Power Automate SharePoint Item Modified flow | Track Column Changes (Version History)

[@DijiDangle]

Best, most informative Power Autmoate video I have ever seen. I'm on a high from this. You rock my world Reza.

[@RezaDorrani]

Thank so much

[@LOGICALLYYOURS]

I can see a tremendous effort behind these videos. Your channel is a treasure. Well done Reza!!

[@RezaDorrani]

Thank You so much for appreciating the efforts.

[@robofski]

The best tip I ever came across for creating trigger conditions is to use the filter array action. Construct the filter (ignoring the array) switch to advanced mode and there you have exactly what you need to use as your trigger condition!

[@RezaDorrani]

Great tip

[@yambodji]

Great tip, thanks a lot

[@OB-HCP4]

Reza is the Lebron James of Power Apps. 😁

[@RezaDorrani]

:)

[@anelenoroita]

Thank you, man, you're a star. A complete detailed tutorial for writing expressions will be very helpful!

[@RezaDorrani]

Here is that tutorial- kzbin.info/www/bejne/hWqaepd5l8uAh6s

[@jost9937]

I just came across your channel and I've already seen a couple of videos that helped me a lot. Keep on doing so well Reza. Thank you very much!

[@RezaDorrani]

Glad to hear it! Thanks for watching and liking the videos

[@akshaynm]

Hello Reza, Thanks a ton for this great video. This topic is untouched and very limited material is available on the internet. The approach you took in this is very fantastic of moving to simple to advance. Thanks once again for the fantastic video which I was looking for very long time. Thanks for accepting the request too for making video on this topic. Akshay

[@RezaDorrani]

Glad it was helpful! Thanks so much for the wonderful feedback.

[@colby4390]

This is quite detailed! Can’t get enough of your in depth knowledge. Your videos have truly given me job security and made all my coworkers benefit from the knowledge you provide. I do have a question though. How would you format a multi choice column?

[@RezaDorrani]

I do not have any video references for multi choice column. I will recommend checking on forums in case someone has done something similar powerusers.microsoft.com

[@markotis8763]

Super helpful. Thank you!

[@RezaDorrani]

Most welcome

[@darrelthompson]

That was extremely helpful. Thank you so much.

[@RezaDorrani]

You're very welcome!

[@atanwood]

Reza, you sir are a genius. This video has been super useful for me. Your method works great for single select, text fields, and booleans. That said, I’m curious if there is there a way to track changes of a multi-choice column?

[@RezaDorrani]

Thanks Aaron! Multi select is definitely possible. Thing is the type of data it returns would be an array. So basically you would need to compare 2 arrays. You could use the intersection expression for 2 arrays. It will give you all common values in both arrays. The count of this new array must match count of original array. If not same means the field was updated.

[@jaredt.4048]

You are amazing! Thank you! How did you get so good at this!???

[@RezaDorrani]

Practice

[@ankitmatoria2496]

Amazing explanation ReZa.. Saved my day. -Thanks

[@RezaDorrani]

Most welcome

[@dougydoe]

Again watched and built along. Kept rewinding to catch and understand various steps and expressions intimately. I've built up my skills greatly watching your videos. I did download the flows in the end to get the tracking bits but nothing replaces "learning by doing" when it comes to development. Thanks for all you do. Greatly appreciated.

[@RezaDorrani]

So happy to hear the feedback and I completely agree - best way to learn is by building apps/flows step-by-step.

[@alondraespinal5115]

Hello Reza, great video. What about if I want to add the previous and current changes column to a second sharepoint list instead of an email? I saw some of the comments had my same questions and you suggested adding a create item. I did that but I’m not sure what expression or dynamic content to add on the “create item “ columns, to see the current and previous change on the 2nd sharepoint list.Thank you.

[@RezaDorrani]

Same expressions as I used to send the details in the email. I have no plans for a follow up video on this though hence can only guide

[@alondraespinal5115]

@@RezaDorrani thank you for replying. But the same expression does not work. Also, I tried to download the flow from the link in the description because I wanted to create the HTML table but the codes are raw input and is hard to tell which one you used to create the HTML table. Or is there another video where you show how you achieved the table? Thank you.

[@RezaDorrani]

@@alondraespinal5115 I dont have another video. I will recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com

[@raymondsmith8319]

Great video Reza. Do you have one on deleting items from SharePoint?

[@RezaDorrani]

I do not have a video on deleting items.

[@DubGee007]

I love all of your videos! In fact, I'm a member of your channel. I have a question about this video. How do you keep the flow from sending a blank email in the beginning when the user first creates something in the SharePoint list for columns that I want to track changes for? Example, I am creating a request entry and there are columns that I want to follow but I am not at the stage yet where I will need to input data. I followed the instructions to create an HTML table and send via email. The email, however, will send a blank table to that shows nothing has changed. What can I do to say if it was blank before don't show anything until something actually changes in the field?? Thank you Reza so much! You are an inspiration and you make learning this stuff easy to understand.

[@RezaDorrani]

Most welcome! One option I can think of would be to add conditions in flow to check if those columns you are targeting are empty.

[@DubGee007]

@@RezaDorrani Hi Reza, Thanks for your videos again! I just wanted to follow up on this comment. Where would I place this condition in the original flow you created? Secondly, would the Condition be something like IF the field = 'null', do not send for that particular field? I am confused because of my lack of expertise in Power Automate, but I promise I'm trying to learn at your feet.

