Siri now integrates with Notion!? II How to save Voice Notes to Notion Database (with Template)

[@thatswhatmimisaid]

And thank you - there is only one other video that I have found in ALL of KZbin that actually uses the voice option. You can find shortcuts everywhere but not with using the hey siri option. SO THANK YOU from all of the notion community :)

[@mfreihaendig]

Glad you like it! Any other use cases you‘re missing that I should look at? ☺️

[@TanjaHebbrecht]

Coolest thing ever! Thank you so much for making this video. Love your patience and clarity in the way you explain things. Thanks again. It works like a charm 🙏🏻

[@mfreihaendig]

Oh thank you! This really means a lot 😇❤️

[@JohnLaGuardia]

At timestamp 15:07, If I have a date field called Do Date what tree would I need to add in order for it to always add today's date? I've tried so many things but nothing is working. Thanks!

[@mfreihaendig]

Did you check the blog post method? matthiasfrank.de/voice-notes-to-notion/ The format here should work 😇💪🏻

[@clintjeez]

Thanks you so much, you just saved me from over a week of getting stuck from using the wrong database ID.

[@mfreihaendig]

I‘m glad to hear that! 😇

[@JovyGross]

Omg just tried this and its working. Now I can ask Siri on my watch se10 to put notes or whatever on my notion. Thank you very much!!

[@mfreihaendig]

Woohoo amazing! 😍

[@RobertRodriguezMusic]

Hey, thanks for the video! I’m trying to add a select and multi select to my shortcut. I followed your blog but I’m getting something that says “body.parent.page_id should be defined” I tried adding it to the parent but then it says it shouldn’t be there. Definitely very confused 😅

[@mfreihaendig]

Parent page ID sounds like you don’t have the correct id for the database defined - your multi-select should be inside the properties top level folder and you should have another one for the parent id like in the video :)

[@JessVeld]

I got the same error and my issue was that I used an uppercase P in parent

[@luketree7675]

Thanks so much, Matthias. This is exactly what I have been trying to achieve. Love from Australia.❤

[@mfreihaendig]

Oh awesome! So glad to hear this! ☺️

[@ameerhamzauk]

Absolute life SAVOR. Quick question - instead of putting the notes in a field, I wanna put it in the "body" of the note. When we click a database entry in notion as you know, we can add content in it. Any way to have the shortcut steps post there?

[@mfreihaendig]

I don’t have a written tutorial for this yet - but you could consult the official Notion api docs, they detail how you can append page content (I.e. set the page body) here: developers.notion.com/reference/post-page

[@jefffisher8846]

If somebody figures out a way to implement this, please share. I am not clever enough to figure it out on my own.

[@andreajaquelinearellanodia6250]

@@jefffisher8846 Here’s what I came up with, it works on my end, you just need to substitute the text in capital letters with your own database id, properties names,etc. I hope it’s useful for you: { "parent": { "type": "database_id", "database_id": "YOUR-DATABASE-ID" }, "properties": { "NAME": { "title": [ { "text": { "content": "TITLE" } } ] }, "NOTE": { "rich_text": [ { "text": { "content": "YOUR-NOTE" } } ] } } }

[@jedwilliams]

This is fantastic! Are you able to do the same thing with tasks rather than notes?

[@mfreihaendig]

Sure thing! You could either just say one task at a time with that workflow or do something more like here: How to sync your emails with Notion II Summarise and extract tasks automatically with AI for Notion kzbin.info/www/bejne/pqm7m4effrqFpMU

[@SofaKingWeTodId]

I spent so many hours trying to get this to work writing json until I found your video and blog. Thank you so much! This works great to add entries to a DB. Got any pointers on how to update an already existing entry?

[@mfreihaendig]

Glad I could be of help! Updating will be a bit tougher, since you need some sort of identifier which might not be the most reliable with voice search. My best bet right now would be to have a search step inbetween and then manually choose the record to update

[@kylehudelson8815]

Great video, thank you! I see there's a way to add a date. Is there also a way to add a time as well?

[@mfreihaendig]

Sure thing! A fixed time based on the current time could be added in the automation itself - if you want to determine it based on what you say, you’d need AI like in this example: kzbin.info/www/bejne/aZS3YoOHf72Jl8k

[@remixk]

Great video, thanks, would it be possible to also add a file to notion like an audio file or photo?

