Power Apps Per App Licensing Explained

Enjoy a Power Apps licensing demo from Power Platform expert, Kolby Beck. Kolby shows inside the platform, navigation tips, and explains licensing.
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[@youneselhamss2908]

Great explanation and visualization!

[@smilebreathegoslowly]

Thank you very much for this video. I agree with what you said at the beginning about how confusing licensing is. It is beyond confusing. I can't believe one of the largest software companies (Microsoft) gets away with this. It's like they intentionally tried to make it so hard to navigate and understand. I've spent several hours just trying to figure out how to get an external user licensed. Had I known this going into it, I would have seriously considered an alternative to Power Apps for this project. As a software engineer who has not worked for Microsoft, I would love to hear from some ex-Microsoft software engineers. I can only imagine what a shitshow patched up mess the code base is.

[@kolbybeck1702]

I would like to see the code base as well! Getting external users access to Power Apps is tricky because they have to be guest users in your tenant.

[@greg2kdotcom]

I'm convinced there's some twisted form of solidarity movement going on at Microsoft regarding licensing. Someone must have decided there is a huge opportunity worth pursuing for other people to make a living and develop material for Microsoft customers explaining, in plain English, how to license their services! Why can't Microsoft explain it so simply?! Your video has made it so much simpler to understand this per-app scenario. Thanks so much!

[@ArbaazKhan-wn1ez]

Thank you for the explanation! Does anyone know what tool is being used to explain this?

[@sairaj6875]

PowerApps Hi there! Thanks again for this video! I have one more question. Could you please help me understand the below: We have multiple PowerApps apps in our environment. Case 1: If there are multiple apps that use Premium features, and we get one PowerApps per App licence, how does the license get allocated to a particular user for a particular application? Is it allocated to a random app, is it allocated to the app the user first tries to use or some other process? I’m curious to know. Case 2: Of the multiple PowerApps apps we have, only one requires Premium features to run. In this case, would the license be automatically assigned to the app that requires Premium features? Thank you.

[@McRueOloo]

Awesome stuff, saved my day

[@octaviansfetcu4458]

Thank you for the video, nice explanation! I have one question: if someone deletes an app the allocated licences remain blocked for some amount of time. I read somewhere that it's 30 days, but I couldn't find any official documentation. Do you know anything about that? Thanks.

[@sairaj6875]

Thank you for this video. I wanted to know if one can still access all non-premium apps with a pay-per app license for one application. Thank you.

[@kolbybeck1702]

Yes you can. All three of the power app licenses get you access to premium and non premium connectors

[@sairaj6875]

@@kolbybeck1702 Thank you for the response!

[@user-cc1tr7cw4n]

great video! Crystal clear. But I'm facing a problem. I have assigned licenses to the environment but the users are still not able to access the app. I'm not able to see gthe assigned per app license in the 'licenses' section. Can you help on why this may happen?

[@kolbybeck1702]

Give your users a direct link to the app and see if they are able to open it. You might be running into Just in Time Provisioning which means they won't be synced into your environment's security group until they try and open the app.

[@braamjacobs2408]

Thanks for a great video. If I wanted to extract this license data, who has which license, etc. do you perhaps know where this data is stored?

[@kolbybeck1702]

You can view that data in either the micrsoft admin portal where the licenses are purchased, or in the power platform admin center. I will say though that the power platform admin center isn't 100% perfect yet at showing the data accurately. ie I had a client who had purchased 50 per app licenses but in the admin center it said they had 130. Strange.

[@bijoumonk2850]

Hi, I have an app which connects Power Automate Desktop using a cloud flow and also it has some File System connectors which uses Data Gateways (to create file on local folder). If I assign a per app license for this app, whether all my connectors will work ? (Usage of Power Automate desktop thru cloud flow seems a premium one and I believe data gateway also is premium ) Any input for this scenario will be appreciated 😊

[@kolbybeck1702]

A per app license "should" work!

[@slowberries]

Microsoft told me I needed one premium developer licence then anyone in our company could use an app that I made.

[@navarrocloud]

Is this in writing somewhere? Would like to learn more about this.

[@kolbybeck1702]

If that app only connects to a standard datasource like SharePoint then yes that might be the case. But if your app is using premium connectors then each person will need a license.