Understanding Salesforce Workflow Rules in depth | Where and How to use workflow rules in Salesforce

In this video, Shrey has explained Salesforce Workflow Rules in-depth.
This video is divided into 4 parts:
1. What are workflow rules?
2. When to use workflow rules?
3. How to create workflow rules?
• How to create workflow...
4. Limitations with workflow rules
5. Points that you need to take care of while working with workflow rules.
Hope you enjoy the video and get better at automation using workflow rules in Salesforce.
Feel free to ask if you have any questions.
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Grow your business with THE BEST SALESFORCE IMPLEMENTATION and CONSULTANCY SERVICES
Reach us out here: cyntexa.com
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STALK ME ON:
Instagram: / imshreysharma
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LinkedIn: / imshreysharma
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Shrey is the Chief Executive Officer at Cyntexa which is considered as one of the top Salesforce Consulting Partner in USA, UK, UAE, Australia, Singapore & India having a vibrant team of 100+ certified Salesforce experts which include developers, architects, consultants, administrators, and MVPs.
Shrey took Cyntexa from 5 to 100+ people in less than 1.5 years while multiplying the revenues by 8 times. Shrey is an entrepreneur since the age of 13 as he was buying and selling stuff and making money in the school itself. Shrey is the Youngest Salesforce MVP in the world who firmly believes in providing value to the people and building long term value-based relationships. His mission is to disrupt the way professional technical services are delivered by bringing back the empathy for the end-user rather than being operational and transactional.
Shrey is popularly known as Salesforce Hulk in the Salesforce ecosystem as he was the first one to start creating videos on Salesforce on his KZbin channel named as Salesforce Hulk and that too at the age of 19. Shrey is also the founder of S2 Labs which is a Salesforce Training Company, being the 1st one to start Salesforce training in Rajasthan, India, and currently selling his courses worldwide. Shrey is also a marvelous speaker who actively presents on topics that revolve around Salesforce and Entrepreneurship in various worldwide conferences. Shrey has also been a Judge in multiple technical and business hackathons organized by the Government of India like Smart India Hackathon.
Shrey is a leader with out of the box thinking who emphasizes not only on hitting the sales targets but also on providing an amazing experience to the customers as well as employees. Shrey believes in building a team with strong values, ethics, and behavior which leads to the amazing culture at Cyntexa.

[@manj3125]

You said everything can be done using Process Builder. But how about the outbound messages? You need workflows for that, isn't it?

[@SalesforceHulk]

We cannot create outbound messages using process builder Manjunath! Thanks for reminding!

[@azeriDreamreader]

Actually it is possible using Apex

[@SalesforceHulk]

but why code when we can do the same thing with a declarative approach, Saida.

[@robertpeitsch7852]

@@SalesforceHulk If you have the professional edition and no workflow rules, is it then a good approach to use apex for this?

[@FrancisPindar]

@@robertpeitsch7852 Professional edition you don't have apex. BUT you could contact salesforce sometimes if you are buying more licenses etc you can ask them to bundle workflows into professional edition.

[@shubhamgaikwad1481]

This video is better than your other video of same topic teaching in class. I wasn't getting anything . Same content but different teaching methods. Thank you for this one.

[@monumonty0]

Hi Shrey .. I am learning sales cloud and i recently started watching your videos and they are super helpful . Good Job.

[@sreekumargopakumar10]

Brother, You are something..... this is a haaaaaaard concept to get the head wrapped around.... good explaination.

[@SalesforceHulk]

Thanks

[@kalareddyu]

Hi Shrey, you said, if you choose “Re-evaluate workflow rules after field change” on workflow2, then it re-evaluates 1 and 3 only, but not 2 itself. Technically, it doesn’t need to self-evaluate again, because, when you are creating a workflow rule, you choose the evaluation criteria “created and anytime its edited to subsequently meet criteria” (or you can choose any other criteria), once it is true, THEN ONLY it can execute the action to “field update”, then with this action, you will choose re-evaluation step as the last step. This means, evaluation happened before “field update” itself, hence it doesn’t need to re-evaluate on the same workflow again, which can lead to infinite loop. So, it designed that way to evaluate the rest of the workflows. Hope this helps

[@seekshikshan2556]

Thank u so much. Explained in very Easiest way.

[@venkateswarlugajendra3674]

Your content is very helpful to learn salesforce.

[@SalesforceHulk]

Thank you so much!

