Missing Contacts, Notes, Events Or Emails On Apple Devices

macmost.com/e-2684 A common problem is finding that you are suddeny missing contacts, notes, calendar events or email messages on your Mac, iPhone or iPad. It could just be that you are looking only at a specific account or subgroup of those items in that app. Here's how to switch back to viewing all entries.
FOLLOW MACMOST FOR NEW TUTORIALS EVERY DAY
▶︎ KZbin - macmost.com/j-youtube (And hit the 🔔)
▶︎ KZbin Email Notifications - macmost.com/ytn ⭐️
▶︎ MacMost Weekly Email Newsletter - macmost.com/newsletter ✉️
SUPPORT MACMOST AT PATREON
▶︎ macmost.com/patreon ❤️
00:00 Intro
00:34 Missing Contacts
01:47 Duplicate Contacts
03:22 Missing Notes
04:37 Missing Calendars
06:04 Missing Email
08:04 Managing Accounts
#macmost #mactutorial

[@TheMrB]

THANK YOU AGAIN. I am a news anchor man in Asia, for the largest newspaper in Cambodia. I learnt from another video of yours how to click & drop with two fingers, rather than 3 fingers, which kept failing & files dropped in wrong places & use to send me INSANE. Each week screaming at my computer going mental, this week I did my show & not once did I get upset, thanks to your video. Cheers Buddy, much appreciated.

[@Abe-fp7ip]

I WAS having this exact issue with Contacts! Without you, I would have switched back to Windows long ago. Thank you so much!

[@cushman47]

Thanks Gary for the informative tutorial

[@Haikuone]

Thank you so much. I thought I deleted my contacts, but they were there, and I could see them again, thanks to your assistance. You Rock

[@loisskiathitis8926]

A very useful and informative video tutorial today! Thank you, Gary! 👏🏻❤️

[@debreale5236]

Wow! My head is spinning! I have saved your informative video for future reference - as always! Thank you, Gary!

[@oliverphotography1]

Gary, you're a gift to the Mac Community!

[@antoniosousa_61]

Gary, Great tutorial 👏. Thank you very much from Portugal. Regards, António

[@x7j4]

Thanks Gary for another excellent video. Before I started watching your videos I was almost ready to dump my Mac and revert to my old Windows PC. Your videos taught me the essentials I need to become a confident Mac user. Thanks, and I’ll join your Patreon group now.

[@bonaventura24]

Very useful as usual, thank you! Do you happen to have a recipe for the following scenario? I sometimes need to search for calendar events added years ago. If I search for them on my phone, I don't get any result. If I scroll back manually, the entry is there. Do I need to switch something? Thanks for the help in advance.

[@franknicholasdale918]

Great video, again it highlights that you need to plan how to setup

[@4lb280]

Bless you!! This has driven me crazy for months. I searched all over Apple blogs abd found nothihg but complicated answers I can't believe I'm so stupid.🤣

[@melstyle7619]

Your videos have been so helpful as I am getting ready for my first laptop. I’d love to go paperless after this purchase. Would you have a video to help me on what files to store them in? Im so glad I found your channel recently.

[@macmost]

What info are you looking for, specifically? Not sure what you mean by "on what files to store them in"

[@desertpatient]

Thanks bunches

[@hallchristian1]

What a great video!

[@franknicholasdale918]

What would very helpful is when using IMAP between iPhone and gmail, the folder interaction

[@christophenevejan4782]

Thanks for the video. I figured out that some of my contacts did not show up because of not having enabled the google account on the macbook pro…

[@Burps___]

All you videos are gold, Gary. Thank you. Apple 🍎 once had the “promise” that M-chip Macs would be able to run iOS apps. Has that ever come to fruition? Thank you.

[@macmost]

Yes, that's been possible since day one. In the Mac App Store you can switch to "iPhone and iPad Apps" with any search. However, a lot of app developers have specified that their apps only be sold on iPhone and/or iPad, often because they require touch or features specific to those devices (like mobile features, etc).

[@Burps___]

@@macmost I see. Thank you for your explanation, Gary. Appreciate you.

