QuickBooks Online: Entering/Paying Vendor Bills (Accounts Payable)

[@glenw.3813]

Hey Hector, I’ve noticed that recent video are more “back to basics” and I really like that. I’ve been doing bookkeeping for about 2.5 years now and I enjoy refreshing on basics and core functions. Thank you so much for what you do!

[@HectorGarciaCPA]

:)

[@NakimeraRonah]

Hie Hector am preparing for an interview and this is adding up a lot to me.

[@HectorGarciaCPA]

Great

[@heatherpauley4560]

Thank you for the very informative video. When creating a bill for Supplies and Mileage reimbursement to one person, but they are being paid out of two different accounts, how would you create a manual check using two different bank accounts?

[@HectorGarciaCPA]

Two separate payments, you can partially pay

[@TereRodriguezCuin]

What’s the best way to communicate with a client and figure out where he has an outstanding balance if they receive paper copies?

[@HectorGarciaCPA]

@@TereRodriguezCuin not sure i have enough info to answer this

[@olatunbosunosadugba1909]

Thanks Hector, Please do you have a video on Book clean up.

[@HectorGarciaCPA]

I do , is 5 years old, but pretty good, search it

[@eunicegatbonton8906]

thanks for this! glad i bumped into this video and i hope to watch more of your videos. new subscriber here

[@HectorGarciaCPA]

Welcome aboard!

[@EdgarUSA]

I enjoyed the video. Gracias Hector

[@HectorGarciaCPA]

De nada

[@gladiatorgreat7669]

Hey Hectar, thanks for information you are sharing with us. How to record prepaid expenses and subsequent adjustment in relevant month via AP

[@HectorGarciaCPA]

Dont have a video on that

[@gladiatorgreat7669]

​@@HectorGarciaCPA hmm Can you mention the workflow?

[@hasibullah7828]

Hey Hector plz make a video on logistics (imports and exports) that how they bookkeeping in quickbooks, you can take example company as motor impact canada

[@HectorGarciaCPA]

I don’t have a video specifically for that

[@ЖибекАбдылдаева-д1э]

Hello, thanks for your video, its very helpfull. Could you make a video about fixed assets and depreciation?

[@HectorGarciaCPA]

At some point i willl, but not in the near future

[@MissyNagalm]

Hi I have a question, when a bill is 5 to 45 pages long? how to enter it? Thanks!

[@HectorGarciaCPA]

If you dont need to track the item details, just enter one line and attach the bill

[@nclevans]

Very informative. thank you.

[@HectorGarciaCPA]

:)

[@oxidel]

Thank you for the useful video.

[@HectorGarciaCPA]

Glad it was helpful!

[@ManagementD.CortezManagement]

Por favor Héctor puedes indicarme cómo colocar previsión de tres depósitos al cliente en los invoices, también puedes decirme cómo colocar previsión de tres pagos a los vendors en cada bill?

[@HectorGarciaCPA]

No hay mecanismos para eso.

[@CarlosSacasa-k3r]

Hector cual es la mejor manera de poner los bills from previous software into QuickBooks on line. Debo abrir Item como Open, pero el item pide si es non inventory. Pero mejor explicame la mejor manera. Gracias por adelantado.

[@HectorGarciaCPA]

Manualmente 1 a 1. O usar una aplicación que importe como SaasAnt o Transaction PRO

[@rhondaault6464]

Hi Hector, how can I enter my credit cards owed into accounts payable?

[@HectorGarciaCPA]

You dont… you create them as Credit Cards

[@User5533ttsslopez]

Hi Hector, I have been watching your videos and all your videos are great. In this video, I have a doubt, at 13:27, regarding that reversing old expense JE. Why do we need to credit that old Advertising exp in the current year? Advertising exp is a temporary account and it will be closed to Retained earnings at the end of the year. If that expense is incurred in prior old periods and if the period is already closed, then could you please tell me why we need to credit it now at the current period? Because, it will decrease the current expense which is not right.

[@HectorGarciaCPA]

Well, crediting it a past year could imply you need to amend your tax returns

[@NowayJustgoaway-v8m]

Can construction accountant use QB for managing accounting data? How do you do it?

[@HectorGarciaCPA]

There are videos on Construction accounting, look those up

[@agoodwife8787]

This video is great. Question: at 13:39 offset expense. Do not make expenses account at debit with negative number? Thank you

[@HectorGarciaCPA]

You could

[@agoodwife8787]

@@HectorGarciaCPA thank you.

[@jtepsr]

Hector nice tutorial, I just moved from desktop version to online. I find with respect to bills there seems to be some differences. How can I get some help with some areas. I am an advanced user of QB, using software for decades.

[@HectorGarciaCPA]

Contact tech support I guess

[@sheilaschmitt383]

Your videos are great. In Desktop, you can print a bill payment stub. Is this also available in QBO?

