My LifeOS in Capacities - central daily note, goals, projects and more

[@esthercraft]

Thank you so much for sharing your life in Capacities. Could you also do a video of your daily/weekly/monthly workflow capturing the notes and updating it in your other objects? I'd love to see how your Object Type Goals are connected to your Home Page and other periodic Objects (week/monthly/quarterly). It would be fantastic to have a mind map for a visual representation of the relationships and links between all your objects and your Home Page.

[@brainscott]

I love your transparency in moving systems. I battle myself as I use Obsidian and Standard Notes but I am relooking at Capacities now that they have a Local-first Privacy mindset that they are shifting too and I like that the exports are still in Markdown so I can always use Obsidian if I have too.

[@PKM_Beth]

It’s one of the things I feel most strongly about! Systems will always change! Can confirm that you can export your spaces to markdown :)

[@raindr]

I really enjoyed this. Thank you for taking the time to share your LifeOS. I have been trying to figure out how to remember more of my life as I too have a habit of forgetting large chunks of it and I don't want to do that. Especially while my kids are young and the chaos of life can be overwhelming. I really love your set up. You've inspired me to move forward with getting started in Capacities and I definitely want to include the essence portion as well as add a 'daily stories' component where I write down stories from my day or anecdotes so I don't forget them!

[@ldcross2]

Thank you so much for sharing your setup. It is really helping me wrap my head around how I want to set up, which is by Personal Sprints. I like to break my goals and habits into 3 week sprints plus 1 week of retrospective and planning for the next sprint. I break each sprint down into (3) areas of focus - Health and Key Relationships, Quality of Life and Personal Growth and Career. I do have weekly reviews to apply learnings and course corrections and to make sure I’m staying on track. And I maintain a backlog of areas/projects to consider for future sprints. I’m currently using 4 different apps to do this, but a LifeOS would be wonderful!

[@PKM_Beth]

This is so interesting!! I tried sprints out last year, but just for work. Hadn't thought do include personal ones at all. Love this, thank you for sharing.

[@cloudyycat]

LOVE THIS! You are excellent, thank you sm for sharing your space and showing us innovative ways to use note taking apps & systems! 🌷💕🧠✨

[@PKM_Beth]

You're so welcome! Thanks for watching and for taking the time to comment 🥰

[@joe_not_joey]

I was kind of struggling with implementing my dailies into the calendar and connecting it with a functional and comfy home. This video will help a lot with that - thank you so much!

[@cd42095]

Having your videos and you explaining your reasoning behind your choices is a game changer for me, totally! Hope to see other content soon, thank you very much!

[@PKM_Beth]

I'm so glad! Thank you :)

[@pavlosxpavlos]

I love the idea of „essence“. I always try to capture as much of myself as possible! Thanks so much for sharing your ideas and processes. you are a huge inspiration 😍

[@PKM_Beth]

That's really kind, thank you.

[@susanpearson-creativefibro]

How did I miss seeing this. I love your content Beth. Watching this makes me lean towards Capacities again. The back link in the daily note to see what you have been working on is huge. I leant to Anytype because you can have Galleries and Kanban views etc. Then I was reminded about Timestripe and got distracted 😂. I love your idea of essence, you described it perfectly. I swear you are the person I would be if all these digital tools existed when I was your age.

[@mahimeghan]

How do you do the little table things with the fields shown in 2:59 beneath the tags? I saw this same thing when you were organizing your media in another one of your videos and I really liked it, but I could only get that information to come up in a sidebar type view

[@PKM_Beth]

They're properties added to the quarter object type!

[@Altropos]

I would love a tutorial on how to build something like this because I'm way out of my element. Your setup looks clean, interwoven and far-reaching without being cluttered.

[@RaeRaeDaGr81]

I’ve been using capacities on and off pretty much since it has existed lol. It thinks how I think & I love it. There’s not much content about it still so can you please show me how to use it as a project manager where I can delegate to my VA & a content planner. I’m curious to see how it can be set up in an efficient way

[@chandelsam]

I am new to PKM, could you please show how to make it from scratch on capacities?

