How To Use XERO | Accounting Software Tutorial for Small Business (Beginners Overview)

[@StewartGauld]

✅ Try Xero for free here and receive 75% off Xero for 6 months ➜ 👉 xero5440.partnerlinks.io/stewart-gauld *IMPORTANT NOTE: The Xero link up above is an affiliate link, which means we will get a commission if you upgrade to a paid plan through this link (with no extra cost to you), this helps support our channel and we thank you in advance!

[@tshepokgogome7982]

I'm so thankful I am watching this vid🙏😭. All the way from South Africa 🇿🇦💃.My new client uses xero and I was so scared of using it, after this vid I'm definitely going to familiarize myself with xero. It looks very use friendly👌

[@StewartGauld]

Hey mate! Go for it. Extremely user friendly.

[@mpilozimpizet8466]

Hey Tsepo please assist me im in Kzn South Africa

[@lancejacob357]

Attended a training on this software but I didn't understand now watching your video is more easy and xero is user friendly thank you

[@StewartGauld]

You are welcome!

[@cydu]

As someone who is from NZ I am proud and grateful for this video, unfortunately my school that I go to only teach us things that are needed to pass, so I am just blindly following instructions without even knowing what things mean, Thanks for the video

[@StewartGauld]

Sorry to hear that! I'm glad you got some value from this video though!

[@kidogenteensvibez]

I understand that feelings. I was in that same shoe sometime ago.

[@ariefrahmansyah742]

I just got an interview call and the company i have applied requires me to understand the use of xero. Andd omg, just reach out this video and iam like i already understand the basis of this sofware. Beside this software is a user friendly, your explanation is really go through my understanding and make me easy to see all the basic function of xero. Thanks man, you are really helping me.

[@StewartGauld]

You got this!

[@louism.4980]

This is gold, thank you so much! :). Out of curiosity, do you really need an accounting software if you are a youtuber, as I imagine the transactions are few and far between.

[@StewartGauld]

Welcome! Depends, I run an agency and sell digital products so it's important that I use a tool like Xero.

[@Starlyne30]

Fantastic video. I didn’t know this software and in 23mins I learned a lot. Thank you 😊🥳👏👏

[@StewartGauld]

Glad it was helpful!

[@DanteTanteras]

I am an accountant but I learn a lot from you thanks

[@StewartGauld]

Glad to hear that!

[@hnaveenkumar]

Your explanation is so nice. Only a small mistake you did. Instead of a Spent (Dr) you thought it as Receipt (Cr). Apart from this you are exceptionally presented. Here in India majority of the Small and Medium businesses will use Tally accounting software. Lots of Love from India. ❤

[@StewartGauld]

Thanks! I appreciate that! Thanks!

[@kinlian]

You have given an excellent explanation. I understand Xero accounting software now. I find it very suitable for a small business.

[@StewartGauld]

Glad it was helpful!

[@aleksandraniemczyk9578]

Great video, you have such a good way of explaining things. So clear and straight to the point. Thank you!

[@StewartGauld]

@@aleksandraniemczyk9578 I’m glad you got value 🤗 thanks!

[@YInMnVR]

Thank you, we used this for how to navigate xero in my accounting class lol

[@StewartGauld]

Haha all the best!

[@compassioneducation]

Thank you. This was clear and fruitful

[@StewartGauld]

I'm glad!

[@Chris-xu6wy]

hello great video i have a few questions, i'm wondering with edit dashboard . you hide the accounts, then if you want to enable the account again do you go back to edit dashboard and enable? also i am wondering as revenue comes into business bank account, pay expenses etc. Would the balance sheet, profit and loss statement automatically update in Xero? would the accountant only look at balance sheet and P&L statement or is there other accounts they look at ? thanks chris

[@StewartGauld]

Hey! Sure. Yes, everything is updated automatically following the reconciliation process. Depends, what they need to access. Most financial statements are helpful.

[@shelleywinkel]

Wow ... I started trying to understand Xero from Xero's text based training guides and got in a hot mess. Your video is fantastic. You outdid Xero at it's own game. Thanks a tonne.