[@HectorGarciaCPA]

Not available

[@sheilaschmitt383]

My work around. Reports - What you Owe - Bill and applied payments. Send to Excel and cut and paste from there

[@mariabidwell7065]

Hello Hector! Do you have any videos for Real Estate Brokerage?

[@HectorGarciaCPA]

No

[@TereRodriguezCuin]

@@HectorGarciaCPAlol some of your responses make me laugh😅😂 so straightforward

[@HectorGarciaCPA]

@@TereRodriguezCuin it was a yes/no question

[@benbanafo3790]

Thank you

[@HectorGarciaCPA]

You are welcome

[@theresapoe-lamoreaux9496]

New to QBO - had a lot of trouble migrating over. Now when entering my bills, it is not giving me my Chart of Accounts for the category as a drop down box. It is asking me to add a new one. I migrated from desktop and already have chart of accounts. Am I missing a step? Thanks in advance.

[@HectorGarciaCPA]

Maybe that account did not transfer over? Have you looked at the chart of accounts?

[@paulbalogun76]

good lesson

[@HectorGarciaCPA]

:)

[@muhammadhamzasaeed-k1q]

Hey Hector, how shall we record, if bill amount is 2000$ but we pay 25000$ to vendor and say that 5000$ will adjust next month bills, so how will we adjust this through bills?

[@HectorGarciaCPA]

It will be an overpayment create the bill for next month for now, then delete it when the real bill comes

[@Chloe-vl4zp]

Hi Hector, how should I categorize "Currency conversion (debit & credit) to Paypal"? They are all showing on my Bank Feeds. Thanks!

[@HectorGarciaCPA]

Oh… i think those might need to be excluded

[@TheresaMorris-np9nm]

I have a vendor credit memo I entered and then they sent us a refund. How do I apply it because it says I have a zero balance on the vendor list but when I go into the vendor transactions it shows an overdue amount for the vendor. I also did a deposit for the refund which I thought would bring it to zero. Any advise would be appreciated.

[@HectorGarciaCPA]

the deposit needs to point to Accounts Payable. so then you can apply it to the Vendor Credit

[@surithabetala8179]

How to handle vendor prepayments?

[@HectorGarciaCPA]

There is another video on that

[@tett4486]

How to send payment remittance to the vendor. Thank you

[@HectorGarciaCPA]

There is no payment remittance in QB, you could take a screenshot of the bill pay, that’s it

[@tett4486]

Thank you

[@SamimlIsl-p6h]

Sallie Cove

[@HectorGarciaCPA]

??

[@2003babzc]

Hi Hector Our company pays over $7k for Quickbooks licenses and agreements. Is that to be classified as an asset or expense ?

[@HectorGarciaCPA]

Expense

[@judithcarper]

Hi Hector, should I have three different gl’s for: IT services, computer purchases, software purchases/subscriptions? Thanks 🙏

[@HectorGarciaCPA]

You could, with classes if you are also going to track direct expenses against each of those activities . But is up to you. Or just setup different income accounts only

[@judithcarper]

@@HectorGarciaCPA thanks 😊

[@tomeballoonsanddecorations8648]

If you have to book the EOY payables to a vendor for products you purchased from them, do you enter a bill a bill and use the COGS account?

[@HectorGarciaCPA]

Yeap.. or use inventory items (if you are tracking inventory)

[@MeMobile888]

Hi! Hector, my supplier invoice has got sales/gst in it. How do we enter this tax as there is not tax column in the "Bill" module? Do we suppose to enter by creating row and accounts code for the tax?

[@HectorGarciaCPA]

If you are outside USA, you could turn on the GST (supplier tax) and track it. If you are in the US, you just include the GST as part of the expense

[@MeMobile888]

@@HectorGarciaCPA tq for your kind reply. I am from outside USA. Our company is not gst registered. If I am to turn on the GST, does it not mean our company will be regarded as gst registered? Hope u understand what I am trying to ask😁

[@manuelaa.caballero8225]

Can you give personalized advice?I need someone,obviously paying you

[@HectorGarciaCPA]

Yes. Myself or someone from my team: 954-414-1524

[@natbrown1974]

Hello! I'm in Canada. Looks like when you enter a payable in the usa, you are entering the total expense including tax for each expense line. Is that right? In canada, we have to split the tax out so we can remit part of them to the government.

[@HectorGarciaCPA]

We dont split tax for expenses in USA

[@lvaoga2029]

What version of this quick book

[@danycabdallah3599]

Thank you Hector for the video, very informative. What if the vendor's invoice contains a discount and a Tax? How we can register it?

[@HectorGarciaCPA]

Yes, you add those amounts to the lines of the bill

[@danycabdallah3599]

@@HectorGarciaCPA you mean like creating items for discount and tax?

[@BeckyMoore-yb2mo]

HI Hector- Great Tutorials. I just started working at a CPA firm and we have 2 partners- do you have tutorials about splitting the expenses with the partners? They some times split 70/30 and then other times 50/50.

[@HectorGarciaCPA]

You can split it in the transaction there manually