[@share_the_love]

This is incredibly inspiring. Thank you for sharing this!

[@SebMu333]

Im new to capacities may i have your template to get all the left sidebar object please?

[@nicolasalibert]

Hi Beth! Really interesting video, as always, thanks! I found the Essence idea very relevant and resonated a lot with your motivations about living more consciously by doing this whole Life OS practice. How painful/easy was the transition process from Notion to Capacities ? Did you do all the work manually to transfer your data? And if you were one day to switch to another tool, would Capacities allow enough data ownership and interoperability to do so easily? Also, I think it would be awesome for Capacities to enable object-type inheritance like Tana does, to add specific properties to sub-types as well as grouping types together in parent types (Tana even allows for multiple inheritance). Bon courage dans ton apprentissage du français 😊

[@PKM_Beth]

Thanks for your comment! Amazing to hear essence resonated with you... I've not moved anything into Capacities yet, I've just started fresh. The export from Notion is a mess and I'm very confused by it, so that's a project in itself. But Capacities allows useful exports into Markdown (settings > backup) which I've done loads of times so I'm happy with that! We have had some requests for inheritance so do upvote the canny ticket if you haven't already so you can stay up to date about it :) capacities.io/feedback/p/sub-databases-inheritance-object-inheritance Et merci beaucoup!!

[@MattScottH]

Very useful, love the organisation and how it is all connected.

[@robb7148]

Hey Beth! Thanks for putting these videos out. I too am migrating from Notion to Capacities so these are very helpful Question for ya! Why do you have a separate day object? Couldn’t you put those relations onto the daily note Capacities has? Thanks! Edit: Actually now I see why. You can’t actually add properties to the daily note. So clever. Going to adopt this.

[@thebar0n1]

I have "Date References" in my Daily Note - perhaps something has changed? Although I can see my linked "Day" under the calendar in the right bar because it's linked the date, there is no expandable list under "Date References" like you have with all the properties I added. Does your view still work?

[@CythusZ]

Beth, do you have any Thoughts about GTD ?i'm curios on you about this. i move from notion to capacities recent

[@sethpanic]

How did you create the "+ Project", "+ Milestone", "+ Spark", etc buttons to the top of your daily templates? I can't seem to figure this out :\

[@PKM_Beth]

add a date property to the object type then the button is added automatically :)

[@sethpanic]

@@PKM_Beth TY! loving your videos, i feel a little overwhelmed getting started, but you're videos are helping me ease into creating a second brain

[@hellomrking2]

Great video! Is there a way to copy ur template (sounds a lot of think behind it!), In Notion you can copy templates. Quick question on Capacities, I have created collections but they are not sorted alphabetically.

[@PKM_Beth]

Sorry, no templates but I could do a set up video if that would be helpful so you can follow along?

[@Justin-tq3em]

@@PKM_Beth Yes please make a video of how to setup the basics for this layout. I really like how this is organized but having trouble trying to achieve this same layout.

[@Altropos]

@@PKM_Beth I second a setup video!

[@scrappegal]

Thank you so much for this overview! I have been wanting to gather all of this in 1 place and find a way to build PARA and goals inside Capacities. I started to play around with it, but got overwhelmed on the how 😂

[@PKM_Beth]

Have you seen the PARA video on the Capacities channel? That should help you get set up! kzbin.info/www/bejne/aYTFimWHorilr8U

[@scrappegal]

Yes. Saw that one right before this one. Guessing I have to watch it again while trying to replicate the ideas 💡

[@robb7148]

Hey Beth, sorry got another question for ya. On your Q2 goals page right around this mark (kzbin.info/www/bejne/iqaplmWwoc1siK8si=5rO5jMYi1Y4YcDg1&t=180) what are those UI elements on the left side? They look like bullet points to your 2024 Goals, and Quarter 2 Goals Monthly Check in.

[@chrysalide8994]

Thank you for your excellent video. Do you know if Capacities app allows you to link databases with the self referal function? Thank's in advance

[@PKM_Beth]

You're welcome! Do you mean linking to all days/weeks for example?

[@rlamego]

Thanks for the video, Beth! I've registered using your link but received no trial. Any idea what's wrong?