[@grafichs]

Thanks

[@303Estates]

Hi Gary... love your Mac video's! My big issue with M1 Macs is how bad the email search works vs. my old iMac running Running Mojave. It's search works great, as a search for mail should. My M1 SUCKS!! do you have any video on this? Any thoughts. Thanks!! KEEP UP THE GREAT WORK! (Mac user since 1986)

[@macmost]

That feature how nothing to do with what type of processor is in the machine. Something else must have changed. For the most part, email is a function of the server you are working with. The Mail app is just a "client" that accesses it. Or, it could be that you are using search a little differently now (selecting the wrong space to search in, for instance). Throw away the premise that it has anything to do with M1 vs Intel. Now focus on trying to figure out what else could be different since you moved to a new machine. Call Apple Support or consult directly with an expert if you can't figure it out on your own.

[@RyderCragie]

8:59, if you tap on an account here (e.g. iCloud) you can turn on/off Mail, Contacts, Calendar etc.

[@nevillecole2000]

IOW, just like Gary does at 8:26?

[@4philipp]

That was interesting. I think for many old timers there was a time when we wanted to be super organized and not have groups show upon the “all accounts” section. Then we forgot about it and now, years later can’t find anything. Speaking of being organized. Is there a way to turn off sharing to iCloud but be able to share amongst devices with a local router? Additionally, is there a way for the mail app not automatically download email but be able to send? My reason is, I’ll be traveling in the near future and internet connectivity will be limited, spotty and expensive. So I want to be able to manage data transfer priorities. Any ideas?

[@macmost]

If you stop using iCloud, that could cause a lot of issues too. Make sure you know what you're doing. But if you wanna share files without it, you can always use airdrop. Email preferences, general, there is a setting for how often email is checked. Just set it to manual.

[@nevillecole2000]

Ditto using AirDrop.

[@4philipp]

@@macmost hmm, email has Manuel, that will work. Never used airdrop, got to look into that. Thank you.

[@jun_suzuki42]

Hi Gary, I am having one issue with the iCloud syncing. Do you experience on certain devices, Safari is not syncing at all? Including passwords, browsing history, opened tabs etc.

[@macmost]

I would simply check to make sure Safari is selected in iCloud settings. Even if it is, try toggling it off and on again.

[@Pixcess11]

I would like to see what the Numbers sheet that I'm creating looks like without going in and out of print mode. I would like to make list templates and be able to see whether they fit on the 9.5 x 11 single sheet of paper as I create the template. Do you already have a video on this, or is this even possible? By "list templates" I mean grocery lists, to do lists, etc, with places for checkmarks to check off what tasks I've completed.

[@macmost]

Go to View, Show Rulers. Then you can see exactly what you are dealing with and even drag guides out of the rulers to set up your page margins so you can build you spreadsheets to fit a specific size.

[@miguelduarte309]

Good afternoon, It's to continue with the excellent videos, very informative, they work very well! But if I can ask a separate question, if it's okay. I have on my MacBook and iPhone, in the email application predefined by IOS, an email from work that I added, which has its own domain and everything else, I had to add an Exchange account. My question is about the new updates of IOS and MacOs, which has a field to create a domain, in email, if I'm not mistaken. Is there any difference from the whole process I did in creating the Exchange account and now creating an account with my own domain? I don't know if I'm able to express myself well. . . it was just to know if there are advantages or not, if it's worth it . . .

[@macmost]

I think you mean the ability to use iCloud email with your own domain. That would have nothing to do with using an Exchange email account though.

[@miguelduarte309]

@@macmost Ahhh ok, so basically I didn't realize anything about how to use my own domain, but since one thing has nothing to do with the other. Thank you anyway.

[@CBCMI]

Thanks Gary for the great information, however, after going through all of this, I was not able to recover my Notes data so after a day of playing around I quite by accident, discovered, if I go to System Settings> click on the Notes icon (not the toggle switch) which brings up a window that says "Sync this Mac"> click on the toggle switch and wait till it turns off and then click it again to turn it back on. Voilà I have all my data back! Hope this helps someone, but I'd rather see none Fluki software.

[@macmost]

Not sure where you mean. There is no Notes icon at the top level of System Settings. Do you mean in System Settings, Apple ID, iCloud, Apps Using iCloud?

