QuickBooks Desktop Tutorial: Write Checks vs. Enter Bills (and Pay Bills)

[@JosiePC44]

Thank you! I was so confused before, totally get it now. You explained it so clearly.

[@HectorGarciaCPA]

Josie M cool!

[@rosaleeswanton2328]

THANK you soooooo much! I love Quickbooks and I have starting keeping the books for my friends business but I get a little confused at times. You are AWESOME!!

[@HectorGarciaCPA]

Rosalee Swanton thanks... thanks you liked it

[@lillians.4384]

Hector I’m so blessed to have come across this video!!

[@HectorGarciaCPA]

:)

[@rauerbach3789]

Let's suppose I used the company's credit card to buy some supplies for my office. To enter this transaction, I would not use Write Checks. Instead, I would use the Enter Credit Card Charge screen. And then select the card that was used in this transaction. When I receive the bill from the credit card company, I would use Enter Bills if I'm not going to pay it right away. But if I'm going to pay it right now, then I would use the Write Checks screen.

[@HectorGarciaCPA]

is this a question? looks like you are in the right track

[@ettasaxton]

Hector you are AWESOME!!!!!! I didn't have time to read all of the comments below but I have a question. ..... If my vendors are set up for autopay do I still need to enter them as a bill?

[@josh1667]

Hector, man you have been a Godsent, thanks soo much brother.

[@HectorGarciaCPA]

You welcome.

[@ChatreVerde]

Hello Hector, is there a way to fix a reconcile month? So that I can enter the bills and attach the payment to it

[@explodinghead75]

Thank you. Writing check is easier to enter bills in quickbooks that you have already paid, since it saves you a step. But what about an insurance policy that you pay monthly (and deduct that amount from the total bill)? If you just make a bill each month it doesn't show you how much is left. But if you make the bill Net 30, for example, then all your payments after the first one will show overdue.

[@HectorGarciaCPA]

Kevin Gulley you would have to make an ok and 12 partial payments

[@RobbieRobski]

What if you have transactions that are like "write checks" (because I downloaded a QBO from my bank) but you want to attribute them to a bill? It seems if I edit the check and change the account to accounts payable, then it will decrease the amount owed to the vendor, but is that enough. I feel like although QB is applying the amount towards the amount owed, I don't think that the paid amount is exclusively applied to the specific bill.

[@HectorGarciaCPA]

You have to manually apply it

[@RobbieRobski]

@@HectorGarciaCPA Thanks, I believe this is when you go to pay bills, "set credits"?

[@kalishabrizan8009]

Thanks Very helpfull

[@janyhollo2197]

Hector, you are fantastic!! Exactly what I was looking to know and explained it so I got it!! Thank you!!

[@HectorGarciaCPA]

+Janet Hollon cool

[@cherylmalcolm3386]

Hector my friend, you have a new student. im learning so much from you. Thank you.

[@HectorGarciaCPA]

that is great!

[@cherylmalcolm3386]

I have a job interview scheduled for Friday and knowledge of Quickbooks was a plus.

[@DealingWithDigits]

TD bank allows you to pay multiple vendor bills via ACH and then withdraws from your bank account the total amount to pay all the bills. So let's say you have 5 bills in QuickBooks Desktop and you need to show $7,500 was used to pay all 5 bills. You have your list of 5 open bills and just need to mark these 5 bills as paid and show a total of $7,500 being withdrawn from your TD Checking account register in QuickBooks. Can this be done in QuickBooks Desktop?

[@dannyzuniga7208]

So when I write a check, does it debit the accounts payable and it would credit the bank? Asking for a friend

[@jessicang8057]

hi can ask how to ending balance on write cheque

[@FrogCalender]

What do I do if: I only have a debit account, so for all of my purchases from Home Dep, I enter them into QB via "writing checks" connecting them to a customer /job name. I later returned some items to Home Depot that was immediately put back onto my debit card. How do I reflect this return in QB?

[@santiagoloja2489]

VERY GOOD

[@barbosacontractinginc6076]

Great video. easy to understand ..Thx Hector!