[@mfreihaendig]

Indeed! I have a (very old) tutorial here: Quickly Capture Images to Notion (with your iPhone) kzbin.info/www/bejne/Y6iYiJaChKqWic0

[@MackAttackxx]

Hey Mathias! Thanks so much for this tutorial. I hadn’t put the “-“ in between Notion-Version & was racking my brains for ages on what I had done wrong hahah. I am still having trouble with Siri on my phone not recognising the Notion app! It says it can’t find it - any ideas?

[@mfreihaendig]

Haha yeah that can sometimes be a tough one! Good question 🤔 what command are you trying to find Notion?

[@hot_dammn9025]

This is amazing, thank you. Is there a way to have it link to a relation? Or pop up which relation to connect it to? Is it also possible to use the select property?

[@mfreihaendig]

Definitely possible, here‘s another video where I use ChatGPT to automatically pick a tag but you can just adapt that to hardcode a specific relation: kzbin.info/www/bejne/aZS3YoOHf72Jl8k Select properties are a bit tricky since you first need to figure out the ID of the tag that you want to assign. I‘ll see whether I can record a tutorial on that in the future ☺️

[@hot_dammn9025]

@@mfreihaendig Thank you! I will have a look and see how I go. That would be amazing to see. Would be very handy to select a relation and select to connect it to.

[@it_is_me_versus_me]

Thanks! Is there a way to add a confirmation to this shortcut? For example I started the note but messed up so that I can redo it?

[@mfreihaendig]

Yes! There’s a “show notification” option (I believe that’s the name, search for “show” in the options) that asks for a confirmation to proceed or end the shortcut 💪🏻

[@tuffersone]

Brilliant, quick Q, I don't know if this is something to do with the Notion version, but using this, the 'Note' (for the actual note content') doesn't work, but if I try to edit another note 'property', that works. Do I need o change the 'Dictionary/Array' settings for the current Notion build to edit the note content another way? Thanks so much

[@mfreihaendig]

Thanks! Not entirely sure what your exact question is - you are able to add content to other properties but not to the note property? 🤔

[@tuffersone]

@@mfreihaendig It's okay, I think I've worked out what's happening... in your db you have 'Note' as a property field, rather than the actual 'body'/'content' of the note. I was expecting the second input (from 14.20) in your tutorial, to edit the actual body content, rather than a property field of the note. For the db I'm working with that equivalent is called 'Quick Summary', so it's fine. Going to read your blog post, hopefully that will help we work out how to input more details on the fly, thing like deadline dates (in the right format) for tasks, or to have the option to set an 'Area' or 'Resource' on the fly... don't want to overload the inputs though or it will become a pain to input each time.

[@mfreihaendig]

@@tuffersone Ah yes, that can be confusing - adding blocks to the page body is a bit more complicated, so I went with the easier approach in the video ☺

[@GauravVermaGoogle]

Hi Mattias, I was really excited to find this video. how ever as soon as I sat down to set this up, i realized it that this is not for normal Notion users. I cant even see "integrations" on my notion. Is there a workaround for people who use free notion s/w. Can you make a video for that majority as well?

[@mfreihaendig]

You can do this on the free plan 💪🏻 just go to Notion.so/my-integrations/ and you have the option to create your API key 💪🏻

[@dmitryklimov9706]

Nice, thanks! 👍 How about saving audio recordings to a Notion database on Mac using Shortcuts. Is it possible?

[@mfreihaendig]

Should be, yes! You’d need to upload them to drive or Dropbox though and then add the share link to Notion since file upload via the api is quite limited

[@joecool978]

This is fantastic! Unfortunately, when I go to add in a an additional notion property called "Space" it doesn't work. It's a multi-select property and I've nestled Space > select > text as you mention in your blog post, but still get message {"status":400,"object":"error","code":"validation_error","message":"body failed validation. Fix one: body.properties.Space.select.id should be defined, instead was `undefined`. body.properties.Space.select.name should be defined, instead was `undefined`.","request_id":"16b27343-39e2-49d1-ad30-0519cf902cda"}. the short cut works if I only include the "Name" property in the shortcut but if I try to add a seperate multi-select property, it fails. Any ideas?

