How to use Appointment Schedule in Google Calendar (Tutorial)

[@DrFedericoBaenaQ]

Fantastic Tutorial. You have a Disney presenter voice, very clear and easy to understand. Congrats!!

[@Simpletivity]

So glad you enjoyed this tutorial. And thank you very much for the compliment!

[@KatyFlashBasketballGirlsYouthB]

Great video. simple to understand, I have been looking for something like this for a few weeks. Thank you

[@Simpletivity]

You are very welcome. All the best as you set up your schedule!

[@ellenithernandez9195]

This helped so much! A huge thanks to you for the easy-to-follow instructions!!🙏

[@Simpletivity]

You are so welcome, Ellen. Thanks for watching and sharing your comments!

[@emmat3531]

Wow. Thank you so much for this tutorial. I learned about this feature during a webinar last week and had no idea how to activate it. You have a new subscriber!

[@Simpletivity]

Welcome to Simpletivity! I'm so glad you found this video helpful.

[@annette2687]

Thanks Scott! Works perfectly. Will save me so much now that I won't have to pa Calendly.

[@Simpletivity]

You are very welcome, Annette. All the best with setting up your schedule!

[@Getmoreonlinereviews]

Thanks! Great explanation and made it super easy to follow and set up.

[@Simpletivity]

So glad you found this helpful. Thanks for watching and commenting!

[@brendahinkle9706]

This video was extremely helpful and easy to follow. Thank you!!

[@Simpletivity]

You're so welcome! Thanks for watching!

[@Kile-TV]

Awesome Video! I didn’t know this even existed 😮 Thank you Scott!

[@Simpletivity]

You are very welcome. Enjoy!

[@BrianKotoka]

Great job with the explainer. Really helpful

[@audrauitto69]

Thank you for that comprehensive tutorial on this feature! Iʻm ready to use it for my scheduling.

[@farzadmf]

Very nice and detailed walkthrough, thank you!

[@Simpletivity]

You're very welcome!

[@nasirbakhtyarii]

Thank a lot, great tutorial.

[@Simpletivity]

You're welcome!

[@hillcrest1363]

So helpful! Thank you.

[@Simpletivity]

You're so welcome!

[@ravensmood]

Great work here. Thank you

[@Simpletivity]

Thank you too!

[@marcomomenitoronto]

Very clear and perfectly explained

[@Simpletivity]

I'm so glad to hear that. Thanks!

[@tedfisher2956]

Thank you! Great video!!!

[@Simpletivity]

You're very welcome!

[@akamars]

Great feature but unfortunately it's for 1 to 1 appointment only. I'd love for it to have the option of 1 to many appointments as well. For example if I want to run group sessions so a set number of people can book to the same appointment slot (say a virtual group class).

[@Simpletivity]

Yes, let's see if this feature gets added soon. Thanks for your input!

[@ambriaglotanning]

Agreed!!! We need this too!

[@abdhusetyawan2145]

trust me they wouldn't provide that feature even if they could. Because at that point they get more money (capitalist style). The solution to that is that you add a new user to your Google Workspace, which of course will increase your bill. That's what Calendly done. Add more users and you can create multiple appointment in same time and ignore the conflict. It same business revenue streams concept.

[@abdhusetyawan2145]

you can create ton of various calendar, but it will always refers to primary calendar. i've chating with google workspace customer service. the scenario for ignoring conflict is impossible because primary calendar will point the time as busy. other appointment even with different calendar is useless.

[@andykwiecien6019]

Great job. THANK YOU!

[@Simpletivity]

Glad it was helpful!

[@gregasimciczorz3877]

Thank you for your tutorial. It is simple, clean, and well-presented. I am missing from google appointment schedule the options, the invitee can choose the type of event (google meet or in person). Calendly offers this solution.

[@ChrisCastro08]

Great Tutorial. Thanks for the info

[@Simpletivity]

You are very welcome, Chris. Thanks for watching!

[@learningdevelopment_techma8549]

Thanks a lot for this tutorial. Was of great help!

