SharePoint Solves Document Management: High-Speed Overview

[@AshleyDadd]

Amazing work. I am an executive and I have been cramming SharePoint tutorial videos and this is the best video I have seen on using document libraries. How can you only have 12 Likes? Thank you. I will share this video with my clients and team.

[@JackFrostDesign]

Thank you for your insight, Ashley. We've recently unveiled two key series of videos on our channel, marking a new chapter in our journey. While these resources were once exclusive to our clients, we've now opened them up to the world, with a vision to uplift and empower the M365 community and its enthusiasts. Together, we grow and evolve.

[@PeterSparks883]

I didn’t realize how much SharePoint could improve document management. The versioning feature alone is a game-changer!

[@bobbirowlett6728]

This is great information. So many of the staff are so overwhelmed with the changes. This makes it so understandable and easy to use. THANK YOU!

[@JackFrostDesign]

Thank you for your support and likes! 🙏 We're excited to offer FREE education to the community through this channel. 📚✨ If we can assist with a training session or two for your staff... let us know.

[@CatherinerDoe]

We had no idea simultaneous editing was now supported in SharePoint. Definitely useful for our team!

[@TheresaGothard]

I love the ‘one version of the truth’ concept. Our team could really benefit from SharePoint’s versioning capabilities.

[@JackFrostDesign]

Thank you for your support and likes! 🙏 We're excited to offer FREE education to the community through this channel. 📚✨ Please consider sharing this valuable resource with others. By sharing, you're not only helping them access this knowledge but also contributing to our mission of spreading education and making a positive impact. Your support is greatly appreciated! 🌟

[@ChrisMatz-yg2ds]

The transition from shared drives to SharePoint sounds like a no-brainer after watching this. Time to convince the team!

[@RebeccaLowe-ci6bs]

Our team has been using shared drives for years. This video makes a strong case for upgrading to SharePoint libraries.

[@tomphillips3253]

While I might call myself a SP Admin with some years of experience under my belt, training myself by watching such great videos like this just causes me to remember what I forgot, and in some cases what I did not know at the time. I'd love to see one on SharePoint Lists, and then compare it to a Document Library. Well done !!!!!!!!

[@JackFrostDesign]

Thank you Tom! Please consider sharing this valuable resource with others. By sharing, you're not only helping them access this knowledge but also contributing to our mission of spreading education and making a positive impact. Your support is greatly appreciated!

[@GaryDonelson]

Document checkout seems like a simple but powerful feature to ensure no one overwrites important work. Thanks for the tip!

[@RodneyKendall-sx8tx]

Version control and metadata-two things we desperately need in our company!

[@TammySelf-oc2md]

We’ve had issues with document duplication. It’s great to know SharePoint can solve that with version control.

[@MaryGoff-so5ux]

The ability to add custom tags in SharePoint is something we’ve missed. Excited to start using metadata for easier search.

[@williamhoward7121]

This is the best SharePoint configuration video on the internet. Job well done and thanks!

[@JackFrostDesign]

Wow, thank you for this incredible comment!

[@ToddBurger-mw6cj]

Great overview! We’re definitely under-utilizing SharePoint’s metadata capabilities. Need to implement this ASAP.

[@BillyBrock-gj3bk]

Time to revisit our SharePoint setup

[@LV4EVR]

Super helpful introduction video. (Even better without the background music.)

[@jonathan-6948]

Yes, so annoying. We want content not entertainment. Hard to concentrate on content😢

[@larslarsson9706]

Agree. Seriously disturbing music.

[@StopWhining491]

Excellent video. Had no idea there was so much functionality in SharePoint. Thanks.

[@JackFrostDesign]

Grateful for your feedback and encouragement! 🙌 Every video we share is a step toward enlightening and educating the community for FREE. 🎓 If you think this content can benefit others, please share it. Think about it… It's more than just a click; it's an opportunity to empower someone. And don't forget to subscribe! When you subscribe, you're embarking on a continuous journey to enhance your skills and understanding. And simply by sharing this video, you can be part of assisting in another individual empowerment… one video at a time. ❤

[@mantikmovie]

Iam from Indonesia, this video helpful. thanks

[@JackFrostDesign]

We enjoy sharing our knowledge. If you've learned something while watching this video, we would love to hear your thoughts. Want to be notified when new videos are added? Subscribe to our KZbin Channel / @jackfrostdesign

[@davidkelly1634]

Thanks for this content , it’s the most insightful one I’ve seen so far.

