Important DOT Paperwork To Keep In Your Truck At All Times

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*ABOUT ME:*
What’s up y’all? I’m David McGill, a 2007 graduate of Indiana University’s Kelley School of Business, an experienced accountant, trucking business owner, and consultant. I created Trucking From Scratch®️ to help other entrepreneurs start, run, and grow successful trucking businesses by breaking down the business side of trucking.
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The information provided in this video should not be construed or relied on as legal, tax, investment, or business advice for any specific fact or circumstance. It's content was prepared by McGill Accounting LLC, with its principal office located at 1075 Broad Ripple Ave., PMB 390, Indianapolis, IN 46220. This video is designed for entertainment and informational purposes only. Viewing this video does not create an accountant-client relationship with McGill Accounting LLC. You should not act or rely on any of the information contained herein without seeking professional legal advice.
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[@jnev9046]

Just passed my first DOT inspection as a Fleet Owner while carrying a load. Thanks to your tips and Folder maintenance, we were able to pass with FLYING COLORS!!!! Thanks for the tips!!! Definitely LIKE AND SUBSCRIBE!!!

[@OfficialBeeNikki]

Can u send me the things that go into the folder for DOT

[@barisUSA1905]

Yes can you send it to me too please.. Thank you

[@laceybrady3139]

Also send to me please

[@universeunknown1880]

Great video! One other thing i do is right on the first page once you open a binder i put a sheet of paper with a list of documents in the folder and corresponding page. Quite often you or the DOT officer doesn't need all of the documents, so helping him finding the right document helps both of us.

[@TruckingFromScratch]

Great suggestion

[@xxkornmetalxx]

Great point. Will do this.

[@grace2garden403]

Great idea, a table of contents. Thanks.

[@J.Anita24]

This is awesome! Thanks

[@melanatedaboriginal4752]

This is Exactly how we keep our records in our trucks also. My Husband has been a owner operator for many, Many years & we've been married for 3 years together for 5 & I have always taken care of all administrative duties, paperwork & all & have NEVER Known That Trucking Companies are Sales Tax Exempt. I have learned something New Thanks to You! I Will Definitely Be looking into this. THANK YOU SO MUCH ! GOD Bless!

[@Lizz878]

Mrs Love Jones can you please give me some tips? We just bought a truck and so far have a dot number and insurance what other documents should I be submitting?

[@lidahakobyantabolich7967]

@@Lizz878 if you still looking for the answer I can help you. please answer to this comment and we can get in touch. I just finished the paperwork with our company and learnt many things on the way

[@aimranemassa5090]

What I really like about is you go straight to the point. No time waste no bulls**t. I really appreciate you!

[@darrcellemcginnis7504]

Excellent content!!! I didn't realize I could have tax-exempt status for my business.

[@klassyred8069]

Did you find out where to find this form?

[@rmhotshotdispatch6574]

Just so you don't get into any tax trouble: It's not tax exempt...it's sales tax exempt (and only in a few states). No one is "tax exempt" (unless it's a non profit) lol ;-)

[@rmhotshotdispatch6574]

@@klassyred8069 It's available through Indiana. Let me know if you need help

[@nikkih7638]

​@@rmhotshotdispatch6574 i might need some info from you

[@nikkih7638]

How can i reach you

[@nos9k153]

This is the first video I ever seen on KZbin with zero dislikes , that’s cool !

[@theambitious5974]

I like that you get straight to the point instead of a lot of pointless rambling

[@sherylclements2846]

Found this today. Even though 4 years ago, this is really helpful as am putting together an initial document book before I even get my CLP. I was surprised not knowing how much administrative and documentation you must deal with on a daily basis, but am glad I know before starting out. Thank you!! Will look into your other videos!! Like the way you're so organized for sure!

[@deepprey2776]

In this order Truck registration, Trailer registration, insurance, ifta. Everything else after IFTA. Make it easy for the cops. I’ve never had them go past the IFTA point in 31 years of driving

[@vvllaaddii12]

Yes sir, be safe

[@noone-mh4lo]

Unfortunately you are incorrect, annual inspection is a must lease agreement if you run ender someone authority, KY NY OR NM permits beneficial, most of this state's go electronic latly.ELD reference card and 7 days of logbook is must if running LED. Same tax exemption only good for specific State, most of time just use MC# ...Be safe driver , Me , only 24y.bihind will 48lover and Alaska.

[@deepprey2776]

@@noone-mh4lo mine comes from 32 years of driving and paying attention to what they ask for most. They could care less about a hauling contract, that always goes in the very back. No one has ever asked to see it

[@curtisjohnson361]

Supporting my father's dream of operating his own authority and we are having fun navigating the admin obstacles to ensure compliance with all the players. This video definitely squashed a lot of my anxiety brother, thanks for sharing!

