Move Microsoft Forms Data to Microsoft Lists

[@bukmba]

There aren't many people who explain better than you. Thank you.

[@AprilDunnam]

Thanks Bernd!

[@mindyskidder]

I know this video was published in 2020, but I am so glad I found it. My Microsoft Forms & Power Automate screens look very different, BUT, I was able to follow your tutorial and used it to trouble shoot why my list wasn't being populated correctly! Thank you!

[@sverkerleschzyk2993]

It doesn't work for me any tips ?

[@wezjy]

After many several videos this one was the right video. Thank you for the great video you have.

[@blackchristiangeek]

This my friend was a much needed lifesaver and earned you another subscriber. Thank you and God bless.

[@AprilDunnam]

Thanks so much for the sub!

[@challasubrahmanyam2900]

All your videos about Flows are so much helpful...Thank you so much... looking for more and more

[@AprilDunnam]

Thank you! I need to do some more Power Automate videos. I'm adding that to my list once conference season is over and I can get some videos recorded again

[@challasubrahmanyam2900]

@@AprilDunnam Thank you April. Looking forward to watch and implement the same wherever that fits. Thank you again.

[@kofi-tawiahagyeman]

Wooooaaaaaw! Just what I needed. Love you Dunnam!

[@AprilDunnam]

Sweet!

[@sonya5568]

Yassss! I'm learning a new job and this is helpful. I am a firm believer in working smarter and not harder. I'll be watching this a couple more times and save it so that i can make my job so much easier. :) Thank you!!!

[@AprilDunnam]

Glad this video is helping you work smarter not harder Sonya :) Thanks for watching!

[@mararamitchpeace]

She-ro! Thank you soo much. You made creating an automatic flow for my event registration so easy! 🥰

[@AprilDunnam]

Yay! You are so welcome! Glad I could help make it easy! 🙂

[@eliace5677]

Awesome.. thanks i will try right away next week... easy to follow up..

[@AprilDunnam]

Good luck!

[@idaelrey26]

Excellent video April! Top quality as everything you do! Thank you so much!

[@AprilDunnam]

Thanks for watching Idael - glad you liked it!

[@NicholasChee-f1c]

Best tutorial . Thank you so much.

[@AprilDunnam]

Thank you!

[@missahfly]

You are awesome! Finally found a video that is high quality and straighfoward.

[@AprilDunnam]

Thank you!

[@louiseanderson7802]

Awesome, thankyou so much, I've been stuck trying to get form data already entered into lists

[@AprilDunnam]

Glad I could help get you unstuck!

[@gigi5gls]

Excellent tutorial!!!! Very helpful....THANK YOU!!!!😊

[@AprilDunnam]

Thanks so much! I'm very glad to hear it was helpful 🙂

[@kirankumarl3111]

Hey Hi, Thanks a Ton! I was using Forms to collect data for my organization and user complaining about data check after form submission, after looking at your video, and your step by step process, i was able to fix that issue. I cannot thank you enough for this. :)

[@AprilDunnam]

Yay! Great to hear that this video helped get your process working!

[@marlontorres956]

unbelievable, excellent video. I'm really impressed. Greetings from Brazil

[@AprilDunnam]

Thank you! Cheers!

[@gacekigor1068]

Hi, This was very helpful. I also liked the trimming of the video and that is presented at a steady pace. Thank you.

[@AprilDunnam]

Glad you enjoyed it!

[@ResponsibleXI]

Great video once again! Thank you. It would have been great if you had covered how to get attachments from Form to List Item. And also different complex column types. It would have taken the vide to next level. Can you make one including different column types?

[@AprilDunnam]

Thanks for the feedback Ramesh, I'll consider that for a future video

[@ivanrobles6360]

Very useful content. and easy to follow. Thank you, Thank you Thank you!

[@AprilDunnam]

Thanks so much. I"m very glad to hear it was easy to follow 🙂

[@toarahie]

This was great and EXACTLY what I was looking for! Thank you!

[@AprilDunnam]

Glad it was helpful!

[@itsRohitJain]

So well explained, Thanks April

[@AprilDunnam]

Thanks so much!

[@markoepolo8835]

Amazing video! You're a great teacher!

