My Simple Productivity System (for normal people)!

[@JeffSu]

Normal people can like this comment, abnormal people hit reply 😏 TIMESTAMPS 00:00 The “Best” Productivity Systems 00:47 My Simple Two-Step Productivity System 01:03 Capture and Organize 01:23 Step 1 - Capture 03:12 Step 2 - Organize 05:27 When to Capture and Organize 06:01 Productivity System - Inbox Management 06:37 Summary and Next Steps

[@MichelleRandall]

Thank you for breaking this down to something simple! Also, I have ADHD and that tolerance factor for simply waiting for slow apps makes a huge difference.

[@JeffSu]

@Peaceful being Whatever works for you is by default the best system!

[@JeffSu]

@@MichelleRandall Thanks Michelle and totally understand that feeling!!

[@patrick9969]

This video came right on time, appreciate it Jeff

[@JeffSu]

@@patrick9969 Not a problem Patrick 😁

[@jennchun]

OMG I'm relieved to hear that I wasn't the only one who was overwhelmed by how these productivity experts were organizing their second brains. When Francesco D'Alessio talked in an interview with Tiago about how he uses EIGHT apps to capture his thoughts, I checked out. 🙄 Thank you for introducing a system that fits into an A4 page.

[@JeffSu]

Hahahaha "I checked out" 😂. No problem Jenn! Although I do hope all of us can develop our own "advanced" systems in the future that perfectly suit our needs!

[@Aspen567]

Same here! I watched that video and was like cool, I need to integrate 20 apps into some flow that seems to overcomplicate everything, awesome. So glad you made this.

[@nascentnaga]

all those influencers don't even do anything anymore they are all just KZbinrs selling clicks.

[@chiizuu752]

Ikr like just why? Like Ali's Todoist content can be organized the same way in Notion.

[@Simo-un2zu]

@@chiizuu752 Turned something simple into something convoluted and complex.

[@Hugo__IV]

Out of all productivity gurus, you've done the best one so far. REAL WORLD EXAMPLES PEOPLE! We don't all have KZbin channels to manage

[@JeffSu]

Hahaha thanks for the vote of confidence Hugo 😁

[@ruriohama]

Omg, this is probably the best task management video I've ever watched!

[@JeffSu]

That means a lot coming from you Ruri 😁!

[@strandlie92]

A breath of fresh air with a simpler approach than most - and I totally support the "what app you use doesn't matter". In my head it is more about your strategy for how and actually putting stuff in a pre-defined place to be able to come back to it at some point, what apps you utilize is secondary at best. And the bit with Ali Abdaal cracked me up so hard! Thanks for a great video

[@JeffSu]

Glad you think so too!! 😁

[@ft.jackjimmy7282]

I love simple productivity techniques. It's also to remind everyone that everyone is different and there isn't one solution fit all. My process is very much similar to yours but I have a side art hobby with my full time job so i do keep a physical sketchbook for art ideas and notion for work. I like writing with my hand when it's a random note for myself since it's messy and faster and I prefer typing when it's official work so I have to keep physical notes instead of going full digital.

[@JeffSu]

That's so relatable! For some things I definitely like the physically write it down in a notebook, and it feels more "professional" and "formal" to type. Totally get it!!

[@EKisPEER]

I feel the same way about writing with my hand. But I use a box nova air instead of actual pen and paper. It's great, feels very similar to writing on paper and doubles up as a great Ebook reader.

[@StonahJonah]

Thank you. It drives me so nuts, when other productivity KZbinrs are just like: "It's really quite simple" and then proceed to dump their entire knowledge of theirs, wich was build over several years on your head. I'm just a student, not a budiness owner.

[@JeffSu]

Hahahaha I know what you mean. I think they all started out somewhere but they slowly got more and more advanced and didn't realize it (since it's still so simple to them) 😂

[@JonDotExe]

I swear, this video was a breath of fresh air in the organization space. Side note on the 'just use whatever works' mantra: I tried ticktick for a while bc mkbhd and several others recommended it, but it won't leave me alone or dismiss notifications properly that don't have dates attached after the 'organize step'. Meaning I constantly have 30+ notifications waiting for me. Plus subtasks are really wonky. I might try taskcade, but switching back to todoist has smoothed things out for now.

[@JeffSu]

Great point!! The best app is definitely the one you can consistently use and minimizes friction at the same time 😁

[@nascentnaga]

I like ticktick! just turn off notifications?

[@The.BlackJackal]

I've been a TickTick user for years, it's very hard to pinpoint where the issue may be with your notification setup but I think you should give it a solid effort before moving away from it.

[@The.BlackJackal]

@@nascentnaga That's definitely an option, it sounds to me like the root cause is that these "tasks" are set up incorrectly.

[@cassioalexan]

That is just the video we really need to watch over and over until we learn all the knowledge contained in it! It's certainly worth a thumbs UP! And save it to be watched again! Thanks, Jeff! Mostly for the helpful, practical examples shown in the video! We need more videos like this on KZbin.

[@JeffSu]

Thank you Cassio! As long as I'm around these types of videos will be around 😁

[@GrahamLaight]

OUTSTANDING video - I feel lucky to have found it! Quick way to capture notes: Google Assistant on the phone: "OK Google take a note." "What do you want it to say?" "Human League made a good album called Dare." "Saved your note."