[@jeanjaniceleontine]

Thank you so much! This was very helpful 😊 My siblings and I just started a trucking business and we have no idea what we’re doing. But this just helped me tremendously for what should be in the truck at all times!

[@aquianstanley3909]

What type of equipment are y'all operating?

[@jeanjaniceleontine]

@@aquianstanley3909 We're hauling general freight. Also, we're using a regular 26' box truck w/lift gate to get the job done.

[@PadareArt]

Thanks so much for putting this together. I now have my own folder. The information you provide here is invaluable and helps new Owner-operators like me be compliant!🤝

[@bulletproofponds]

This is amazing advice, insight, and tips, David. We used this video in part of our office training for DOT. You make it extremely easy to understand. To say this has been helpful for our small growing company is an understatement. This makes our processes a lot less complicated, and more organized. Thank you so much!

[@CCodyG]

You are just saving my life right now! Thank you, brother!

[@johnny7121]

straight to the point, no bs. this is the type of video I like.

[@juanallen2897]

Every time I do a search on all the start up processes, a video of yours comes up. Good, to the point videos. Thank you so much.

[@Sirduke7]

I'm new to the box truck business. I just recently purchased my very first truck. So all this information is very helpful

[@omarkarshe3863]

Thank u so much man. I have a couple of Box trucks, and when one of my drivers got pulled at the weight station for level 1 inspection. He gave the officer the folder, and the officer impression was WOW, he thanked him for it. By the way,, he passed the inspection as well.

[@TruckingFromScratch]

Thanks for sharing

[@TerminusOmega13]

I watched this video right before I started trucking. As soon as I was assigned my own truck I did just this. So far I've only had one officer request this information and he thanked me for having all the papers he needed organized and easy to find, so thank you so much for the advice you shared in this video.

[@pmdouglas4419]

Hello.., Brand New Trucking Business owner here out of Huntsville, Al. I appreciate this video...though my focus is on Box trucks initially, I will definitely use this info in setting up my files on tomorrow. Plan on moving my 1st load this week. Much Success

[@carlosjavierrodz6780]

You are helping more than you can ever imagine. May the universe be as kind to you as you have been to me.

[@LongHaulRob]

Appreciate this, O/O for 5 years and I still forget what needs to be in there!

[@Michaelfinch-r1y]

Thanks I know someone here was hit with 10k thousands fines for not having cdl for hire endorsement and insurance these fines no joke

[@katinagilland1570]

Mr. McGill you’re always sharing accurate information that’s very imperative for someone starting a new trucking business!! Thank you for sharing your wealth of knowledge it’s greatly appreciated!!

[@yeskhan7445]

Thanks 100 times

[@TruckingFromScratch]

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[@minniecarter1865]

Thank you for sharing your trucking knowledge you are awesome.

[@Thetraphousechronicles]

Great Tips! I'm currently a independent dispatcher with hopes of purchasing my first truck this year. I appreciate the help!

[@kennethfrancis1704]

YOU MAKE IT CLEAR ON WHAT I NEED IN MY TRUCK THANK YOU

[@quassieswan3276]

THIS IS SUPER HELPFUL FOR THOSE OF US WHO ARE NOW GETTING INTO THE BUSINESS.

[@TriCitiesWARealEstate]

Great stuff. I totally forgot the IFTA cert, so thanks for the reminder. A few things I also carry are maintenance records and documentation that support my GVW numbers as I want to prove to the inspector I'm within the limits of my truck's towing capacity, etc.

[@TruckingFromScratch]

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[@quanbowie4181]

Hey I have a quick question. If the previous owner can’t find a job his cab card. How can I obtain the previous cab card myself ? I’m in Texas if that matters.

[@gkoolaidho3]

Honestly I've been watching you since I started looking into trucking and I think if I didn't find your page I wouldn't have pursued trucking in the least bit. You're amazing bro.

[@caseyjones466]

Thank you for making these videos. I'm going to be buying a bucket truck and doing telecommunications work across state lines, and having never done this for myself before, I'm ignorant of what I need. Thank you for explaining it all so well. The binder is a nice, professional touch.

[@woodsbikes6130]

Very good and informative.video. One thing he should have stated was something about regularly reviewing the documents to be sure they're current. I.e. insurance, registration, etc. Don't rely on the office staff to check those things. If something is expired, tell the office staff and replace it with an updated copy before you start driving. And Mr. mcGill made a very good point about keeping the permit book neat and organized. It makes the DOT officer's job a little easier.

[@SuperMobly]

Thanks a lt man! I kept my documents on folder exactly as yours, and last time I was pulled over at the weight station for inspection and the DOT officer was impressed with how I keep my paperworks.