[@davidcking7]

Thanks, Gary. I've run into the problems that you've covered in this video. You've explained it all in an easy-to-understand way. Much appreciated. One issue that I have not been able to figure out for some years now, relates to Calendar. The default reminder is set for 9 a.m. I've tried setting mine to 5 a.m. That results in the reminder notifications coming up at 7 a.m. Don't ask me why ... I have absolutely NO idea. I've searched for ways to change this, but can't find a solution. The Calendar Prefs doesn't allow you to change the default reminder time. I've painstakingly changed each and every reminder (several hundreds) in my Calendar to 5 a.m. only to find that it doesn't work - reminders come on at 7 a.m. And then the event seems to switch back to the default 9 a.m. It's like one of the circles of hell!! I'd love to hear your thoughts on how to get this to work ... thanks again for all your wonderful videos.

[@macmost]

I've never run into that. When you say "setting mine to 5 a.m." what exactly did you do?

[@troubador7384]

@@macmost Thanks for the response, Gary. I set the Alert time to 5 a.m. The default Calendar Alert time is 9 a.m. When I set it to 5 a.m. the Alert pops up, invariably, at 7 a.m.

[@macmost]

@@troubador7384 But where are you setting that? Do you mean the Day Starts At time in Calendar, Preferences, General? Or are you talking about individual event times? This sounds like a time zone issue. What do you have set for "Turn on Time Zone support" in Calendar, Preferences, Advanced?

[@davidcking7]

@@macmost I'm referring to individual event times. Turn on Time Zone support in Calendar Prefs is checked (I'm in Canada on Eastern Time).

[@macmost]

@@davidcking7 That could be it. I have time zone support OFF. Look at the help on that. If you have it on, it would be easy to set the events to the wrong time zone and that would account for the sudden 2 hours change.

[@marcusokuno7426]

how do you show, or display on the contact card, what account it is in? i.e. google? or icloud?

[@macmost]

I don't think there is any indicator.

[@pablolipszyc2363]

I'm so sorry that you have only 3 friends :-)

[@macmost]

What's worse is they all obviously gave me fake email addresses and phone numbers!

[@briantdaniel9280]

@@macmost LOL!

[@javtimestwo]

Question for Gary: Recently in my Mac mail I accidentally clicked an email from a company and marked it junk. Subsequently, every email from that company name is going into my junk folder. I have clicked on the emails and noticed at the top right there was a tab for, "not junk" and, "move to inbox". I have clicked on both many times to identify the sender is no longer junk but the emails continue to land in my junk email. Is there a method where I can permanently undo the junk email designation?

[@macmost]

Perhaps it is your email provider putting them in a junk folder, not the Mail app?

[@qwincyq6412]

I’ve noticed you have to be careful if you don’t want an email to put it in trash. If you mark it as junk then every subsequent email from that sender goes to junk. Moving it back to the inbox usually solves the problem.

[@nevillecole2000]

Have you tried putting that email address in a contact? If you do that, you can go even further by marking it as a VIP e-mail address. I have been doing this for years.

[@user-vu8ob6vn2i]

yesterday i formatted my iphone XR by mistake. but can this method work with me to restore my notes?

[@macmost]

If you had your Notes in iCloud, then just signing back into iCloud will get you your notes back.

[@raleedy]

Earlier this year I block-deleted old e-mails from my in-box, all those older than 1/1/2021. I did not realize that this would wipe out e-mails that I had moved to other mailboxes and folders within Mail. The change is within the scope of my Time Machine back-ups, but I don't know how to get to old e-mails to restore them. An Apple support forum suggested invoking Time Machine from within Mail. That doesn't work for me. Can you help, or suggest an approach?

[@macmost]

It really all depends on how you store your email. For most people that's now on the server. So you probably can't recover anything from Time Machine. If you really need to though maybe take it to an expert to have them look.

[@mattcvac]

How about messages. I am always losing parts of a conversation. Especially between different Mac’s I own. Thanks

[@macmost]

Only parts? Not sure why that would be happening. Make sure you have Message syncing switched on in iCloud (for iMessage) and SMS Forwarding switched on for everything else.

[@aayanscreativelab1786]

MISSING *SOME* NOTES? LITERALLY EVERYTHING IS GONE. 0 FOLDERS, 0 NOTES, EVERYTHING CEASED TO DISAPPEAR

[@macmost]

Perhaps you simply signed out of your iCloud account? If you can't figure it out, contact Apple Support.