[@RezaDorrani]

@@DubGee007 I did this video a long time ago and hence do not remember the specifics. You would need to use expression null. I will recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com

[@eduhazard]

Great content as always! But I can't use the shared content. When you exported the scripts you forgot to remove the values from your environment variable, and that is given an error when I try to import.

[@RezaDorrani]

I did this video years ago and shared whatever I had then. Not sure if anything has changed now that does not allow it to import. I no longer have access to the flow.

[@karolinaunderwood1039]

hi Reza, this is a great flow and really helps me troubleshooting a lot of things..... However, i have noticed that if the Person column is amended then the Previous Value is not populated in the email. Any idea why and how the flow should be changed to capture Person's column change?

[@RezaDorrani]

I will have to look at your flow in action to provide guidance. Not sure I have tested it with person column change. I would recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

[@philjones3445]

Fantastic video as usual, Reza. Quick Question: How would I go about displaying Column Display Names in the email instead of the column names, which tend to look funky: File_x0020_Link vs. File Link?

[@RezaDorrani]

You can use select data operation action and map new column names.

[@ronisilva4132]

Mr. Reza, thank you for your very helpful videos. I followed your instructions step by step and I am getting the columns that have changed but the only previous value I am getting is for modified date. the other columns do not have values. Please help.

[@RezaDorrani]

Most welcome! I have not experienced any issues with this hence not sure.

[@zahidkhan9554]

This is very helpful for share point list items, can you please help me for automated email notification through Power Automate when an Excel cell modified flow with Track Column Changes (Version History)

[@RezaDorrani]

I do not have a video reference on this specific scenario and would have to try it out to provide the steps. I would recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com

[@joanconnelly9547]

This is perfect Reza - thank you so much for all of your hard work. I know we all really appreciate you!

[@RezaDorrani]

Thank You so much for watching and liking the content

[@danielashercabero1093]

Thank you so much for your videos Reza! really helpful especially for beginners like me. By any chance is there a full video on how you did 28:30? I want to be able to get changes only on specified columns too. And I seem to encounter an issue that email is still being sent even if there are no changes in the item, though I'm not sure if the issue is in sharepoint as I see the version of the item is incrementing but there were no changes. Thank you so much for sharing your blessings of knowledge with us. :)

[@RezaDorrani]

Video description has link to download the flows for learning purposes

[@AGTfan-se5ql]

Thank you for all of your hard work, Reza! We appreciate your well thought out solutions. At 29:48, I can see that previous values are in red and new values are in green. How is it possible to set the text of those values to the appropriate color?

[@RezaDorrani]

Video description has link to download flow. You can check the logic in it.

[@MatthewGeorge-ej6du]

Very Good, 5 star, , can you please put the long experession for splitting replacing from body/column has changed

[@RezaDorrani]

Video description has link to download the flow.

[@patabae]

Hi Reza, I am currently starting and working with PA and your Videos are a tramendous help. Thanks a lot. I have some difficulties in downloading the expressions e.g. for "select". May I ask you to help me with this? Thanks a lot and again, congratulations on your work!

[@patabae]

I must have the same problem with the " { " then @jmci24 and figured out that the expression failes if the " ) " (as part of replace) is included in the this term: '{',''),'}'. Do you have any idea why this causes an error? Thank you

[@RezaDorrani]

I have made the flow available for download which has the expressions - you can look at it. As for the issue - I have not come across the mentioned issue and hence not sure what the reason for your issue is. I recommend posting your issue with screenshots on the forums at powerusers.microsoft.com

[@patabae]

@@RezaDorrani Thanks, I will check that.

[@Nolan.Azuela]

This is awesome Rezza. However I am not getting the value of Previous value. Only the time when it was modified.

[@RezaDorrani]

Most welcome! I am not sure why you would not see the details.

[@shafquatzaman6382]

Hi Rezza, thank you for the awsome videos. Just a small query is there any way that after we mention someone in a SharePoint list using @ symbol and you know how you get the link as an open ticket in the email and the user straight away get access to the ticket and can make changes. Can we stop them from accessing the list and make changes? Kind Regards

[@RezaDorrani]

I do not have a video reference on @ mention scenario and would have to try it out to provide guidance. I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@MrAll2001]

Great video, as usual, thank you Reza. I have experiencing issue with internal column names - I have column name OData__x0414__x043e__x0437__x0432__x04 in Get changes action. But the worst is - REST API returns "OData__x005f_x0414_x005f__x005f_x043e_x005f__x005f_x0437_x005f__x005f_x0432_x005f__x005f_x04" with some garbage of x005f__x005f. Any suggestions how to workaround it?

[@RezaDorrani]

Thanks! I have not come across this hence not sure. I recommend checking or posting your query on forums in case someone has experienced something similar powerusers.microsoft.com

[@yaniramoran404]

Hi Reza, many thanks for all your videos. I have a dynamic approval workflow following your instructions that works for one of my pages but when trying to adapt it to another page, it gives me an error at the level of get changes for an item or file "Specified Version Label does not correspond to any actual version clientRequestId: 04237b15-aa46-46f7-b729-80720378b5d1 serviceRequestId: 04237b15-aa46-46f7-b729-80720378b5d1" I constructed the expression as you explained in your video " sub(decimal(triggerOutputs()?['body/{VersionNumber}']),1) ", what i don't understand is why it works in my other environments but not in this other one. In both I don't require content approval and allow major and minor versions. What could be the issue?