[@echochuang2209]

Same situation here! Any solution to this? Many thanks for this tutorials!!

[@Excited-IT-Architect]

Hi Matthias, klasse - vielen Dank! Würdest du mir/uns bitte noch einen Tipp geben, wie ich bei der Eingabe einen bestimmten Tag setzen kann? Vielen Dank vorab!

[@mfreihaendig]

Klar, das erkläre ich hier: kzbin.info/www/bejne/aZS3YoOHf72Jl8k

[@Excited-IT-Architect]

@@mfreihaendig Danke dir, allerdings finde ich daraus (als "Beginner") nicht den Teil, den ich benötige: Ich möchte eine Notiz in mein KanbanBoard mit dem Tag "inbox" schreiben. Die Notiz an sich in "properties" (Name) speichern funktioniert, allerdings weiß ich nicht, wie der Tag "inbox" gesetzt wird. Würdest du bitte hier einen Ansatz nennen? Vielen Dank!

[@lolochak6013]

Thanks for your guidance. I wanted to set up a date properties in Notion through your blog, but in the end, there was a message saying: 'Please ensure a valid URL is passed to the "Get URL Contents" action.' What does this mean?

[@mfreihaendig]

The URL that you’re calling for the api request is wrong - can you double check that one? Make sure there are no additional spaces at the end or beginning if you copypasted it and make sure everything is spelled correctly if you wrote it yourself

[@lolochak6013]

@@mfreihaendig I setup the shortcut I can get the name and note in notion.,but I fail to get the dateI checked several times and dont know why still.

[@LauraVenugopalan]

Hallo Matthias - Super video - Danke! I'm having one problem: I keep getting an error message that "Network Connection was lost". My internet connection is stable, so I don't understand what the problem could be? Help? Thanks again.

[@mfreihaendig]

Have you generally allowed custom shortcuts to run in your system settings? 😇

[@camilledalton-morgan2206]

Love the video but haven't had any success from the iphone APP. Is this actually possible? Am getting stuck at the point of the JSON data.

[@mfreihaendig]

Got access to a Mac where you could build it instead? Or try downloading the template and compare the setup to what you have! ☺️ What exactly is the error you‘re running into?

[@ashokvaswani123]

I cant figure out how to get the shortcut app on my mac. It is not available on the App store for macbooks- only for iphone and ipads. Please advise how to proceed

[@bentunaulas]

thanks but when I try exact mapping in my iphone, shortcuts crush at several points, for example under properties when I add new sub property. so something is wrong even though I did the exact thing I couldnt figure :(

[@mfreihaendig]

Sometimes the shortcut apps can be quite bugged 😅 if you have a Mac, try editing it there!

[@ProHaulersDFW]

Hello! This was an awesome video it helped automate voice notes :) So I’m trying to up my game and automate a multi select property, and something odd happens. After I follow your blog exactly, the shortcut over all stops working. But if I delete the new steps for the multi select from your blog, the short cut begins working like normal from your video. Any thoughts? I added the new steps inside the properties section and I made sure all was case sensitive and that the spelling of the property name was an exact match.

[@mfreihaendig]

Hm I‘ll look into this! Hard to say from that alone, must be something with the setup 💪🏻

[@ProHaulersDFW]

@@mfreihaendig hi there! I see what the problem is. I’m not understanding the very last part of the blog when you say “Inside select, create a text property called text and choose your select input.” What do you mean by “Choose your select input”? 🤔 I’m sorry if I sound like a newbie but that confuses me

[@meadowlarkconstruction]

Hey Mattias - just gave this a shot. What I am confused about is that there doesn't seem to be any step where the API key is added to shortcuts. Am I missing something? When I tried this following your steps, I got an "invalid API token" error

[@meadowlarkconstruction]

Nevermind! Got it working! I missed the section as I was flipping between the video and your blog. Thanks!

[@mfreihaendig]

Ah awesome! Glad to hear you got it to work 😇

[@PaulRees]

I may be too much of a beginner to be asking this question. Where can I learn how you put together the "Map Your Voice Note to Notion Properties" section? Or is that impossible for someone with no background as a developer (or desire to be one!)? Sorry but I don't know the necessay jargon to do a search myself. Danke Frank.