[@houston471]

Thank you, I'm a beginner Salesforce user and you explain everything nicely.

[@SalesforceHulk]

Happy to hear that!

[@mounimounika9860]

I undstood the workfkw rules , really ur explntn was really neat, nd very clear

[@SalesforceHulk]

Great!

[@arunsolanki6083]

Bro good effort. I really like your videos. Its almost covered everything which we need to know... Thanks for this informative KZbin channel. I would suggest my colleagues to watch your videos...keep doing good work 😊

[@revanthkumar6735]

Very well explained.. Covered and understood.. Could you please share the notes also in the description if possible... That would be very much helpful.. Thank you 😊

[@OneGoodStep]

I was asked in one of Interview that what is difference calling apex class by process and by triggers. Yes it's not related to this video but can create video where it can differentiate workflow, process builder and triggers I mean when to go for which tool ?

[@anuvin8924]

Awesome I am making notes ,its really very clear thank you so much

[@anandsagar2003]

Thanks for the crystal clear info dude.

[@itzvam3011]

Small correpetion in 3rd criteria It's..... Created & Any time it is Edited and which meets Subsequent Criteria .

[@priteshbhutada2455]

Also in 3rd criteria, you said that if initially it was meeting the criteria then after that it does jot matter if it meets the criteria or not. Does that means if first time criteri met if we make salary field as 60 email will be sent. Now again i change the field and make salary as 40 email wont be sent. Now if i again change it to 60 will the email be sent? As it has already met the criteria once.

[@syedasahrish2616]

Fantastic my concepts gets clear Hats Off !!!

[@SalesforceHulk]

That's great!

[@ZindagiMilegiNaDobaraa]

in the last two minutes you said , you can not add one time triggered action to a workflow if there already exist a record for that work flow action, but at last while giving example you told until and unless a record exist u can not add one more time triggered action.

[@vijaykumar-ut1ze]

@Salesforce Hulk - Please stand at one place while giving lecture and also give the notes for the video in the description instead of saying verbally. Also suddenly you are switching topics between process builder and workflows. Please prepare ppt's and share it in the description so that it will be useful for the people who are interested in learning salesforce

[@sathishbatta6781]

Thank you sir.... Gained information about workflow

[@SalesforceHulk]

Glad to hear that

[@manazsyed1145]

Is there a Process Builder Video as you mentioned? I searched and couldn't find one

[@gauravvbarthwal]

Hi Shrey... I love your videos content and the way you explain them. Please make a detail video on Rest and SOAP api's that we use for integration.

[@shaikhabbeeb6064]

Super Brother.Excellent explanation.Thank you

[@MarkParnelltheoneandonly]

Thanks Solved a issue i was having. very clear

[@gabrielriso8326]

Great information. Helped a lot. Greetings from Brazil!

[@rachanakushwaha2896]

I am novice in Salesforce , but wanna learn this desperately please let me know any website or books , by the way your videos are also very helpful to learn thanks 😊

[@kunalpatil5125]

Have you started learning

[@rachanakushwaha2896]

@@kunalpatil5125 yes

[@priyaniljaiswal6373]

Hello sir, I m new in Salesforce, I saw ur videos, I like all videos which I saw, You did not find any video specific for Apprval process, Please sir I want a video for Approval process, I have subscribed ur channel as well Notification, Please make video for us.Thank u sir

[@janardhanreddy8456]

Hi Shrey Please create a video for approval process.

[@ashishdeshmukh2648]

great job shrey ....keep it up. will help us a lot

[@breakingcamp3206]

Thanks. This was a really helpful video!

[@EsitaandAnidhya_us]

please add the how to video on the same training .it will be clear understanding Very nice .Easy to understand

[@SalesforceHulk]

Hey Neelima The how to video for workflows is already there on the channel please check it out

[@OneGoodStep]

Awesome explanation... Yes are correct, this is best video for what workflow, but as you said you gonna upload new vedio for how to create and examples . Can you include interview questions at the last...Like why should go for this instead of process ?

[@ghouseg9697]

Thanks for your valuable information

[@EDHOKATIESEDDAM]

Hii bro continue like before only. Means continue the explanation along with the real time demo 😊

[@kosanamlalitesh3332]

hey hulk, I did not found process builder video can you share the link

[@kirab6793]

Your Video is very useful

[@SalesforceHulk]

Glad to hear that

[@priteshbhutada2455]

Hey Hulk 1. what will happen when we select 2nd criteria and change the salary field from 65 to 40, will the be sent? 2. And if we keep salary as 40 after that and make changes to other fields will the mail be sent again?