[@HectorGarciaCPA]

+Barbosa Contracting Inc 👍🏻

[@azurazdandaridae9158]

I was wondering if anyone knows how to print or view a batch report or a batch of invoices that was just entered. If I enter 10 or 20 invoices from various Vendors can I view a summary report that will show me all of what I just entered? Also, when using Write Check does the entry show up in that Vendor? I don't see mine showing in the Vendor.

[@stevenzheng08730]

thank you hector, I just realized after watching your tutorial today that I never used write check function, instead ive been using "enter bills & pay bills" for all types of transactions including wire, debit card ,etc.. will that be an issue? I didn't know that served this purpose, going forward I will separate them but what about the ones I already did in the past do I have to delete and put into write checks respectively? please advise..

[@teresitaunda4129]

Hector eres lo maximo al cuadrado! Jaja! Tengo una pregunta, si ingresas transacciones por bills q debieron ser ingresadas por write checks eso se puede revertir o simplemente las coloco pagadas y ya?

[@HectorGarciaCPA]

Si ya los checks existen… borras el bill y ya. Pero si no quieres borrar el bill tiene que recategorizar el cheque a Accounts Payable

[@mahdichaal8756]

great teacher ,god bless you.

[@HectorGarciaCPA]

Mahdi Chaal thanks

[@adamquinones1550]

Thank you for this great video. Why does my ending balance show as zero when i actually have money in this account im using to pay bills

[@HectorGarciaCPA]

I would need to see, i have no idea what you are looking at

[@user-os3ko9fw3c]

Paying bills with QBDT is so intuitive and easy. It is somewhat tedious in QBO. I still don't get how to pay bills and incorporate vendor credits from "pay bills" tab. I have to go to write checks and then select from the open bills,. It's a pain. Do you have a video on paying bills for QBO? Particularly for paying a monthly Invoice from vendors that contain multiple bills and credits (such as home depot)?

[@HectorGarciaCPA]

No, i dont like the QBO pay bills workflow

[@paulchoate1]

@@HectorGarciaCPA I don’t like it either. Guess I’ll figure it out via trial & error.

[@syeddanishhamdani5713]

Nice video.can u show us the post dated check and on its maturity how to clear it from bank in quick books. Thanks for educating

[@HectorGarciaCPA]

It clears when you reconcile it

[@ndelpurg]

GREAT VIDEO ! ON A CONFUSING TOPIC VERY CLEAR

[@HectorGarciaCPA]

+ndelpurg awesome

[@ETOEstate]

How do I print up a list of checks in the PayBills section before getting mgmt approval?Also, remember Invoices are the same as Bills. Thanks for your good editing and cursor.

[@HectorGarciaCPA]

msktomson get an open bills report

[@MaCherieMcAli]

You are great teacher can you add more videos

[@davidheckman8590]

Thank you Hector love your tutorials, concise and to the point. To be clear, to get every transaction in the right month I need to create a bill instead of relying on the bank feed?

[@HectorGarciaCPA]

David Heckman yes.. that is called accrual Accounting

[@natashalowe3323]

Hello, thank you for this video. How come when i "pay" the bill it shows up on the register as BILL PMT instead of CHK, even though both say "To Print". Im trying to take over for my moms accountant and cant figure out why it is showing up differently than the expenses entered in the past.

[@HectorGarciaCPA]

Natasha Lowe that’s what it is.. is a Bill-Payment

[@bvjhg13]

Hi Hector, quickbooks only lets you select only 15 entries per check from the same vendor. I have a total of 23 entries from the same vendor and I want one check (it only lets me select 15 at a time). How do I print checks in batch for the same vendor? thanks

[@HectorGarciaCPA]

Print each check is only going to be two

[@earlfikes6215]

i'm totally new to quickbook and its pretty confusing. can i possibly add all my checking and saving accounts at once and send payment out to friends and family?

[@HectorGarciaCPA]

Earl Fikes not sure if I understand the question.

[@jessicaa.salinas9668]

Hi Hector! So this goes for all ppd and or ccd charges on your bank statement ?