[@AprilDunnam]

Thank you! 😃

[@Jayjayvn]

Perfect explanation!!

[@AprilDunnam]

Thank you ☺

[@soosnatachowdhury8974]

April, much appreciate your content which is allowing me to effectively apply systems to master time efficiency. Keep up the good work.

[@AprilDunnam]

I'm so happy to hear that! Thank you!

[@soosnatachowdhury8974]

@@AprilDunnam Might I also ask if there are videos within Power Automation to send interactive notifications to someone else (& not self) - if you have a video I will be grateful if a link can be shared, please.

[@SS-cd1dl]

The ability to have a table in forms would be great.

[@AprilDunnam]

I agree!

[@12agora]

Aguardando ansioso por esta melhoria!

[@anraki013]

Thanks April, Very Helpful

[@AprilDunnam]

You're welcome. Glad it was helpful!

[@dnbtexas]

Thank you for helping find a better way!

[@AprilDunnam]

Happy to help!

[@dineetamang1709]

Thank you Just what I was trying to find.

[@AprilDunnam]

You're welcome!

[@GavinScrimgeour]

That's a brilliant video - many thanks for that, it's answered a few questions for me.

[@AprilDunnam]

Glad it was helpful!

[@fannybrisker5797]

I created my first list workflow, thanks!

[@AprilDunnam]

That's awesome!! Here's to many more workflows to come !

[@Happykay5722]

So helpful. Thank you!

[@AprilDunnam]

Glad it was helpful!

[@ruthypaulgreenwood6210]

Really helpful video! Do you have a video on how to get the attachments from Form to List item?

[@PearlHarborNationalMemorial]

Thank you so much for the video @April! Question, my company does not have permissions to use PowerAutomate just yet, how can I create the flow manually without using one of the "record responses in sharepoint" template.

[@accmasmali]

I am very glad and grateful to you, that helped a lot. Thanks.

[@AprilDunnam]

You are welcome! Glad it helped!

[@gordonresquer4604]

Ms. Dunham, with all the various platforms to store data, I need to collect standard data from employees i.e. Last Name, First Name, Car Type, License Plate, Make, Model etc. This list is updated annually. Would you recommend as the data input using MS Forms and storing into a MS List or MS Forms into MS Access?

[@superimager3105]

Thanks for walking us through that. really helpful

[@AprilDunnam]

My pleasure! Glad it was helpful!

[@criticalwill5875]

Hi @April Dunnam. The template in your video seems to be missing from Power Automate... I searched by title and template number and found nothing. Any chance this has been removed by Microsoft?

[@criticalwill5875]

Additionally, it appears the "list of responses" is not available as a selection when using the "apply to all" in Power Automate (or anywhere else when using Form responses in Power Automate).

[@jamesluc4138]

Fantastic. Is there a video you have on how to include the attachments from the form in the created list?

[@DianaLopez-ow4wq]

omg this was soooo good !! thank you very much !!👍

[@AprilDunnam]

Glad you liked it!!

[@tolulopeesho852]

Hello April, Thank so much for this video. I created my a Group MS Form, which responses are loaded on SharePoint Lib and my SharePoint list was also created. But some responses on my form are not showing up in the dynamic contents for me to match the responses to the list columns. Please How do I resolve this? Thank you.

[@kanwalsingh2802]

Thank you for the Video, may i know how can i create multiple records with separate date on every row in list when Microsoft form response has Start date and end date.

[@austynries]

This was so helpful! Thank you!! I want the list to be private to just me and supervisors. How could I do that?

[@Lucas-qp7ey]

Thank you for this video.

[@AprilDunnam]

My pleasure!

[@Moker2012]

This is just excellent. I was messing around with crappy Infopath to get some kind of sub-optimal result , but this rules.

[@AprilDunnam]

Oh InfoPath, I remember those days :)

[@parazita109]

Ok, at around 11:30 I had this great AHA moment what I was looking for the whole day while watching many tutorial videos but could not find the answer... Amazing! Creative = smart !

[@AprilDunnam]

Thank you! Glad this helped you find what you were looking for!

[@lucaslegz]

Thank you so much for this great video. Question: what if my MS form has choices? When creating the list, do I add the choices or leave that blank? Thank you!