[@JeffSu]

Hahahaha good point Graham, and thank you 😁

[@fleshoutV2R]

Within one pomodoro time (25 minutes) I fell in love with your videos. Thanks mate. These are amazing.

[@JeffSu]

LOL thanks 😁

[@stevengeis6295]

Capture Capture Capture Organize is a perfect mantra. This dude knows how to be engaging & interesting without being annoying. Subbed.

[@JeffSu]

Glad to hear it Steven! Welcome 😁

[@B3N-24]

Glad to know that I'm not the only one who feel the tips and methods from those productivity "gurus" are too complex for everyday people. This system is just what I need.👍

[@JeffSu]

Glad to hear it! Let me know how it works out for you 😁

[@MamboBrah]

Jeff- you're channel is CRIMINALLY undersubscribed. From this to job searching and career tips there's so much great and easy to understand content. Thank you

[@JeffSu]

No arguments from me Henry 😏, but haha thank you!

[@BenMcNevis]

Working with many apps or systems adds so many frictions. I deeply appreciate your way of according organisation with efficiency! Thanks again for this great video Jeff !

[@JeffSu]

No problem Benjamin! Anytime!

[@gadrush]

I have been diagnosed with ADHD, OCD & Bipolar Mood Disorder and these disorders make me procrastinate a lot and I have difficulties keeping up with deadlines. This video was much needed. Thank you Jeff.

[@JeffSu]

You're very welcome!

[@KunleOladehin]

Thanks for affirming my recent ‘downgrade’ in productivity systems. I use an app called Drafts to capture everything. The feature I like most is that I can use quick actions to move it to other storage systems (If needed) in one click. Less friction is absolutely key

[@JeffSu]

I've used Drafts myself! I really like how you open up a new note everytime haha. And yes less friction is a MUSt

[@devramachandran4436]

Drafts together with Tot which is limited to seven notes and meant for temporary (meeting) notes that need to be processed / moved daily or weekly at least

[@marshallcapps624]

Glad to see that our systems mirror each other but with different tools. It took many false starts of paper, programs, mindmaps and a ton of other stuff to distill to get to the 2 step you've demonstrated here. For capture I use GQueues instead of ToDoList. GQueues also syncs to my Google calendar and like ToDoList has natural capture with date/time and tagging. There are no doubt others as good as GQueues but I've used it without a hitch for 11 years. Instead of Notion, (which is just too much for me) I use Nimbus Notes which is a program that is a nice simple blend between Evernote and Notion. Nimbus also has a nice web capture extension which I use extensively as well as tagging.

[@JeffSu]

Wow I never heard of GQueues until now. They seem to be a solid app! Thanks for teaching me something new today Marshall 😁

[@ionamtab]

Excellent! I watched all of the videos you referenced and I am drowning in trying to A. Figure out what apps to use and B. Learn all of the intricacies of each. Your video has simplified the method so I can actually start and allows me to figure out the details along the way. Your real world examples were extremely helpful. Cheers.

[@JeffSu]

Happy to hear the real world examples were useful my friend. Let me know in 2 weeks if you ended up implementing some of these tips 😁

[@DavidLindgren89]

I just love the way your videos look. The graphics and animation are so sleek, smooth, helpful and not disturbing. It all aligns with each other. Love that. 🤩

[@JeffSu]

Glad to hear it David! Thank you 😁

[@DavidLindgren89]

@@JeffSu Just curious, is it some kind of graphic package or something you've developed over time? I would love to create a similiar (and personal) style for myself :)

[@JeffSu]

@@DavidLindgren89 You can check everything out here: www.jeffsu.org/gear/

[@DavidLindgren89]

@@JeffSu Love it, thank you Jeff! 😃

[@AureliusTjin]

Perfect. Thanks for keeping things simple, Jeff👌 I use Things instead of Todoist.

[@JeffSu]

Ah I see we have a rich person in our midst 😏 All jokes aside Aurelius how is Things 3? 😂 Is the subscription worth it?

[@AureliusTjin]

@@JeffSu I love it’s simplicity and intuitiveness. I believe it’s a one off payment actually. But I bought it for both my iPhone and Mac.

[@JeffSu]

@@AureliusTjin Oh interesting...I should check it out... Thanks Aurelius!!

[@juansebastiansuarezvalenci6256]

The quality of the content and production of this video is blowing my mind in ways that I can't highlight enough.

[@JeffSu]

Thanks so much for the kind words Juan 😁

[@d3vastatlon]

I have been an avid onenote user for the last 10+ years. I use it so much that if you have ever had a conversation with me within the last 10 years, I will most likely be able to provide you with the notes I've taken about that conversation. What I have always struggled with is capturing and organizing my thoughts. This video makes a lot of sense and I can't wait to add that widget to my phone for todoist and try it your way!

[@JeffSu]

Wow you take a lot of notes, that's awesome! Yes I guess the next step for you is to organize them in a way where you can access any one note very easily. Excited to see what you come up with 😁

[@norhafizahyaakob2933]

I came across this fantastic video while searching for different methods to make organizing my daily tasks and new assignments easier. It really made my day! Thank you so much! Peace from Malaysia

[@JeffSu]

That's what I love to hear Nor! Thank you!