[@RezaDorrani]

Not sure as I have not come across this issue. Il recommend posting your issue with screenshots on the forums at powerusers.microsoft.com

[@arthurjohannrohrig4138]

Had the exact same issue... Didn't found a solution yet.

[@RezaDorrani]

@@arthurjohannrohrig4138 Try posting or checking on fourms

[@mauricioetienne3379]

Great video Reza, thank you very much! Are we able to do the version history in Dataverse? 🤓

[@RezaDorrani]

Dataverse also has auditing. I don’t have a video reference on it though.

[@stockgolfs]

This is such a helpful tutorial and very well explained. I only have one issue. I built my SP List initially using an excel table import. As a result, my column names in my Power App, PBI report, and now here sometimes result in "field_#" instead of the actual column name that's displayed in my list. The output of my flow then looks like "field_#" and the value change. To fix this, can I go in to my SP List and manually rename my columns? Although they are named correctly in my list, would technically renaming them fix this or am I gonna have to rebuild :(

[@RezaDorrani]

Those are the internal names and cannot be changes. One of the reasons why I avoid excel table import.

[@stockgolfs]

@@RezaDorrani Ouch. I did some research since asking this and most answers I found said the same thing. I was hoping there would be some sort of method besides rebuilding

[@RezaDorrani]

@@stockgolfs internal names cannot be changed

[@MrBobgrover]

Hi Reza, first, I would like to thank you for doing such a great job sharing this functionality. I do have a question for you. I have not been able to import the flows with some of the additional features into my environment and I would really like to add the HTML table with the before and after fields. Could you give me some guidance on how to add this functionality?

[@RezaDorrani]

Thanks Bob! Im not sure why you are not able to import the flows. Might have to do with some limitations for your environment. I would recommend posting your issue with screenshots on the forums at powerusers.microsoft.com/

[@MrBobgrover]

@@RezaDorrani thanks for the quick reply. It seems that my company may be restricting imports. Thank you though. I may have to be ok with the initial flow, which is still amazing!

[@MatejVolesini-uv4kc]

Hi Reza, thanks a lot for this, helped me a lot. A question though. I have a "Assigned to" column in my SharePoint list that allows for multiple values. In my scenario, an item can be assigned to one person - that person will receive a notification. However, when I add a newly assigned person, an email is sent to both the originally assigned person and the new one too. Is there any way to prevent this? I would like the email to be sent only to the newly assigned person. Thanks a lot,

[@RezaDorrani]

I have not come across this issue. I would recommend posting your issue with screenshots on the forums at powerusers.microsoft.com

[@sabirrehman8733]

Bundle of thanks.

[@RezaDorrani]

Most welcome

[@MrNillock]

Amazingly helpful! Full disclosure my friend... I have been using your tips in many of my current builds! Advanced questions: how to process only changed items in an excel to update only targeted sp columns 😜

[@RezaDorrani]

Advanced question would need an advanced video :) Let’s first see the response to this one. Start is slow.

[@notorioussamurai1671]

Hello Reza, do you have a HTML table tutorial? I need something like you are showing in the last solution - filtering Sharepoint / Forms responses into short mail with additional information into third column...

[@RezaDorrani]

kzbin.info/www/bejne/jJ-6mGB7pN1mbbMsi=9ElI5QIL6ifemCZ3

[@elaizae17]

Can you also do this if “when item is created or modified is chosen”?

[@RezaDorrani]

Yes

[@nitishbhardwaj4115]

Thank you so much Reza, once again a great effort video and very crisp and clear explanation. I am here facing an issue within this flow. All changes i am getting on my mail with previous values, but in few columns i am just getting written as "Previous value is" and not getting the value in some columns (whose ccolumn's names are large).What to do in this case. Hope you will help. Once again, Thanks for this Great Video :)

[@RezaDorrani]

Most welcome! I have not come across the mentioned issue and hence not sure what the reason for your issue is. I recommend posting your issue with screenshots on the forums at powerusers.microsoft.com

[@Aditya-qt9vp]

Really useful video, it makes me realize that many of the functionalities are possible which I earlier labeled as "not possible " or "not supported "

[@RezaDorrani]

Glad to hear that. Possibilities are endless.

[@SJV992]

Yet another outstanding video. Thanks Reza. Your channel is an invaluable resource for me and I'm sure thousands of others. Thank you for explaining things so clearly and concisely.

[@RezaDorrani]

Thank You so much!

[@kenwilson1621]

Outstanding video and work as usual, Reza! I have not used git hub before and am having a hard time locating the expressions you reference in the video, for example at time stamp 15:50 you paste in an expression for the select function and I cannot locate it via the git hub link - can you assist?

[@RezaDorrani]

Thanks! The github link has the flow export. You need to download and then import it. Within the flow you can check the expression. I did this video a while ago hence do not remember the specifics. There is also documentation on how to export import flows. You can check that.

[@kenwilson1621]

Got it, but have another issue now that my flow is running. I have SharePoint column names that have spaces, for example when my “get changes for an item or a file (properties only)” is called it returns the following column name “End_x0020_Date”, however when “send an http request to SharePoint” is called it returns the field name as “End_x005f_x0020_x005f_Date” which since the column names don’t match I am getting a null value returned for my append to array variable - can you help me understand how to resolve this as I have MANY fields that have a space in their column name?