[@Simpletivity]

I'm so glad to hear that. Thanks for sharing!

[@MargaretSchneider-cj6rr]

I appreciate your detailed explanation. As a new gmail user it was very complete. I wish gmail would let you choose the calendar of your choice if you only get one on the free version. My main calendar is taking a back seat to my classes which are only for a couple of semesters but that's the calendar I need to work from for now. I had to watch a couple of spots multiple times to see where you jumped to. I couldn't find it on my calendar. Plus you don't warn people that only one calendar is visible until mostly through the presentation so I spent some time trying to figure out why most of my calendar dates and times were not there.

[@Simpletivity]

Thanks so much for the feedback, Margaret. I really appreciate it. And I'm so glad that you found this helpful!

[@charleskeyessr4288]

Great video.........

[@takingcareofbiz1]

Great feature. Thanks for the excellent tutorial.

[@Simpletivity]

You're welcome! Thanks for watching!

[@traceeogrady1458]

This was very helpful. I wish it was easier to set up diverse scheduling week to week like doodle BUT since it's free, I guess I'll accept I have to work a little harder to customize my weekly availability.

[@Simpletivity]

Yes, it may not have all the additional features of other paid tools. But it does get the job done!

[@UsufMhmod]

thank u

[@Simpletivity]

You're welcome!

[@rebekahland4716]

Adding a link for payments and an automated confirmation and reminder message function would be great!!

[@kathleenkeene5284]

That was great, thank you. I now want to know how to add that to my email.

[@takingcareofbiz1]

Great video, Scott! Thanks. What if someone needs to change their appointment day or time? How do they do that?

[@Simpletivity]

Within the calendar event (and email notification), there is a link that they can use to cancel or reschedule.

[@poonam4769]

That's a great feature but I am not able to find the appointment schedule option. I am using paid Google Workspace. Instead of this, there is an appointment slots option I found.

[@Mjae72]

I had the same problem found that 1 you need to have a Google Individual Plan or 2 a Google business standard plan to access Appointment schdueling then you go into the calender settings and switch it from appointment slots to appointment schdueling

[@valentinocinematics]

To add on and clarify, I was struggling with the same issue. It has to be a business standard account at least. If you have the most basic one, business starter then you will not get this feature. Soon as you upgrade though, it will appear in your calendar.

[@kristhelallada7400]

Great info!

[@Simpletivity]

Glad you think so!

[@IfeomaEze-rh5dg]

very educative, thanks. I just saw an option under the "Booked appointment settings called Guest Permission" What is that for?

[@seanyounk1]

15:20 Ways to share our calendar

[@gabyorozco1846]

this is an amazing tutorial, so clear and easy to follow! I'm curious if its possible to add two appointment schedules in the same google calendar account? hope my question makes sense and if so, how can that be done? For example, one appointment schedule titled 1:1 with Scott and another one titled 1:1 with Peter (say they're consultants at the same office and want to be able to see each others calendars and manage everything under the same email account)

[@gabyorozco1846]

I figured out that it is possible by clicking on create and then appointment schedule, but you have to upgrade to the premium version to do so

[@Simpletivity]

That's right, in under to manage 2 different schedules, you must be on a paid plan. Thanks for sharing!

[@CyberSecurityEasyDotCom]

Very useful. Thank you!

[@Simpletivity]

You are very welcome!

[@bevideo8409]

Well done, Scott! Question: Our nonprofit uses volunteers, each with their own time availability and email. I would like to provide clients with one link (from our website, for example) to a booking calendar shared by multiple volunteers. Each volunteer would create their own availability on the shared calendar. (E.g. John and Scott each have their own time slots shown on the calendar.) If for example a client (Eva) comes to the calendar, and selects a date and time that happens to be Scott's, Scott would be notified that client Eva just booked with him. How do I set all that up?

[@Simpletivity]

Unfortunately, this type of set up across multiple employees with different time slots is not yet supported with this feature. You would need to consider other options such as Calendly.