[@DebarghaBhattacharjeeDB]

This is the best and simplest system out there for productivity. Really was overwhelmed with all the complicated setups. This one just hits the spot.

[@JeffSu]

Thank you my friend, that means a lot 😁

[@DebarghaBhattacharjeeDB]

​@@JeffSu Wow, I can't believe you really took out your time to reply to that. Thanks a lot.

[@JeffSu]

@@DebarghaBhattacharjeeDB for sure✌️

[@TiagoForte]

This intro was perfection

[@JeffSu]

The legend himself! Thank you Tiago 😁

[@felipepessoto5844]

Thank you for the simplicity! I was struggling with that when I was thinking that my system was to simple, but as you said the 20% effort that causes 80% result!

[@JeffSu]

Exactly Felipe! The 80/20 rule to the rescue again!

[@westongraham4332]

This system is very minimal which in my eyes means it’s going to be more useful and easier to stick to. Thank you for this!

[@JeffSu]

Exactly! The best systems are the ones you can stick with consistently!

[@marysata9864]

This is the most simplified yet most efficient systems I've seen. It covers everything needed with less friction indeed. 🙈 New subscriber here.

[@JeffSu]

Glad to hear you say that Mary!! And welcome 😁

[@cmapy]

Love the simplicity. I can’t explain how much you helped for the year to come. I felt so overwhelmed the whole of 2023 because of these gurus and that I had to use 5 different apps for my daily life. Excellent content, excellent channel! Keep it up

[@JeffSu]

Will do my friend 😁

[@terzaful]

Have to say just one thing. This approach seemed very much familiar to me, and handled the same gripes I had with productivity gurus around YT. Then I clicked on your profile and saw you are a fellow management consultant 😂😂😂 - now things make much more sense, and thank you for this!

[@JeffSu]

Hahahaha we consultants have the best processes and workflows 😉

[@InterpretersWorkshop]

Finally. This video is a breath of fresh air. I started a podcast last year on the side. Trying to expand it, add segments to the business for monetizing, newsletter, etc. takes time and effort. I don't know how many videos I've watched and apps I've tried to use only to go back to pen and paper for speed. This makes me have a clear step-by-step action plan to follow. I hope it works. Thanks!

[@JeffSu]

First of all, congrats on starting a podcast! Must be exciting 😁! And thanks for hte kind words, sometimes I think simpler = better haha

[@mihowbogucki4928]

This video helped me simplify my quick capture / inbox step to my productivity system. I thought I needed different capture step for each area or system I have (work, person, side projects) because I use different tools for those areas. Rather have a single place to quickly capture your ideas and then organize later.

[@JeffSu]

Yes! Funneling everything into 1 platform/app seems to work for me the best. However I do understand why some people use Readwise for Kindle highlights, pocket for online articles etc. But I try to keep it as simple as possible

[@Itisstillok]

On the scene in the gym, I remembered that I had already seen this video from my old account in 2023. I kept watching and realized that for at least half a year my productivity system has been based on this video and your tips! After watching this video for the second time, I have a better understanding of what has had a positive impact on me: 1. Flexibility of the system. You offered a comprehensive idea, but at the same time it fits any app that is convenient for me. 2. Examples. This is something that is extremely important to me - when the author does not just show how to do something on a random example of "building a Second brain in Notion on the tasks of going to the groceries and checking the emails", but demonstrates his own personal example of using the system. Even though it seems intuitively that such examples may be too specific and individual, in my opinion, they help to better grasp the idea and apply the process to your own experience. 3. Light humor and presentation of ideas. Nothing to add here. I think that with such a thorough approach as yours, you could have written my comment in half the size with more clarity 😊 Thank you, I owe you a second like (from both accounts) and a subscription as I can't wait to finish this comment and go watch the other videos!

[@JeffSu]

Nah I wish this comment were longer because it's the best comment I've come across all week. thank you my friend 😁

[@btlapitan]

I love how you always simplify everything!

[@JeffSu]

Can't help it 😉

[@princess_intell]

Thank you for talking about systems that aren't just built for freelancers and students. I need to get organized (desperately), but I also don't need a dozen separate Kanban boards across three different apps (in fact, even one Kanban board might be too much unless it's a life-dominating project like moving).

[@JeffSu]

Hahaha I know what you mean! Glad this was helpful 😁

[@Jenx3989]

Thanks Jeff! That was totally my reaction after watching Ali’s video too! 😂 The way you break it down makes it WAY more easier and practical to follow. I also found Notion hard to use to create quick tasks on the fly. I now use Taskade, which is a Notion-like version of Todoist in terms of visual appeal.

