Set Up Google Tasks like this NOW!

Google Tasks has a new view within Google Calendar that changes everything! In this video, Scott Friesen shows you how to set up your lists within Google Tasks so you can stay focused on your most important work and take advantage of this new feature.
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Scott has spent over a decade helping people to simplify their technology so they can be more productive and enjoy less stress. It’s his mission to help small business owners get the most out of their software and their workday.
Simpletivity Training Inc. shares productivity tips, technology apps, time management ideas, and more to help you get more done and enjoy less stress at the same time. If you’re an entrepreneur, business owner, or professional who wants to get more out of your day, make sure to subscribe: / @simpletivity
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[@mechman02]

Now if Google would finally add an "All Tasks" view in the Android app!

[@berndintemann9631]

Why don't you use the star to filter out the important tasks? this is much faster

[@Simpletivity]

Good point. For some people, the act of moving/dragging things to a list makes it more meaningful.

[@akramobada]

​@@Simpletivitydo you prefer to use Google tasks or keep and calendar instead of excel or notion

[@MrWanted000]

Exactly, was going to say the same. The act of marking certain tasks with a star is done for this purpose.

[@addeyyry]

I mean you could do that, but then you can’t use it to signify which tasks are important. Important =/ tasks at hand

[@KishoreKumarmaistry]

🎯 Key Takeaways for quick navigation: 00:28 📅 *Google Calendar's new view allows seamless switching between calendar and tasks, making task management more accessible and organized.* 00:57 🔄 *Tasks view enables easy drag-and-drop between different lists, facilitating the implementation of methods like Kanban for task movement.* 01:24 📋 *Organizing tasks into specific lists, like work and family, along with a "My Tasks" list focusing on a limited number of tasks at a time for better focus and productivity.* 02:22 🗓️ *Switching to the "My Tasks" view helps in concentrating on a small number of crucial tasks, avoiding distractions from a lengthy task list.*

[@photogryph]

Excellent! Thank you for posting this! I've been looking for a way to use the Eisenhower Matrix using Tasks and this is it. Separate lists, in descending importance, for "Important & Urgent", "Important NOT Urgent", "Urgent NOT Important", and "Not Important Nor Urgent". With the ability to drag between lists if necessary. Wow! Update: I've been using this Calendar/Task view, with the Eisenhower Matrix for a couple of weeks now and I'm getting *so* many more things done! My adaptation of your "My Tasks" idea of focusing is to have today's date and time on the must do items so they appear on today's calendar. What I've also noticed is how I have reevaluated the importance level of some tasks in my reviews of things to do and it's so easy to move them around Kanban style. Very, very helpful!

[@PeterlahayeNl]

I have a question? is it possible to share a google task list with someone from google tasks? so that I can share it with someone who only sees the information and cannot change anything?

[@Simpletivity]

Unfortunately, Google Tasks currently doesn't offer a direct way to share lists with read-only access. You can't control viewing and editing permissions within the app itself.

[@Lizerator]

Love your videos, always informative.

[@TeacherCast]

I’m working on teaching productivity skills to my Middle School class. I’d love to create a task list per class but I don’t want everyone to see my entire task list. Is there a way to embed a single task list on a Google Site? I’m trying to set up a Tasks - Projects - Notes setup the way you can in Notion but at a very basic level using tools the kids already have access too.

[@Simpletivity]

Great question. But I don't have a great answer. I'm not aware of a way to do this with Tasks. Although you could do something like this with Keep (i.e. share the Keep note with just specific people).

[@tracywelch6172]

Scott, I just figures out pdf to google sheets. Thanks for all of your videos. Tracy

[@ChevalDoreBerlin]

Hey mate, thanks for the great video - how do you change the icon/picture of the individual lists?

[@THoque-vd9nt]

Thank you for posting this! Great idea, and combine it with the star ⭐️ function only for the current WIP task since can only do one at a time. Going to try this later

[@Simpletivity]

You're so welcome! All the best as you set up your list the way that works for you.

[@raymondrotarla6648]

Awesome! Now if Google Tasks can add a way to add an attachment - that would be great.

[@Simpletivity]

Yes, hopefully that will be coming soon!

[@BDV000]

Even better an option to time bloc our task

[@BDV000]

Why cant we Time Block Google Task in 2024 😮

[@isabelrodriguesale]

A very good idea for starting the year :)

[@Simpletivity]

I think so too! Happy New Year!

[@robertklein6693]

I love the way that you organize your tasks using various custom task lists from which you periodically transfer your most important tasks to your main My Tasks list. I started doing this, however, I ran into a snag. When I set up a multi-day, e.g., 2-day task, with the same assigned time for both days on one of my custom task lists and attempted to drag and drop that task onto my main My Tasks list, it doesn't move, i.e., it stays on my custom task list. I also attempted to drag a multi-day task from my main My Tasks list to one of my custom task lists and experienced the same issue. Am I missing something or is this not doable?

[@tech_obsessed]

Great info and instructions. Thanks for posting. I also receive task notifications on my Google Nest products that have a screen.

[@Simpletivity]

So glad that you enjoyed this video. Thanks for sharing!

[@davidescardo6065]

Hi, how did you add the icons next to the list titles?

[@Simpletivity]

On Windows, you can bring up the emoji keyboard by pressing the Windows Key + . (period). Or you can use sites like this to copy and paste: emojipedia.org/

[@XeraXeon]

Very good way to organize focusing what tasks that is urgent and important instead of wasting time reading entire To Do List

[@parkten__]

thanks

[@ChristianBehnke]

This is a good one! Thanks Scott.

[@Simpletivity]

You're very welcome, Christian. Thanks for sharing!

[@robfuzz]

Couldn't your My Tasks focus be solved by just starring a few tasks? Then they'll show up in your Starred list.

[@Simpletivity]

Yes, that's right. This could be a simpler way for many users.

[@legorreto]

Fantastic! Great Idea! Thanks 🙌🙌

[@jessejames4444]

Great video, thank you!

[@Simpletivity]

Glad you liked it!

[@_Mr.Sush_]

How do i share a list of tasks with the family to be done?

[@Simpletivity]

Unfortunately, Tasks does not allow shared lists at this point. An alternative would be to create a checklist in Google Keep and share the note.

[@yaozongchong8727]

simple & helpful🙂

[@Simpletivity]

Glad you think so!

[@rafaelvza]

I cannot see my other lists when I click on the task view list, in order to move certain tasks to tasks list as you explained,

[@Simpletivity]

On the left side of the screen, there is a section titled Lists with checkboxes. Here you can select which of your lists you would like to be displayed or hidden.

[@rafaelvza]

@@Simpletivity thanks, how do you can set an icon when creating a new list ?

[@marilynteoh]

Is there a way to duplicate lists?

[@Simpletivity]

No, not at this time.

[@y09297]

🙏