[@StewartGauld]

You're very welcome! Amazing feedback thank you!

[@Narinderkchahal]

Thanks so much for good info. 🙂 i have just finished my degree 😎 getting info. About the accounting softwares before applying jobs. 😇 this video is awesome.

[@StewartGauld]

Glad it was helpful! All the best!

[@rockymphahlele]

Thank you for this lesson, so i want to ask? if I am a bookkeeper for a small business, does the business owner have to be the one to buy the licence for Xero? and add me as a user? or can I set up my own account but manage the operations of the business? Also, if the business already has management software that assists the business in debit orders, collections, and marketing can we use Xero as the accounting software for the business?

[@StewartGauld]

Hey! You can go into a partnership with Xero and manage multiple accounts through your accounting dashboard. Yes, you sure can. Xero integrates with many external apps and tools.

[@stuartessex4535]

Thanks Stewart, dreading the move from paper to computer as hate the ruddy things! My diary and folder cant crash or be hacked either!😄😄Thanks for introduction, very useful thank you!

[@StewartGauld]

Very welcome!

[@IleneNadela]

Thank you, that's really well explained and informative.

[@StewartGauld]

Glad you enjoyed it!

[@desaishivam400]

Very well explained Well done

[@StewartGauld]

Glad it was helpful!

[@c.g.9522]

Thanks for the great overview of XERO

[@StewartGauld]

Glad it was helpful!

[@johnfernandes89]

Nice video, thanks for taking the time. Just wondering whether at 13:13, (bank reco) it was an expense incurred of 4500 rather than a sales receipt in the bank.

[@StewartGauld]

Hey John, Yes you are correct!

[@1STBUCKLEY]

Am looking at applying for a bookkeeping PT job that's asked for Xero. Is it possible to teach myself in a short time lol going to wing it. Did use pulsar accounts over 30years ago! This looks more user friendly

[@StewartGauld]

Hey mate, There is a small learning curve. I suggest signing up and practicing with the test company account you can access.

[@maloumagno7918]

Hi, Stewart! Great video, very detailed and clearly explained! Watching from the Philippines. Liked the video and subscribed already. 🥰

[@StewartGauld]

Welcome 🤗

[@gab0infinity563]

my teacher Bernie used your video for class today

[@StewartGauld]

Awesome to hear! Thanks

[@MyrnaBoco]

Thank you so much for a very nice video, i learned a lot!

[@StewartGauld]

Welcome!

[@KOAMOVES]

Amazing. You are a fantastic tutor. God bless you.

[@StewartGauld]

Welcome!

[@rinkykapoor3419]

Great explanation

[@StewartGauld]

Glad you liked it

[@Mphostel]

thank you for the detailed tutorial Stewart

[@StewartGauld]

Welcome!

[@marketbuy]

Great video. Do you have a video how to transfer our data from 2023 Quickbooks to Xero? I’m sure a lot of us want to close out Quickbooks due to how expensive it is to use. Thx

[@StewartGauld]

I do not! Good question though. I will look into this.

[@marketbuy]

@@StewartGauldCan you please create a new video on how to transfer data from QB desktop to Xero? I would love to start creating my 2024 entry journal. Also, is there a coupon code for new signups? 🙏

[@vickyeastwood9368]

Hi the plan are you giving us a tutorial on?? What plan is this ? Because the cheaper version 1&2 doesn’'t have this configuration that you are teaching us.

[@StewartGauld]

Hey! This is an older version using the basic plan. We will be updating this soon

[@vickyeastwood9368]

@@StewartGauld thanks Stewart

[@F.D.Matrix]

Question? can I import previous invoices that I have created with MS Excel in the last few months or years into Xero?

[@StewartGauld]

Yes you sure can!

[@Vanessab075]

Great video with clear explanation! Thank you!

[@StewartGauld]

Welcome!

[@CoreyHinde]

Thanks for the tips, Xero has been awesome for our businesses.

[@StewartGauld]

Hi Corey! It's great right. We moved from Google sheets to this a few years back!