[@RezaDorrani]

@@kenwilson1621I have no idea about this issue. I recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com

[@nidhiarora7893]

Hi Reza Really good effort, thanks for this video, but still one issue. HTTP is showing old column names, how to get renamed one, my list is old and lots of records and approx. 80 fields, and part of running application so can't create a new list. Is there any way to take current names?

[@RezaDorrani]

I believe it would give old names as those were the names for your old version. Not sure if there is any way around it. I will recommend checking or posting your query on forums in case someone has a workaround for it powerusers.microsoft.com

[@Argentinian]

Hi Reza! In my list, I have 2 columns of the "date and time" type (Format: date only) (display format: standard). It's capturing all the changes except for those related to these two columns. What could it be? What I can tell you is that the form I used is the classic one, and the only "modern controls" I used were these two date pickers for these columns (for design reasons). Could that be related?

[@RezaDorrani]

Note sure. I don’t think it matters which form you use. Versioning should capture the data.

[@shivamsrivastav7938]

Hi Reza, Thank you for putting so much effort in making this tutorial. It really helped me in automating one of my flows. I was able to build till like @28:14. However, Could you help me in getting full tutorial for the last part where you built to track changes for specific columns only and how to get out put for previous value vs current value? Thank you!

[@RezaDorrani]

Most welcome! Video description has link to download sample flows shown in video for learning purposes.

[@ruieduardofernandes2563]

Hi Reza! GREAT VIDEOS and GREAT CHANNEL!!!! Question: If I want to creat a backlog sharepoint list with all the changes instead of sending them by email?- Is it possible? Ex: Field A / Old value / New value / who changed / date of change

[@RezaDorrani]

Version history already has all that information. But if you would like to store it in a separate list, then that is possible.

[@mdhidayat5706]

Awesome video! ✌️😉 Your method is easier to read once setup than the default email version history sent from SP.

[@RezaDorrani]

Glad to hear that! Thanks so much for watching.

[@sebk776]

Awesome! Would you mind showing how to get the Check-In Comments for Each Item in a library/List. I know it's in OData__x005f_CheckinComment, but i don't how to Do it with Power Automate. Cheers, Seb

[@RezaDorrani]

I have not tried that. I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@lavieenrose4310]

Great video! can I ask how I could count the times a status in sharepoint has been modified ie from pending to rework, and look at how many times the status has been changed to rework before the status is set to Complete, using powerautomate?

[@RezaDorrani]

For that you would have to get all versions, check for changes and count. I do not have a specific video reference on this use case though.

[@lavieenrose4310]

@@RezaDorrani are you able to share a video of extracting SP item versions ie via powershell or powerautomate?

[@RezaDorrani]

@@lavieenrose4310 I make videos when I get multiple requests on a particular topic. Every quarter I ask subscribers for topic suggestions on the Community Tab of my KZbin channel. Subscribers vote for topics and the highest voted topics get added to my backlog. Make sure you post this in the next topic suggestion post. If it gets a lot of votes, I will add it to my backlog.

[@jennyhoang7906]

Thanks Reza, the flow ran well for me, however, when I updated the email field (which is Person or Group), it threw error, something like this "cannot be evaluated because array index '1' is outside bounds (0, 0) of array". I don't know how to fix it.

[@RezaDorrani]

I have not experienced the mentioned issue and hence not sure what the cause or fix for it could be. I will recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com

[@jennyhoang7906]

Thanks Reza.

[@jennyhoang7906]

@@RezaDorrani In your next video, could you please demo a previous/current values with a multi-value choices (email LookupValue)? Thanks.

[@RezaDorrani]

@@jennyhoang7906 I make videos when I receive multiple requests on a topic. Every 6 months I ask subscribers for topic suggestions on Community Tab of my channel. Most voted idea gets added to my backlog. Make sure to post this idea whenever I post the next topic suggestion post.

[@norweegie9909]

This is amazing tutorial Reza! There's so much information and I'm having to follow along at 0.75x speed just to keep up with you. One thing I'm struggling to understand, why does the Filter array value change from "item" to "value". At 19:41 you can see it is "item" but at 20:54 its transformed into "value". Mine hasn't so i'm struggling to understand. Thanks

[@RezaDorrani]

Once you save the flow and edit flow again, it transforms it into value. Both will give same output.

[@prajwalskateel]

Very useful video. Thank you so much. Had one query,is it possible SharePoint trigger run only if one particular given column is modified using trigger condition option? Like we have in dataverse trigger where we can specify the column name

[@RezaDorrani]

Currently not with the SharePoint trigger.

[@rebeccagourley4480]

This is excellent and so helpful! Instead of sending an email, though, I want to send the column name, previous value and new value to a different sharepoint list (create a new item in that list). I've been trying to modify your flow here to that specificity, but I'm stuck.

[@RezaDorrani]

Most welcome! I would have to try it out to provide guidance. I recommend checking or posting your query on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@yaynative]

This got DEEP 😮 Would have taken me like 6 months to figure this out 😅

[@robfreeman1987]

Hi Reza, Love your videos. But can you assist please Are you able to post the code mentioned at 15.30. I have downloaded the flows from your GitHub but during import it expresses that the API is not available so cannot view. Thanks

[@robfreeman1987]

Actually dont worry. Just copied from screen

[@RezaDorrani]

Looks like you got it based on response comment.

