of your videos, that people can listen to during there commute?

[@AndyMaloneMVP]

You know, that’s something I’m thinking about 😊 Great digestion. 👍👍