[@JamesSmith-mg1ns]

Another great tutorial Scott. So glad I found your page. Can you share the link in mass emails? Thank you

[@alusojr019]

Thanks for this, though I can't see appointment schedule on my calender when setting up a meeting

[@anthonymendola2108]

Are you able to set the location at the customer's home? For example, scheduling in-home consultations with the location set to the person's home who is filling out the form. Or would I have to use none and create a custom field for their address?

[@nunopisco6699]

The video is great, thanks a lot!!! Is it possible to update google scheduled appointments on smartphones or just on computers?

[@Simpletivity]

You're welcome! For now, it looks as though the ability to edit these types of appointments are reserved for desktop.

[@juliendzuidzia797]

thanks a lot for the great tutorial ! do you know if it's possible to add a 30' minute buffer only to existing meetings? Ex: I have a meeting scheduled from 10h to 10h30. Next slot available should be 11h, but the guest might as well chose 11.30 (which is not possible in default settings as it's add 30' to each possible slot)

[@SonyaStearns]

Thanks for the great video. When someone books with me, will Google Calendar automatically send me a notification? (Perhaps I missed this early on in the video. . . )

[@leanneb7222]

Thank you 😊 i have embed my calendar in a google sites page but for some reason, it shows up with horizontal and vertical scroll bars. Can you make a video that shows how to remove them please 😊

[@Simpletivity]

By default, the width should be 100% of the space you embed it in. As for the height, you can change this in the embed code. Height is 600 pixels by default, you can change this to a larger number if you like.

[@erinlewis5481]

My only issue is EVERY appointment schedule (slot) shows up on my calendar, even the ones that are not booked. I cannot stand the clutter. I sent in feedback. Any suggestions?

[@BentziElkouby]

What about cancellations? Can it automatically add it to the end of the series?

[@CharlieMartin-y2j]

What is the best way to link this to my email Signature? Link or embed?

[@guruprasadgadgil7992]

Hello, Thank you for this tutorial. I created the appointment schedule and forgot to add the location. So, I edited and added the Zoom link. But people who already booked appointments without having the Zoom link in it. How do I edit the schedule so that all the existing appointments are updated with the Zoom link?

[@Simpletivity]

Good question, however I'm not sure if that's possible. You may have to go back and edit the previous ones.

[@RajatSharma_1111]

Is this only available for corporate accounts? I cannot see in m y personal gmail.

[@Simpletivity]

If you don't see it just yet, it should be coming to your account soon!

[@sherylspangler]

Hi! very helpful! How do I edit an appointment schedule that is already set up? Thanks

[@sherylspangler]

I found my answer! Thanks again for a great tutorial!

[@Simpletivity]

You are very welcome and glad that you found your answer!

[@r24r42]

What happens if I regularly change time zones but want to have my availability be say in my respective local 10am-7pm whether I'm in country A or B? Is there any way to schedule this as repetitive for say 3 months for 1 time zone and then another 3months another time zoe is the basis?

[@Simpletivity]

To the best of my knowledge, this is not possible without creating 2 different schedules (1 for each time zone).

[@melindajones1350]

Can I schedule more than one person on a single calendar? Julie & Fran both can do appointments for the team and are in the same location but work off of one calendar?

[@sehablamarketing]

Hi Scott my calendar only allows me Task and Events, I don't seem to have that feature 🤔

[@Simpletivity]

If you don't see it just yet, it should be coming to your account very soon.

[@APLangTutor]

Thank you, Scorr. Thorough as always. I am working on a Mac in a Google Workspace account attached to my WIX website. My options and screen look nothing like I see here. What am I possibly missing?

[@oskarlitwinpl]

Hey! Do you know how to enable the options of this button for appointment 0:27 ? i have only Events and Tasks :(

[@keigzwitthekeys]

Okay I'm having a hard time figuring this out. My personal account I can do everything in video but on my business account where i want to use this all i have is appointment slots and in the settings I don't have the check box to change it like Ohers suggested in comments. What do I do or why is this a problem?

[@KathrynMcClatchy-UtNC]

I'm having the same problem. Have you figured it out?