[@JeffSu]

I've heard about Taskade before! How does it stack up to Todoist (if you've used Todoist before as well)

[@Jenx3989]

@@JeffSu Taskade has an iPhone app and online web based app that sync together well so if I need to quickly add a task on my phone, I can do that and then later go back on my laptop to refine it. I can create a Work space separate from my Personal space and create Folders and Projects or Lists within each. The greatest feature is being able to visualize your projects and tasks in several different ways. Kanban style, vertical Lists, Mindmap, Org Chart views. Within each type, you can create nested lists that can fold up when you just want to see the main headers. I can create personal habit tracking lists based on a custom template that I created. Templates are also great so you save time when you want to create a new list or project. You can have a Folder as your Bullet Journal and use a daily journal template with lists and sublists of things you want to capture everyday. You can write paragraphs and bullet points in addition to tasks. I have created mini knowledge bases on topics of interest, reading lists with sections for reading notes and ratings. It’s very flexible and visually appealing. You can add custom image backgrounds or use their standard images to make each Project or List page look nice. They also encourage the use of cute icons to make it more fun.

[@OShackHennessy]

You’re the man. I’m generally well organized but have been having such a hard time remembering things and using my iPhone calendar for reminders takes too many steps. I always have a list of things to accomplish each day and unfortunately it’s easy for me to forget things like that. It’s weird because I’m quite intelligent and can complete complex tasks easily but remembering appointments and scheduled tasks is almost impossible for me. My life was organized via yellow post-it notes and that doesn’t work well when you’re moving around. Thanks man.

[@JeffSu]

You're not alone! Our brains weren't created to capture ideas long term!

[@siddhantkumar9492]

Super crisp and concise content highlighting how to hack productivity! Loved the video, keep up the great job, Jeff. I recently started using Notion to capture my ideas, but would fail intermittently because of the same reason mentioned in the video. Now I can use Todoist to capture, before hoping to Notion

[@JeffSu]

Thank you my friend 😁! And glad to see I'm not the only one that needed an extra "Capture" tool

[@syazreenaida]

Thank you so much! This video really helps me a lot. I watched a LOT of productivity videos, and this video are the BEST!! 😍 Simple yet very powerful

[@JeffSu]

Glad to hear it! 😁

[@albertogaragnani5688]

Hey Jeff! You can save links directly to to-doist by sharing the page. You can even put it as your preferred sharing option

[@JeffSu]

Thanks for letting me know Alberto! I actually did try this but I want to input the action as the title instead of the title of the link if that makes sense haha

[@leandro_80]

Very good, Jeff. Like you always say, a good productivity system must be easy to use and hard to avoid. The more simple it is, the better. Even GTD itself is complicated to follow

[@JeffSu]

Thanks for the input Leandro! Agreed! And hopefully as start using "simple" systems, we will continue to grow and evolve and create our own "advanced" systems as we see fit 😁

[@plaincrackers6438]

I love simple! Full time job + full time life, I don't have the time or brain power to juggle so many apps. Thanks for keeping it real 😊

[@JeffSu]

Me and you both my friend! You're very welcome 😁

[@muhammadaria8451]

The amount of energy you put into talking motivates people to better productivity 😂 (content was super useful too)

[@JeffSu]

Soo..... basically my content is average but my voice is motivating... 🤔. I'll take it 😉

[@leeles]

Thanks Jeff, I really like your Intro and sense of humor. True, if the system is so complicated, it is a huge hindrance to ever start it. The entry hurdle should be small and easy to get onboard.

[@JeffSu]

Haha glad you found it entertaining (and useful I hope)! Thanks so much Lee 😁

[@markodonohuemaths]

What a great video! A nice mix of clarity, simplicity, and humor. Thanks Jeff!

[@JeffSu]

Glad to hear it!! Thank you 😁

[@howardtran598]

I love the idea of linking and having a centralized location where all the info is used (In my case i use Google Sheet instead of Calendar). Thank you so much for sharing!

[@JeffSu]

Nice!!! No problem 😁

[@usalinksystem5312]

Great idea, Jeff. Keeping the system simple and tailored to your unique features and goals could indeed help you stay focused and achieve more.

[@JeffSu]

Definitely 🙌🏻

[@Lucky-we1ny]

Simple and effective. I get overwhelmed by the number of apps and thing the produ tivity influencers recommend. But I like how you have kept it simple.

[@JeffSu]

That's what I love to hear my friend 😁

[@juan_austral]

That intro made me laugh loudly! congratulations for this excellent video, its super clear and instantly applicable, great work!

[@JeffSu]

Hahahahahaha glad you enjoyed the intro Juan!! I honestly felt that after watching some advanced productivity videos 😂

[@moniquea2497]

hahaha I love the "normal people" part! I gave up with Notion for my personal stuff and now just sticking with Obsidian, Google Calendar, Google Keep and handwritten journal (thanks to Matt Ragland's W.R.A.P method especially)

[@JeffSu]

Interesting, never heard of WRAP method before, will check it out. Thanks for sharing Monique 😁

[@rebeccaw9656]

I also love google calendar, although I love the Tasks function within google calendar in Schedule View, tasks and Events listed in one view - helps my possible ADHD brain to see both together in one list on my phone or iPad. If it’s not in my calendar, I’ve forgotten it already. I especially love the Gmail create Task function.

[@JeffSu]

Yes the integration is pretty nice!

[@peeltheapple177]

The beginning of this video was classic and TOTALLY identifiable. Great job

[@JeffSu]

Hahahaha glad you think so my friend 😁

[@CanadianFinanceSimplified]

Were you always this good at video editing? This video is just incredible.