[@TruckingFromScratch]

🔥🔥🔥

[@campshortclip]

Us hazmat and Ohio hazmat.. I just found your channel. Love it. I'd keep contact info for your compliance service in there. Just to let them know you are playing with a full deck. Toss anything expired. You don't want to be thumbing through expired stuff. But only if it is expired. So this is a funny story about that. I got pulled over in Pennsylvania five years ago. I'm driving local. But the state police were playing with new cameras. If they see a plate, They read a plate. I'm driving fairly new truck. The cop gets my paperwork and explaines to me that my License plate came up dead in the system. His camera.caught it. And now he has to figure it out. He can't just ignore it. So I show him the registration. Still no avail to him. But it shows that I thought I was compliant. But luckily the temporary registration, previous to the plate being issued had not expired. So now I had a paper trail. But this was a regular. He didn't understand. Then his supervisor shows up. Understands my side. But still dosent recognize the error. So they call a D.O.T. cop. Now I got 3 units behind me. I am genuinely hoping that the boss screwed up. That they would shut me down on my bosses fault. Because I'm paid by the hour. But that D.O.T. cop explained to the patrolman and supervisor that my unexpired temp was technically still valid. That I didn't even need the plate. The D.O.T cop explains to me quickly. Hands back my paperwork and turns me loose. Keep that temp until it actually expires. It helped me.

[@fritzduval]

Hey Dave, can you please explain or do a video on tax exempt for truckers. This is news to me. Thanks buddy!

[@LOCTU40]

I want more information on this as well.

[@fritzduval]

@@LOCTU40 yup, would be nice if we got the video request

[@tonynewson1102]

Yes. Please provide more info. I searched everywhere. Don’t see nothing about tax exemption for trucking companies in my state.

[@aftersolo]

I pay sales tax and I'm in Oklahoma. I've read where some truckers have had new tires and repairs done in Texas to avoid sales tax. Its a state by state thing I believe.

[@BKPeach]

Great Info! I love this idea for our trucks. Thank you!

[@evolvewitholandrea8014]

First and foremost, Thank you so much for providing this content for us. I wish I could subscribe to your channel a million times because I would. You is so amazing, thank you so much for this FREE GAME, you blessing us with !!

[@frenchie921]

Thanks for the knowledge… did my folder today 💪💯 San Diego, California

[@patriciakirby3225]

This information was very helpful, thank you. We just got our truck.

[@Vicky.Majano]

Super Helpful Checklist! Thanks so much for providing a visual resource!!

[@AaronDbs]

How about driver requirements medical and training and drug safety

[@gilmaravellaneda820]

This is excellent video for all driver to keep paperwork in the truck all the time. Thanks for share your experience and I am sure you help us .

[@keke7238]

Thanks for all the information cause I’m new and need this so I don’t fumble

[@Karibu375]

Your information is very helpful. You are making a change by helping others

[@otonielaburtobermejo4774]

By far the best channel for information on starting a trucking business. thank you very much💪

[@michelechele2744]

Thank you I’m a new company thank you

[@ICEYnIRISH]

You’re videos have been extremely helpful. Thank you

[@ranapollard9846]

Awesome, just started a trucking business very helpful God Bless and thank you for sharing. I will pay it forward and do the same soon

[@lamontdavis3092]

Very helpful just stating the fact keep up the good work.

[@InfamousMrLewis]

You're a Good Guy! I always refer back to you.

[@keithclay5785]

I have a new authority and this was very helpful. Thank you sir!

[@JarrenFrade-cb8sl]

Very organized man - very informative -= well done!!

[@Gachly]

You're very professional and I love your very clear guide and instructions. Thank you for going out of your way to provide the info😊!

[@LOCTU40]

I operate mainly in North and South Carolina and Virginia. I had never heard of a sales tax exemption form. Could you do a video explaining that completely thanks for another informative video.

[@PureSalvationMinstry]

thank you so much for your videos I just recently filed for my authority and Im going through the process of getting started an your videos have really helped me.

[@woodsbikes6130]

I wish you the best of luck with your operation. Stay on top of everything and be ready to roll with the punches. 🙂

[@nuffsaid8082]

Thank you my brother. I'm glad I found this video. You help me step my game up.

[@TruckingFromScratch]

*TRUCKING FROM SCRATCH* Check out my tools + resources designed to help your business succeed: truckingfromscratch.teachable.com

[@taheralrikaby9413]

How can I contact you?? Thanks

[@davidlwhite9723]

How do I get that sales tax exemyion form. Thanks for the hell.

[@fivestar000]

Question. If a truck in front of me had rocks flipping up and cracked my windshield is that okay or against dot compliance thanks

[@sumnoble]

thank you for all your information I wanted to know how do I go about getting exempted from purchasing parts I am new to the game thank you Sir

[@goutvols103]

Great info. Do you also need to have a DOT medical card with you as well? Thanks in advance.