[@009siba]

I think in both the cases mail will not be sent. Please somebody confirm.

[@dterala1]

​@@009siba but, second criteria is evaluated for every time its created or edited. So, it will evaluate both the times and since criteria is false, it will not send email for both the instances.

[@dterala1]

​@@009siba ​ The second criteria is evaluated every time the record is created or edited. so, it evaluates the criteria both the times and since it is false, email will not be sent for both the instances.

[@009siba]

@@dterala1 thank you for the reply.

[@vijaykumar-ut1ze]

What happens with the 3rd criteria

[@ShivaKumar-bm4di]

You are inspiration to me brother 😊

[@phumimabaso5899]

Can you use outbount massage if your want to create users but you want them to receive password link and get activated those users in 3 weeks?

[@amanmakrani5687]

Hi, Can you please make a detail video of flow builder with examples. Thanks in Advance

[@abithabegum4483]

Your videos are more clear and excellent. But my concern is If create a flowchart for evaluation criteria also It would be better to understand easily :) I need Process builder link which you have. Please send me If anyone has link.

[@xypq8310]

Could you please post videos of Process Automation --> Flows ? Thanks!

[@shabinaparveen469]

Hi Shrey, I recently started watching your video and it proved to be very helpful, I would like to ask u a question that is there any way we can create page layouts using workflow. Plz Reply

[@mylife_travel]

Have you posted any videos related to approval process? If yes please share a link.....helps a lot

[@vikaskhose4700]

Can we edit time trigger action in work flow rule

[@pratikshajadhav2579]

Thank-you Sharmaji!!

[@SalesforceHulk]

Dhanyawad, Jadhav Ji !

[@rajendhranakila5993]

Need a section about Dynamic Form.Please Explain about Dynamic forms

[@taruna5688]

Sir can you plz make videos on flows.

[@kannanran5913]

Good one. Need more frequent videos

[@praseedakrishna]

why time dependent action cannot be executed for the evaluation criteria created and edited.

[@alokchoubey1331]

where are the workflows are save after creation?

[@siddarthmalik7747]

Very well explained :) Thanks

[@SalesforceHulk]

Glad you liked it

[@prakharsaxena2992]

Hi Shrey, awesome video. This makes workflow rules concept really clear to us. However, I would also like to know if there is a way to automatically create the workflow rules in salesforce through a application connect to it. So if I am using a third party email campaigning software for example and is connected to my salesforce account, then is there a way I can create a workflow rule every time I create a email rule in my application?

[@ravinarwade308]

I have subscribed you brother keep posting

[@deepikaduvuru2958]

Can you please make a video on Approval process?

[@happyveena]

Awesome every time... love your videos 😊

[@SalesforceHulk]

Thanks! 😊

[@agomonipaul5359]

Can you show implementation in Salesforce platform? It will be more convenient to understand.

[@venkateshbadugu7325]

nice work and super duper clear .................... can u share process builder and flows

[@SalesforceHulk]

Working on it Venkatesh! Gonna share this week.

[@mohitgoswami5206]

please create a video on lightning flow

[@mayankagarwal6300]

Very good viedo sir pls make more viedoes on the salesforce topics

[@tejaswinir363]

Bro I have a doubt in time trigger action ,After registering for action to be executed in middle of you change you said it verifies whether the criteria meets or not if yes it executes or else it won't ,but my question is that modified action will execute or not , Example: if you change criteria1 to criteria 2 in middle it verifies the first registered action criteria 1 and it won't execute further ,now what about the changed criteria 2 it will evaluate or not ?

[@Sezro]

Thanks this is helping me.

[@ashwinimakhija299]

Could you please create a video for solely explaining Process Builder....

[@sruthibuddepu940]

can anyone help me with my assigment in worflow rules i have some doubts

[@nezam5287]

bhaii plz make a video on flows

[@gracioushouse8581]

hi very well explianed i will need you to help me with some topic on salesforce.

[@jayashyam3153]

Nice job, a suggestion is you can just convey a thought in just one statement and not repeat it using another word frame which has the same meaning again,making it elongated.

[@SalesforceHulk]

Agree but to some people, it helps retain the knowledge.