[@qwincyq6412]

One of my frustrations is that if I add a contact on my phone I can’t assign them to a group. To make groups and assign contacts to them I have to edit later on my mac

[@macmost]

Yes, it has always been that way. I guess Apple doesn't want to overcomplicate the Contacts app on iOS.

[@jg6ycuj340]

I forgot if I save them iCloud

[@1234clarknj]

I get a LOT of duplicates. How can we best manage?

[@macmost]

First, figure out why. If this is because one is in iCloud and the other Google, then pick one system and use just that, turn the other off. If the duplicates are in both, then do a sping cleaning. Put the time in to get it right.

[@carolbianchi7852]

I also made this discovery, and have been putting in the time to rectify. It would be most helpful if the cards noted which account they were in so that you delete the right ones. Right now I have to go back and forth to figure it out.

[@vanessatang6760]

What about changing ID'S in notes? I accidentally logged in my account in my MAC and then wanted to logout to get in my husband's Apple ID and now I am stuck and can't switch

[@macmost]

Why are you "stuck?" What is preventing you from switching accounts? Whatever it is, call Apple Support and get some direct help about how to switch accounts.

[@RoyaleAngels24]

So i deleted a contact for sure, and I cant get it back. Do you know how to get it back?

[@macmost]

From iCloud? Go to www.icloud.com/recovery/

[@RoyaleAngels24]

@@macmost It just shows a blank screen. Should I restart my computer?

[@macmost]

@@RoyaleAngels24 Your Mac's screen is blank? That sounds like a very different problem. Call Apple Support.

[@LookNook2020]

👍🏻

[@lupeaguayo6892]

I had Notes and Reminders on Split View when I closed my iPad. The next time I went to pull the note up in on my Phone it was not there. When I went back to my iPad at a later date, I saw the Split View in that view where you can swipe programs away. I closed the Split View and went to pull the note up and POOF gone. It’s not in deleted or anywhere else. I’ve offloaded and reinstalled the Notes app and still gone. This happen to anyone else? Is it a Split View glitch?

[@macmost]

Not sure what could have happened there. Perhaps the Note is not stored where you think it is? Like maybe you have some local (not iCloud) notes on your iPad, or also have notes stored in Google or elsewhere in the Notes app on your iPad?

[@lupeaguayo6892]

@@macmost thanks, Gary. No, I’m sure it was in Notes. I guess it was a glitch. Love your channel. It is a wonderful resource.

[@jg6ycuj340]

Second from New York City good morning 11:03 a.m. how can I bring I want to bring my videos back FaceTime Google Chat one year ago

[@macmost]

Not sure how to advise you on this. If you think you saved some videos to your iCloud Drive or Photos, then search for them.

[@jg6ycuj340]

@@macmost I trying by can I find them in my iPhone 12 Pro Max I'm FaceTime hun and Google Chat I cannot find it it must be somewhere inside a phone I can find a maybe a hacker could help me

[@josephmunyao6639]

First.

[@Zathrian451]

great video!! I'm sure this will be useful as i progress to Mac Monterey OS (M1 chip) from an intel based Mac and windows. this is a very popular google search - (what happened to my notifications?) about a month after i got my Iphone 13 my notifications disappeared from my late 2019 MacBook Pro. I literally tried everything. even after I got my Mac Mini and traded in my laptop, my notifications are still missing. thank god my Iphone still gets them. any ideas Gary? thanks :) PS i set up my mac mini using time machine

[@macmost]

Not sure what you mean by "my notifications disappeared." They are not static things like Notes or email messages. Do you mean you are not receiving new ones? Notifications for WHAT, specifically? Have you gone into System Preferences, Notifications and adjusted them as you like? Have you set you Focus mode (AKA Do Not Disturb) to hide notifications. Check there too.

[@Zathrian451]

@@macmost i am not receiving you tube, twitter, and email.... the only thing i receive once a week is screen time (for the laptop, absolutely nothing from the Mac Mini). beside the many google searches (there are literally dozens of them for missing notifications for Mac Computers), I've been in system preferences many times. every morning i had a list (30-40 notifications) on the right side of the screen. then one morning they were all gone, i did nothing to cause this besides getting an Iphone about a month before, for which i get all my notifications immediately from the phone.

[@macmost]

@@Zathrian451 To me it sounds like you have turned them off, perhaps in Focus. But if you can't figure it out, you can always contact Apple Support and have them help you directly.