[@JackFrostDesign]

Thank you for your comment. We're not really sure why this video has become so popular

[@lolosan7522]

Your content is amazing and useful. Would you mind, please, sharing the document map that was posted at 2:10 minute?

[@hellboundz]

Great Video! I learned alot and can't wait to use this at work!

[@RandyMoats-wl3ln]

We’ve been struggling with too many document versions floating around. Looks like SharePoint has the solution we need.

[@HenrySnow-x2f]

I'm trying to convert a legacy system from the network server that in some cases includes 7(!) nested folders. I started building a Category column label list and by the time you get to the bottom of the sub-sub-sub-sub-sub-sub--sub folders, the list is unmanageably long. How do you make that work?

[@JackFrostDesign]

The ShareGate product provides the capabilities to review and reorganize deeply nested folders. You can map the existing structure to a new, more logical hierarchy, and ShareGate will help move files to their new locations without losing any metadata or version history (assuming it's in SharePoint to start). This makes it much easier to transition from an organic or cluttered file storage system to a more structured one. If you contact us we can provide an introduction to a ShareGate representative.

[@Andy-fd5fg]

That was a nicely paced overview.

[@sacc19]

Thaks for all you work making this video, it makes me cry how well done it is 😪

[@sacc19]

For sure I'm going to watch all your videos

[@DominicMontes-em5dy]

We’ve been struggling with document collaboration.

[@scorpioustv]

I'm learning so much here ❤ Thank you 😊

[@JackFrostDesign]

Thank you very much for your positive comment. Please help us by recommending this video to people that would benefit from it. And thanks again!

[@LiarFireDesire]

Very helpful video!

[@KathrynMoore890]

I didn’t know SharePoint made it so easy to manage edits and avoid duplicate

[@spitsparrow]

Wouldnt dragging them in intiially in their folder views create a URL for each document. Folders that have multiple subfolders end up having a rather large url string. Just hiding the folder leaves those very large urls. Isnt there a better way to import documents so you dont have to keep the large folder, subfolder url structure?

[@JackFrostDesign]

Yes! That's one of the main benefits of using a product like Sharegate. It's definitely an added cost but it allows you an amazing amount of control That amongst other things allows you to end up with shorter urls. Essentially though every file has its own URL. And no, we don't receive any compensation from Sharegate for saying that.

[@ensarguler7684]

Does the metadata you add with new columns stay with the file if I move it to another folder?

[@JackFrostDesign]

Assuming that you move the document to another sharepoint library that has the same metadata fields it's going to retain the metadata. If you bring a document down to a desktop and then upload it somewhere else the metadata can be Stripped off

[@captainshaq]

Great content, well explained! Quick question: is there a way to create effective sync between the OneDrive existing (shared) document folders and folders/documents I decide to include in SharePoint? My understanding is that SharePoint has certain size and number of items (files/folders) limitations that don't exist in OneDrive. Ideally I would like to keep some files out of SharePoint (especially if no collaboration is required). Thanks!

[@JackFrostDesign]

Thank you for the question. Sharepoint has a 5000 document limit but that only applies to a single“listview”. A library can hold 30 million files. From a strategy standpoint I would personally recommend that you only use Onedrive for personal documents. If you need to store documents that are not intended for collaboration you might create a library that only you can enter. PS. Onedrive is Sharepoint. It's just a limited version of a Sharepoint library. You might watch our video on Onedrive, it's pretty illuminating. We hope this helps.

[@AdamPNelson]

Yea, but i dont like working through a browser. I like explorer and .exe software.

[@AshleyDadd]

Hi Adam, you still work in a synchronised folder structure locally on your PC. I use CAD programs that require folder structures, its just locating them an management of their currency is what SharePoint does. And if the library is shared to a teams channel, collaboration with @mentions. I am only very new to it, but it is really amazing. I have been a GSuite business user and only engaged with SharePoint this year. It a bit of mindset shift.

[@JackFrostDesign]

You don't have to give up either method, use SharePoint when you need to update metadata, use windows explorer when it's appropriate.@@AshleyDadd