[@zactighe7669]

Can this set up multiple booking calendars? Example: One for booking paid consultation (I saw Google can connect these calendars to stripe) and one for booking new business meetings (which would not be connected to stripe)?

[@michaelgillies8179]

I'm trying to figure this out too.

[@quebecnujazz]

How would you allow users to take a different duration for the meeting ?

[@wangzig9800]

thank you, is it for the free google account? or for the premium plan????

[@Simpletivity]

You can have 1 booking type with the free account.

[@user-gd7wu3bq2y]

I like this feature, but curious if there is a way to pull any other fields from the form into the Meeting title. Like right now it says 1:1 with Scott and then in parenthesis the name of the person who made a booking. I want to see the company name the person is from. I have a required field on the form but it only shows up in the details of the meeting. How can I pull it into the meeting title?

[@Simpletivity]

That's a great question. However, I don't have a good answer for you. I'm not aware of a way to bring this into the title.

[@saberindsafety1562]

is there a way to show future appointments on maps to make scheduling easier for a contracting business?

[@Simpletivity]

Great question. But I don't know of a way to integrate this with Maps at the moment.

[@saberindsafety1562]

@@Simpletivity Thank you for your reply I do appreciate it

[@ashcrawford7425]

Fundamental error when you upgrade to multiple calendars. It will search the chosen calendar and always the default for available appointments. When an appointment is made, it is only added to the default calendar; you must manually transfer it to the correct calendar. If this is done later, the booking on the default calendar will cancel that time slot of all your other calendars. I hope that makes sense; I am happy to clarify. I will be extremely happy if someone tells me I'm wrong and has a solution.

[@ashcrawford7425]

I retract that; you can't transfer to the correct calendar. You can copy it over, but the default booking still exists, which blocks that appointment slot for all other appointment slots. If you delete the default, it sends an email cancelling the appointment. As @akamars said below, this can only be used for 1 to 1 appointments; the upgrade for multiple calendars is useless.

[@abdhusetyawan2145]

​@@ashcrawford7425 believe me they wouldn't provide that feature even if they could. Because at that point they get more money (capitalist style). The solution to that is that you add a new user to your Google Workspace, which of course will increase your Google workspace plan's bill. LOL

[@DJasonLong]

how do individuals book recurring booking rather than bok one by one.

[@Simpletivity]

Unfortunately, Google Calendar Appointment Schedules don't allow individuals to book multiple recurring meetings at once. The system is designed for scheduling single appointments based on your availability.

[@kire_S]

Sorry, what if I created a booking appointment schedule and I want to set off some days once is created? Is there a possibility? Thank you

[@Simpletivity]

Great question. All you need to do is select those specific events or event blocks on your calendar and you can choose to delete them.

[@nictegki]

could you please talk about the payment settings?

[@user-ts7kl8ze9m]

Any idea when Zoom will be incorporated with this? Looks like Google Meet is the only virtual option.

[@RichardLymer]

How do you remove the Google text footer....create your own schedule page/powered by Google? Any ideas/thoughts appreciated

[@Simpletivity]

I believe if you are using a paid version of Google Workspace, this footer no longer appears.

[@erickenriquez7050]

Is this zoom intergratable?

[@yaochenglim6473]

Hi I am just wondering Google Appointment Schedule... When someone book an appointment, would I received notification of the appointment made?

[@kensleylewis]

Do guests have to first log into Google in order to see and book events? Or is it publicly visible for anyone even if they do not have a Google account sign-in?

[@filipurkin4462]

Is there way that Booking form automatically fil into sheets? And is there Sheets with all the listed bookings ?

[@ceafva]

How do you prevent them seeing private appointments, like dr appts

[@andreanicol7588]

I wanted to use Google calendar on my phone as it shows appointment times in description. At least, it does on the website but it doesn't seem to in the app. Is there a way to set this up?

[@marlonvelasquez9524]

Is it possible to show the full calendar (month view) on a website to get an appointment ? Wonderfull tutorial

[@Simpletivity]

It looks like the mini-month-calendar plus the week view to select are the only options right now.