[@tesolforlife5826]

I admire your to-the-point approach. Thank you so much! Truly an educator

[@paulbrown6112]

Thank you David you are appreciated! What's funny ! You are not a driver but an owner that's interested in those that do drive! And teach them how to be better drivers not only employees but owners! Wow salute!

[@josepharinden9760]

DAVID Thank you! for keeping it straight to the point and compliance I appreciate all your hard work keep on trucking Sir.

[@osvaldoramos435]

Very good information, since there will be a 72 Hours Road Blitz (ROAD CHECK) on May 4 thru 6 the focus will be on Hours of Service & Lightning. Make sure to have said documents in the binder will help plenty. Thanks for the video.

[@sneakyproductionz539]

Lol first time leasing needed this . I didn’t even know you could get A violation for not having an Instructional on how to use the ELD

[@daliborvojcic]

You have to have for two weeks paper logbook in your truck. Great video, just what is needed for education!

[@hottraxx713]

You mean just having it in there even if you’re running ELD right? For backup

[@daliborvojcic]

Yes.

[@shayuplifts9318]

Thanks so much for these timeless videos!

[@rayx9644]

Bro i really appreciate you dropping these gems on us, very helpful!

[@jmoto1983]

I keep my medical card right in it on the first page so that I don’t worry about it getting lost. Great information!

[@chadwilliams795]

Thx a mill very informative information, I can definitely use as I make the transition to OO. Also, I appreciate your insight as well as your expertise.

[@davidc5191]

Your shipping papers have to be the first item in your binder on top of all other paperwork. Also if you're carrying hazmat, you have to have a current copy of your hazmat certification.

[@TinoXStudio]

Thanks again bro for the god content and helping keep us safe on the road. organization goes a long way

[@stilliraise9201]

Do a video about how to keep track of logs. How to organise receipts for end yr taxes

[@irvintuckeriii884]

Great content,helps me alot to keep the dot officer happy.

[@nwren4637]

Super helpful and commented to improve the algorithm. Have a great day.

[@lelyansaunders321]

Your videos are very informative and hence helpful to me starting my business. I am about to get my truck (Lease to own). I won’t be driving but hiring a driver. I have a business ha ground and have been dispatching for a small company for 3 years.

[@mymemoriesasme]

Thank you. I just benefited greatly.

[@thedevilandhertrumpets4268]

THANK YOU! Just made my binder today and this was a HUGE help. Liked & subscribed!

[@charronsmith1795]

Awesomeness!!! Love the professional and organized binder

[@darrickmcglothen7476]

Thank you for putting this together. Starting out and needed to know this before the driver gets on the road.

[@gillieghost746]

Love how organized you are!!!

[@moisesa1096]

Very helpful information, I'm about to send out my driver later this week on first trip. You explain things very well, clear and concise. Keep up the great work!

[@kmstatlogisticsllc8426]

Thanks David! My driver passed the first DOT inspection driving through Mississippi. It’s a great feeling. Thanks

[@TruckingFromScratch]

Did your driver have a binder like this?

[@timberry-bt3we]

Awesome straight to the point!!!💪🏾🙏🏾✌🏾

[@mervinsecure1cambricsecure957]

That's huge. I'm going to get that information together for my binder and work it the same... I'm saving this video but really I need to take notes...

[@jessie97]

This is great information and ideas. Thank you so much.

[@shaungorham1871]

Awesome, North Carolina.

[@lipglosslaxative3108]

Thank you for the information. I'm going to pass it on.

[@reeset2058]

Perfect! I'm just starting out and this is everything thanks!

[@Bisstube]

Im so glad I came across your channel. You have helped me understand so much. I love that your so chill. It gives me confidence knowing that Im looking to the right people to make sure my drive is stress free. Thank you!

[@taralindsey478]

Thank you so much! I am just getting started and didn't know.

[@antor.j.medrano]

THX David McGill you keep real, everytime I see your introduction that's how I know you keep it real.

[@FleetNavSystems]

Nice video, David! Good to see what's required and how you'd recommend to have it organized.

[@Jreddygo]

I don’t think you mentioned the apportioned plate can card. That’s a big one. Thanks for the info..😎👍🏽

[@TruckingFromScratch]

That was the first page

[@lestheindependentunlesslik6882]

David you are bad ass I wish I had you skills thank you for all your videos

[@PTucker0864]

Good job David.....very professional. 👍

[@franniemae86]

Thank you for sharing!! Information is extremely helpful!

[@katrina2empower]

Are you supposed to let them in your truck? And which side do they usually come on? Can you do a video? Thank you.

[@deegee6127]

Question about how u mentioned in your video that you are tax exempt. Is that for all truck owners. Good job on your videos.

[@davidjeffers68]

Never needed to show the ELD instruction guide but probably a good idea to have it along with paper logs e.t.c...