[@davidcooper-nx4yg]

Really helpful video, thank you! I've got a question. If I use the spreadsheet created by the Form, if I was to create more columns alongside it and input data, can I create a flow to send that data to the list also?

[@reidmyers5922]

This is a wonderful video! But, I am having trouble getting my existing reports into Lists. When I run the test, I get an error message that the input parameters of my Create Item action. it is saying it needs "to be of type 'String/uri'." Do you have any idea what my issue might be? I followed your steps exactly!

[@browndindy5069]

This was so amazing! Thank you

[@AprilDunnam]

Glad it was helpful!

[@clayfisher3194]

When in the 'Record Form Responses in SharePoint", will the Form ID dropdown include/show Group Forms? It doesn't show the one that I created in Group Forms. Any suggestion?

[@AprilDunnam]

Hey Clay - To use group forms in Power Automate you'll need to select the "Enter manual value" option in the flow action and copy/paste the form ID in there. It can be found in the form URL, should see a formID= and a big long number which is the ID

[@angadm27]

Thank you for this. Quick question - How would I do this if my questions in MS Forms are radio buttons?

[@rajshunmugavelu8281]

Great Video. How do I forward or send back the form to the individual for data correction and resubmit?

[@brinnleach-wilson5768]

A video on different column types would have been great because my form has dropdowns and radio buttons and none of those fields populated on the list.

[@JenniferHilgendorf]

This is just what I needed, however, it doesn't seem to be able to match up the form option when someone submits a file, like a photo or logo, or word document. Any ideas?

[@AprilDunnam]

Hey Jennifer! The process to extract files requires some additional steps that I outline in this video: kzbin.info/www/bejne/jpPCnGushKqFprc

[@Bodywreath]

This works! thank you so much!!!

[@AprilDunnam]

Awesome! You're welcome!

[@debbieramirez2463]

Thank you for this tutorial! I am now trying to figure out how to get responses in multiple sheets-depending on what info is entered on my form. I can't find a tutorial on how to do that.

[@renzokouken9781]

Will try this out Thank you 😊

[@AprilDunnam]

You're welcome 😊

[@oluwatobiyusuf]

Thanks for this awesome content

[@AprilDunnam]

Thank you for the support!

[@juancarlosolartecorrea6479]

What a good video, I have a concern for a problem that I have, I need that when a user has already filled out the form the message that appears is "Your response has already been sent, This form only admits one response per person." My question is if this information can be customized so that a link to another page appears

[@diarmuid9866]

Hi, When I want to setup the 'Record the Responses in Sharepoint' (7:30) and am choosing the Form IDs, the last box (Create List) only gives me one Sharepoint option for Web address connected to my Uni. There are no options under List Name. Can't continue! Help please!

[@paolovr1970]

ILY thanks again April

[@AprilDunnam]

You're welcome!

[@gabrielferreiraguimaraes2092]

Great tutorial, but I need to know the quiz score in addition to the start time to calculate the duration of the assessment. Is there any way to get this data?

[@rahelwubshet2797]

Excellent presentation. I followed the instruction, but my data from the form not populated in the list. with Instant flow as well; though the run was a success.

[@christinepowers2357]

Ok question, I followed your tutorial to the t. When it came to finding my form id, my forms wouldn’t populate. I googled what was going on and I tried copying and pasting the form in manually. My dynamic content window still wouldn’t create the different choice I had on the form or lists and I kept getting an error. Any idea what I’m doing wrong here. Is it something within my form? I didn’t create the form and it is one on a network sharepoint channel if that helps.

[@marzannerautenbachoccupati5546]

Hi April is there a function to digitally sign a form with one's signature?

[@olahenningsson6949]

Another great video, thank you April. I've got a Forms shared in a Teams and can't find it in Power Automate, only Forms that is mine. Am I missing something or isn't it possible?

[@AprilDunnam]

Hey Ola - Great question and probably something I should have mentioned in the video come to think of it... By default only forms you've created show in the dropdown in Power Automate BUT you can reference Teams forms by clicking on the "Enter manual value" dropdown option and copying and pasting in the Form ID in. You can get the form ID by opening the form and copying what's after the "ID" parameter

[@AbanaBaKristo]

You earned another subscriber

[@AprilDunnam]

Thanks so much for the sub!

