How to Auto Populate Repeating Text in Word - Simplify Letters & Contracts!

Learn how to automatically populate and repeat text in a Word document. Auto repeat text in Word to simplify your letter and contract writing process using bookmarks and cross-referencing in Word. Enter text once, like name, as a bookmark, and then insert cross-references elsewhere in your document wherever you want that bookmarked text to reappear. Then, automatically update the cross-referenced fields with just a few clicks. We will enable two helpful features in Word advanced options that you won't want to miss!
Follow along as I guide you through the steps to create bookmarks and demonstrate how to cross-reference them within your documents. Say goodbye to the tedious task of copying and pasting repeated text, and hello to a more efficient and effective way of auto-populating your Word documents. Whether you're a busy professional or a student looking to simplify your writing process, this video is perfect for anyone looking to streamline their writing workflow.
📺 Watch Next: How To Auto Populate Form Fields in Word - • How To Auto Populate F...
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KEYWORDS: #msword #officeproductivity #writingprocess Word, Microsoft Word, Word Tutorial, Word Tips and Tricks, Auto Repeat Text in Word, How to Auto Repeat Text in Word, How to automatically have a word repeat in a letter in Word, How To Repeat Text in a Letter in Word, Unlock the Trick to Auto Filling Word Documents - Cross-reference instead of REF, @SharonSmith
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TIMESTAMPS ⏰
00:00 Auto Populate Repeating Text in Word
00:35 Repeat Text in Offer Letter
01:04 Enable Show Bookmarks
01:40 How to Insert Bookmarks in Word
03:58 How to Insert Cross-References in Word
05:40 How to Update Fields in Word
06:50 Enable Update Fields Before Printing Option
07:30 Print Preview Document
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Visit my website: www.sharonsmithhr.com for more information, tools and resources.
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[@annabelle324]

Really, really excellent instructional video. Clear, concise, well done!

[@SharonSmith]

Thanks so much! Glad you found it helpful!

[@experimentalvid]

For the longest time i've been looking for a simple way to do this. Thank you for this video!!

[@SharonSmith]

Great to hear you found my video helpful! Thanks for watching!

[@qianprop]

This is Quick and simple. Very specific and easy to learn. Thanks Sharon !

[@SharonSmith]

Great to hear! Glad you found it helpful! Thanks for watching!

[@markny8467]

Fantastic. I have been programming, designing and developing software for over 20 years but needed this badly for the past several days and was almost pulling my hair on my head until now. Thank you so much!

[@SharonSmith]

That is awesome! I'm so glad my video helped you out. Thanks for watching!

[@piotrziomber]

@@SharonSmith is there a way to prevent References from importing style/formating from Bookmarks?

[@sf9530]

You're videos are great. I learn so much from them. Thanks.

[@SharonSmith]

So glad you find my videos helpful! Thanks for watching!

[@SmartHobbies]

The bookmarks got messed up in one of my templates, and I could not figure out how to get rid of the error messages. You gave a perfect explanation of how to set these bookmarks and references up the right way. Thank you.

[@SharonSmith]

I'm glad my video helped you get your bookmarks and references set up the right way for your project. Thanks so much for watching my videos!

[@MiteshParmar]

Just what I needed. Thank you

[@SharonSmith]

Glad to help! Thanks for watching!

[@ajmalcosman46]

Exactly what i needed, Thanks Sharon

[@SharonSmith]

Glad to help! Thanks for watching!

[@luisbernal9589]

Very useful. Thanks a lot!

[@SharonSmith]

Glad to help! Thanks for watching!

[@vinicius.fontanela]

Wow, thank you so much!

[@SharonSmith]

Glad to help! Thanks for watching!

[@consultcorpgroup1231]

Wonderful, magnificent.👍🏼

[@SharonSmith]

Thanks for watching!

[@lindasmith945]

Excellent!!

[@SharonSmith]

Thanks Linda! Glad you liked my video. Thanks for watching!! 😉

[@jamescooper7076]

Thank you for the Psych references

[@SharonSmith]

One of my favorite shows! Thanks for watching!

[@paparipapari2899]

Excellent and practical😘

[@SharonSmith]

Thanks for watching my videos! Glad you liked it. Take care!

[@randybarrett7]

I tried a few other videos, and couldn't figure it out. I should have came here first:) Thanks

[@SharonSmith]

I'm so glad you found my video helpful! Thanks for watching!

[@XxKINGatLIFExX]

Wonderful and soothing video to help me, thanks for that. Do you know of any way you can lock in these fields so that another author could change whats in the text without deleting the field setup?

[@yin.22]

This is amazing, thanks a lot now i can work faster 🎉🎉

[@SharonSmith]

Glad you found it helpful! Thanks for watching!

[@jehadyamin6002]

Great job. Thanks for sharing. Is there a way to add time to form? I mean enter time in a form.

[@SharonSmith]

Hello! Yes there is a way to insert Date & Time on a Word document. Place your cursor where you want to insert the time and go to the Insert tab, under the text area, click the "Date & Time" icon. From there, you can select the format to include a date with the time, or just the time. You can also check the box to auto update if you want it to be updated every time you open the document. Hope this helps! Thanks for watching!

[@laurenhaythorne1474]

Your videos are so helpful! Quick question, are you able to do this with a drop down. Like bookmark a dropdown and then have it auto populate text later in the document based on your selection?