[@mohammadomardost7418]

How do you zoom for viewers I am talking about magni....

[@HectorGarciaCPA]

Mohammad Omar Dost it’s a tool on my Mac

[@benbenton3073]

how do you add your bank information to the check? for example rounting number and account number? and bank name?

[@HectorGarciaCPA]

Ben Benton that is part of the checkstock

[@lorimagliulo1373]

Hi Hector, I noticed on your screen when you are paying bills in the "pay bills" tab, you have the options to pay by check, credit card or online payment. I am trying to figure out how to add "online payment" as an option (I only have the options of check or credit card). Can you advise? Thank you!

[@HectorGarciaCPA]

Lori Magliulo online payment would be a “check”

[@EverestLeadershipTV1]

When I completed the process, my check from "Paying Bills" section did not appear in "Print Checks" section. How can I print that check?

[@HectorGarciaCPA]

+Margaret at EverestGroup go back to the check and mark it To Print

[@uroospunyali8861]

Hello Hector, again thanks for the wonderful explanation. I have a question if I have paid the bill through manual checks to vendors, how do I enter that manual check-in Quickbook? thanks.

[@HectorGarciaCPA]

No, you go to Pay Bills to do the check there

[@jaymandy31]

Hi Hector, Great Video. My question is if I have a bill with net 30 terms that I plan to pay with a credit card at that time, How would I mark that specific bill paid through said credit card, while also being able to record that payment on the check written to the credit card company?

[@HectorGarciaCPA]

Jason Mandalawi in pay bills, select credit card

[@sandrarios1413]

Can you tell me how to fix a paid bill that was entered with wrong amount? I entered a bill that was suppose to be 300 as 200. And paid it also as 200. What do I need to do to fix problem?

[@HectorGarciaCPA]

Sandra Rios change the bill

[@wifuu4941]

OK SO AT THAT POINT HOW DO YOU PRINT YOUR CHECKS??

[@copplecrown3667]

Thank you so much for helping me get it! How and can I fix a check written but put into wrong item name should have been payroll not maintenance. and if I change it how screwed up will taxes be

[@HectorGarciaCPA]

Copple Crown oh wow... payroll is a complex conversation.. Get an accountant from your state to help you

[@copplecrown3667]

thanks I will, an auditor should be able to answer, just trying to do it on my own

[@wckleghorn]

Hector - So if you do Write Check function to say pay Home depot with a debit card there seems to be no way to say what expense account it goes to? Would I need to do Enter bill ever time then pay bill same day that way I can show it went to an expense of say Supplies? Or do I have to write the check then go into register and pick the Expense account each time?

[@HectorGarciaCPA]

There is an expenses tab in the check

[@czipar_]

Hector: I'm totally new to QB. How and where would I enter a product bought at Best Buy, BUT I returned it later that night?

[@HectorGarciaCPA]

office supplies in both transactions, it will cancel out

[@yacusaidita2008]

Hello Hector, interesting video. I do have a question if I enter various checks where I can go to see the list of the checks paid?

[@GetSolution]

More places that you can see like your Bank account, Bill payments, Look for Find and clic search....

[@floriavu703]

Thank you again! :)

[@etpmex67]

Good video

[@coltalb1298]

Where do you record (enter) a payment already made with a paper check just for keeping track? Thank you in advance.

[@HectorGarciaCPA]

Coltalb 12 Write Check

[@coltalb1298]

Thank you so much.

[@gabrielagranados3147]

Hello! I am new using QB, I would like to know if is possible to remove a bill paid, bc I entered the bill with an amount and when I wanted to pay the bill had a different amount, I am trying to figure out why. Thanks

[@HectorGarciaCPA]

you can delete it

[@michaelvalenzuela4896]

Hi Hector, If i don't work with AR's or AP's would i simply be able to keep track of my business by making entries directly to register?

[@HectorGarciaCPA]

Michael Valenzuela yes a lot of people do that, just banking

[@matyverona9407]

@@HectorGarciaCPA Yes, businesses online do not work with A/P or A/R, they are cash businesses

[@HectorGarciaCPA]

Maty Verona yes