Quickbooks Desktop Tutorial - How to Pay Bills Properly

[@QbuniversityOrg]

Subscribe to my channel and be sure to share this video with other successful business owners!

[@sadiqshah3688]

Sir do you have any facebook group ? or instagram page?

[@QbuniversityOrg]

@@sadiqshah3688 Facebook yes! Search for QuickBooks University Training Tutorials

[@graceyim2941]

You are my life saver. You helped me more than you can ever imagine. You really don't mind questions?

[@graceyim2941]

QB is more complicated than I thought.

[@graceyim2941]

Ha ha, funny noises.

[@ziislam4148]

Great training on QB. Thanks for your time and effort

[@QbuniversityOrg]

You’re welcome!

[@leonieamba]

Thank you so much for sharing this one.

[@QbuniversityOrg]

You’re welcome!

[@noemir8262]

Just printed my first check successfully (voucher format). Thank you! 😊

[@QbuniversityOrg]

Awesome!!

[@aim-west]

Your videos have helped so much! Thank you for making them!

[@QbuniversityOrg]

You’re welcome!

[@micklebt]

Great videos. Thank you for your service to the SOHO community!

[@QbuniversityOrg]

You’re welcome!

[@BevG_CT]

Can you do a video on how to set up vendors for ACH payments and the process to pay vendors via ACH? We are on QB Desktop Pro Plus 2022 version and pay bills in batches every couple of weeks, currently by check. The owner doesn't want to keep signing checks but I can't seem to find good info on how to set up the vendor info with their ABA and A/C #'s in QB to get this started. I've reached out to QB tech support but they are not being responsive. Thanks!

[@michellewolf5235]

Thanks for the tutorial. How do you add class to the payment when you use "pay bills" option?

[@QbuniversityOrg]

You don’t need to. You add the class when you enter the bill

[@tinadelill1]

Never mind, I figured out the answer, thanks anyways love your videos

[@QbuniversityOrg]

Awesome!

[@tinadelill1]

@@QbuniversityOrg your videos are my bible! I am trying to help my husband with his business

[@QbuniversityOrg]

@@tinadelill1 that’s so great to hear, I appreciate that!

[@nasihabill2473]

This is awesome

[@QbuniversityOrg]

Thanks!

[@miremberhoda4077]

Thank you

[@QbuniversityOrg]

You’re welcome!

[@Team8LA]

Great classes, thank you. I wished I found your channel earlier. Now, my question is, I am that type of person who doesn't like to spend too much energy on monitoring the paying time. Is paying bill early a bad thing? TIA!

[@QbuniversityOrg]

Thanks! It’s not a bad thing but as you grow you can stretch out when you pay your bills for cash flow planning. It can be an effective cash flow planning tool to stretch them out

[@MaCherieMcAli]

Subscribed and LIked I have a problem Non Profit is all Cash Basis and I have no Idea how to record the bills payment with cash.

[@QbuniversityOrg]

Do you mean they pay bills with physical cash?

[@graceyim2941]

I use EFTs and checks to pay bills.

[@QbuniversityOrg]

Ok great so when you pay in QB make sure to enter the check number correctly according to how I describe in the video

[@micklebt]

Do you have a best practice for entering bills with vendors that have 'auto draft' payments? More specifically, when they show up in the Online Bank Feeds Transactions List the deducted amount will marry up to a bill and be recognized as the same transaction, and be toggled as such?

[@QbuniversityOrg]

To be honest most people don’t enter a bill with auto drafts. They just take it as an expense as it comes through the bank feed. You can enter the bill and then offset the bill with the auto draft but it does create more work

[@stacyminter7411]

@@QbuniversityOrg a manual payment would be best to record the auto draft. I think he is asking if there is a way to record a manual payment in QB

[@AceCartwright]

What about statements with multiple invoices? What if you only pay a few of the invoices from that statement. I’d like to see a video like this. 🙂

[@QbuniversityOrg]

Each of those invoices would be entered separately and then you can choose which ones to pay in the Pay Bills function

[@brianjalonen1635]

I could not disagree with this more. You keep a check register and print checks one week early so you expect to mail payments when necessary. Just because you set up payment in system does not mean you execute payment. I take the week to review the paperwork that goes with transactions if I am managing check/ach payments for companies. What that means is having a good and secure admin process for unsigned checks. If you are an admin mess then you risk lost checks. If you manage correctly that is a non issue. Doing regular payables work is so important and how you find errors. If not it backs up and you “miss” key items.

[@QbuniversityOrg]

Yes you have a point. I would say though from a small business owner standpoint you simply don’t have the resources to properly segregate duties, and most people need to know HOW to use QuickBooks vs how to properly set up an AP management system.

[@SabrinaMenlo]

Hello, Matt, I want to know that can I give certificate from your university after finishing the courses ?

[@QbuniversityOrg]

We currently do not issue certificates.

[@carolinaelite5479]

I'm a studio owner!! Parents pay us for costumes and competitions fees. We in turn pay vendors. How should we record money coming in and going out bc it will be a wash.

[@QbuniversityOrg]

If you don’t make a profit on it then I would record as a liability when deposited then use that account when you pay it out to wash it to zero

[@Zenkhatara]

Do you provide one on one please let me know ?

[@QbuniversityOrg]

Sorry, I currently do not, but it may be something that is offered in the future

[@mohammadfarooq3358]

Can do some video about Uber and doordash charges

[@QbuniversityOrg]

As if you pay them or earn them?

[@graceyim2941]

Teacher, our organization has 6 accounts set up by their function. Sometimes we need to transfer funds between accounts. Can you make a video on how to do it on QB? Thank you, thank you.