[@robfreeman1987]

Thanks yes. I did get it sorted but then got stuck again. Do you know if there is something specific I need to do to import your Flows so I can view them. I get an API access error message when trying.@@RezaDorrani

[@RezaDorrani]

@@robfreeman1987 There is nothing specific needed. I have not experienced any api specific errors while importing. I recommend posting your issue with screenshots on the forums at powerusers.microsoft.com

[@MamaBear5555]

Hello Reza. Once again a great video and as always very well explained. I’m trying to incorporate this workflow into a PowerApps form. I currently have the workflow capturing all changes made within the form, it is publishing the changes to a 2nd list titled Audit Log - Field Names: Amended By, Change Date, Column Name, Previous Value (Text Field), New Value (Text Field) and Source ID (1st list ID). The information within this 2nd list is then presented as a table within the 1st lists PowerApps form using a tab titled Version History. Everything is working as intended except for people picker field types. For these fields, the full metadata is being pulled in (Note: One field is a multi-select field). I have parsed out the LookupValue for these field types and have taken the multi-select people pickers and converted into a string variable. But I seem to spinning my wheels trying to figure out how to merge this info back into the ‘Old Value” and “New Value” variables and publish to the full list to the Audit Log. Any guidance you can provide would be greatly appreciate. Thank you for your time.

[@RezaDorrani]

This is not something that I have tried. And would need to recreate your scenario to know the options. I recommend checking or posting your query on forums with screenshots in case someone has done something similar powerusers.microsoft.com

[@subodhbaid8619]

Hi Reza, some fantastic and extremely helpful videos. Really appreciate your guidance here! I note that the process involves quite a bit of knowledge about what expressions / codes to use where - how does a user get familiar with understanding and building these expressions directly (rather than blindly copying and pasting your presented code!)

[@RezaDorrani]

Expressions tutorial kzbin.info/www/bejne/hWqaepd5l8uAh6s I have a new video coming tomorrow which has more new expression functions.

[@vinayayinapurapu]

Nice Video Reza as always. No compromise on quality and intent is carried clearly. One quick question, is there an equivalent REST API call for Get item changes since version no#. I understand there is an action available in Power Automate. Looking for similar functionality using REST API service to use in different system (Nintex).

[@RezaDorrani]

If you try peek code on the flow action to get item changes, it should give the underlying rest api call info.

[@RobertBotan23]

Very good video Reza, keep up the good work and thank you for helping us. I created a list and I want to get notified every time the owners add a new person to the tasks. Now I get the email notifications for every person who is in that tasks. Any idea how can I do this, when someone adds me to a task in Microsoft list to get the notification via teams or email, but only me or the person who has been added to that tasks. Not all the people from that tasks

[@RezaDorrani]

I do not have a video reference on this scenario. I recommend checking on forums in case someone has done something similar powerusers.microsoft.com

[@ksperder4035]

Hi Reza, thanks for the video! We used part of your tutorial to get the changes via Power Automate into a SP form modified with Power Apps. Storing a string variable that we later split in PApps into a collection, to be displayed in a gallery. Everything works great, except the Modified column. This column has a date with the hours, and then when we split the values by ":" characters to get a field name and a value, it gets trimmed and shows only 3 characters. I've been trying unsuccessfully to change the date format between the flow steps before the final string is generated. Could you give some advice? Thanks in advance! Kind regards.

[@RezaDorrani]

I do not have a video reference on this scenario and would have to try it out to provide guidance. I would recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

[@darshanshah9710]

Great video, however would like to know the steps for the selecting specific fields for tracking and email in HTML table format, do you have a video for the same? i am unable to pick from the json file.. Thanks!

[@RezaDorrani]

I dont think I do. I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@bilaljafrani4096]

Great flow, love the explanations! I believe it works only if your SharePoint names (and hence the internal field names) are simple.

[@RezaDorrani]

It should work for any name

[@hannamelissa1689]

Hello, thank you so much for this tutorial. Mine does not show the column name instead it shows field_1, field_2, so on and so forth.

[@RezaDorrani]

Most welcome. I have not come across this hence not sure. Might have to do with how your list is setup and created.

[@whitneylatimer2085]

Hi Reza, so far your video is extremely helpful. I'm attempting to access the expression on your linked repository but I'm not having any luck. Is there another way to get it?

[@RezaDorrani]

Linked repository has the flow. You would need to import that to get the expression

[@whitneylatimer2085]

@@RezaDorraniIs it in one of the zip files?

[@RezaDorrani]

@@whitneylatimer2085 one of the zip files itself was the flow. I did this a long while ago and hence do not remember the details.

[@aubreyweber4367]

I am having the same issue. Also unable to import the flow into PA.

[@FaithfulStreaming]

I would like to ask if can create a video for this scenario. I am using Microsoft forms and SharePoint. I want to create a flow that contains these 5 columns first name, id #, age, comment, and satisfaction code (yellow, green, red). If any user fills out a form that it is added to the SharePoint site, but if another user inputs the same ID # then then the flow will trigger a modification to the existing item row (or file). Is this possible. I have been trying for days to figure it out using conditions but can't seem to get it right. I even tried it on excel

[@RezaDorrani]

I make videos when I receive multiple requests on a topic. I look for generic topics. This one seems very specific. I will have to try this to know its feasibility. I will recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com

[@sayantansen1003]

Hi Reza, Kudos to your hard work that u have put in to make this video. Instead of sending mail with updated and old values ,Is it possible to create one item with all the details in new sharepoint list?