[@marketbuy]

In regards to bank account reconciliation, let’s say I pump gas 7x monthly. Can this software lump all 7 gas expenses as ONE monthly entry vs 7 different entries? Thx

[@StewartGauld]

It will be 7 individually for reconciliation.

[@khoapham6157]

BRILLIANT VIDEO! MANY THANKS

[@StewartGauld]

You are welcome!

[@user-dc6rj1xb5y]

👍👍👍 clear explanation, thank You!

[@StewartGauld]

Thanks!

[@muhammadluqman6113]

Hello Stewart Gauld, the video was good, and like it. Could you please let me know how to access all companies in a single Xero account. I have 12 Companies and how can I manage it daily basis.... Urgent and waiting for your reply......

[@StewartGauld]

Hi mate you can connect all your companies to one Xero account so you can access them all. Simply click your business name on the left and 'Add a new organisation' to connect all your other businesses.

[@dubiousjesse]

What if we used our business account for personal transactions and our personal bank for business transactions? Do we have to manually adjust those transactions?

[@StewartGauld]

Hey! You can just label those drawings.

[@ryanwaugh1]

Thank you so much

[@StewartGauld]

Welcome!

[@Marina-jm1ci]

big thanks, sir!

[@StewartGauld]

Welcome!

[@barbararuiz4774]

Amazing video thank you so much❤

[@StewartGauld]

Welcome 🤗

[@aleksandraniemczyk9578]

Could you please do a video on Simpro software for trades/building industry? Thank you

[@StewartGauld]

Sure I will look into this!

[@kyliecampbell4552]

Thanks this was a great video. Hoping you can help, I have opened a new Xero account how do I transfer a previous organisation from my old account with all the data still in tact? Thanks in advance.

[@StewartGauld]

Hey Kylie, You will need to get in touch with Xero for support with that.

[@adeolufasilattemitope9487]

Interesting . Thanks you

[@StewartGauld]

Welcome 🤗

[@andrewross3293]

Inspirational. Well presented. Thank you.

[@StewartGauld]

Welcome 🤗

[@tigerrider3903]

hello Stuart in creating an invoices do I need to input all the information needed such as the date of invoice, amount,particulars and so forth , thanks ?

[@StewartGauld]

Hey mate, In the invoice not all the information is required. Just what is relevant.

[@Venture_Hire]

this i great!! thank you.

[@StewartGauld]

You're very welcome!

[@hazaroony]

Good overview. Thank you

[@StewartGauld]

Thanks mate

[@mennamcdonnell1784]

Thank you for the video. Good clear explanation.

[@StewartGauld]

Welcome!

[@JudeSuarez-w2k]

This is awesome! Thank you...Well done for the presentation and very clear to understand.

[@StewartGauld]

Welcome mate!

[@nennethdeleon5113]

Hi Mr. Steward Gauls the video was good and well understood. Is it possible to have have multiple companies with different type of business?

[@StewartGauld]

Yes you can multiple accounts in Xero.

[@H.M-z9y]

Very helpful. Thank you

[@StewartGauld]

Glad it was helpful!

[@Issada163]

Nice Video, Sir, please would it be possible to have the same video and explanation for Dashboard, Business, Accounting, Payroll projects, all the features like the way you are doing here. Thanks

[@StewartGauld]

I will create one soon!

[@michaelpagett8969]

Thank You - good start point

[@StewartGauld]

Thanks Michael

[@Nestutus]

thanks for the awesome videos you make! i want to ask you, what app in your oppinion is more friendly for bookkeeping for an llc ? xero , wave, or quikbooks ?

[@StewartGauld]

Hey mate, We prefer and have had more experience with Xero. However, I do love how wave makes accounting easy for small businesses too.

[@user-tz8pd9gw4e]

Hi i know zero streams your expenditure from your bank account but does it stream your incomings too please?

[@StewartGauld]

Hey mate, Yes debit and credit. You can reconcile both income and expenditure.

[@evemsm6119]

Thank you u made it so easy to understand ❤

[@StewartGauld]

Welcome 🤗

[@mytvfacts5014]

Thanks for the video. I learned a lot.