[@QbuniversityOrg]

Take a look at this video, it shoulld help kzbin.info/www/bejne/pHm1omWlqpWUhNE

[@sabrinagotreaux3534]

Do you have a video to explain how to pay a bill through cash? I have QB POS and I purchase local honey with cash and when I add it to my inventory it creates a bill. I need to know how to pay that bill out of the "Cash in Drawer" chart of accounts.

[@QbuniversityOrg]

What you want to do is when you go to pay bills, down at the bottom there is a drop down of “Pay From” account. Change that to Cash in Drawer

[@tinadelill1]

Question, at 7:50 you say “ if you’re paying online banking just chose check, and assign check #…… why can’t we chose pay online and NOT assign a check number?

[@QbuniversityOrg]

You can do that. Whatever way you use just be consistent

[@angelpeterson9843]

When paying bills, can you alter the amount you pay or is it required to pay the full amount that's in the system?

[@pattykingsley24]

Hi. I went online to Qb U and watched the video and want to sign up but it did not give me the link to sign up or for the other 3 free courses. I did from my phone so I’m not sure if that makes a difference but o couldn’t click on anything other than the main video. Can you help?

[@QbuniversityOrg]

Try watching them on Chrome instead of safari. Sometimes some browsers can cause errors

[@mochehrzad9077]

I like the bideo

[@QbuniversityOrg]

Thanks!

[@cricketkadiwana6122]

thank you Sir i have issue when i entered item list in inventory part but does not showing inventory part area thats why i cant working on inventory

[@troywhitney1948]

I’ve been waiting over a week for a large Quickbooks payment to process from my client. No idea how long it will take. This is unacceptable that they would keep me in the dark. I may have to ask them to stop payment. I would think twice before using Quickbooks as a payment solution. This is the very stressful and the company has NO response other than apologies and vague estimates of how long it is supposed to take. This should be illegal.

[@ivonnepolk7832]

Question so how do we set up the accounts, so that it transfers or pays the bill? does that make sence? If I hit pay bill and marked it as an EFT, is it actually making that payment or is it up to me to go pay that bill online?

[@QbuniversityOrg]

It’s up to you to make the actual payment. They do have a service that you can use to pay it electronically but it’s not cheap

[@ivonnepolk7832]

@QbuniversityOrg oh how weird. Is there a way to add both companies accounts to QB (company 1 and 2) so that it does the eft/nstant transfer? Otherwise what is the point in doing a pay bills vs just writing a check when all the bills are due upon receipt. So we do t have any discounts or net 30s.

[@socialred2626]

How do I record a bill that was paid with 2 different forms of payment. Part with credit card part with my checking?

[@QbuniversityOrg]

You’ll have to do 2 partial pays. Go to pay bills and pay the first form of payment, save and new, then record paying the rest with the other form of payment

[@DJNRCosmeceuticalsLLC]

how to i pay bills in advance without receiving the inventory items?

[@melissaconcha7930]

what happen if introduce QuickBooks a bill and the bill have a credit how fixed?

[@wiryahamad7468]

Hi sir, when you pay bill how to make credit on that payment bill Could you please send me video Really appreciate

[@QbuniversityOrg]

When you pay the bill through the pay bills function it will automatically credit the bill

[@LRBennettInc]

Okay I see all the bills but am I entering every invoice in that vendor category that was charged to their statement? If so how?

[@QbuniversityOrg]

Yes I would so you can track them separately

[@graceyim2941]

Teacher, From the videos I have watched regarding QB, Journal entry is minimal. So, I don't have to put in all the items of transections?

[@graceyim2941]

Some KZbinr has a THANKS icon where the LIKE button is. Can you put one in so those who wish to show our appreciation can do so? 💙

[@QbuniversityOrg]

I’ll have to see how to do that!

[@wh0rableheav3n]

We enter multiple bills for the same vendor but have to print separate checks for them. Is there a way to batch print them all on separate checks or do we have to print them all separately?

[@QbuniversityOrg]

Go into Pay Bills, check off one to pay and choose Print Later. Save and close. Repeat this for all you want to pay. Then go to File, Print Checks and they will be there to print on separate checks

[@ronhilborn9410]

What does the vendor see when you choose to pay bills electronically? If I chose this option I don't want to have to entertain multiple phone calls from vendors on what invoices I have paid. Thank you

[@ppns2726]

How about screwing up your taxes if your expenses are doubled

[@QbuniversityOrg]

Yep

[@guadalupeestradamote4516]

can any of these talks be printed

[@QbuniversityOrg]

Not that I’m aware of

[@maryobrien4295]

Im trying to recreate my business Jan thru June. Do I set up the vendor bill that I already paid by written checks, that were never entered in QB yet? then go to pay bill window, check off bills paid on a certian date and change date in lower left corner to the date I already paid the bill.? Will this set up accounts ok.

[@QbuniversityOrg]

Yes you can do that. It will take a bit of time of course. If you wanna just do it quickly then you could just enter the checks already cleared instead of entering the bill and paying the bill

[@Zenkhatara]

Do you provide one on one ? If so please let me

[@QbuniversityOrg]

Currently I do not but might be in the future at some point

[@Zenkhatara]

Hi dear if one of the stock holders sells 10% share of his stock in the company how would you record that and would you need to make a general entry. Thank you in advance

[@QbuniversityOrg]

You would not record that in the books since the stock sale takes place outside of the company

[@cricketkadiwana6122]

i have facing problem in canada version 2021 quick book desktop in which no inventory part showing for enteries

[@michaeldashno3900]

Hi Matt, have a question. I have QB 2016 and I found 2 items in the pay bills section that were still pending but have already been listed and deducted in the bank accounts. I tried to add the check number but it would not let me do that. How to I delete them or put them to the correct checks? Again, the bills have already been paid and deducted from the bank account but they are still in the bills to be paid???