[@markmoscosa2371]

Hi April! I'm running into a problem, making every step up to minute 10, and just don't get it to work. I submit the response and it stays in Power Automate with no response. Just re-do a couple of steps and didn't work. Thanks for the video.

[@TheDizzleChannel]

I updated my sharepoint lists BEFORe attempting to make the connection between forms and sharepoint list. But in the flow form (when I match the fields of sharepoint and the form) it always has the PRE-modified sharepoint list. I have no idea why or how to make it update and sync. I try hitting refresh, closing apps out, starting over with the flow and nothing changes. It happens with different sharepoint lists/forms. Have you ever seen this and know how to update? I finally learned so much from your video but can't move forward to try it!

[@carlosm5591]

Hi, when you insert a response with multiple answers, in the list SP adds " " to each element, is there a way to remove them? Thanks!!

[@testingcommissioning7556]

This is great! one question, how can I move Group Form instead of personal Form to Microsoft List?

[@KevinLaw091]

Yes this was my exact question. I don’t mind using personal forms but the issue is when I’m posting attachments like photos collected in the form the the MS list… the photos are stored in my personal one drive vs the SharePoint directory

[@linejungpedersen9514]

Great guide. Do you know if it is possible to share who has filled in the forms, in the list? At work Microsoft registers who we are from our MS-profile, so it would be great if we didn't have to write our name or initials as part of the forms' questions. We share who is attending certain events, and there it would be nice to directly share who has responded to the forms in a list. Does the question make sense?

[@robh2489]

April, I'm having problems getting financial values and dates to work with the flow and populate the List, can you help?

[@24zomaar]

Hi April, how do I do this for multiple choices, some with 'multiple selection allowed' and some don't. With multiple selection allowed, responder also could also enter free text.

[@kimkiefer4210]

April this is a great video as are all of your videos. Quick Question when wanting to pull in Quiz Results, how can we pull in the Final Score into the list?

[@CedesHawkins]

Do you by any chance do one on ones? I am having an issue with Forms, Lists, Sharepoint

[@dodoitdave1346]

Any advantage of migrating to List rather than Excel?

[@AprilDunnam]

Great question - there are several. When we move to Lists we get lots of workflow capabilities built in to automate the data if need be with Power Automate. We also get the ability to easily collaborate, share and embed that data in a ton of places (Teams, SharePoint, Lists app, etc). And it's easy to report off of with creating views.

[@SusanKelly05]

How do you take other fields that aren't single line text (e.g. Numbers, and currency) currency in SPO Lists?

[@adelangel777]

Dear April, is there a way to create a Microsoft Forms using a dropdown with information from a SQL Server for example taking information from an employees table in order to get the EmployeeNumber and EmployeeName, or what do you suggest to use this, my project is to make a Quiz but i need to get information from a database on SQLServer to show some catalogs.

[@shahidrasool1052]

Great video. I am getting an error if the data field is null in forms. can you guide how to handle this?

[@FenixFenix-p5p]

can you instaed doing workaround create a sharepoint list that will have form inside?

[@FenixFenix-p5p]

other then the website where the form is filled and results are stored is data somewhere on my onedrive or?

[@KayleighCarrillo]

Hello! Does anyone know if it is possible to power automate a microsoft list to a microsoft form that you did NOT originally create but are a collaborator on?

[@techdrift73]

Hi April. I see that the Responder Email is available as dynamic content. If the form is submitted by a user in my organization, how do I get the users name as dynamic content ro write to the sharepoint list?

[@GinoFerreri]

How's the connection between a list with columns that are for instance formatted as currency or Boolean reconciled with forms which you don't have that type of formatting or data type if you will. These columns don't show in the dynamic fields in the template you use in flows.

[@carlhollier9182]

Very informative. Question. One list is created and populated, is there a means to update an existing record? Or view a response in the Form format?

[@tejashulawale5092]

Hello April, I want to know is it possible to add new Microsoft form in existing sharepoint list ?? If yes, could you please let me know ?

[@mr.mrs.gebeyehou674]

Is there a way to move the columns in the form excel sheet that is generated?