[@StewartGauld]

Welcome 😊

[@zerostudiosalon1734]

Hi stewart. Lovely video and very educational. Well explained.....

[@StewartGauld]

Thanks 😊 glad you got value

[@applecajes1637]

wow! thank you so much, it was really informative ❤

[@StewartGauld]

I'm gald!

[@graceyalvarez5700]

Hi Stewart, detailed learning, thank you so much. Watch from start to finish.🤗

[@StewartGauld]

Welcome! 🤗

[@kikamanzq8508]

Hi Stewart, thanks for this very informative video! 😊

[@StewartGauld]

Glad it was helpful!

[@allisonwillcox9393]

Thanks Stewart!

[@StewartGauld]

You're welcome!

[@ionmarketing8615]

Great vid, great deals taking place with that field recently

[@StewartGauld]

Good stuff! Glad I could help!

[@usmanthowfeek]

Im having trouble manually entering bank statements into xero. My bank statement comes with date, paeyer/payee, debit, credit and balance. How on earth do i manually enter this into Xero?

[@StewartGauld]

Hey mate, You can upload manually if you like. Is Xero connect to you back too?

[@danielbascombe4790]

Hi Stuart, looking at purchasing the software for my startup business. Just one question if I set my salary at 20k but decide the out goings were too high. How would I reduce my salary for that month when doing payroll? Thanks in advance

[@StewartGauld]

Hi Daniel, You can simply edit and adjust each element within your reports. We are putting together a more advanced walkthrough when it comes to amending reports and reconciliations. We have added this question to our notes. This should be released in a few weeks. Cheers!

[@danielbascombe4790]

@@StewartGauld thank you very much Stuart will hit the subscribe button 👍

[@danielbascombe4790]

@@StewartGauld Hi Stuart sorry to be pain, so let's say this month i want to pay my self $500 would i just have the change the salary to $6,000?

[@travisniles6800]

I'm about to get started as an amazon seller and I just want an easy way to keep track of cost of goods vs total sales. I don't have a business account yet, can I use my personal bank account with this software?

[@StewartGauld]

Hey Travis, You can but I would advise against that. At least get a seperate account to set up with Xero. This will make your life a lot easier when it come to sorting out your taxes.

[@StuartMacadam]

Awesome once again Stewart.

[@StewartGauld]

Thanks for that Stuart! Catch up soon!

[@PKRPerambra]

How can we create a cash in hand account or petty cash account in Xero and under which head

[@StewartGauld]

I'll have to look into this.

[@annettecastro9835]

Thankyou. Very clear!

[@StewartGauld]

Glad it was helpful!

[@Majka929]

Hi Stuart, would this be possible to have a private call/conference regarding this software, so I can initiate it in my all small business companies. I manage about 10 small companies?

[@StewartGauld]

Hey Maja, I suggest engaging with an accountant that is familiar with the software.

[@aloksingh-rd2un]

first of all, nice and informative video so can you help me to learn about xero software. because I am from Thailand so I need the jobs.

[@StewartGauld]

I’m glad 🙂

[@pamelagriffiths6256]

Hi Stuart, Did you add a payment to an income account in that reconciliation demo?

[@StewartGauld]

Hey Pamela, I'll have to double check. Updated tutorial coming soon.

[@taskthegang342]

Thanks mate helped alot

[@StewartGauld]

Glad it helped

[@mdashrafali4539]

Nice Video indeed.

[@StewartGauld]

Thank you very much!

[@ZanetDesign]

Thanks Stewart, I agree Xero is awesome, very intuitive Hope you are doing well Zanet

[@StewartGauld]

Hi Zane! It's fantastic, been a game changer for us. Thank you too mate!

[@audjimachoosuwan9628]

thank you so much

[@StewartGauld]

Welcome!

[@Bernadette888]

Great filming quality !! What did you use to film it ??

[@StewartGauld]

Thanks! Filmora wondershare 9

[@Bernadette888]

@@StewartGauld Thank You but what camera ?

