Quickbooks 2020 Tutorial for Beginners - Difference Between Entering Bills and Expenses

[@hopex314]

I just started learning QuickBooks Desktop two months ago, English being my second language, it's difficult and confusing. I have taken the QuickBooks Desktop Certified User Exam, I failed, but your videos have helped me a lot. Do you have any further tips you can give? They're very enjoyable. By the way you have a very clear voice. Thank you so much💖

[@QbuniversityOrg]

You’re very welcome!

[@teresapetrie263]

Love your assistance. Very great. What is the FIRST thing I should set up when moving over to QB from another accounting package.

[@QbuniversityOrg]

It depends. Are you starting from zero in QB or did your data get imported from the other program?

[@jennymabellguardado76]

Hi! What about if there is a reminder to pay a bill but instead of hitting print check the day of thr reminder I by mistake enter the bill and print the check. But the reminder still pops up when I log in to Qbs desktop.. how can I clear that n still continue that same reminder for next month ?

[@husnainali-ox4dq]

Hi, How we can record expenses cash or credit with Vat/Tax in one line item as in Invoicing or sale receipts auto calculate something like that?🙏🙏✌

[@QbuniversityOrg]

Feel free to leave a comment or question here!

[@lauradecoux5724]

Thanks! Very helpful ...

[@lauradecoux5724]

How do I enter an expense that is later paid via a credit card. Materials are purchased with a company card and related to a particular job/invoice. The card is paid monthly. How do I enter it as an expense when the card is enter as a monthly bill? It seems that I'm entering it twice???

[@QbuniversityOrg]

@@lauradecoux5724 watch my videos on entering credit card charges and reconciling your credit card

[@americacaver8509]

I'm trying to figure out how to set up and log my charitable product donations to charities like Goodwill. I'm new to quickbooks and I have 2020 desktop version.

[@QbuniversityOrg]

The easiest way is to go in and do an inventory adjustment (if these are set up as inventory items) - this will capture those items in COGS

[@crobinso2010]

Doesn't using Write Chq instead of Bill make it harder to track Sales Tax?

[@QbuniversityOrg]

Maybe, but you don’t need to track sales tax when you enter expenses or enter bills they are part of the overall cost

[@angiewilliams1114]

Hi! Thank you for all of these videos. I'm brand new to Quickbooks and trying to get my husband's new company up and running with it, so these have been super helpful. Like this one. Rather than entering a transaction as an expense, I see the option to add it as an item. Do you have a video about that? Is using the Expense or Item option better when you want to code it to a job, or more specifically, an item on a particular job? Thank you!

[@mzdenis07]

Why are deposits showing up as expenses under the transaction type tab? Transfers between the checking amd savings account: for example, a deposit made to the checking from the savings account is showing up as an expense in the TRANSACTION TYPE TAB, instead of the word deposit, even though it clearly shows the transaction amount as a positive amount?

[@QbuniversityOrg]

It shouldn't. Are you recording it as a Transfer between bank accounts?

[@mzdenis07]

@@QbuniversityOrg no, could that be the reason why?

[@QbuniversityOrg]

@@mzdenis07 yep

[@mzdenis07]

@@QbuniversityOrg ohh ok, I'm fairly new to this lol

[@mzdenis07]

Also, I've been using quickbooks in the browser so it looks different than the actual app

[@jasonbronson672]

How would you enter an expense that had more than one method of payment, such as went to HomeDepot and bought $1000 in materials, but used a gift card to pay part of it and credit card or check to pay the remaining?

[@QbuniversityOrg]

Jason Bronson you would have to enter them as 2 separate transactions since there were 2 payment methods. One would come out of Checking (or on the card) and one would use the gift card

[@RoyDike-np2hd]

Hi! What is the difference between tracking an expense via Write Checks vs Enter Credit Card Charges? If I am paying cash, is that when I use "Write Checks" vs "credit card charges"? Or does it track the same? Thank you!

[@QbuniversityOrg]

You only use the credit card charge when you actually charge something on a credit card. In your case with the cash expense you would use write checks

[@RoyDike-np2hd]

@@QbuniversityOrg Thank you! I'm assuming I also use "Write Checks" when I use a Debit Card? Thank you

[@QbuniversityOrg]

@@RoyDike-np2hd yep you do!

[@RoyDike-np2hd]

@@QbuniversityOrg Thank you! Your videos are incredible and so informative

[@QbuniversityOrg]

@@RoyDike-np2hd you’re welcome!

[@lauradecoux5724]

Thank you!

[@QbuniversityOrg]

Laura De Coux you’re welcome!

[@alvinmughal6121]

Can u plz inform how to maintain CGS of restaurant

[@QbuniversityOrg]

Alvin Mughal probably the best way is to record all of your F&B purchases throughout the month to COGS then do a journal entry at month end to adjust inventory and COGS to the physical count

[@QbuniversityOrg]

Alvin Mughal probably the best way is to record all of your F&B purchases throughout the month to COGS then do a journal entry at month end to adjust inventory and COGS to the physical count

[@alvinmughal6121]

@@QbuniversityOrg did u mean food and beverages

[@alvinmughal6121]

Actually sir I'm MBA student .. N i am doing job as an accountant in Chines restaurant Ginsoy. I need to know about CGS .. I am confused about perpetual and acural basis ..

[@QbuniversityOrg]

Alvin Mughal yes