[@RezaDorrani]

Possible

[@thomasthuene3173]

The amount of detail in your presentations is fantastic. I learn both, tactical details and overall understanding of how the Power universe works.

[@RezaDorrani]

Thank You

[@vinaydeep557]

i could n't get the filter array to work until i watched to edit in advanced mode and get put true in single quotes. i almost skipped it :) good work reza as always..

[@RezaDorrani]

Most welcome

[@ronn_zw]

Brilliant Reza!!! Just Brilliant. Thank you

[@RezaDorrani]

Most welcome

[@basehumax]

Thank so much Your channel is a Gold. Well done Reza, please make note if you can do in the future, invoicing functionality so you can add multiple products and calculate total amount and quantity and saved to SharePoint Thanks.😍

[@RezaDorrani]

I make videos when I get multiple requests on a particular topic. Every quarter I ask subscribers for topic suggestions on the Community Tab of my KZbin channel. Subscribers vote for topics and the highest voted topics get added to my backlog. Make sure you post this in the next topic suggestion post. If it gets a lot of votes, I will add it to my backlog.

[@cindymitchell0614]

Good Morning! You have become my go-to for power automate videos! Thank you for all your hard work putting these together. I am running into one issue, and it may be a simple fix. I am running this process on a doc lib and when I pull the URL from the its not quite the same as yours. In your URL after IsDlg=1 there is &list=, mine stops at IsDlg=1. I am assuming this is because its a doc lib instead of a list but when I add it to the email and replace the FileName with the ID it doesn't work. Any suggestions?

[@RezaDorrani]

Glad to hear that! I have not tried with a document library so not sure of the exact steps. It would not be the same as list. I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@cindymitchell0614]

@@RezaDorrani I actually ended up figuring out. I left the URL as is but instead of removing FileName=, I kept it and just replaced the hardcoded file name with the dynamic Full Path

[@soniareyes8739]

Awesome video! How would I use this flow to send the information to a separate list that tracks changes from the 1st list instead of an email?

[@RezaDorrani]

Thanks. I do not have a video reference on how to send information to a separate list and would have to try it out to provide guidance. I recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@MrMytubejc]

Brilliant example, it would be good to show a modified version of this where the column changed is a people column.

[@RezaDorrani]

Thanks! Currently, no plans for a follow up video for this.

[@RamyaSahu]

Awsome Tricks. Can we create a trigger when sharepoint list attachment column modified?

[@RezaDorrani]

I am not aware of any such trigger.

[@niranjandas3295]

Your contents are a value addition to the power platform community, I really gained a lot of information watching all your videos and had learned quite a lot. Thank you for sharing and keep up the good work @Reza. I truly appreciate your effort on making these amazing learning videos. ❤❤👍👍👌👌

[@RezaDorrani]

Thank You so much for your kind words

[@niranjandas3295]

@@RezaDorrani , I tried with one of my sample list and it worked as expected but there is only one thing if we also keep track of Person or Group field or Date field, it also takes some more values from previous version like for Person field, it takes entire custom json and for Date field it also takes time field as well. For Person Field: Column "Updatedby" has updated from "{"__metadata":{"type":"SP.FieldUserValue"},"LookupId":3,"LookupValue":"PreVerUserName","Email":"PreVerUser@email address"}" to "ModifiedUserName" For Date field: Column "UpdatedDate" has updated from "2022-08-02T07:00:00Z" to "2022-08-03" Any thoughts on this?

[@RezaDorrani]

@@niranjandas3295 You will need to write additional expressions for these type of columns. It does require more work.

[@niranjandas3295]

@@RezaDorrani, I am on it. Thank you😀

[@Will-ny8yf]

Great video as always Reza!!! This is awesome. I am wondering instead of emailing it, what about pushing all this changes into another SP list for logging (tracking purposes) and reporting.

[@RezaDorrani]

Thanks! I think you did not complete your question

[@Will-ny8yf]

@@RezaDorraniHey Reza, sorry, I was half sleep 😅 I was wondering if instead of emailing these changes, I was thinking pushing the changes info into a new SP list for tracking and reporting purposes.

[@RezaDorrani]

@@Will-ny8yf You could try that

[@Will-ny8yf]

@@RezaDorrani Hello Reza, I was able to track the changes of an item in a separate list (4 column list: column changed, before, after, timestamp)… by following your steps I was able to only push the changes to the column changed (name of column changed), before (previous value) and timestamp… I am unable to push what the new change (current value) is into the after column. Any suggestions? - should I initialize a new variable from the when and item is modified (get all the new values) and add it to the scope and then append it to the varValues?

[@RezaDorrani]

@@Will-ny8yf Not sure to be honest. I would have to try this out to know more.

[@yuniko17]

Awesome!

[@RezaDorrani]

Thanks!

[@YuvilenNaidoo]

Hi Reza, thanks for this! I am having an issue though. I have 3 lookup columns. 2 return the correct Old Value and New Value but 1 of them returns blank old value and correct new value. The SharePoint HTTP request raw outputs show the previous value for this column correctly but for some reason it is not appending it to varValues (Just blank) - No issue with other lookup columns. Only this has an issue and the same issue with a Date and Time column. Any ideas?