[@deborahharvey931]

Excellent

[@StewartGauld]

Thank you! Cheers!

[@SR-cs6sw]

Good Explanations 👍

[@StewartGauld]

Thanks mate!

[@Sarasarasara-w1h]

thanks!!! very helpful :)

[@StewartGauld]

Welcome Sara!

[@ramanjaneyarajumudunuri6745]

Hii Stewart. I want day book. How can we get day wise transactions in Xero?

[@StewartGauld]

Hey mate, I will have to look into this.

[@ramanjaneyarajumudunuri6745]

Yeah please give that option info ASAP

[@chr1s621]

Should tax deductions that doesn’t come out of any business account as an expense be recorded, and if so, how? For example, I claim a portion of my personal phone bill as an expense on my taxes for business use, as well as a daily DOT per diem deduction for being away from home.

[@StewartGauld]

Hi mate! This is something you will need advice on from your accountant. Cheers!

[@muhammadluqman6113]

Exampted

[@rachelkidd5338]

Crystal clear , thank you so much.

[@StewartGauld]

Glad it was helpful!

[@nelsonmugambe5839]

Great stuff. thankyou so much

[@StewartGauld]

No problem!

[@minimisewithme613]

great overview! Thank you!

[@StewartGauld]

Cheers!

[@Respectwheresigmathere]

Hey Hi Gauld hope you are doing gud.. i need help on Posting or invoice k-off (paid invoice from customer) specially Bulk upload process in Xero ..

[@StewartGauld]

Hi mate! I will keep this in mind for a more in-depth tutorial. Cheers!

[@officemanager3401]

How can I delete a bill that I have already marked paid? And How do I change the amount for payment once the bill is already approved and in AWAITING status? for instance I have put 50 but I have to pay 75

[@StewartGauld]

Hey mate thanks for the question, we are going to release a more detailed tutorial based on everyones questions.

[@sophiemujuru118]

Hi Stewart, hank you so much for this video it was really helpful. I have just opened a new business of servicing cars and wanna use xero software. Looking forward to many tutorial videos. Do you have the one that shows how to raise journals?

[@StewartGauld]

Hi Sophie, All the best with your new venture. No I do not sorry. We are looking at bring out more updated tutorials covering each section of Xero shortly!

[@Maria-z6g2t]

Done subscribe. Thank you for this tutorial

[@StewartGauld]

Thanks for subbing!

[@rubina4411]

Where can I get a free Xero software for leaning purposes?

[@StewartGauld]

Have you looked at using Wave accounting?

[@rubina4411]

No, as anytime I tried any free software it mess up my computer What is Wave accounting?

[@sadiyyahsheikdawood2283]

Does it requires a license???

[@StewartGauld]

Hey mate! No you just need to signup to a subscription.

[@deedeesmash]

Great way to explain, can you do one on G.S.T :)

[@StewartGauld]

Thanks for that! Will look into it. Cheers!

[@naziukwm4151]

Hi. I am iranian and I am studying accounting in London .Can you help me more about this software😊🙃🙃

[@StewartGauld]

What do you need help with mate?

[@tjtinaj83]

I added my bank account but it would let me enter a big date range. Would only upload from beginning of the month. I need to upload my bank account details since last July 😢

[@StewartGauld]

Hey Tina, You should be able too.

[@tjtinaj83]

@@StewartGauld no it won’t let me at all. I’ll have another look today as I think there is something it says. But yes it won’t load.

[@owenmartin3307]

why would you enter a sales account for money spent ?

[@StewartGauld]

You wouldn't! I must have selected the wrong account.

[@syawarabbas]

Thanks for video

[@StewartGauld]

Welcome!

[@idashapievsky9355]

I have received a GST refund from purchases made and i can see that amount in my bank statement, how do i record properly.

[@StewartGauld]

Hey Ida, You will need to talk to your account about this. Cheers,

[@twobrothersunited7294]

Thanks, great video. I wish the exploration was a bit slower, as I found it hard to follow.

[@StewartGauld]

Hi mate, glad to hear. Thanks for your feedback ☺️