[@SharonSmith]

Yes, you sure can. Here is a video that shows how you can link text or images to appear based on a drop-down selection: kzbin.info/www/bejne/i3arloerq5qnfZI Hope this helps! Thanks for watching my videos!

[@wissajaru7113]

thanks from thailand

[@SharonSmith]

Hello! Thank you for watching my videos!

[@khawajakamran2342]

its really helpful

[@SharonSmith]

Glad you found it helpful! Thanks for watching!

[@kamelkgb618]

Very interresting. I will see how to use this trick in the best way possible :)

[@SharonSmith]

Glad you found it useful! Thanks for watching!

[@SuzanneThomaskendall]

This seems like a lot of more work than just typing in the data from jump street.

[@keshansalinda6864]

Really helpfull to me

[@SharonSmith]

Glad to help! Thanks for watching!

[@tr3der]

great video. What are the advantages of this methodology compared to "Find and Replace All"?

[@SharonSmith]

Hello! Great question. Using bookmarks and REF fields in Word to auto-repeat text can offer advantages over the "Find and Replace All" method if you have a large complex document with lots of sections. Here are a few examples: Dynamic Updates: Bookmarks and REF Fields: Any change made to the bookmarked text is automatically updated across all REF fields referencing that bookmark. This ensures consistency without needing to perform a manual find and replace each time. vs. Find and Replace All: Requires manual execution every time a change is made to the original text. This can be time-consuming and error-prone if not done consistently. Consistency: Bookmarks and REF Fields: Reduces the risk of inconsistencies since all instances of the repeated text are tied to a single source. vs. Find and Replace All: Higher risk of inconsistencies, especially if some instances of the text are not replaced correctly or are missed during the replace process. Efficiency: Bookmarks and REF Fields: Efficient for documents with frequent updates to repeated text. Once set up, no further manual intervention is needed for updates. vs. Find and Replace All: Each update requires a new find and replace operation, which can be tedious and time-consuming for large documents. Accuracy: Bookmarks and REF Fields: Reduces human error as the updates are automatic and system-driven. vs. Find and Replace All: Prone to human error, such as missing some instances or replacing unintended text. Hope this helps! Thanks for watching!

[@tr3der]

@@SharonSmith awesome !

[@migueldiego8819]

joyful to learm from you

[@SharonSmith]

Thank you for watching my videos! Glad you find them helpful!

[@peterlejeune6808]

Thank you for this. I'm having an issue where erasing the content of a bookmark in order to change it causes the whole bookmark to be deleted. So if, like in your example, I try to change "Shawn" to "Burton," the whole bookmark goes away when I erase Shawn, and I have to remake the bookmark. Do you know what might be causing this?

[@crace6510]

can u try thunkable because is the thunkable is can do it anything even game or web can do it anything

[@jehadyamin6002]

Can I cross reference a drop down menus or date calender?

[@hivanezr]

Why this is not available in Outlook? Greetings from Spain ☺️

[@SGH-rt6ci]

great tutorial and lovely eyes

[@SharonSmith]

Oh, thank you so much! Glad to help!

[@lazyreviewssupport9811]

Can there be a different formatting for same bookmark at different parts of the 📄 document

[@SharonSmith]

Hello! Yes, each bookmark acts as a reference point, allowing you to apply unique formatting to the text or objects associated with it. This enables you to have different formatting for the same bookmark at different parts of the document. You do have to manually apply the desired formatting. I hope this helps!

[@lazyreviewssupport9811]

@@SharonSmith I tried but it's not working 😔please see my detailed query below

[@yukr0905]

@@lazyreviewssupport9811 In the properties of the field check the box for "Keep formatting while updating"

[@nerdimmunity7672]

He Sharon Quick question. I am a recruiter. I receive CVs in all different styles and fonts and layouts. Is there a way that I can automatically rewrite CVs so they are in a standard format?

[@rudi-gruber]

thx, nice hack

[@SharonSmith]

Glad you found it helpful! Thanks for watching!

[@AsdfAsdf-qn2oy]

I have 4 documents that I would like to auto populate with fields. eg I insert the value/name in one and populate across all. How do I do that?

[@DonnieSmith-r8t]

When I try to save it as PDF, it all disappears. Do you know how I can do that or do you have a video for that?

[@lazyreviewssupport9811]

That's an interesting one 😎😎 Now I have a twist...😉😉 I created two names (name 1, name 2) in the document like your suggested (i.e. creating bookmarks) Its formatted with custom Style (All CAPS, Bold, 12pt Times New roman) ' I have created a table in the Header of the document. In column 1 I want names to appears as *name1 vs name 2* . so I created cross references as suggested by you. The contents of header needs to be displayed as 10pts Times new roman, italics, Regular. As shown by you if we update field (or F9) after selecting the table in the header, it is only the default style formatting which is displayed, not the italics etc. Is there a work around so that the ref fields follow rules of the table formatting?

[@stephenjohnston2533]

Have you tried using 2 x different styles using the styles pane? I've tested it and 2 x different styles works. Even when updating the name, it changes the cross reference to the new name, but keeps the styles different. Hope that helps!

[@user-nj8eq8fs1w]

Does it not work on Mac? I have a task where I should write a name of a client 5 times in a document and it would be a lot easier to just write the name of the client one time and then word automatically would update the name of the client the rest of the places. I have watched your video and it seems really straightforward however when I try to do the same I can not get access to add a bookmark. Does anyone know a solution?