[@RezaDorrani]

I have not come across this issue. I would have to look at your flow and scenario in action to know the reason for your issue. I would recommend posting your issue with screenshots on the forums at powerusers.microsoft.com

[@YuvilenNaidoo]

@@RezaDorrani thanks for the quick reply. I just figured it out! If you have an underscore in your column name it will not retrieve the old value. Recreating the column without an underscore resolved the issue

[@abeerasad3596]

Thank you Reza Sir for this video. Lets say if we want to extract the difference of new and old values from the field and store them in a new variable. For instance, Description column (from your video) has previous values of "Building Access" and after the update it has "Building access Key needed". What if we need to show just the new changes ( Key needed) not every thing ( Building Access key needed), how we can achieve this though power automate? Thank you!!!

[@RezaDorrani]

That would require expressions. I would have to try it out to know the steps. I recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com

[@abeerasad3596]

@@RezaDorrani Thank you. I will try the above link to see if there is any guidance available and also look into expressions as well. Thanks again!!

[@annguyen250989]

What an excellent detailed instruction on column changes scenario. I learn a lot from this. Also, would it be possible to send only one email if column changes occur on multiple items ?

[@RezaDorrani]

For that idea would be to run flow on a schedule, get items modified since last flow run, get the changes information and send it in email. I do not have a video reference on this scenario though.

[@NiS-y4y]

Hi Reza, this was really helpful as always :) Just had a question, we are trying to track changes in multiple persons column of SharePoint. The above flow gets data from all versions but is there a way we can get only the differential data? For example, person A & B was assigned to an item. After the change, B was replaced by C. We need the flow to only capture details of C. Is this possible?

[@RezaDorrani]

I don’t think there is an option to just get the differential data in flow. May be graph api may have something. You will need to check graph api documentation.

[@NiS-y4y]

@@RezaDorrani Hi Reza, thanks for your reply. Found a way to store the information in an array and then compare the array to find differential.

[@asheerhasan5680]

Dear Reza, You nailed it again. Is there any way to capture who has modified the list columns in the tracking?

[@RezaDorrani]

Modified By column has that information.

[@standak.370]

Hello @Reza, Thanks for the video. It is the best and my flow almost worked like a charm 🙂. I had one problem with it but that was on SharePoint list side. I have found out if there is in original name of the column underscore "_", flow is not able put those previous values into email. Previous values in the email were always empty. I had to create new columns without underscore. But still .. great thanks for this video 🙂.

[@RezaDorrani]

Thanks for watching. _ is typically related to internal name of column. Not sure how the columns were created in your case.

[@standak.370]

​@@RezaDorrani I know only one way :-). Create SHP list -> List settings -> Create column And about the name - no special marks, punctuation and if there were two and more words in the name, I always used _ (for example name of the column is name of the city "Hradec Králové", I would name it in the beginning "hradec_kralove") but now when I found out it could be problem so I would name it without _ ("hradeckralove").

[@HarithaAnand-dj5rh]

Thanks for the great content Reza! I am also working something similar to this...i am facing different issue..everything in my flow works correctly ..there are 7 columns in an item...i inserted status as online and offline ..based on the trigger from email ..the status will change ...but the issue am facing is: columns are not retaining their values ..whenever one status changes..can you suggest me some areas i can look into to sort out this...thanks in advance

[@RezaDorrani]

I will have to look at your flow in action to provide guidance. I recommend posting your issue with screenshots on the forums at powerusers.microsoft.com

[@HarithaAnand-dj5rh]

@@RezaDorrani sure...will post it there..thank you !

[@mairatchaprapa1650]

You are so amazing. Can I ask some question,Can I send 1 email when modifed many rows of data ?

[@RezaDorrani]

Thanks! Probably possible but not something I have tried or have a video reference for.

[@mairatchaprapa1650]

@@RezaDorrani If it's not too much trouble, could you please help me make a tutorial video? I really want it because I can't find it anywhere. Thank you so much in advance.

[@RezaDorrani]

@@mairatchaprapa1650 I make videos when I receive multiple requests on a topic. Every 6 months I ask subscribers for topic suggestions on Community Tab of my channel. Most voted idea gets added to my backlog. Make sure to post this idea whenever I post the next topic suggestion post.

[@mairatchaprapa1650]

@@RezaDorrani OK Thanks a lot

[@marcphylo2960]

Amazing, Thank you for your videos @Reza I learn very fast by following you.

[@RezaDorrani]

Happy to hear that!

[@MrCacaseno1]

great videos as always, thank you!! Any tips on how to get the values from the already get request to sharepoint? i tried using different methods but the select option is iterating even though im using the item property i want to get out of the array/variables i have tested with. im so confused.. still learning about power automate. I also tried to import the flows but its not working. :/

[@RezaDorrani]

I do not understand what already get request means. I recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

[@AnamAhmed-t8d]

Thanks Reza. I am huge fan of yours and have learned so much by just watching your videos. I have a question, is there a way we can change the status of a column by clicking on a button within the email that is sent out to notify the users, without actually going to the SharePoint list/Document library.?

[@RezaDorrani]

Thank You so much! Adding buttons in emails -> approval action and/or send an email with options action. Once buttons are clicked, flow can capture the response and update status automatically.