[@hansmegatron792]

@@SalesforceHulk Your approach is better than the one suggested. Good thinking and thank you.

[@shaswatsinha8126]

Superb!

[@saisatyendramalluri9307]

Could you kindly provide the vedio for approval process

[@devramesh9454]

Hey Shrey, could you please do video on Flows using Cloud Flow Designer?

[@davidmurphree786]

Your training is very important here, but I am hearing impaired, so I cannot access your material here. You should consider getting closed captions here.

[@Akashgirii]

when criteria is set to "created and everytime its edited to subsequently meet the criteria", if previous salary was 60k lets say,and again we edited that record and now salary is 65k. Will it sent an email to VP of HR as it was meeting the criteria earlier?

[@archanamalipatil9439]

I think no

[@EDHOKATIESEDDAM]

Please make a video on approval process

[@shaikhsohel6278]

Bro you haven't posted any video on Approval process?

[@sumitkumarsourav5286]

Can we send outbound msg via process builder?

[@ankit0913]

@salesforce Hulk NIce explanation. Can you make video on OAuth in sfdc with working example.

[@stevereade4858]

Enjoying your content, but the reverb (off the blackboard in the background) garbles your words from time-to-time. I would suggest standing further away from it, or using a more sound-absorbing background. Thanks for your information and help on SF!

[@SalesforceHulk]

Thanks for the tip!

[@sonaligodse3630]

This video is helpful for me. I want salesforce admin tutorial videos from start to end. Because, i am going for first ADM certification can you give me this important videos link?. your videos are most helpful . My exam is on saturday 1 december 2018. Please help me i am nervous about this exam.

[@Viralvlogvideos]

did u passed?

[@willdixon9525]

Nice work

[@TechnicalProgrammers]

I would prefer separate vdo

[@akankshasharma6753]

Please can u provide Apex and visualforce component development videos?

[@SalesforceHulk]

Started Salesforce Development series on the channel Akanksha. Do check it out!

[@kapilshelke3540]

Hi Shrey , at 3.54 second you mentioned the 3rd criteria as created, and EVERY time it’s edited to subsequently meet criteria. But while checking on help pages help.salesforce.com/articleView?id=workflow_rules_define.htm&type=5 it says created, and ANY time it’s edited to subsequently meet criteria. is it same as you explained or it is always ANYTIME in 3rd criteria ?

[@dterala1]

Kapil Shelke: Acc to help it is For a new record, run the rule if the rule criteria is met. For an updated record, run the rule only if the record is changed from not meeting the rule criteria to meeting the rule criteria. So, it will check criteria only when it wasnt meeting criteria before and not it does meet. If it was meeting before editing , it doesnt evaluate criteria for the following update. Even Shrey said the same thing. Hope this helps

[@NehaSharma-sy7ue]

Subscribed !

[@HaniMukbangs]

yes gud approach dont make lengthy video

[@wiktoriaturska4885]

Thank u 😍🙈

[@egistbalegistbal7720]

Hi,can you add all videos subtitles please?

[@SalesforceHulk]

We will keep that in mind for all our future videos.

[@PraveenKumar-kv6eb]

Good job 👍

[@SalesforceHulk]

Thanks Praveen! 😊

[@IonutSultana]

Love your videos, please improve audio sound!

[@sandeepkumarsahoo3458]

Buy a better earphone

[@rahulbhavsar91]

i am waiting for process builder video

[@harshavardhanreddy2328]

Pls show in laptop Or pc pls bro

[@srivalligodavarthi9109]

👌👏

[@confidentbandha9862]

great

[@chaitrap6748]

Hi sales force hulk plz plz 🙏🙏🙏 I request u to teach and explain slowly. u are always explain like a express train. see all kinds of people will be watching ur video like freshers, and who have language problem of English so to reach everyone please go little slow.

[@nikhilkumbhar2865]

bhai thoda kaam move karo, bahut difficulty hora video bahut moving ban jara hai

[@shaistashireen4291]

Force u r explaining

[@sportingverse1885]

1 video mai theek tha how to do bhi

[@mayankmishra03]

Great job buddy but you can make these videos thousand times better if you stop these special effects of appearing from left right or center. Its a big distraction.

[@cocum2]

great video, very cute guy :) thanks!

[@philippejmaman8802]

Like your video but get a better MIC too much echo

[@priyankasvlog399]

Separate video will be better..