[@ChuckSteel]

Another way to process existing form responses is to grab them directly from the Common Data Service using the List Records action. Use Entity Name of Customer Voice survey responses with the following filter query: msfp_sourcesurveyidentifier eq '' The results can be used in an apply to each control to get the form response details.

[@AprilDunnam]

Hi Chuck - Isn't that just for Microsoft Forms PRO?

[@ChuckSteel]

@@AprilDunnam I'm fairly certain it will work for both Forms and Forms Pro (now Customer Voice).

[@shiningfever3476]

why at part 7:11 , mine showed invalid parameters and when click the dropdown menu, it stated 'no item'

[@davidadams421]

Great video. RE importing existing Excel data, copy/paste in Grid view would be easier and a lot quicker than using a workflow. Not sure if there are any clipboard limits but I just tested 100 rows with 5 columns and it worked just fine. Hope this helps.

[@AprilDunnam]

Thanks for the suggestion David

[@vvaassaanntthh]

Hi April, I have run into a issue hoping you can help me with. Someone shared the Microsoft form with edit access (which they created) with me. However when I try to use the form in my flow trigger dropdown, I cant seem to find the form. I understand this could be standard behaviour of shared forms. (If I created the form I can see it though). However requirement is that I need to use ONLY that shared form in my flow. I then tried to implement a workaround I saw in the forum discussions. The suggestion was to use the form id part (the portion after form id - xxxx) to use that ID as a custom value in the trigger. However when I do that way, I am unable to set the dynamic values to the the sharepoint list columns. All I see is only one dynamic item "list of response notification". Can you please suggest as I am stuck

[@anilkodakkadan]

Excellent video

[@AprilDunnam]

Thank you very much!

[@sleepycmo]

Can’t thank you enough for this video! Question, now that I have it stored into Lists, I want to view the information in a graphical way. How would I do this ? Power BI? And how would I create a flow that adds additional information after it has been submitted? I know I ask a lot but you have a clear and easy to understand tutorial and would love to see this in action . Thanks again!!!!

[@AprilDunnam]

You're very welcome! As far as viewing the data, PowerBI is probably the easiest approach. You could also leverage SharePoint list formatting to show custom visuals in the list itself as shown here: github.com/pnp/sp-dev-list-formatting/tree/master/view-samples/column-graph-format As far as getting additional info there after it's submitted, there's a second flow you would want to create for that. There's actually a template for it that you can search for to setup. I think it's something like "Forms data to SharePoint". That will create an item in the SharePoint list every time a new entry is added in the Forms. I'll see about creating a video on the scenario at some point too.

[@ajayv2632]

If we have to take survey of employees every month and in second month we have to prepopulate the values to form from data submitted in first month from datasource how to do it.

[@carlosfarace6889]

Great video. My flow didn't work, I'm getting a message error: The 'inputs.parameters' of workflow operation 'Create_item' of type 'OpenApiConnection' is not valid. Error details: Input parameter 'item/Anyfeedbackfromtheclient_x003f_' is required to be of type 'Boolean'. The runtime value '"No"' to be converted doesn't have the expected format 'Boolean'. Does anyone know how to fix it?

[@storiesstudio24]

Hello April, Your knowledge and sessions are really very effective. I would like to take your support on one of my Queries. Could you please let me know, how to set autofill option in MS Forms while taking details of an employee? Like, Just enter the UIN Number and rest his information gets autofilled, like, Name, Email Address etc.. Looking forward your help on it. Thanks

[@HinaGeo]

Thank you for the great video. Can you please guide how we import attachments along with responses data? Thanks

[@tbone536]

Excellent video! Now, how can we build in the automation to take this list data, and generate a printable .pdf document for for archiving purposes? I have seen other examples, but none that have really knocked my socks off yet. :)

[@AprilDunnam]

So to do that you pretty much have to use the OneDrive connector in Power Automate. You can add an Apply to each and add the data into a table in Power Automate as HTML. Then use the OneDrive connector to create an HTML file from that table data then convert that to a PDF with the OneDrive connector as well.

[@coopertichenor7912]

Has anyone found a resource for examples with different data types? (Picklists in particular)