Quickbooks 2021 Tutorial for Beginners - How to Create a Purchase Order

In this Quickbooks 2021 tutorial for beginners on how to create a purchase order, I walk through not only how to create a purchase order, but also why you would create one in Quickbooks to begin with.
Most people use Quickbooks 2021 Desktop the wrong way, avoiding using it to the fullest extent. Creating purchase orders in Quickbooks is simple to do and can help you avoid an inevitable disaster that can happen if you don't create and track them. Get a handle on your business by creating purchase orders in Quickbooks and discover the true power of Quickbooks 2021 Desktop.
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[@QbuniversityOrg]

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[@pennyandersen1978]

This is awesome! Thank your for your clarity. I will be a regular on your channel for assistance with QuickBooks!

[@QbuniversityOrg]

You’re welcome!

[@cricketmoments1565]

Thanks you so much very use ful your video 😍 From Srilanka 🇱🇰

[@QbuniversityOrg]

You’re welcome!

[@rpan5441]

Liked the short video. It's very well laid out with just enough information to quickly grasp the information and how to use. I have seen few videos which are very long. Thanks for making it concise and interesting. Well explained.

[@mjhult]

Welcome!

[@Zsazsagabore]

You explained this very well! Thank you for these videos!

[@QbuniversityOrg]

You’re welcome!

[@floraeaster9911]

Thank you so much you were simple and to the point.

[@QbuniversityOrg]

You’re welcome!

[@mariafernandasanchez6459]

Thank you so much for your wonderful videos. I am learning a lot.

[@QbuniversityOrg]

Welcome!

[@anitahorkman7898]

Thank you for these great videos!! Excellent!

[@QbuniversityOrg]

You’re welcome!

[@Joyfyl-Worship]

Great teaching. Thanks

[@QbuniversityOrg]

You’re welcome!

[@nellybuoy6637]

Nice tutorial in deed, you always amazing

[@QbuniversityOrg]

Thanks!

[@lovewillwinnn]

Thank you for doing this. 👍👌

[@QbuniversityOrg]

You’re welcome!

[@marcelinjohnsmail7957]

Thanks for this video.

[@QbuniversityOrg]

Welcome!

[@blancatorres1047]

Thanks for the easy explanation. How do I convert the purchase order to pdf?

[@humingbird2187]

I would like to know if there is a way to convert an invoice for partial shipment?? Thank you!!!!

[@QbuniversityOrg]

Yeah absolutely just create the invoice and put in the amounts shipped.

[@GentleBloom]

Hi. Thank you for this. My question is regarding a non inventory item eg consulting fee. How do you enter this on a PO

[@QbuniversityOrg]

You really would not enter this on a PO. It would just be an expense.

[@GentleBloom]

@@QbuniversityOrg Thank you. The company records all purchases first using a PO. Could these kinds of services be entered perhaps by creating an "other charge" category?

[@iznio]

Hi great video, I know you said the POs do not post to any account. However, when we receive a bill against a PO does it then post to an account or only when invoiced?

[@QbuniversityOrg]

You would have to convert that PO to a bill. If you go to enter the bill QB will ask if it’s for that PO

[@EdLietz]

Thanks for the video it was well done. My question is if you create the PO then you receive items from the vendor and enter it as a bill how do you pay the billon the month end statement. We currently do not receive against the bill we only add the PO to the Bill at the end of the month and reconcile the vendors statement. I want to change to a daily receiving of items and bills but only pay the statement at the end of the month. Thanks

[@GrindersSwitch]

I don't have the PO icon? I don't have any icons above the "estimates" icon. Currently working with QB Pro 2021

[@shoresguy48080]

How do I use the same P.O. number for ordering many different parts for the same job and we will adding parts and material as the project is being built? I do not want to generate a 100 different P.O.s for one job that takes many different parts . Thank you Dave

[@QbuniversityOrg]

You can go back and just change the original PO

[@tangoxl3519]

Hey, thanks for the video. What if a) you don't know the cost of the item you are purchasing or b) the cost is negotiable. Can you email the purchase order you create to your vendor?

[@QbuniversityOrg]

Yes you sure can!

[@isabelalonso114]

What If an invoice is partial amount of the total of the purchase order?

[@yhanne008]

What if the qty shipped is more than the qty ordered? How do you receive that?

[@QbuniversityOrg]

You should be able to enter the bill for the increased quantity

[@kenny_16]

Hello, this might be a little late but currently we have a lot of items that is not present on the item lists when creating a PO, is there a way to import bulk items and use those to create a custom PO, Thanks

[@QbuniversityOrg]

Yes you can import some list items to Desktop. Look under the File menu for Import options

[@kenny_16]

@@QbuniversityOrg Hello again, I've found a way to import inventory parts, the issue is, what i need is bulk inventory assembly, is there a way to change inventory part to assembly or import bulk inventory assembly.

[@luzcorona4629]

Hi , how can you convert a purchase order to a sales order?

[@chrisovanesian1470]

Hello, i wanted to ask of there is a way to create a rush purchase order on QB Desktop?

[@QbuniversityOrg]

Do you mean one that says “Rush” on it? Not that I am aware of but you could probably put it down in the messages area

[@chrisovanesian1470]

@@QbuniversityOrg Ok, thank you for your help. Your videos are very helpful!

[@QbuniversityOrg]

You’re welcome!

[@heatherporter4579]

How do I reopen a po if I did it wrong

[@QbuniversityOrg]

Open the chart of accounts and scroll to the bottom to POs. Do a quick report on them and double click the one you want to open and change

[@mutukumusyokibrian993]

What about QuickBooks 2016

[@QbuniversityOrg]

What about it?

[@darkstardan3309]

Completely non helpful. I just want to create a purchase order from an estimate and not listen to endless minutia to do so. Cannot sit through this video.

[@QbuniversityOrg]

Awesome thanks for taking the time to make the comment