Yep, I was checking the options and the problem I found, was, when the calendar has the full view and someone book am appointment, that appointment appear in the calendar. The only way I have found to don't show the appointment taken, was to have a second calendar, one exclusive for the appointments and the other one to have the events. We create and event and inside that event we paste the appointment (Link to go), so the view just gonna shows only the events and the appointments will be show or visible just in the appointment calendar.

​@@Simpletivitythanks for your answer.

[@davemcveigh3996]

Does this work on mobile?

[@Simpletivity]

Yes. While you cannot set it up on mobile, any bookings will appear within your app as well.

[@tishasinakay8369]

How can I make someone manage my booking appointment? (an admin)

[@Simpletivity]

If you trust the admin with full access to your calendar and want them to be able to manage appointments alongside other events: Find Your Calendar Settings: In Google Calendar, click the three dots next to the specific calendar you want to share and select "Settings and sharing". Share the Calendar: Under the "Share with specific people" section, add your admin's email address. In the permission dropdown, select "Make changes AND manage sharing".

[@kensleylewis]

What if the guest wants to cancel their reservation or a specific date, but still keep that time slot available on the calendar? Is this possible?

[@keywordniches2207]

i have 2 questions. 1. what if i only have 1 day in a month for filling my classroom. then i need to do disable the other 29 days for availibility or is there another way? 2. i want to put this on a wordpress site. do people who fill the fields in needs to have a google account ? thank you

[@Simpletivity]

You can select as many or few days as you like. So just 1 day a month is fine. And no, users do not need a Google account to book a time with you.

[@brucethegroovydogsguy]

Okay I'm confused -- I have a Google Workspace account, but instead of Appointment Scheduler it has "Appointment Slots", and it doesn't give me the option to create an availability schedule. What's up with that? 😐

[@erinlewis5481]

Go into settings and click the box to change to schedule instead of slots.

[@ConnectedAi]

I don't have that option on my settings page @@erinlewis5481

[@brucethegroovydogsguy]

Nothing like that in my settings. The General Settings menu starts with Language and Region and ends with Offline. @@erinlewis5481

[@jaymeyer5333]

I cannot get it to show me what others see…help!

[@melissamorgan8830]

Is it possible to see a list of everyone who has scheduled appointments with you on one screen? Maybe a report?

[@Simpletivity]

That's a fantastic question, Melissa. Although I'm not sure of the answer. I don't believe that there is a separate view or report, you would just need to look or review your slots.

[@user-cy9or1db1u]

Is this for a paid subscription? I don’t have the same options. So frustrating watching these tutorials to get into and they don’t explain these nuances

[@kensleylewis]

How do we prevent users from abusing the booking system and selecting a lot of dates to book? What if we only want a single user to book a limit amount of times?

[@user-dg4nq7bu6v]

Just charge a fees to book

[@user-dn5fb2gx4o]

There is no Appointment Schedule option Lool

[@iobtax]

Does not make sense, I only have appointment slots for my company on google workspace- so how does this work.

[@Simpletivity]

This page may help explain why: support.google.com/calendar/answer/11608416?sjid=13944069586972181117-NA

[@jimsullivanyoutube]

I only see "Event" and "Task" when I click on Google Calendar. I don't see "Appointment schedule". I don't know why.

[@Simpletivity]

The "Appointment schedule" feature might not be available on all Google accounts. It's primarily available for G Suite accounts (now known as Google Workspace) and some personal accounts with access to beta features. If you still don't see the option after following these steps, your account might not have access to it or it might be disabled for your specific domain. You can try contacting your Google Workspace administrator or checking the Google Calendar Help Center for further information: support.google.com/calendar/answer/10729749?hl=en

[@_RahulDalvi]

I think appointment schedule is for paid

[@erickenriquez7050]

Is this zoom intergratable?

[@Simpletivity]

No, not at this time. Google Meet links can be generated automatically. But if you want to use Zoom, you would need to include the meeting room within the description area.