[@mfreihaendig]

It’s mostly trial and error! I don’t have a computer science background either, so it’s just curiosity and a high tolerance for frustration 😅 and when it comes to api‘s, they always have fairly decent documentation that is also readable if you are not a developer. Check out developers.notion.com and have a look yourself!

[@andreajaquelinearellanodia6250]

You just earn yourself a new subscriptor ❤

[@mfreihaendig]

Oh so happy to hear that! 😇

[@backthebees]

IT WORKED ok so this was my first ever API with shortcut (i don't even know if thats the right wording - thats how new i am) - i usually do zaps - still a newbie with that too. BUT so I ran the test in the shortcut app on my computer and IT WORKED - the notion dbs were updated with the notes. BUT when i try to voice note from my phone , siri says "Sorry, i cant help with that" lol - anyone have that experience or know how to fix that? but THANK YOU Matthias Frank

[@mfreihaendig]

Have you tried running the shortcut manually on the phone instead of through Siri? 😇 Might have to give it permissions once and that usually works better that way Also, congrats! 🎉🎉

[@IcyCortex]

Almost works. but the text variable that is inserted ruins the payload. I had to first put it into a text inside quotation and then feed the text as file and as payload to the last section.

[@IcyCortex]

It works on my iphone but not apple watch series 9, any idea why? @Mattias

[@mfreihaendig]

Hm interesting!

[@mfreihaendig]

Where does it go wrong? Can you add some logging to the steps to see where it breaks?

[@IcyCortex]

@@mfreihaendig I don't know how, but it breaks the whole payload. I get error response from Notion API that the body does not have database_id or page_id in the parent while I clearly had them. I got the same error even when I used text file. It only got resolved when I put the input variables within the quotation.

[@danielagema]

Hey Frank, nehme an du kommst aus DE oder? Mag deinen Kanal sehr. Hat mir schon viel weitergeholfen für meine notion Integration. 🙏 Danke von creator zu creator 🙌

[@mfreihaendig]

Richtig geraten! Freut mich sehr zu hören 😇

[@RagingEarthSWERVE]

I tried replicating but can't get this to work with iPhone or Ipad. Could you please help? It won't let me nested properties

[@mfreihaendig]

Sent you an email 💪🏻

[@thatswhatmimisaid]

Quick question for you. Could this be used with a database view - I'm asking because of the page ID. Say for example I wanted to use this database but I wanted to make an inbox view, would that be possible? Hope that makes sense.

[@mfreihaendig]

Sure thing! Remember that a view is just a way of displaying the core database content - so in this case, you‘d simply need to make sure that the shortcut sends the entry with meta data that fits the filters set up for your inbox You will still send data to the id of the core database, but with the entry matching the filter, it will show on the linked views

[@Barajuda]

super helpful! thank you!!

[@mfreihaendig]

Glad you liked it!

[@afterlife1990]

Listen, your method is great. But when you log in to Notion from one country, you can't send a note to your database from another country. Is it possible to somehow replace the IP address when sending a note to the database?

[@mfreihaendig]

Haven’t looked at that - but wouldn’t a VPN on your phone affect the IP used to trigger the shortcut?

[@afterlife1990]

@@mfreihaendig Considering that I am from Russia. The method from the video used to work without problems. When sanctions were introduced. The method stopped working. But I noticed that when authorizing via VPN in another country, and with a working VPN, the method continues to work. Now it has become very inconvenient. Something like that.

[@mohammadghaffarian2388]

Thank you for this video. I did exactly as you described but I keep getting this error: {"status":400,"object":"error","code":"validation_error","message":"body failed validation: body.parent.page_id should be defined, instead was `undefined`."} can you help please?

[@mfreihaendig]

Hm sounds like one of the api settings is wrong. Have you tried downloading the template to compare the setup?

[@linsiu]

@@mfreihaendig same here... where to download the template?

[@robertlee7605]

@@linsiu Same here with your template and double checked api

[@robertlee7605]

{"status":400,"object":"error","code":"validation_error","message":"body failed validation. Fix one: body.parent.database_id should be a valid uuid, instead was `\" a554c2cbb5b94627bd5adff241b55868\"`. body.parent.page_id should be defined, instead was `undefined`."}

[@mfreihaendig]

@@robertlee7605 hard to troubleshoot from here 😅 does your integration have access to the specific page in Notion?