[@JeffSu]

Nope. If you look at my first ever video it was terrible

[@joshclarencebunag6280]

This is actually the best advice for productivity here on youtube. No BS straight to the point! Thanks

[@JeffSu]

You're very welcome!

[@maxh.2293]

God I hate those "second brain" productivity systems for robots. Write it down here, then move it there, schedule it on your calendar, create a page in Notion, create a checklist, link it to a database, and so on and so on. Life is tough by itself, who needs to make it even more complicated with tools that are supposed to make it easier? Love your approach, though! I follow a similar system that I developed for myself, but got some good insights from the video. Subscribed. 🙏

[@JeffSu]

Woohooo thank my friend 😁

[@UnicornPizza]

These productivity videos are a gift from Heaven! Thank you so much for your content!

[@JeffSu]

You're so sweet asami! I'll be so sad when I stop seeing your comments one day 🥲

[@justdoittt6361]

Thanks for understanding us "Normal People" PS: Man your energy is unmatched!

[@JeffSu]

Hahaha anytime my friend 🙌

[@shastisarvagya]

I am so glad that I found this. Productivity Influencers were driving me nuts. This is simple and practical.

[@JeffSu]

Glad to hear it my friend!! 😁

[@soomad]

PERFECT TIMING. I just went back to my Galaxy Watch 4 and started using ToDoist again because they have a GW app and was wondering how to create a good workflow around it. But about Notion's inbox: I actually would have a good way for quick capturing for you. I had a massive "everything" list and I just filtered different views of it in different places and everything that wasn't labeled with anything stayed in the inbox-view. ...but Todoist's natural language processing for scheduling is super handy. You could link it to your calendar to do the calendar blocking on one go. (My reason for using ToDoist is that I can use my watch to create calendar events.)

[@soomad]

Also, the snoozing incoming emails is a great hack I hadn't come to think of!

[@JeffSu]

I've heard about the Todoist Calendar sync but haven't implemented it. Will be trying to implement this week!

[@stephenbozzone1116]

This is so helpful. I was feeling “guilty” for mixing my To Do app Thomas Frank’s Notion methodology. This makes perfect sense.

[@JeffSu]

Trust me I've been there Stephen!! 😁

[@johnpaul6983]

Your system fixes the need to have two or more notes app to capture ideas. You can add ideas in Todoist as a task and any additional information on the task description field and comments. Thanks Jeff, you have simplified the Second Brain system for me and made it practical for me. 👏

[@JeffSu]

Glad to hear it John! Let me know how it goes 😁

[@itzaddam9910]

That intro was hilarious. I love Ali but he talks so fast and his steps are so complex. Love your simplification of processed. ❤

[@JeffSu]

Thank you! I have huge respect for Ali (obviously) but sometimes simpler is better :P

[@juanjosesiciliaortiz8286]

Mi inglés no es muy bueno. Así que tengo que traducir el contenido. Aún así me merece la pena, fantástico. Productividad para gente normal 👏👏👏👏

[@Kudos2Ewe]

This was great! I love productivity KZbinrs, but they can be quite overwhelming. Thanks for simplifying!

[@JeffSu]

No problem Andrea 😁

[@leandro_80]

This couldn't come in a better time! I was just rewatching your video "how I never forget a task". Nice one!

[@JeffSu]

Ah I hope you weren't bored in this video then! The concepts I share are very similar, I just refined it 😂

[@xtracredit]

Good video. I've noticed, from my own experience, that some apps will lead you down a rabbit hole. You can spend more time setting up, tweaking, and organizing some apps that you become less productive. That happened to me with Omnifocus and Notion.

[@JeffSu]

Exactly! I found the sweet spot to be: set it up just enough you can start using the system, then when you have "down time", play around with it 😁

[@hollyravel2208]

@JeffSu Ican't thank you enough for sharing your knowledge for free. This has been a game changer for me. Recently, I went through a burnout from work and personal stress. This is simple enough to implement and yet, very powerful to have a life changing impact. Please keep up the fantastic work! You are truly helping people!

[@JeffSu]

Woohooo glad to hear it 😁

[@dokterwinner]

I HAD A GREAT ONE watching this video. Finally something that me (and probably most of the people) can relate and APPLY in terms of productivity system.

[@JeffSu]

Well I had a great one reading this comment Winner 😂. Thank you so much!!

[@MichaelHayashi-re7wo]

Great video! I use Amplenote to capture, organize/distill and execute. I love that everything stays integrated within the app/system. Tasks are also given scores which, in turn, helps me make choices / weigh which tasks are most important to accomplish.

[@JeffSu]

Interesting! Never used that before

[@amitairos]

Awesome! Thanks Jeff! Completely related to Ali's overkill mind-boggling system 😀 Question: I really like Google Keep, but still not sure for what part of the system to use it exactly. Currently my Google Keep is a mess. Do you have any suggestions for organizing it, and for which part of your system it can be used? Would love to hear your thoughts about it and maybe a video about Keep :)

[@friktion_media]

Yes, he has some suggestions :) Check this out kzbin.info/www/bejne/Y5umqqh4gbGWrNU

[@777whatwhat]

If you using Keep as a task management tool, I would suggest switching to Google Tasks. I was in same boat and Tasks has been a life saver, especially its integration into Google Calendar.

