Unveiling the Secrets of SharePoint Permissions!

Learn how to set permissions on a site, and on individual lists and libraries in the site. We will also cover how to check someone's permissions to specific content on a site.
My "Site Management" course covers permissions in detail: www.iwmentor.com/courses/site...
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IW Mentor (Information Worker Mentor)​

[@dominiquehysterico4616]

Thank you for your in-depth tutorial. You both are amazing!

[@WonderLaura]

Our pleasure!

[@ananiashaimbondi1840]

Thank you very much for this video. Great Tutorial. (Liked and Subscribed)👍.

[@WonderLaura]

Thanks for the sub!

[@patrick__007]

Thanks for this! Question, in my organization we are using a communication site for sharing internal news. But we have some external people who wants to have access to this same news. It's a page I think

[@WonderLaura]

You’d have to add external users to do that.

[@user-xo4jl9ii3n]

We are managing permissions on a page by page basis in our SharePoint site with different permission group to control each page. If I want them to be able to see our home page, does the user need to be added as a MEMBER first to the overall site (which would give them access to the home page) and then add to the individual permission group (so they can only see and access the pages we want them to)?

[@WonderLaura]

Yes, unless you are using a communication site, which doesn’t have “members”. I highly recommend using audience targeting for pages instead of permissions, unless you have super secret content that you absolutely need to hide from people.

[@user-ej7oh1rl6z]

Hello, Thank you for your tutorial. I find it very helpful! Could you please help me with this issue: How to prevent external users being logged out from SharePoint? Even when during logging in they are ticking off the box to keep them logging, after a while they are being kicked out, must go back to the link, receive security code and enter it to open SharePoint page. I thought that maybe if I add external users by "go to outlook" button, and adding them to outlook group it would prevent it. But when I do that, they can access all web page content, and I can't find them in any library settings/share point group to restrict their access. They are popping up under "Group membership" on the main page with note "Guest"(normally users have note Owner or Member, and it is possible to switch between them, where here it is the only option) I would much appreciate your help. Thank you!

[@WonderLaura]

There’s a tenant level (global) setting that your admin can change in the main SharePoint settings in the admin center.

[@ChasHoff]

They don’t get added to the M365 group because technically they’re only requesting access to the SP site. Adding them to the members group gives them access to Teams, planner, etc. depending on what’s attached to the M365 group. Not very intuitive though. I really hope Microsoft makes improvements because approving those access requests can create a big mess of unique permissions all over your site. Denying all access requests and emailing them directly after adding or not adding them to a group is the way to go.

[@WonderLaura]

Yep

[@cristobalandrescerongaldam6186]

Is there any possibility to give permissions to view certain information in Power Apps but not in the sharepoint group? Let me explain. The idea is that each person can only view their personal information, but not the rest. I am looking to segment the information by some ID or even email. Is this possible?

[@WonderLaura]

Yea check out my other video: SharePoint - A Surprisingly Simple Guide To Item Level Permissions kzbin.infoz2RY3xa0gok?feature=share

[@lukasvalco2436]

Hello :) I have created a group called "Sales Representatives" and I need to set this group to only have access to a certain part of the site (for example, they only see part of the menu) and also to ensure that they only have access to certain pages and posts. Is there any way to do this? I need to set up different groups to access different pages within the same site. Please help me

[@WonderLaura]

Yes, you can set separate permissions for things like lists, libraries and even pages. Here's my course where I teach that: www.iwmentor.com/courses/site-collection-management

[@smillerglenn]

Can read only or contribute permission read and export Lists?

[@WonderLaura]

Yes

[@nicolalangston3044]

Hi, is it possible to assign users to a permissions group on mass / by list rather than just one by one?

[@WonderLaura]

Yes, use groups

[@WonderLaura]

Yes, use groups.

[@JohnQ85]

What if it's a Team, do people share from SharePoint or add to the Team?

[@WonderLaura]

Whatever they’d like to do.

[@urishitapandita8447]

How to give permissions to site collection administrators on all sites in such a way that mails does not trigger to the user in SharePoint

[@WonderLaura]

Do it from the SharePoint admin center

[@devilliersmaree4303]

A little awkward at the end...thanks for the video!!

[@nidhiG999]

How to restrict access on a sub-page from my main sharepoint site? Dont know why MS has overly complicated the entire permissions process !

[@WonderLaura]

There’s no such thing as a sub-page, but yes you can set permissions on a specific page.

[@lisettelovebug]

Why is edit the default that members get? This has never made sense to me…. It needs to be contribute again! Someone let Microsoft know ok? Lol

[@WonderLaura]

It's been that way for ten years unfortunately, and yes I have let them know.

[@user-lv4wk7iz8d]

I have funtionality demand at Sahre Point that I don't know how handle . I should be able to grant sharing content (file/folders) with external , but to specific groups not to default groups of the site. As example I have the folder A on the document libray and I want that only the customized group right "GRP_folder_A_Owner" is able to share this folder or the content of this folder with externals, at same time the customized group "GRP_folder_A_Member" should not be able to share content with external. I have other folder that these groups can't see because don't have rights. If I use the site groups rigths , I can't limit the access to the difrent folders that I have on the document library. I have arround 100 difrente folders for 200 users with many diferent rigths settings . I think that it's not posible to do at Share point or even appling a flow approval process.

[@WonderLaura]

I don’t think that’s possible.