[@AnamAhmed-t8d]

​@@RezaDorrani Appreciate the quick response. So this email that is sent out, is not an approval email. I understand that 'Start and wait for an approval' action can capture the responses and comments of the approver and we can use 'Update file properties' to change the status in the library. The question is, can we do this in a separate email that is sent out to a user, who is not an approver so he can complete an action (requested in the email) and then change the status to 'Completed' from the same email without accessing the Document Library?

[@RezaDorrani]

@@AnamAhmed-t8d Thats send an email with options action. Check documentation on that.

[@AnamAhmed-t8d]

@@RezaDorrani When I look at the advanced options, it only shows the options to include attachments. Is there a documentation you can share with me? Please and thank you.

[@RezaDorrani]

@@AnamAhmed-t8d kzbin.info/www/bejne/rXqsZmd8oZKfd80si=kqjLNpxL4IUicqcF

[@vamsimantripragada]

Hi Reza, Thanks for the clear explanation I have small issue, not getting Value in this expression "coalesce(body('Send_an_HTTP_request_to_SharePoint')?['d']?['results']?[0]?[item()],'')", should I change anything?

[@RezaDorrani]

I cannot guess here on chat + I have not come across this issue and hence not sure what is the cause for your issue. I recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

[@JamesHarrison-l3v]

Thank you for the video it is very detailed and that you for making the files available for review. Is there a way to change the column name to something else before it is inserted into the HTML table Several column names are Shortened or when the list was built the column names were not named using good naming practices, so I would like to change them prior to then begin inserted into the HTML table and eventually into the email

[@RezaDorrani]

That would be a decent amount of work and use of expressions. I am not aware of an easy way to do it.

[@JamesHarrison-l3v]

@@RezaDorrani Alright thank you

[@swamilekkala4420]

I have followed your procedure But i am facing an issue... Instead of field name it is appearing as follows column field_16 has changed. Previous Value is column field_17 has changed. Previous Value is column field_21 has changed. Previous Value is column Modified has changed. Previous Value is 2023-02-24T11:44:59Z kindly help me is resolving the issue

[@RezaDorrani]

I have not comes across this issue hence not sure why this is happening in your case. I recommend posting your issue with screenshots on the forums at powerusers.microsoft.com

[@HusGNR]

Thank you very much, Reza! Been watching your videos for a while now, and this one was one of the most useful videos that one could think of - music to business users’ ears 😄! Q: Would this flow be less practical if there’s another flow (for the same list) that has some UPDATE actions? I imagine that would make the user who created the flow as the Editor of that item… 🤔 Thanks again, and keep up the great work 👏🌷

[@RezaDorrani]

Thanks so much!

[@radhikaM914]

Very nicely explained. You make it look so easy. (But this is super complicated :) )

[@RezaDorrani]

Thanks Radhika

[@Saurabh.singh97]

Amazing videos, i love your work. Your videos have helped me alot at work 😊

[@RezaDorrani]

Thanks

[@lloydtom7429]

Thank a lot for this video Mr Dorrani, very very helpful :)

[@RezaDorrani]

You are very welcome

[@k.ishtiyaque]

Hi Reza, Thanks for creating such a informative video. Actually I need your help in order to create a flow for one of my project wherein I have created a SharePoint site which contains multiple folders and added a column name with "Delivery Status". Now I need a flow which will send reminder email to users until the "delivery status" updated to "Delivered". Could you please help me with that? Thanks

[@RezaDorrani]

I do not have a video reference on this scenario and would have to try it out to provide guidance. I recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com

[@vaishakRaju]

HI Reza, Amazing Content. Could you please help? I have a question. How to create and update sharepointlists using Power Automate without using generated ID as the Unique Identifier.? how can i update item the exact item in the secondary list even though there are uneven rows in both Secondary and Primary list. ?

[@RezaDorrani]

Thanks! I do not have a video reference on this scenario and would have to try it out to provide guidance. I recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com

[@mauricioboufleur2893]

Hello Reza! Excellent video, very good tips! I'm wondering if you could help me. I have a sharepoint list that has calculed colums that informs if the "actions" are expired or not. By that, everyday all of the actions are updated according to today (). But people change date, title or definition into these items, so instead of sending everyone an e-mail (because all of the data are updated -modified- everyday), how can I "ignore" that and send an e-mail only if some specific columns were changed?

[@RezaDorrani]

I do not have a video reference on this scenario and would have to try it out to provide guidance. I recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@mauricioboufleur2893]

@@RezaDorrani Thanks for the support. I'm getting an error in my flow, in "get previous values" my input are exactly the same as yours, but the output is different. INPUT "\"ID\":false", "\"Title\":false", OUTPUT [ { "ColumnName": "\"ID\"", "Value": "false" }, { "ColumnName": "\"Title\"", "Value": "false" ] As you can see, the output is different, because in the video the output is only between single quotes in ColumnName. The codes i'm using are (Get previous values > Select): split: split(replace(replace(string(outputs('Get_changes_for_an_item_or_a_file_(properties_only)')?['body/ColumnHasChanged']),'{',''),'}',''),',') ColumnName: replace(split(item(),':')[0],'''','') Value: split(item(),':')[1] Could you verify if i'm doing something wrong?

[@RezaDorrani]

@@mauricioboufleur2893 I cannot verify here on chat + I will have to reproduce your issue to know the reason. Best to post your issue with screenshots on forums.

[@yougiri08]

Excellent information. Great efforts from you to explain in-detail.

[@RezaDorrani]

Thanks