[@JeffSu]

Thanks so much Amitai for the question and 777whatwhat for helping out! If I'm being honest, I don't use Keep as a task management tool at all, I use it mainly to capture notes I've taken at work, then organize those rough drafts into something more structured later on

[@cassioalexan]

I've been using Keep to remind me of payments of the day, but recently I'm willing to give Tasks a try, and let Keep for capturing my ideas along the day.

[@yperano]

There isn’t a reason to use gtasks over keep

[@Velkairiwyth]

This sounds more in line with how I adapted the system. I have todoist which has been amazing for just noting things down as they pop up. Calendar for capturing ordinal tasks or planning a slot if time is needed and one note for putting down or expanding on ideas I wasn't to be able to come back to. I think it's best to keep it lean and clean and don't hang onto anything that doesn't add value or you'll end up having to clear out the bloat. (Guilty) - but as a first step, just get those ideas and thoughts and tasks down, don't let assessing or processing block you (or add friction as tou say. I like that term, me and my wife use blocker a lot when it comes to a plan or activity that the other person has done or not done something and resulted in the opportunity slipping and it feels super negative. Friction is resistance and makes it harder, blocker sounds ultimate.)

[@JeffSu]

100%!!! Thanks so much for giving your input Velkairiwyth!

[@Strangekabuki]

Hi Jeff! Great video. I am retired, and all those other productivity workflows are MASSIVE overkill. Yours is straightforward and cost-effective. I am still working out the best capture method. Notion seems like a lot of effort for a "simple life." Maybe you should do a vid on capture for the retired/stay-at-home types who still want to capture ideas and such. I like to write or hear an interesting story and what to capture the idea. Great enthusiasm and clear presentation for a large amount of information. Keep up the good work!

[@JeffSu]

Got it, thanks for sharing your experience! What's stopping you from using todoist as the default capture step?

[@MarcP5267]

Use Apple reminders as a capture with Siri

[@ThomasAT86]

Oh god thanks for that video!! Using evernote, OpenOffice, Wi0ndows Explorer and Thunderbird since years but I can't work with that system anymore and it's leading to procrastination, not taking notes, forgetting a lot of valueable information (which also means time and money), confusion and all the way up to actual panic attacks. Been researching all those tools and systems since a few days, actually by those guys you mentioned, and I was rather overwhelmed and mislead myself on what I actually need. Your video helped me a ton to reset my mindset around all that craziness. Thank you good sir! Thomas

[@JeffSu]

That’s awesome to hear Thomas!! Glad I was able to help 😁

[@caedengoering]

I see it’s Jeff Su. I click.

[@JeffSu]

Very very very good habit you got there Caeden, I'm impressed. You should share it with others

[@caedengoering]

@Daniel J great minds, my friend!

[@JoeCartersChannel]

same

[@JeffSu]

@@JoeCartersChannel Everyone's so supportive 😂

[@JeffSu]

@Daniel J Yayyyy 🙌🏻

[@Rosamariatvofficial]

I love Todoist. I've used it for a long time. I've also been simplifying my capture process since December because I have a mobile 3-year-old. The takeaway from this video is to organize quickly. I can definitely improve on that.

[@JeffSu]

We all can Rosamaria 😁

[@olivierdelasalle806]

Thank you for writing the name of the app, I kept hearing "todolist" 😅

[@superrustycin]

This is the most helpful productivity video -- precise, short, and accurate. Thank you!

[@JeffSu]

Thank you my friend 😁

[@spellartificer]

Everything in this video was incredible but the snooze option blew my mind. Already using it. Thanks Jeff! Also, Jeff, I’d love to pass an idea to Google. Is there a protocol for it?

[@JeffSu]

Glad to hear it Juan! Honestly I'm not sure because I don't work on B2C Google products haha

[@spellartificer]

@@JeffSu ah! no problem at all 😁

[@tatedottech]

Listen.... this is my 30th time sitting down trying to watch Thomas Franks tutorial in the last 6 months... and it went EXACTLY like your skit. I start watching.. make it 10 mins in.... then devolve into twitter, facebook etc... and an hour later tell myself I'll try again tomorrow. LOL

[@JeffSu]

hahahaha I know right??

[@andrgavr]

Great stuff as usual! I'm watching Ali's videos from time to time now. Fun, but his productivity videos aren't that easy to implement if you're not a productivity junkie (I'm not 😊). Your systems on the other hand are very straightforward. I love the idea of storing notes where I can use them. Will definitely give another try for todoist (I have used it for various purposes over the years but never as a temporary inbox, go figure).

[@JeffSu]

Glad to hear it Andrey! Hopefully one day both of us can get to where Ali is (because his systems ARE great) and think it's still "simple" 😁

[@phinsxiii]

I do the same thing in Obsidian using the Lumberjack plug in. Created a shortcut and tap on it on my homescreen to quickly add a note in my daily log. This captures the task quickly. If it is an idea or some kind of note, I have another shortcut on my screen that automatically creates a timestamps note in my inbox. Then I can go back and review these items later for sorting.

