QuickBooks Online Purchase Orders For Merchandise Inventory

[@worldwidequickbooks]

Hello to all my friends using QuickBooks Online to keep inventory records! This learn QuickBooks Online Inventory training video will show you how to record purchase orders for goods that will be delivered to you from vendors. You can check the status of an order by opening the “open purchase orders” report. This will show you unfilled orders and any partially received order of goods. You can open the individual orders to see any product that is on “back order” that you are still waiting for. I thank you all and hope that you will click “like” and “subscribe.

[@nedaostovari1522]

Hello Do you have 3 way matching video?

[@worldwidequickbooks]

@@nedaostovari1522 What is that?

[@nedaostovari1522]

@@worldwidequickbooks In Account Payable 3 way matching

[@worldwidequickbooks]

@@nedaostovari1522 no such thing

[@worldwidequickbooks]

never heard that expression before

[@annettecampbell304]

Hi there. Thanks for this video. I was wondering how we receive inventory that we internally produce and we are not getting it from a veneer with a purchase order?

[@worldwidequickbooks]

Thank you but that would mean we are a manufacturing company. Only quick books desktop enterprise solutions has features that can record producing the inventory if you are a manufacturing company. Otherwise you would have to purchase a separate app or program to figure out how much the initial inventory co to if you manufactured it yourself and you would also. Have to know a little bit about manufacturing accounting. Mark

[@stuntVet841]

Thank you so much!!! Why or when should a PO be used in Quickbooks vs an Invoice?

[@worldwidequickbooks]

Thedy are competely different things Here are purchase orders and sales orders.... kzbin.info/www/bejne/oWbXg6OMatOjobc kzbin.info/www/bejne/fZnLqINuf7ahgsk Here are invocies kzbin.info/www/bejne/rZvGoZ2qeKuVidU I hope you will click "like" after watching each one and I hope yopu will subscribe -Mark

[@yacosta6345]

Hello and thank you for your videos. I have a question: How do I create an item in Advance Quickbooks Online such as 2x2x4 Lumber so then I can create purchase orders for these for my Vendors?

[@worldwidequickbooks]

Firstly, let me make sure that you have the official playlist of inventory that you watch from beginning to end in proper order so that you know everything that relates to inventory whether you have advanced or the plus version or any other subscription that deals with inventory Learn QuickBooks Online Inventory Management: kzbin.info/aero/PLqRhgBZfJuE5WnZmTGnpIy1VMq3RqGkex Secondly, It's possible you might need the "unit of measure" feature which is only available in the desktop version. Please 1st watch the playlist slowly in order and if that does not give you everything you need then maybe I can help you find a "add on" app that will allow you to add unit of measure to your quick books online advanced. Mark

[@johnboudreaux1395]

Hi there. When is the purchase order number created and do I have control over what the purchase order number will be? I need them to be customized by job number so I need them to start with a specific string of characters. Example, say I have a job and its job number is 023-001 then my purchase order number would be 023-001-xxx. Can I do this in QuickBooks and can QuickBooks keep count for me if I start at say 023-001-1?

[@worldwidequickbooks]

Thank you and the answer is yes I've always surprised when someone asks me if it can do something that the person who's asking can just check by actually trying To Do it in. Quick books online. And then you would find out for yourself If I tell you yes,you're going to go and find out for yourself anyway when you attempt To Do it. But you can control changing the number on any document and quickbooks. Online will enumerate from that point forward. Mark

[@corimehnert4853]

Thank you for the video! What happens if you put in a purchase order, but the vendor doesn't have all of the items available? Say you put in a PO for 50 apples but they can only send you 40 total. Would you need to edit the original PO? Would it need to be re-sent to the vendor?

[@worldwidequickbooks]

Watch the full QuickBooks Online inventory playlist The remaining items will simply be on backorder and the purchase order will remain open until the vendor can send the rest

[@corimehnert4853]

Thank you!

[@improsolutionsbangladesh]

Here you can edit the PO and send the modified PO to your vendor or you can accept 40 apples and pay them accordingly because you will pay them against their Proforma Invoice. Vendor shall submit the Invoice as well so you have all official records.

[@accountingnextgroup165]

Thank you, but how about that category, what is the use of that...?