[@biriibinhaa]

Great video! Are you still using Day One as your journaling app?

[@PKM_Beth]

I do my daily review in capacities (just a log of what I did really), but still have day one for more in depth things, and I still have a bunch of automations that add things to day one for me.

[@kenjoseph3746]

In the daily note, Beth has the buttons 'Milestones' and 'Sparks' to automatically these objects to the day. Does anybody know how she achieved this? I cannot see a way to add these buttons, therefore any help/advice would be welcome. Thanks in advance

[@PKM_Beth]

Add a date time property to any object type you’d to create from a button on the daily note :) so my sparks and milestones object types have many properties, a date time property is one of them.

[@kenjoseph3746]

Thanks Beth. I've got it sorted

[@stephenzeoli8117]

Thank you for the informative video.

[@PKM_Beth]

Thanks for watching Stephen!

[@KaneDodgson]

Obsessions: Cinnamon Raisen Bagels - I am in America at the moment doing some research, and I have become obsessed with these bagels myself to the point that it is a bit like a crack addiction

[@PKM_Beth]

Haha no way!

[@anabethchase828]

What screen recorder are you using?

[@PKM_Beth]

screenstudio.

[@nathanhollow0]

inb4 she's gonna transfer jobs and work at notion and use notion again haha

[@thesunshinehome]

*I wish Capacities allowed collaboration*

[@MisterXZen]

I hope not. I'd like the PERSONAL knowledge management system to stay that way. I'd much rather they spend the limited resources keeping focused on individual users.

[@TrenoDeLaFuente]

True especially for business uses

[@PKM_Beth]

We're focusing on individuals before collaboration! But one day this could be possible.

[@aschiemann1]

I am looking for an evernote alternative for my family. So collaboration is the key: Personal notebooks and shared notebooks is what I require...

[@lebe-weise]

@@aschiemann1 consider Upnote.

[@vocal_jay]

Thank you for opening up our minds to what can be done in this great app. I recently came across a YTer that created a "forever journal" in apple notes. I really liked the idea. I can imagine that their is an easy way to do that in Capacities but I am not sure how. Can you provide any insight? ref: kzbin.info/www/bejne/g4TZY3mAf7p9gck. The key thing that appeals to me is to me able to see past journal entries naturally arise each day. If you show me a way to do this I will move all of my journal entries that are all over the place into one central location.

[@PKM_Beth]

Thanks for your comment! Because Capacities is centred around a calendar, you can go to any day in the past or future and begin a daily note. If you want multiple journal entries per date, create a 'journal' object type with a date property. That will give you a button to quick add a journal entry from the calendar. The workflow would be to use the mini-calendar on the right hand side to choose a date to write on, click "journal" and get writing. That will automatically fill the date property in too. When you go back to the central calendar after writing one or more journal entries, they will all be visible in that one central calendar page. Check out this video to see some of this in action: kzbin.info/www/bejne/n4Csi6uYbpumqposi=T2aWVZTZ_mQvuqOY hope that helps!

[@vocal_jay]

@@PKM_Beth​​⁠Thanks so much for replying. I’ll check this out and see if it captures what I’m aiming to do. 😊 Keep up your great work and congrats on joining the capacities team. I hope you continue to flourish in all your endeavors. You seem like a very genuine person.

[@PKM_Beth]

@@vocal_jay Thank you so much, that means a lot :)

[@juiceless]

lol. “Full transparency, I work for Capacities full time”. I’m sure that doesn’t colour a bit of this. 🙄

[@gblsmelo]

I do not recommend using this application. I've been experiencing instability for two days, everything simply disappeared. I've restarted the browser and installed the app and nothing. Worst of all, without realizing it I created an account with the same email as last time and the tool simply accepted it. How can an application create two accounts with the same email? It is an application with critical errors and low confidence

[@StephanieIsmail]

Thank you for showing your real space 🙏🩷 Demos are so hard to really "see" how everything works.

[@SebMu333]

Im new to capacities may i have your template to get all the left sidebar object please?

[@PKM_Beth]

Capacities doesn't have space templates I'm afraid