[@JeffSu]

Interesting! I've never used Obsidian before! So does it replace Todoist AND Notion for you?

[@phinsxiii]

@@JeffSu Somewhat. I still use Notion for databases. I can do some simple database/tables in Obsidian. I put all of my todos in Obsidan. If it is something that is a recurring reminder, I set that up with Google or Calendar.

[@JeffSu]

@@phinsxiii got it!

[@baierp94]

again: Awesome Work Jeff! Why are you using ToDoist for your task tracking/creation? I mean, if you are only creating the tasks to move them to another program you also can use the default reminder app or?

[@JeffSu]

You mean the default Apple reminder app? I just prefer Todoist 😁

[@baierp94]

@@JeffSu yes :) Well, I can understand it. ToDoIst looks more clean 😅

[@papisorrels5952]

WOW! I just got my life back! This was awesome! Thanks Jeff!

[@JeffSu]

Glad I was able to help Papi!! 😁

[@adriensmajdor7886]

Actually, this is funny because the more we are creating overwelming productivity systems, the more we are unproductive because we feel completely lost... That how I felt ! Thank you a lot for your refreshing video !

[@JeffSu]

Can't agree more Adrien 😁

[@kingofkings31593]

1. Continue what you are doing. Superb. 2. I ACTUALLY started using To-Doist and Notion JUST beacause of this and the Widget demo 3. In between sets thoughts hit different! haha

[@JeffSu]

Thakn you!!

[@danishamjad5807]

I have observed that most of the people creating videos are content creators. Their way of managing knowledge is optimized for creating content. It creates a tremendous bias. Thank you for creating this video to show that not every person needs complex second brain systems.

[@JeffSu]

No problem Danish 😁

[@michaellackner4147]

🎯 Key Takeaways for quick navigation: 00:00 🧠 *Introduction to Second Brain Concept* - Explanation of the concept of a "second brain" for productivity. - Importance of the capture step in getting ideas out of your mind. - Brief overview of the four steps: capture, organize, distill, and express code. 00:55 📝 *Simplifying Productivity for Everyday People* - Acknowledgment of the complexity of productivity systems like those of Tigao, Ali, and Thomas. - Introduction of a simple two-step process for 80% benefit with 20% effort. - Emphasis on real-world examples to illustrate the productivity workflow. 01:24 📥 *Step One: Capture* - Significance of minimizing friction between idea generation and recording. - Example use of Todoist for quick capture with action verbs. - Real-world examples of capturing tasks related to work and personal life. 02:51 🗂️ *Step Two: Organize* - Tiago Forte's advice on organizing information by the location of use. - Importance of identifying suitable locations for organizing. - Examples of organizing ideas and tasks into specific locations like Google Workspace, Calendar, and Notion. 05:14 📅 *Managing Time-Specific Tasks* - Managing time-sensitive tasks using the calendar. - Example of blocking off time in the calendar for a future task. - The real-life consequence of missing deadlines and the importance of calendar reminders. 06:13 ✉️ *Inbox Management* - Utilizing Gmail's snooze feature for effective inbox management. - Explanation of how snooze serves as the organized-to-location step for emails. - Reference to a detailed video on achieving inbox zero for further insights. 06:40 🔄 *Summary and Next Steps* - Recap of the two main steps: capture and organize. - Recommendation to check out Tiago Forte's Second Brain video for a comprehensive process. - Closing remarks and invitation to the next video. Made with HARPA AI

[@kwoknation]

"in between sets of 800 kilograms" 😂😭

[@JeffSu]

Are you doubting me 🤔

[@tanguerafeliz5096]

Dang, I finally figured out something like this for myself but it took forever. I wish I'd seen this video months ago. It's just slightly more systematic than what I finally worked out so thank you. I'd also add a calendar task appointment date just to schedule it all down with an alarm because knowing me I'd forget to reorganize the tasks to their appropriate applications. Sometimes I just put the idea right away into my calendar. If I have to get back to Linda I just schedule it immediately at a time I am most likely to do it. Digital calendars make this easy and I know I can always reschedule it. Having tasks grouped and organized by when they make the most sense to get done has worked wonders.

[@JeffSu]

Thanks for sharing Tanguera, and it's awesome you had already figured out something similar on your own! By the way what do you mean by "Linda"?

[@tanguerafeliz5096]

@@JeffSu Linda. You know. Linda. I thought everyone knew Linda. Kidding. She's an imaginary person as an example of someone to get back to but now that we're naming tech, bots, software, apps etc after people I can see how it would be confusing. 🙃 Happy the algorithm finally introduced me to your channel!

[@JeffSu]

@@tanguerafeliz5096 Me too Tanguera!

[@babaturanurang]

Thanks for the helpful information. However, please slow down your speech and explanation because some of your audiences need more time to process the information. 😁

[@JeffSu]

Thanks for the feedback! Some other people have told me I speak too slow 😂. I guess it's a good thing KZbin lets us speed up/down the video!

[@Tommy_Univerxse]

Ah I swear!

[@somratdutta]

This video is so pratical as compared to both Thomas Frank's system and Ali's. Also, the pratical examples are just so good and relatable. Thanks for this one.

[@JeffSu]

Glad to hear it Somrat, thank you!!