[@MubarakMarafa]

Thanks so much for the great tutorial! Clear and to the point! Would love to see a screenshot of all the different ways to set up the json portion for different sorts of fields in the database. I’m having a problem with my set up though… for some reason I keep on getting an error that says “could not find database with ID:…” I’ve definitely connected my integration with the workspace so I’m not quite sure what’s going on. Any pointers? 🙏🏾

[@mfreihaendig]

Did you share the specific database with the integration? ☺️

[@MubarakMarafa]

@@mfreihaendig literally right after I posted this I realised that I was copying the link of the VIEW of the database not the actual database 😅 silly me hahaha btw I found a cool app called “Nautomation” that adds a bunch of shortcut actions that make it super easy to connect to Notion! Maybe you can check it out 😊

[@pinedaandco]

Getting “network connection lost” when trying to run the shortcut on my iPhone. I used the template and shortcut you provide. Any suggestions for how to fix this?

[@mfreihaendig]

Have you successfully run it on the computer? And did you use a working API key for OpenAI?

[@pinedaandco]

@@mfreihaendig well, I copied the API the way it was… but I might try to redo that step. I only have a windows computer and I assume one would need an Apple to run it on a computer?

[@mfreihaendig]

@@pinedaandco unfortunately yes - were you able to resolve the issue?

[@mohammadetek9772]

Any solution for Google Assistant?

[@mfreihaendig]

Never worked with that OS but I would assume there‘s also a way to send api calls - and then the method is the same 😎

[@Misho8]

I keep getting this error message "{"status":401,"object":"error","code":"unauthorized","message":"API token is invalid."}"

[@mfreihaendig]

That means you don’t have the right API token - did you double check it’s correct and active?

[@savannajoluraschi]

Mattias, I think I did everything right and when I do the test on my desktop it works. However, when I used my phone to do it verbally, Siri just opens Notes and types the word "Notion".. She is not responding to my instructions at all. What do I do? Spent hours trying to set this up and feels like I just crashed right before the finish line!

[@mfreihaendig]

Hey savanna, that sounds as if your command is confusing Siri - try renaming your shortcut to something more unique (like send a note to Notion) and then test it again Make sure to say “Hey Siri” followed by the exact name of the shortcut 💪🏻

[@ivanners]

I was so excited with this video until I got: {"status":401,"object":"error","code":"unauthorized","message":"API token is invalid."} How can I fix this?

[@mfreihaendig]

Your API token is wrong 😅 so double check that in the system 💪🏻 Try regenerating it if troubleshooting doesn’t work and make sure there are no extra spaces anywhere

[@anshul2181981]

Is this possible only if we have a developer’s account with Notion?

[@mfreihaendig]

You don’t need a dedicated developer account - anyone can create an integration with the normal account 💪🏻

[@freemind2809]

Funktioniert das auch mit "Hey Google" ? :)

[@mfreihaendig]

Habe ich nicht getestet - hat Google einen automation service für api calls? Dann auf jeden Fall 💪🏻

[@HAL-sr6uw]

Thank you for the amazing video! I'd like to share it in Japanese. Can I translate it into Japanese and upload it to KZbin?

[@mfreihaendig]

Hey Hal! Thanks for the compliments! Do you want to record it yourself again in Japanese or just dub it? ☺️

[@lachlanirvine-brown2922]

Hey mate, I'm having a few dramas accessing this I keep being thrown this error despite checking the API code multiple times and even creating a new one, I was getting an error code {"status":401,"object":"error","code":"unauthorized","message":"API token is invalid.","request_id":"25319e6d-63ce-4e04-8496-3152a1200ef1"}

[@mfreihaendig]

Hmmm all I can tell from this is that the API code used is invalid Have you downloaded the template to compare your setup against it? That might help you find the issue 💪🏻

[@lachlanirvine-brown2922]

@@mfreihaendig hey mate, yeah downloaded the template and used the exact same API code and it worked, I went back and triple checked everything but couldn’t find a difference between the shortcut I made and the one from the template. Stumped me!