MS Word: Repeat same text in multiple places and auto update ✅ Bookmark

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Күн бұрын

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If you want to repeat the same text in multiple places in Word so that you don't have to enter the same information multiple times, you will need to use the bookmark function. However, most people wonder why their bookmarks don't work properly and I'm going to explain exactly that to you and you'll a trick for how to make everything a lot more efficient and user friendly.
00:00 Introduction
00:18 Insert bookmark
00:49 Insert cross-references
01:23 Make bookmarks visible
01:38 IMPORTANT: Edit/update bookmarks and cross-references
02:26 Secret trick to improve the whole process
#leonrenner

Пікірлер: 15

@LeonRenner 9 ай бұрын

If this video helped you, you could do me an awesome favor and destroy that like button 😍🙌 Thanks a lot!

@linussenekal635 Ай бұрын

FINALLY!! I've been searching for hours for this information! Thank you! 🤩

@LeonRenner Ай бұрын

You're most welcome! :) If you feel that this video helped you profoundly, feel free to leave a Super Thanks :)

@XxKINGatLIFExX 4 ай бұрын

This is great, I like your straightforward style thanks. How do you change the format of the fields so that the text is a different size and style? Is it possible to have the fomrat of a date change so for example the date in one area would be "14/02/2024" and then in another "Wednesday 14th Feburary 2024". Thanks.

@LeonRenner 4 ай бұрын

You typically don't change the formatting of the field itself, but the formatting of the whole paragraph in which you embed the field. Ideally you should use styles if you are trying to create a professional document. Yes, you can use a different date format in the cross-reference. Toggle the field codes with ALT+F9 and then before the closing curly bracket, type in \*CHARFORMAT \@"dddd, MMMM, yyyy" for example. Of course you might have to adapt that formatting to your needs.

@dek-deesumanut660 3 ай бұрын

Thanks for the tips! But is there a way to update automatically without having to click print?

@LeonRenner 3 ай бұрын

That‘s as automatic as it gets. You can also right-click the field and then update it manually, but for multiple fields I find that cumbersome.

@najushua 4 ай бұрын

Amazing, especially the secret trick. However, with the Rich text the ctrl+click function of the hyperlink doesnt seem to bring you back to the first bookmark (helpful when you need to figure out which field to edit)

@najushua 4 ай бұрын

Correction, hyperlink does work when the fields are populated but not before. Is there anyway to make it work before? I have over 100 cross-references to a single bookmark and I don't want a future form user to not know which is the bookmark to change all the rest.

@LeonRenner 4 ай бұрын

I honestly don't know of a specific way. However, you could of course pre-populate the field. This will lead you to losing one of the benefits of a field, but it is still way better than a standard bookmark.

@akumayakiri 5 ай бұрын

my second repeated words follows the bold in the initial word. how do i fix this?

@LeonRenner 5 ай бұрын

Aside from using proper styles, you should look into the \*CHARFORMAT switch. After inserting a cross-reference, press the keyboard shortcut ALT+F9 to show the field codes. There you now might see the switch \*MERGEFORMAT at the end of the field. Replace the "MERGE" with "CHAR". And if you don't see the \*MERGEFORMAT switch, simply add the full new \*CHARFORMAT switch. Then toggle back to the standard view by pressing ALT+F9. If you now format your cross-reference it will preserve the formatting even if change the content in the bookmark. Note, that you should ideally work with styles in your document. So, if you have a paragraph with non-bold text, make sure that the style of that paragraph is also non-bold. It should for example not be a bold-formatted style where you've manually overwritten the bold styling by using the bold function in the "Home" tab. Like that, you shouldn't even have to format the cross-reference, as it will automatically take over the formatting of the paragraph style when you are using the \*CHARFORMAT switch.