[@crystalcheng984]

参考性真的很强！感觉这期的视频特效好漂亮，jeff剪辑能力又变牛b了❤️‍🔥❤️‍🔥

[@JeffSu]

有给你启发吗？哈哈哈谢谢你 Crystal，太开心了～

[@devarni]

I like your approach! I have also seen many videos and honestly I find the structures as recommended by Thomas Frank and others much too complicated. Where do you have reminders for tasks (even long term tasks) in Todoist?

[@JeffSu]

I actually don't like reminders, I check my phone at least 3 times a day anyways to look at the tasks

[@devarni]

Yes, I see! I have a whole bunch of recurring tasks with dates (but no reminders). I see them later under "Today" or " Upcoming" in the task manager (I use Things 3 for this, but the tool doesn't matter). Do you have these tasks in Notion or directly in the calendar or in Todoist?

[@JeffSu]

@@devarni Todoist!

[@devarni]

Cool! With iOS 16 you can also put Todoist directly on the lock screen, then adding new tasks is even faster. I find your approach very straightforward and above all you don't need 20 different apps :D The only thing where it gets a bit more complicated: if the apps should work offline when you don't have an internet connection...

[@JeffSu]

@@devarni oh I didn’t know you could add todoist on lockscreen in ios16! Thanks for letting me know!!

[@ryanmc8583]

The first 45 seconds was literally me minutes before I watched this......sooo freaking good! lol

[@JeffSu]

Hahaha you and me both. Hopefully the rest of the content was helpful 😏

[@shirosahab]

I just dropped my like under the 1st min of the video. I really needed this video, since Ali & Tiago's system does feel overwhelm to implement. Thankyou Jeff for this. ♥️

[@JeffSu]

You're very welcome Shiro!! Glad you found this video useful my friend 😁

[@DannyHatcherTech]

Do you use todoist to capture from books, ebooks, videos, blogs, papers and podcasts? Many of the tools in Ali's workflow are for specific uses. When you organize things, why organize it in gcal as well, can't you do that all through the todoist sync? This system doesn't cover distil or express as you mentioned at the end so I am curious how you do that, will that be the next video?

[@JeffSu]

Hey it's Danny! A privilege to have you comment on one of my videos! I believe Ali mentioned in a recent video you gave him a complete tutorial on... Obsidian...? Great questions - 1. I use Readwise and highlight on Kindle. Everything else on web I use save to Notion. I actually don't have a system for podcasts or physical books 😂 2. I don't have Todoist synced up with gCalendar, BUT now you mention it I probably should...thanks for the tip! 3. Distill and Express - Yes will definitely be showcased in a future video!

[@DannyHatcherTech]

@@JeffSu I wasn't aware you were aware of me 😆 I thought you might be a readwise user aha. Yeah, I used todoist for a while until I found Morgen so I used the sync quite a lot. Morgen does it all for me now 🤷‍♂ I look forward to that video! What video was that , I must have missed it! I have spoken with him about Obsidian 😁

[@JeffSu]

@@DannyHatcherTech Goddammit, now I have to check out Morgen 😂 And yes, it was one of his recent videos (past 3 weeks for sure), and it was either Obsidian or Roam Research. He said "thank you Danny Hatcher for walking me through a full tutorial" something along those lines!!

[@DannyHatcherTech]

@@JeffSu ah ok, I will have to have a look now 😆

[@AntiGrafZahl]

Thank you Jeff for keeping it simple and stupid. It helps massively!

[@JeffSu]

No problem! Stay simple and stupid 😂

[@synthoelectro]

I find myself holding up to 20 tasks a day because I run a record label alone, along with many other things I do in that audio world. This will help get the stuff out of my head.

[@JeffSu]

Wow that's a lot of things to keep track of. Let me know if you end up implementing this system my friend 😁

[@synthoelectro]

@@JeffSu 10 tasks get in my head, like wondering if I uploaded an artists music, doing music for clients, getting stuff ready and upcoming releases. So I end up having 5 to 10 things swimming in my head, and I try to write it all down. Hopefully a little boost such as your video will help. I was using ToDo for a while on Windows, it kind of helped but I got out of the habit of doing it. Then my life got a little crazy, running it alone without a method to keep track. I'm on vacation from all that until Feb, so I'm starting the new year right.

[@JeffSu]

@@synthoelectro Excellent! I look forward to hearing from you in Feb then :)

[@synthoelectro]

@@JeffSu thanks, I hope to report back.

[@daniels763]

I tried to use google calendar, notion, and a lot of apps to organize my life. But, they aren't for me. I spend a lot of time in those apps. I was unproductive. Now, I use todoist for my job. It's very simple and completely. I love it. For GDT is the best. I use google calendar for important dates and to remember birthdays. I use apple' reminder to personal things with siri and my apple watch. Sorry for my English, I'm learning. Great video!

[@JeffSu]

That's awesome to hear Luis! Your English is AMAZING no worries there 😁

[@invictuz4803]

Dude the production value of this video is insane, that Big Bang joke was perfectly selected! Great references to the BASB video with Tiago and Ali, both hilarious and helpful.

[@JeffSu]

Thank you so much! I try my best for amazing viewers such as yourself 😉