[@worldwidequickbooks]

Thank you I'm happy to answer your question if you please clarify. Mark

[@soniyajuneja4998]

Thank you for explaining this concept. However, For my company, I create a purchase order and have to pay 30% advance and then when goods are ready to ship I make remaining 70 % payment to vendor, And then Finally I receive all inventory, which I will be selling shortly. But as soon as I create 1 bill and pay 30 %, it closes PO automatically and shows inventory received too, as it increases my inventory quantity. Please help how should I proceed using PO and bills?

[@worldwidequickbooks]

I think you need to see the entire inventory playlist in the proper order You see I think you have something confused You don't actually pay a purchase order you actually receive the goods from a purchase order when entering a bill and matching it to the purchase order Paying the bill has nothing to do with the status of the purchase order or how complete The purchase order is The purchase order should not be affected by paying the bill the purchase order should only be affected by entering the bill So I think you should click in the top right corner of the video and make sure you watch the entire playlist and you should also watch the accounts payable playlist to see how it fits in in relation to the vendor's bill Please confirm you found both playlists if not I'll send you the link Mark

[@calvinbarber6334]

How is it that you include a sales tax line at the bottom of you purchase order. I can't get my PO form to do that

[@worldwidequickbooks]

Thank you for asking. If you need sales tax to show up on forms, you must "activate" the sales tax center. Here is the video; it's part of the whole qbo sales tax playlist... kzbin.info/www/bejne/i6nRkKmgfrF5haM I hope you will remember to click "like" after each one and subscribe. -Mark

[@Natalies499]

When I click add. Nothing gets transferred over. There is only a category section, no item details section on the Bill. How do I fix this issue?

[@worldwidequickbooks]

Thank you Natalie First, look down at the bottom of the window and all over the window to see if you can click somewhere to open the items detail Sometimes it's hard to see If you look around on everything you could possibly click and you still do not find a way to open that detail section or to have the items transferred over from an order then you would have to contact tech support for QuickBooks Online Please let me know if that helps

[@stuntVet841]

Can I just make journal entries and still see all the cash flow in QB Online?

[@worldwidequickbooks]

Yes of course

[@ellen68lai]

Hi there, I don't use purchase order function but Expense function instead. I buy inventory/supplies by paying upfront before I receive them. So, I record the entry on Quickbook as an expense. For example, I make beeswax candles. When I buy raw beeswax in bulk the vendor expects me to pay first before shipment. i record the entries as debit Cost of Good Sold: Beeswax, credit Visa. When I sell candles, I record under Sale Receipt as Debit Sales, Credit Cost of Good Sold: Beeswax. Would these entries be correct? Thanks.

[@worldwidequickbooks]

Thank you for the compliment and for participating but the last paragraph does not make any sense at all You should watch the entire inventory playlist before you decide what procedure to use for yourself I have a full playlist course for QuickBooks desktop inventory and a full playlist course for QuickBooks Online inventory and can you please tell me which one you were using it I will send you a video set that will explain everything

[@worldwidequickbooks]

The second half of your statement is unclear and does not make sense to me However I know that the inventory playlist will give you the answers to what you are asking no matter what the question is Please tell me if you are using QuickBooks desktop for QuickBooks online and I will provide a video that has the answer for you Mark

[@ellen68lai]

@@worldwidequickbooks I use QuickBook Online Canada. I don't track inventory because each order is custom made. I would appreciate if you can send me a link. Also, every single invoice is being paid first when I ordered online and every sale is recorded when I received payment. So, I skip the "Bill" and "Pay Bill" process.Thanks.

[@ellen68lai]

@@worldwidequickbooks Basically, I would like to know how you would record the materials (beeswax block) bought for the use of making a candle along other things such as candle wick, packaging box etc. When i receive a sale, how do i reduce the inventory or materials that i previously bought? However, i don't track inventory if it makes sense to you. Thanks.

[@worldwidequickbooks]

​@@ellen68lai You need "2 sided items" this means "non-inventory" parts. kzbin.info/www/bejne/aX7FqqiDicl_aJY The rest of the playlist will automaticaly answer all your questions. Please just patiently watch them. I hope you will "like" and subscibe -Mark